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HomeMy WebLinkAboutVILLAGE BOARD - 07/10/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 10, 1961 President James R. Gibson called the meeting to order at 8:03 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the rolls Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jre; "ABSENT" - none. It was moved by Trustee Smith and seconded by Trustee Young that the Board deviate from the normal order of business for the administering of the oath of office to members of boards and commissions who had not previously taken the oath of office. The motion was voted upon by acclamation; where- upon the President declared the motion carried. The oath of office was administered by the President to the following persons: Gayle B. Bantner, Robert Larberg, John E. Walsh, of the Board of Health; Ralston D. Malonek, of the Fire and Police Commission; Grant F. Watson and Police Officer Frederick Holdmann of the Police Pension Board of Trustees; Frank Hines, George Mullen, Doris Glab, Richard McGrenera, Ralph Lewis and Jack Michala of the Zoning Board of Appeals. It was moved by Trustee Smith and seconded by Trustee Hartshorn that the minutes of the regular meeting of June 26, 1961 be approved as submitted with the following correction: final par., pg. 1 should read "5 minutes" instead of 5" and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the mom on caxried. Chief Clifford read the Police Department report for the month of June, 1961. This report will be placed in the files of .the Village Clerk. It was moved by Trustee Yoking and seconded by Trustee Dillon that the Board deviate from the normal order of business and authorize the Village Clerk to open and read the bids for the improvement of Wildwood Rd., and refer said bids to the Engineer for study in order that he might report back to the Board on his recommendations before the adjournment of this meeting. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk reported that two bids were received. The Clerk then opened the bids, the first bid opened being that received from Harry Goelitz Jr. Co., 5757 Ogden, Cicero, Ill, containing a check in the amount of 6450.00 and bidder's proposal for making entire improvements: $4365,10. The remaining bid was then opened by the Clerk, this bid being received from the Arrow Road Construction Co., P. 0. Box 334, Mt. Prospect, Ill. containing a check in the amount of x'500,,00 and bidder's proposal for making entire improvements: $4206,50, The Board referred these bids to Mr. Q. Fletcher (substituting for Eng. E. N. Fletcher) for his recommendations. In the absence of Chief Mergens, the Clerk read the report of the Fire Dept* for the month of June, 1961. This report will be placed in the files of the Village Clerk. i Mr. A. Walla gave a summary report of the Building Dept, as follows: 35 permits issued during the month of June 1961, total value $471,833.00, total fees $1,663.65, The complete report of the Building Dept. will be placed in the files of the Village Clerk, Trustee Dillon reported that Mr. Sam Zito has requested a building permit for construction on a lot on the east side of Tonne Rd. and the Board referred this requ3st to the Board of Health for their recommendations. Trustee Dillon also reported that a search of the records indicates that no permit was ever issued for storage sheds on the north side of Oakwood Drive. Trustee Dillon will contact representatives of Centex Construction Coo regarding the relocation of these sheds. -1- Reg. 7-10-61 i I I Trustee Hartshorn reported receipt of a notice from the Illinois Municipal Lague suggesting that the Board request the Governor to veto the following bills: House Bills 999 and 1199 (Minimum Salaries), which would increase the salaries of police and firemen from X100. to X150. monthly, according to population; House Bills 945 to 948 which would require the publication of the treasurer's annual report in full detail in the aggregate; House Bill 1653 which provides for a temporary loan of $19 mill:on from the Motor Fuel Tax funds on deposit for municipalities, for the use of the State's General Revenue Fund. The Illinois Municipal League urged officials to write the Governor asking that he approve House Bill 1324 which is the League's planning and subdivision control bill which would replace present Article 53 of the Cities and Villages Acts It was moved by Trustee Hartshorn and seconded by Trustee Smith that the Clerk be authorized to follow the suggestion of the Illinois Municipal League in the matter of House Bills 999 and 1199 and House Bill 1653 and request the Governor to veto these bills, and to follow the suggestion that the Governor approve House Bill 1324, The motion was voted upon by acclamation; whereupon the President declared t he motion carried. Trustee Hartshorn stated he will make recommendations regarding House Bills 945 to 948 at a later date. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize payment of $139.20 to the North Shore Chiefs Assoc. fir. (E.-1=61 5-31-�62) annual rental fee of the Identi-Kit for use of the Police Dept. The President directed the Clerk to call the roll and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek: "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and secorxded by Trustee Hartshorn that the Board write a letter to the Fire Dept. designating the Fire_Chief and his two assistants as those authorized to have sirens installed on their vehicles, and authorizing them to make use of said sirens for emergency Fire Dept* use only„ The motion was voted upon by acclamation; whereupon the President declared the motion carried, Trustee Zettek reported that Trustee Young is supervising the necessary additions to a room in the barn located to the southwest of the fire station to be used as temporary housing for the police dog in lieu of erecting a temporary kennel. Trustee Zettek presented a report of a meeting held July 7, 1961 between members of the Village Board and members of the Fire Dept., and this report was read by the Village Clerk; said report to be placed in the files of the Clerk. It was moved by Trustee Young and seconded by Trustee Dillon that the Board authorize the extension from a total of three to nine days.__in any given month the maximum for which the Fire Dept. may expect a reimbursement of X25. per. day for time lost from work because of its members performing fire duties on be of Elk Grove Village with the s tipula ti ons that (1) this would only apply in cases of hourly-rated people where wages are lost because of absence from work, and (2) no gyne member of the Fire Dept. could expect reimbursement for more than three of the allotted nine days. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young reported that he has received no answer from Washington as to the method or program involved in the taking of a special census. Trustee Young reported that accessory numerals forthe street signs had been requested by the Fire Dept. in order to more readily locate any given address at times of emergency, and that he is seeking ways in which our present street signs may be altered to include such numerals. An inspection of the Municipal Code revealed that Chapter 8 Section 8.006 reads as follows: "Street signs. The subdivision shall be provided with street signs of a type approved by and erected at locations and in the manner prescribed by the president and board of trustees." -2- Reg. 7-10-61 -.It was moved by Trustee Young and seconded by Trustee Hartshorn that Centex Construction Co. be notified that Section 10 be posted with Bell and Gustus street signs, no. 624NS4 or with signs. comparable to that number. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young reported that a 12 foot door had been ordered for the Barn on Tonne Rd. with the understanding that when the municipal buildings were erected this same door would then be removed from the Barn and placed on the Street Dept. Building, thereby effecting a saving. (The cost of an overhead door for the Street Dept. Building at the Municipal site was omitted from the contract with W. F. Fitzsimmons & Co., general contractors). Trustee Young stated, however, that when the carpenters began hanging of a door on the Barn, they found an 11 ft. 6 in. opening and installed a door to fit this opening, and this door will not fit opening on Street Dept. Bldg. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Board authorize W. F. Fitzsimmons & Co. an additional expense of t298.00 for the purpose of an overhead door for the south wall of the Street Dept. Building. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" -. none. Whereupon the President declared the motion carried. Trustee Young presented the plans for street lighting of Section 10 received from Engineer Fletcher. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Board concur in the recommendations of the Village Engineer and that the Board approve the lighting plans as submitted_ on Unit 10 and_authorize the President to sign one copy and forward to R. J. Sietz of Public Svc. Co. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. At this time Mr. Q. Fletcher came forward with his recommendation that the contract for improvement to Wildwood Rd-" be awarded to Arrow Road Construction Co., Mt. Prospect, Ill. It was moved by Trustee Young and seconded by Trustee Dillon that the Board award the contract for improvement to Wildwood Rd. between Oakion-St, and Higgins_Rd. to. the Arrow Road Construction C o., M t. Prospect, Ill., contract to be completed within 90 days. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Thereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Dillon that the CIrk be directed to return the bid and check of Harry Goelitz Jr. Co. and notify him that his bid was not accepted. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Hartshorn requested a meeting of the Board as a committee on Monday, July 17 to discuss the contents of the study report of the water company made by Alvord, Burdick & Howson, and to discuss the rext steps to be taken. The President administered the oath of office to the newly appointed Treasurer, James E. Ryan. The President noted that the name on the official bonds of the Treasurer has been changed to that of the new Treasurer. I The President administered the oath of office to Police Officer Wayne Maynard, member of the Police Pension Board of Trustees. Trustee Smith presented 27 invoices for payment of a total of X4,065.78. (itemization of bills will be placed in the files of the Village Clerk)_. 3- Reg. 7-10-61 i It was moved by Trustee Smith and seconded by Trustee Young that the 27 invoices presented totaling $4,065.78 be approved for payment. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried, Trustee Smith presented 3 certificates for payment from the Municipal Building bond account, total payment of $35,080.86,, (Itemization will be filed in the office of the Village Clerk.) . It was moved by Trustee Smith arra seconded by Trustee billon•that the. Board approve the 3 payments totaling $35,080.86 from the Bond account: The President directed the Clerk to .call the roll on the motion and upon the roll being called the -following Trustees answered "AYE" - Dillon, Hartshorn"-Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trus tee. Dillon that the Board approve.._payment of $587.25 to Laurin, Schultheis & Pepper, Certified Public Accountants, Arlington Heights, Ill. for annual audit, fiscal year ending 4-30-61. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon; HartshornKeith., Smith, Young] Zettek; "NAYS' none' Whereupon the President declared the motion carried. Mr. R. Altergott, .Chairman of the Traffic Safety Committee read a report from that committee. This report will be filed in the office of the Village Clerk4 Trustee Zettek will have 'recommendations on this report on 7-24-61. Trustee Zettek commended Mr. Altergott and his committee for the excellent job they have done on their assignments. President Gibson appointed G. Daniel Casey as Civil Defense Director and appointed Chief Edward Clifford as Asst. Civil Defense Director and emphasized that in no way is the appointment of Mr. Casey as Director to be construed as a reflection on the work in the past of Chief Clifford as Director, but that with increased duties of the Chief of Police, it was felt some distribution of the work load should be made. It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the Board concur in the appointment of G. Daniel Casey as Civil Defense Director and Chief Edward Clifford as Asst.Directora Following a discussion, Trustee Zettek withdrew his motion and the concurrence of the appointment was deferred until the next regular rrneting. President Gibson announced the appointment of Mrs. Walter Stempien as Secretary to the Legislation Committee. President Gibson gave the following special assignments to Trustee Keith: (1) The purchase of equipment for the Municipal_Buildthe Purchasing Committee has a list of equipment needed by all Departments). Trustee Smith will assist Trustee Keith in this assignment; (2) consider personnel require - ments of all departments. At this time (10:05 PM) the President declared a recess of approximately 15 minutes during which time residents in attendance were recognized for questions and comments directed to the President and Board of Trustees. The President reconvened the meeting at 10:11 PM and directed the Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT"- Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - none. The Clerk presented and read a petition from Joseph MolleJr., 924 Hartford Lane, requesting a zoning variation in order to erect a fence on his property. The Board referred this request to the Zoning Board of Appeals. The Clerk reported that Attorney Hofert had requested that the Board be informed that he has examined the lease agreement between the Jarycees_a_nd Centex regarding the Community Center site and that the agreement was satis- factory insofar as the Village is concerned. The Board referred this to the Judiciary and Planning Committee. -4- Reg. 7-10-61 - r i It was moved by Trustee Young and seconded by Trustee Zettek that three copies of the Municipal Code be placed in the Public Library. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Zettek that the Village charge a fee of $1.00 for the preparation, by the Clerk, of certified copies of minutes, ordinances, resolutions or other records when requested by persons entitled thereto, fee to be waived for certifications requested by governmental bodies. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk read two proposed ordinances entitled (1) "An Ordinance regulating and licensing real estate brokers supplementing the Municipal Code of Elk Grove Village of 196111, and (2) "An Ordinance regulating and licensing service stations supplementing the Municipal Code of Elk Grove Village of 1961". The Clerk presented a proposed ordinance entitled "An Ordinance amending Section 2.103 Article I General Provisions Chapter 2 of the Municipal Code of Elk Grove Village of 1961". It was moved by Trustee Smith and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the proposed ordinance just presented. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read the proposed ordinance amending Section 2.103 of the Code. It was moved by Trustee Smith and seconded by Trustee Keith that the Board adopt Ordinance No. 175 entitled "AN ORDINANCE AMENDING SECTION 2.103 ARTICLE I GENERAL PROVISIONS CHAPTER 2 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE OF 1961%. Following discussion, it was moved by Trustee Hartshorn and seconded by Trustee Young that the Board postpone consideration of this matter until the next regular meeting. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Young, Zettek; "MAY" - Dillon, Keith, Smith; President Gibson voted 11AYE113 whereupon the motion was declared carried- The Clerk presented a proposed ordinance entitled "An Ordinance amending Section 2.105 and Section 2.106 Article I General Provisions Chapter 2 of the Municipal Code of Elk Grove Village of 1961". It was moved by Trustee Smith and seconded by Trustee Young that the Board waive the first reading rule Td th respect to the ordinance just presented. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read the proposed ordinance amending Sections 2.105 and 2.106. It was moved by Trustee Smith and seconded by Trustee Young that the Board adopt Ordinance No. 175 entitled "AN ORDINANCE AMENDING SECTION 2.105 AND SECTION 2_.106 ARTICLE I L PR OV IS IONS CHAPTER 2 OF THE MUNIC IPA L CODE OF ELK GROVE VI LIA GE CF 1961". The President directed the Clerk to call the roll and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Zettek that the Board change the order of business to provide for the opening of bids for the squad car for the Police Dept. The motion was voted upon by acclamation; whereupon the President declared the motion carried, The Clerk reported receipt of three bids on the squad car for the Police Dept. The Clerk then opened the bids, the first being that received from Brigance Chevrolet Sales, Inc. , Oak Park, Ill,, net delivery price for a 1961 Chevrolet -5- Reg. 7-10-61 i Biscayne four door sedan $1305.00, plus trade-in. The second bid opened was that received from Long Ford, Inc., Bensenville, Ill., net delivery price for a 1961 Ford Fairlane Fordor Sedan $1255.00 plus trade-in. The remaining bid opened was that received from George C. Poole, Inc. , Arlington Heights, Ill., net delivery price for a 1961 Ford Fairlane Fordor Sedan X1139.00 plus trade-in. The item "expanded police package" in the bid of George C. Poole, Inc. was discussed and Trustee Zettek will investigate to determine if this is meant to include items such as those outlined in more detail in the bid of Long Ford. It.was moved by Trustee Keith and seconded by Trustee Dillon that, the Board accept the bid of George C. Poole,_ Inc. of X1139d00_plus 1960 t�r_a_ a-iri; provided the car is delivered with comparable equipment as submitted in the bid of Long Ford_. The g esident directed the Clerk to calms the roll oii the motion and upon the roll being called the following Trustees answered "AYE" - Dillony Hartshorn, Keith: Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. President Gibson administered the oath of office to Dr. R. E. Fox, Village Health Officer. At this time James E. Ryan requested that the Board accept his resignation as Chairman of the Budget and Estimate Committee since he feels he cannot adequately serve in that capacity as well as Treasurer of the Village; he recommended that the Board consider naming Robert Fleming as his replacement as Chairman of the Budget and Estimate Committee. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board__ accept the resignation of James E.�an and that Robert Fleming succeed him as Chairman of the Budget and Estimate Committee. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson extended deep appreciation to Mr. Reran for the excellent job he had done as Chairman of the Budget and Estimate Committee. The Clerk presented a proposed ordinance entitled "An Ordinance making appropriations to defray the expenses of the Village of Elk Grove Village for municipal purposes designated as the "Annual Appropriation Bill" for the period beginning May 1, 1961 and ending April 30, 1962". It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board waive the first reading rule with respect to the proposed ordinance just presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Board _adopt Ordinance No. 176 entitled "AN ORDINAAtE MAKING APPROPRIATIONS 1TO DEFRY THE EXPENSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION BILL_" FOR THE PERIOD BEGINNING MAY 1, 1961 AND ENDING APRIL 30, 1962.11 Trustee Young objected to items 115, 202, 1001, 1002, 1103, and to Section 3 of Article 7. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Young that the meting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 12:45 AM. Village Clerk Eleanor G. Turner Approved: James R. Gibson President -6- Reg. 7-10-61