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HomeMy WebLinkAboutVILLAGE BOARD - 07/24/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AIM BOARD OF TRUSTEES OF THE VILIA GE OF ELK GROVE VILLAGE HELD ON JULY 24, 1961 President James R. Gibson called the meeting to order at 8:30 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V: Keith, James Ri Young, Charles J. Zettek, Jr.; "ABSENT" - Charles P. Smith. It was moved by Trustee Young and seconded by Trustee Dillon that the minutes of the Regular Meeting of July 10, 1961 and the minutes of the Special Meeting of July 6, 1961 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board dispense with the usual order of business in order to (1) discuss the Playground and Recreation Board request for funds, and (2) enable Trustee Zettek to present his plan for communication with Village residents. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Hartshorn that the Board accept the Playground and Recreation Board's progress report dated June 262 1961 and give them general authority to proceed on the basis of this report.. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorize the expenditure of up to $1,000.00 for area designated as Senior area in Midway Park. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. Trustee Zettek presented to the Board a "Report on Communication Between the Village Board and Residents of Elk Grove Village", in which he outlined estimated annual:'cost of publication of a monthly 1 page newsletter to residents to be x;894.00, and suggested that a Public Relations Committee be established to be responsible for the Newsletter or Information Letter. It was the consensus that the Board meet as a Committee on July 311 1961 to discuss this proposal. Attorney Hofert reported that it has been determined that Lot #135, Branigar's Sub- division, property of Shirley and Robert Kopfer, is contiguous to the Village and that an annexation ordinance will be presented at the next meeting. Mr. Frank Scharringhausen presented the "Building Commissioner's Report on Permits Issued first 6 months, 1961"; a total of 321 permits issued, value x4,6162563.00; fees collected $15,090.30. (A copy of this report in its entirety will be filed in the office of the Village Clerk). Mr. Larberg of the Board of Health reported that members of that Board met with fir. John Schultz, Sanitary Engineer from the Cook County Board of Health and that another meeting has been planned for July 263 1961 at which time all eating and food handling establishments within the Village will be inspected. Based on information gained from the meeting with Mr. Schultz, the Board of Health made the following recommenda- tions to the Village Board: (1) that the revised code of the Cook County Board of Health be examined by the Attorney and adopted by the Village Board; (2) State plumbing code be adopted; (3) all milk sold in Village should be Grade A, pasteurized; (4) anyone handling food must have a chest x-ray; (5) all food handling establishments should be inspected as often as necessary, and not less than once every 6 months; (6) all food handling establishments have a Board of Health Permit which would only be granted after an on-premise inspection is made. I President Gibson administered the oath of office to the members of the Playground and Recreation Board: Don Walker, Sidney Miller, Robert G. Beaupre, Warren A. McConchie I and Donald R. Turschman. Trustee Hartshorn presented 19 invoices totaling 4?3,064.08 for approval of payment. (Itemization of bills will be filed in the office of the Village Clerk.) -1- Reg. 7-24-61 It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board approve payment of invoices presented totaling w3,06Zt.08. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Ijhereupon the President declared the motion carried- President Gibson reported that the second payment on the Police Department Blue Cross group plan is due. It was moved by Trustee Young and seconded by Trustee Dillon that the Board direct the Treasurer to pay the Blue Cross bill in full and arrange, through payroll with- holding, proration of officers' share. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. Trustee Hartshorn reported that no further action is necessary regarding the Centex- Jaycee agreement; that Attorney Hofert has examined the agreement and feels that it is satisfactory so far as the Village is concerned; and requested that the matter be dropped from the agenda. Engineer Fletcher reported that he has inspected Section 8 West and has found that the construction of pavement, curbs and gutters, sidewalk and storm drainage has been satisfactorily completed with the following exceptions: (1) pavement on the east side of Ridge Ave. has not been completed; (2) there is a back yard drainage problem at 350 Walnut Lane. Mr. Fletcher recommended that Section 8 West be accepted, subject to the foregoing exceptions and subject to a maintenance bond for one year in the amount of O0,000.00- It was moved by Trustee Young and seconded by Trustee Dillon that the Board accept Section 8 West with exceptions as outlined in the Engineer's report and subjecttQ a maintenance bond for one year in the amount of X30,000.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "MAY" - none;, "ABSENT" - Smith. Whereupon the President declared the motion carried. Trustee Keith reported that he has met with the members of the Purchasing Committee and that necessary equipment and furniture must be ordered now in order to be delivered by the time the Municipal building is ready for occupancy, and he requested a financial statement so that final plans can be made. Trustee Keith reported that Mr. J. Stob of Monarch Disposal Co. has informed him that Village residents are placing rocks, clay and furniture with their garbage for pick up and that such items were not considered to be part of the agreement and requested that residents be informed as to what is considered garbage and rubbish. Trustee Keith reported that the Village Clerk has indicated a need of approximately 30 days' help in order to bring the Village files up to date. The matter was deferred pending investigation of proper salary for such help. Trustee Zettek reported he had not had an opportunity to meet with his committee, and therefore had no recommendations to present regarding the Traffic Safety Committee report given at the regular meeting of July 10, 1961. Trustee Zettek reported that a committee is being formed with Trustee Keith as Chairman to initiate work on the formation of a special police force. Trustee Zettek also reported plans for a meeting with Chief Clifford and the Fire and Police Commission to set up rules and regulations for the Police Dept., to study the pay scale of police officers, and to study the number of police officers required considering various circumstances peculiar to the Village. Trustee Young reported that in reply to a letter he had written requesting information relative to methods to employ in qualifying for additional Motor Fuel Tax due to a increase in population, Mr. Aiken of the State Dept. of Finance has informed him that the State can approve a census made by local officials for annexed territory, but not a census taken locally for existing boundaries, and referred him to the Director of the Census, Dept. of Commerce, Washington, D. C. for information relative to a special census„ Trustee Young then requested and received the following information regarding procedure to follow and cost of a special census: (1) request an estimate of the cost and indicate approximate population growth since April 1, 1960, (2) upon -2- Reg. 7-24-61 I I receipt of the cost estimate, the community then makes its decision and if affirma- tive, an authorized local official should then write to the Bureau requesting that a special census be taken. The community shall pay the total cost of the census which is: between 10,000 and 50,000 population...000.00 plus 05. per 11000 or fractions over 10,000. Trustee Young estimated that the monthly Motor Fuel Tax allotment of the Village would be increased by 40%. It was moved by Trustee Young and seconded by Trustee Dillon that the Village Clerk be directed to write to the Bureau of Census requesting an estimate of the cost, giving an estimated population of 10,500, of a special census to be taken in September. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Dillon that the Streets and Sewers Committee be authorized to recruit and select an employee for the position of working foreman for the Street Dept., salary not to exceed 4.6,000.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Board authorize an expenditure not to exceed $150,00 for the purchase of a Roto-till for the Street Dept. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Zettek that the Board authorize an expenditure of $125.00 for four dozen 1 hour (72 ft. steel) parking signs. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. At this time (9:55 PM) the President declared a recess of approximately 15 minutes during which time residents in attendance were recognized for questions and comments directed to the President and Board of Trustees. President Gibson reconvened the meeting at 10:00 PM and directed the Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Young, Zettek; "ABSENT" - Smith. The President administered the oath of office to John Radzis, member of the Zoning Board of Appeals. Mr. Tom Hamilton of the Aeronautical Committee read a letter sent by him to Mr. Paul Leonard, Air Transport Association requesting that efforts be made to have jet aircraft follow noise-abatement procedures as set up last fall. The Clerk presented two letters from Mr. E. W. Stebbins, Centex Construction Co.., j dated July 24, 1961 requesting pre-annexation zoning of (1) 52 acres of property located at the SW corner of Biesterfield and Arlington Heights Rd.; (2) 18 acres of property located at the NW corner of Devon Ave. and Arlington Heights Rd.; thus allowing these 2 parcels of property to be annexed to the Village as B-1 Business District. The Board referred these requests to the Zoning Board of Appeals. i The Clerk presented 2 letters from Mr. Stebbins dated July 2hs 1961 stating (1) that the asphalt surfacing on Aspen Lane in Section 8 East has been completed and acceptance of this street is requested; (2) that construction of pavement, curbs and gutters, sidewalks, and storm drainage has been completed on the east side of Ridge Avenue and the north side of Clearmont Drive in Section 7 and acceptance of these two streets is requested. This was referred to Engineer Fletcher for his recommendations. President Gibson reported that the Lions Club of the Village has requested a temporary Liquor (beer) license and a food license in order to handle the food and liquor concession at the Merchants Association annual carnival to be held July 26 through July 30, 1961 at the Park & Shop parking lot. -3- Reg. 7-21-61 • It was moved by Trustee Young and seconded by Trustee Hartshorn that licenses be issued with no charge to the Lions Club covering the sale of beer and food at the Merchants Association carnival July 26 through July 30, subject to satisfactory evidence of insurance, $ 100,000 and $ 3003000 Dram Shop Liability. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk reported receipt of a certified copy of an order entered by the Illinois Commerce Commission providing that a certificate of convenience and necessity is granted to the United Motor Coach Co. authorizing it to operate busses for transporta- tion of persons for hire between the city of Chicago and the city of Park Ridge and Village of Rosemont. The Clerk presented "Building Use Policies and Regulations" and a "Facility Use Agreement" forwarded to the Village Board by School District #!59 concerning the use of the school facilities. The agreement, properly completed, must be on file in the Board of Education office before a permit for use of the school may be issued. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize the signing of the contract of indemnity by School District No. 59 to the Village Board and further that a copy of this contract be directed to Mr. Larberg requesting that he advise whether or not existing insurance would cover us under the School Board contract, if not, immediately obtain a binder. The President directed the Cleric to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk presented proposals for installation of an underground storage tank for gasoline and net delivery prices of gasoline requirements of the Village, received from Standard. Oil Co., Pure Oil Co., Shell Oil Co,, and Sinclair Refining Co. These proposals were requested by Trustee Young who recommended that the Board give immediate attention to the installation of this equipment. Following discussion, the Board referred this matter to committee,, The Clerk reported receipt of notice from the Cook County Dept. of Public Health stating that sanitary analyses of samples of water from four collection points in Elk Grove Village indicated that the water collected at 813 Delphia contained pollutional bacteria and the water was not of satisfactory quality; and that they were forwarding another container for submission of a check sample from the same location. The Clerk reported receipt of a subsequent notice from the Dept. of Public Health stating that samples of water from four collection points, among them 813 Delphi°, indicated the water was safe to drink; and that the quality of the water depends upon adequate and continuous chlorination. The Clerk reported receipt of notice from the Division of Highways that the Motor Fuel Tax allotment for June 1961 is 0,586.78; also, receipt of notice of Municipal Tax collected for April 1961 in the amount of $ 1,80.52. I The Clerk presented a proposed ordinance entitled "An Ordinance amending Section 2.103 Article I General Provisions Chapter 2 of the Municipal Code of Elk Grove Village of 196111, first reading had been on July 10, 1961. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board adopt Ordinance No. 177 entitled "AN ORDINANCE AMENDDIG SECTION 2.103 ARTICLE I GENERAL j PROVISIONS CHAPTER 2 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE OF 196111. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Zettek; "NAY" - Young; "ABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk presented a proposed ordinance e_ititled "An Ordinance amending Section 2.201 Article II Rules of Order Chapter 2 of the Municipal Code of Elk Grove Village of 1961". It was moved by Trustee Dillon and seconded by Trustee Keith that the Board waive the first reading rule with respect to the proposed ordinance just presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Zettek; 1 "NAY" - Young; "ABSENT" - Smith. :^thereupon the President declared the motion carried. -4- Reg. 7-21 -61 I i The proposed ordinance amending Section 2.201 of the Municipal Code was read by the Clerk. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board adopt Ordinance No. 178 entitled "AN ORDINANCE AMENDING SECTION 2.201 ARTICLE II RULES OF ORDER CHAPTER 2 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE OF 1961." Trustee Young noted that no arrangement had been made in the Appropriation Ordinance for an increase in the Engineer's fee as had been done for the Attorney's fee should the Board have 4 meetings a month. Engineer Fletcher stated he felt that his presence would not be required at more than 2 meetings a month but that under special circumstances, he could arrange to be present at more than two; The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Zettek; "NAY" - Young; "ABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk presented a proposed ordinance entitled "An Ordinance Regulating arra Licensing Real Estate Brokers supplementing the Municipal Code of Elk Grove Village of 1.;'6111, first reading had been on July 10, 1961. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board adopt Ordinance No. 179 entitled "AN ORDINANCE REGUTATING AND LICENSING REAL ESTATE BROKERS SUPPLEMENTING THE MUNICIPAL CODE OF ELK GROVE VILLAGE OF 1961." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; QABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk presented a proposed ordinance Entitled "An Ordinance Regulating and Licensing Service Stations supplementing the Municipal Code of Elk Grove Village of 1961", first reading had been at the regular meeting held July 10, 1961. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board adopt Ordinance No. 180 entitled "AN ORDINANCE REGUTA TING ANL LICENSLiG SERVICE STATIONS SUPPLEMENTING THE MU14ICIPKL CODE OF ELK GROVE VILLAGE OF 1961." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. President Gibson stated that the appointment of a Civil Defense Director would be held pending an interview to evaluate the abilities of a person who has expressed an interest in the assignment; and he requested that the Trustees notify him if they know of anyone who would be qualified. President Gibson stated that be wished to appoint the following two advisory committees: (1) Police Training Committee to assist the Village in planning and conducting a training program for police officers arra special or auxiliary police, having Chief Clifford and Trustee Zettek on this committee; (2) Mental Health Committee to investi- gate available public service for mentally distressed people and make this and other pertinent information available to the Village. It was moved by Trustee Dillon and seconded by Trustee Keith that a Police Training Committee be established. The motion was voted upon by acclamation; whereupon the President declared the motion carried„ It was moved by Trustee Dillon and seconded by Trustee Keith that a mental Health Committee be established. The mot-ion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibscn appointed the following persons to the Aviation Committee: Tom Hamilton, Chairman, Thomas F. Rettenbacher, Warren Edwards, Frank McCormick (advisory member) and E. M, Rude=�nn� It was moved by Trustee Keith and seconded by Trustee Zettek that the Board concur in the Presidential appointments to the Aviation Committee. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried., and the meeting adjourned at 11:32 PM. Approved: Eleanor G. Turnerj, Village Clerk Jam s R. Gibson, President -5- Reg, 7-24-61