Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 09/05/1961 - VILLAGE BOARD MINUTES OF A REGULAR MELTING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON SEPTEMBER 5, 1961 President James R. Gibson called the meeting to order at 8:01 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to can the roll, Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles Zettek, Jr.; "ABSENT" - none. President Gibson stated that, in the interest of saving time and handling all business before the Board in an expedient manner, Trustees are requested to speak only once on a subject. Mr. A. Walla, Building Inspector, reported that representatives of Borg, Inc, have objected to payment of permit fees for oil storage tanks installed at Breaker Confection Co. and Doumak, Inc. in accordance with the Fire Prevention Ord. #1172 passed June 26, 1961. Their objection is based on the opinion that the oil storage tank permit had been filed as part of the heating permit fee paid by the general contractor and they were not aware of the ordinance which was passed subsequent to the building permit issuance for these buildings. Mr. Walla stated that the original plans called for gas heat, but a change was made to oil heat and this change took place after passage of the Ordinance. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Clerk be directed to reply to Borg, Inc. stating that since their plans were amended after passage of the Fire Prevention Ord., the fee is applicable in both cases. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Dillon stated that at the time Mr. W� Keepper, 598 Bianco Drive, submitted plans to the Board for a fence on his property, the Board ruled in favor of granting the variance. However, Mr. Keepper is building in violation of the motion, as stated, granting this variance. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize Mr. Keepper to erect a fence on his property fronting Love Street, said fence may be 34 inches from sidewalk as per plan submitted. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Smith reported receipt of a statement from Ben F. Eidamiller & Co. for the 3rd installment on insurance on buildings on Tonne Rd. used for Fire Dept., Police Dept. and Street Dept., premium in the amount of $x469.62 due on September 26, 1961. It was the consensus that this statement be returned with the request that the Village be billed for a 3 month period to extend through December 26., 1961, since by that time those quarters will be vacated and Village personnel and equipment will then be housed in the Municipal buildings. Trustee Smith presented 37 invoices for approval, total amount ��8,361.1h. It was moved by Trustee Smith an!! seconded by Trustee Dillon that the Board approve the 37 invoices for payment of a total of x;8,361.14, of this amount X1,047.50 to be paid from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" .- none. Whereupon the President declared the motion carried. Trustee Smith stated that the following matters will be studied by committee and reported on: (1) Dram Shop insurance; (2) insurance on streets and sidewalks; (3) insurance coverage for policemen for service-connected injuries (i-rill report on this in 2 weeks); (4) health and accident insurance for Street Dept„ employees. It was the consensus that following approval, by the committee Chairman and Finance Chairman, of salaries earned by part-time employees, the Treasurer be authorized to issue their checks without waiting for approval of the entire board. It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes of the regular meeting of August 28, 1961 be approved as submitted; and that the -1- Reg. 9-5-•61 - i • Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Hartshorn read a report of the Judiciary and Planning Committee regarding the rezoning of 37 acres from Single Family to Multiple Family Use. The report contained the recommendation of the Committee that an additional hearing be held and conducted by the Committee following these ground rules: (1) the cost of the transcript will be borne equally by the objectors and the Petitioner; (2) the hearing will be public but participation will be limited to no more than five persons from each side. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board approve the report of the Judiciary and Planning Committee, and concur in the recommendations, setting up a hearing for September 13th according to provisions of the report. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "EYE" - Dillon, Hartshorn, Young, Zettek; "NAY" - Keith, Smith. Whereupon the President declared the motion carried. At this time Mr. James Shimeall, Attorney for the objectors in the above mentioned case, requested and received permission to speak and requested that the Board consider another date for the public hearing since he will be out of town on September 13th. The Petitioner, Attorney for the objectors, and Board members agreed to have the hearing on September 19, 1961. Trustee Keith read a form entitled "Instructions to Bidder" and "Terms and Conditions of Purchase". (This will be filed in the Clerk's Office.) Trustee Keith stated he will report on additional purchasing procedures recommended by the Purchasing Committee in the future. Trustee Zettek reper ted that effective at 2 AM September 6, 1961 Police Officers will post the following courtesy notice on automobiles parked on the street between the hours of 2 AM and 5 AM: "Effective Oct. 2, 1961, no person shall park any vehicle on any street for a period of time longer than 30 minutes between the hours of 2 AN and 5 ANI of any day. Violators will be subject to fine." Trustee Zettek reported that Mr. Sapp of A. D. T. has indicated that they will comply with the provisions of Ordinance x#174 and the telephone will be installed in the Police Dept. within a few days. Trustee Zettek reported that the Fire Dept. has requested that serious consideration be given to a radio base station in the Municipal Building, estimated cost X1500. to $1800. It'was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Board authorize the establishment of a Special Committee to study the communication needs of the Village. The motion was voted upon by acclamation; whereupon the President declared the motion carried. An interim report will be requested of the Special Communications Committee by September 25th. Trustee Zettek reported that in conversation with members of the Fire Dept. he has learned they are of the opinion that proceeds of tax on foreign fire insurance companies should go to the maintenance and improvement of Fire Dept. equipment. The Clerk read a report from Trustee Keith regarding the establishment of a Police Reserve "to provide a trained group of citizens, properly equipped to relieve regular police officers when necessary; to supplement them in cases of emergency and to be available to stand special duty on occasions as directed or authorized by the Police Chief, governing board and/or village officials". Trustee Hartshorn suggested that the necessary insurance coverage be cleared before an ordinance is passed. Trustee Smith and the Insurance Committee will study this area and have a recommendation for the Board. It was moved by Trustee Dillon and seconded by Trustee Smith that the Board authorize the Attorney to draft an ordinance establishing a Police Reserve and appointing a seven man governing board consisting of 3 village trustees (the members of the Public Safety Committee), 1 member of the Fire and Police Commission, the Police Chief and 2 citizens. -2- Reg. 9-5-61 Following discussion, Trustee Dillon withdrew his motion with the consent of the second. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the Attorney to draft an ordinance establishing a Police Reserve and appointing a seven man governing board consisting of 3 village trustees (the members of the Public Safety Committee), 1 member of the Fire and Police Commission, the Police Chief and 2 citizens; and to include in the ordinance the provision that Reserve Policemen. shall serve 16 hours per month of free time before they are paid. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Zettek reported that the Village has no crossing guards for any of the schools located within the Village and that Police Officers are, of necessity, being assigned to this duty. It was the consensus that 2 crossing guards be employed, (men or women); and the reporter from Paddock Publications, present at this meeting, agreed to put a notice in the Elk Grove Herald to this effect, applicants to call Police Chief Clifford. Attorney Hofert arrived - 9:15 PM. It was moved by Trustee Young and seconded by Trustee Dillon that the Attorney be instructed to draft an ordinance designating Briarwood Lane a through street to be stopped at Wildwood Rd. and Forest Lane. The President directed the Clerk to call the roll and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young and Engineer Fletcher will investigate possibility of use of Motor Fuel Tax funds for cost of a traffic survey. The Clerk read a proposed ordinance entitled "An Ordinance Providing for the Licensing of Scavengers". Following discussion, Attorney Hofert suggested that action be withheld and he would meet with the Judiciary and Planning Committee relative to tentative amendments to the proposed ordinance. The Clerk distributed copies of a proposed ordinance regarding annexation of 93.95 acres of property in DuPage County. It was moved by Trustee Smith and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the proposed ordinance just presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The proposed ordinance was read by the Clerk. It was moved by Trustee Smith and seconded by Trustee Young that the Board adopt Ordinance No. 185 entitled "AN ORDINANCE ANNEXING CERTAIN PROPERTIES CONTAINING 93.95 ACRES A14D BEING BOUND BY DEVON AVENUE ON THE NORTH AND STATE ROME 83 ON THE WEST, IN DU PAGE COUNTY, TO THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk distributed copies of a proposed ordinance relating to the issuance of licenses and permits. It was moved by Trustee Dillon and seconded by Trustee Young that the Board waive the first reading rule with respect to the ordinance just presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk distributed copies of a proposed ordinance adopting the 1960 Basic Building Code. -3- Reg. 9-5-61 It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the ordinance just presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The proposed ordinance was read by the Clerk. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board adopt Ordinance No. 187 entitled "AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE ADOPTING THE 1960 EDITION OF THE BASIC BUILDING CODE OF THE BUILDING OFFICIALS CONFERENCE OF AMERICA." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk distributed copies of a proposed ordinance amending the Municipal Code providing for stop intersections. It was moved by Trustee Dillon and seconded by Trustee Young that the Board waive the first reading rule with respect to the above ordinance. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The proposed ordinance was read by the Clerk. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board adopt Ordinance No. 188 entitled "AN ORDINANCE AMENDING SECTION i4.204 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE PROVIDING FOR STOP INTERSECTIONS." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "A)S" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk distributed copies of a proposed ordinance relating to restricted parking. It was moved by Trustee Zettek and seconded by Trustee Young that the Board waive the first reading rule with respect to the above ordinance. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek;"NAY" - none. Whereupon the President declared the motion carried. The proposed ordinance was read by the Clerk. It was moved by Trustee Smith and seconded by Trustee Dillon that the Board adopt Ordinance No. 189 entitled "AN ORDINANCE AMENDING SECTION 14.511 of THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE RELATING TO RESTRICTED PARKING." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. There followed a discussion regarding the rezoning for apartment construction and a revision to the Zoning Ordinance as it applies to multiple family dwellings. Attorney Hofert stated that (1) it was his recommendation that the Board not rule on the apartments if contemplating a change in the Zoning Ordinance since by so doing the position of the Village is weakened; and that when an ordinance is in the process of being changed, all applications are usually stopped; (Board members pointed out that the application had been received before the change was contemplated); (2) it was his suggestion, but not a recommendation, that the rezoning could be granted under the old ordinance and have the petitioner agree he will comply with the provisions of the new ordinance that would be passed subsequent to approval but prior to construction; (3) if it were the recommendation of the Judiciary and Planning Committee after the hearing that part be rezoned and part left single family, the Board could request the petitioner to agree to comply with the provisions of the proposed new ordinance and to reapply for rezoning of remaining acreage under provisions of the new ordinance; (4) passage of a change in a zoning ordinance is usually the result of much study and work in committee, a tentative ordinance is then published and a hearing is held on it, following adoption of the ordinance it is published again and becomes effective 10 days following this publication. -4- Reg. 9-5-61 Mr. William Carson, Chairman, Plan Commission, stated that a meeting has been arranged with the Plan Commission and the Petitioner for annexation of Section 1 East and that a report will be made at the next regular meeting. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize a Sepcial Committee to put out a newsletter by October 1st. President Gibson requested an executive session to discuss public relations and the proposed newsletter. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Smith, Zettek; "NAY'' - Hartshorn, Youngs Whereupon the President declared the motion carried. President Gibson appointed William H. Dunning to the Police Training Committee. Receipt of notice of 2 County zoning hearings on September 20, 1961 was reported by the President. Docket ##221 - map amendment seeks to rezone from R3 to B2 Restricted Service District, 3/4 acre on the SE corner of Route 53 and Higgins Rd.; Docket #255 - map amendment seeks to rezone from R4 to B2, 3/4 acre on the NW corner of Dempster Street and Elmhurst Rd. The Board referred thses notices to the Plan Commission. President Gibson reported receipt of an invitation to attend the Northwest Municipal Conference in Rolling Meadows on Wednesday, September 20, 1961. The Clerk reported the request by the Nurses Club for use of the courtroom of the Municipal Building on the third Tuesday and last Friday of every month. This request was taken under consideration and a policy will be established regarding the use of the municipal Building for other than governmental, legislative or judicial purposes. The Clerk reported receipt of a request for Village cooperation and support for the United Cerebral Palsy annual campaign for funds on January 14, 1962. It was the consensus that permission be granted for this group to solicit funds on January 149 1962. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Board approve the expenditure of 630.00 for the President and Trustee Dillon to attend the Fourth Annual Metropolitan Area Planning Conference on Monday, September 18, 1961 at the Pick-Congress Hotel. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Young that the meeting be adjourned. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Young; "NAY" - Dillon, Keith, Smith, Zettek; whereupon the President declared the motion not carried. Trustee Hartshorn and Trustee Young left the meeting - 11:50 PM. There followed a discussion concerning the appointment of a Special Committee to send out a newsletter by October 1st, It was the consensus that the Board meet in executive session at 8:30 PM, 1 Evergreen Street on Friday, September 8, 1961, at which time the matter of public relations will be discussed. It was moved by Trustee Smith and seconded by Trustee Keith that the meeting be adjourned, The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 11:58 PM. Eleanor G. Turner, Village Clerk Approved: James R. Gibson, President -5- Reg. 9-5-61