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HomeMy WebLinkAboutVILLAGE BOARD - 08/21/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDUVT AND BOARD OF TitbTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON AUGUST 21, 1961 President James R. Gibson called the meeting to order at 8:15 PIyI at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr; "AESEINT" - none. It was moved by Trustee Your_g and secor-ded by Trustee Hartshorn that the minutes of the regular meeting of August 1 , 1961 be approved with the following correction: Page 3, last paragraph should read "involving property identified as Parcel 2" and that the Board dispense i-fLth the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Hofei•t, reported that he had talked to Mr. Frank Hines regarding annexation of property in an adjoining county and has advised itr. Hines that he can see no reason why the Village should no proceed to annex this property. He also stated that (1) the office of Police Magistrate would not be ,,;eotdrdized, (2) levy ordinances would be filed with -Uie Clerk of DuPage Co.; (3) the annexation ordinance would have to be recorded with D&Page Co. instead of Cook Co.; (4) the Village Police would have authority to make arrests in the annexed property and court cases would be tried by a Justice of the Peace in DuPage Co. or a jury of DuPage Co. citizens. Following a discussion of the cost of publication of ordinances and reports in 2 counties, the Clerk was requested to check with Paddock Publications to determine what the additional costs would be. The matter of the blocking of the drainage ditch on the east side of Ridge Ave. was discussed. Attorney Hofert suggested a 3-way meeting with the adjacent property owner, representatives of Centex Constrction Co. and the Village. The handling of this was referred to Trustee Young who indicated he would have a report for the Board within three weeks. Treasurer James E. Ryan reported having contacted a number of downtown Chicago banks and discussed with the Board the various services these banks offer. He stated that a change in banks was contemplated to provide convenience of loca- tion. Board action was deferred pending investigation to determine whether or not there will be a bank in the Village in the near future. In the absence of the Chairman of the Zoning Board of Appeals, the Clerk read the report of that Board regarding the request, of Ronald Sanders for a variance in the Zoning Ordinance to allow construction of an addition to his home on lot 594, 200 Willow Lane: The Zoning Board held a public hearing and found that the position of the building on lot 594 creates a hardship for the petitioner, and that granting the variance would nct impair the public ha:Llth, safety or welfare of the inhabitants of the Village, The Zoning Board recommended that the variance be granted but that the addition should not extend more than twelve feet from the rear of the building in a westerly direction. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board concur in the recommendations of the Zoning Board of Appeals. The President directed the Clerk to call the roll on -the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" •- none_ Whereupon -the President declared the motion carried. Trustee Dillon reported that Mr. Keepper, who was recently granted a variance in the Zoning Ordinance in order to erect a. fence on his property, ±S setting in fence posts in violation of the terms under which the variance was granted. Trustee Dillon will look into this further, and report at the next meeting. The Board directed the Clerk to inform Messrs. Aichala and Carson that the Board would like a report -regarding pre-annexation zoning and annexation of Section 1 East at the regular meeting of August 28th. Investigation of revision of the provisions of the Zoning Ordinancd regarding multiple family dwellings was referred to the Judiciary and Planning Committee. _1- Reg. 8-21-61 Turstee Dillon reported that he is awaiting quotes on the Municipal Bldg. flag pole which he expects to be approximately < 200.00; and that a curb in front of the building will cost X2.25 to u2.50 per ft. for a total cost of approximately y 00. Trustee Young stated there is a possibility of using Motor Fuel Tax funds for this purpose. Trustee YoL,7.g will discuss with Eng. Fletcher the matter of widening Landmeier Rd. directly in front of the Municipal Bldg. and will have a report in two weeks. Trustee Smith presented 12 invoices for payment of a total of 013.46. (Itemization will be filed in the Clerk's office.) It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board approve the 12 invoices presented for payment of a total of 2,813.46. The President directed the C ler k to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Keith that the Attorney be instructed tp prepare a levy ordinance icr X120,000.00 for general corporate purposes, plus fixed charges. (It was noted in the discussion that the Budget and Estimate Committee recommended a levy of w110,000.00 but the Board decided to add 10% as a safety factor). The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The terms of the Attorney's 1961-62 contract were reviewed and discussed. It was moved by Trustee Hartshorn and seconded by Trustee Keith that the President be directed to sign the contract with the Attorney. The President directed the Clerk to call the roll on the motion and upon the roll being called, the follow- ing Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Zettek thatthe Board approve for payment the Attorney's bill of yv250.00 for the month of July and ;100.00 additional retainer for May and June, totaling wP350.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Keith reported that as soon as it is determined how much money in the Bond Account can be expended for furniture and equipment for the Municipal Building, the Purchasing Committee will send out for bids. Trustee Keith requested that the following items of business be placed on the August 28th agenda: establishment of purchasing procedures for the Village, licensing of scavengers, establishment of Police Reserve. Trustee Zettek reported that he has informed Mr. Sapp of A. D. T. thatthe Board had agreed to keep the Ordinance in force, and that if they widh they may install the phone, if not they should direct a letter to the Board so indicating It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize an expenditure of no more than AO-00 for identification badges for the Police Officers. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Zettek reported that he had received a request for a 4x50.00 Village donation for sportsmanship awards for the Little League and Pony League. It was the consensus that it would not be proper to use Village funds for this purpose, but that the Board members would play a softball game with the managers and officials of the Little League and Pony League and ask for contributions from the audience, these contributions to be used for the awards. The Village Clerk was directed to write offering the aforementioned "challenge". -2- Reg. 8-21-61 ° e Young read a letter from the Bureau of the Census which stated that the cost of a special census, based on an assumed population of 10,500 _s A._,870.00; if the Village desires a census it should transmit an official ra; :est, and (1) detailed maps of the village, (2)a check for : 935• to cover the cos;, of supp;_es and expenses incurred by the Dept. and (3) the name and title c.f local official authorized to sign the formal agreement for the census. The -u.,-r also stated that the Village should be prepared to pay locally approximately $93 .00 for the enumeration and local supervisory and clerical assistance at the time that the cost of these items is certified by the Special Census Supervisor. I-was moved by Trustee Young and seconded by Trustee Keith that the Board approve an expenditure not to exceed h:P2500.00 for a special census following procedures and costs as outlined in August 10th letter from Bureau of Census. The ?resident dir- ected the Clerk to call the roll and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; 11NAY" - none. Whereupon the President declared the motion carried. Trustee Young reported that there are 17 or 18 applicants for Street Dept. foreman and that these applicants will be screened and a selection of the best qualified will be made within 2 weeks. Trustee Hartshorn reported he has talked with lir. Speer regarding the acquisition of the water company and the time is close at hand to begin meeting to discuss this. He stated that the first meeting will be with the President, Attorney Hofert, Iver. Speer, and Trustees Smith and Hartshorn, this meeting to be held possibly during the second week of September. Legislation Committee Report kl dated August 11, 1961 was discussed, and the Board instructed the Legislation Committee to proceed with an analysis of the Municipal Code, setting forth recommendations as a result of their study, following the same basic procedure as outlined in report #1. Contained in aforementioned report #1 were the following 2 recommendations which the Legislation Committee felt should be brought to the attention of the Board; (1) The code provides that the proceeds of the tax on foreign insurance company premiums are to be placed in the Firemen's Retirement Fund; the recommendation of the Legis- lation Committee is that this tax would be more appropriately used for the purchase and / or maintenance of fire equipment (2) the Zoning Board of Appeals acquired substantial additional authority upon the passage of the new Code; the recommend- ation of the Legislation Committee is that the Village Board should scrutinize this Ordinance so as to make certain it reflects their desires. The recommendations mentioned above were referred to the Public Safety Committee and the Judiciary and Planning Committee. The Clerk read a copy of Resolution No. 1-61 adopted by the Board of Directors of the Public Library appointing Richard E. Dowdle as Library Attorney. The Clerk read a letter from H. S. Kaiser Co., 2350 Lunt Avenue, Elk Grove Village, commending the Police Dept. for their alertness whiLe patrolling the area. The Clerk read a proposed ordinancd entitled, "An Ordinance Amending a Supplementing the Municipal Code of Elk Grove Village of 1961 prohibitiing Parking along Certain Designated Curved Streets and Certain areas opposite School Playgrounds." President Gibson appointed James L. Breen, Civil Defense Director and Chief Edward Clifford and Al Hartig as Assistant Civil Defense Directors. It was moved by Trustee Zettek and seconded by Trustee rlartshorn that the Board concur in the appointment of James L. Breen, Chief Clifford and Al Hartig, Civil Defense Director and Assistants. The motion was voted upon by acclamation; trhereupon the President declared the motion carried. Dresident Gibson appointed Ralston D. Malonek, Chairman of the Police Training Committee. was moved by Trustee Zettek and seconded by Trustee Dillon that the Board concur appointment of Ralston D. Malonek, as Chairman of the Police Training Gom- -:_,_ The motion was voted upon by acclamation; whereupon the President de- c.-C.1-ed the motion carried. -3- Reg. 8-21-61 It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board approve an expenditure not to exceed x;300. for the salary 01.75 per hr.) of Mrs. Hobert Altergott, who will give clerical assistance to the Village Clerk in bringing the Village files up to date. The President directed the Clerk to call the roll on the motion and upon the foll being called the following Trustees answered "AYE" - Dillon Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and `seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation, whereupon the President declared the motion carried, and the meeting adjourned at X1:45 Y • Eleanor G. Turner Village Clerk Approved: times R. Gibson, President -4- Reg. 8-21-6.1