Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 05/22/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD ON MAY 22, 1961, President James R. Gibson called the meeting to order at 8:12 PM at the Ira L. Rupley School in said village, and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr.;"ABSENT" - none. It was moved by Trustee Keith and seconded by Trustee Zettek that the minutes of the Regular Meeting held on May"8, 1961 and the minutes of the Special Meeting held on May 15, 1961.be,-approved as submitted and that the Board dispense with the reading thereof. The''motion was voted upon by acclamation; whereupon the President declared the motion carried. Mr. Michala, Zoning Board of_.�Appeal: announced a hearing scheduled for June h and pointed out that the. dischia ging of duties by the Zoning Board is being seriously hindered-,by, Lac ,of 'su-fficient number of members to said Board. Mr. Michala also stated that representatives of Centex have been requested to meet -with the Zoning Board and Plan Commission to discuss Section 1 East (east of Wildwood Rd.) and Section's 11 and i2 The Keepper fence variation hearing is scheduled.f or the June Yieariigj following the required 2 week interval between publication' and hearirigd Attorney Hofert stated that he..haS prepared (1) aid ord riaiice conCe�'iiing parking on Arlington Heights Road ih cbhf ormity.with suggestions made to the Board by the County; and (2) an ordiriance regulating speed of traffic on unpaved streets to alleviate problems brought to the attention of the Board by a resident in attendance during the recess of the May 8th regular meeting. Attorney Hofert reported a recent Supreme Court decision concerning Mount Prospect, Ill., wherein it was held that a sub-divider applying for approval of plat of subdivision, not annexed to the municipality, could not be required to dedicate public lands. The Attorney also stated that upon conferring with Mr. Evan Stebbins of Centex he has learned that the deed to Park #4 will be made available to the Village within the week; and that in the meantime, Centex has no objection to the removal of soil by..the Village from said Park. The Village Clerk read a proposed resolution,prepared by Attorney Hofert, for the improvement of Arlington Heights Road bet_*aeen Higgins and Central Roads. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board adopt Resolution No, 16-61 entitled, "A RESOLUTION FOR THE IMPROVFhIENT OF A HIGHWAY KNOWN AS ARLINGTON HEIGHTS ROAD BETWEEN HIGGINS ROAD AND CENTRAL ROAD WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS". The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Village Clerk read a proposed ordinance prohibiting parking on Arlington Heights Road. In reply to Trustee Young's question regarding signs, Attorney Hofert stated that the State will take care of erecting no parking signs. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board waive the first reading rule with respect to the ordinance just presented. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupcn the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Young that Ordinance No. 170 entitled, "AN ORDINANCE PROHIBITING PARKING ON ARLINGTON HEIGHTS ROAD IN THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS" be adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshurn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. -1- (Reg.) 5-22-61 The Village Clerk read a proposed ordinance entitled, "AN ORDINANCE REGULATING THE SPEED OF TRAFFIC OF VEHICLES ON ROADS OR STREETS WHICH ARE NOT PAVED OR NOT SURFACED". Attorney Hofert stated that these roads or streets should be posted► It.was moved by Trustee Young and seconded by Trustee Dillon that the Board waide the first reading rule with respect to the ordinance just presented. The President asked that the roll be called on the motion and upon the:roll being called the following -Trustees answered "AYE" - Dillon, Hartshorn;. Keith, Smith, Young, Zettek; "NAY" - none: Whereupon the President declared the motion carried. It'was moved by Trustee Young and seconded by Trustee Zetiek that Ordinance NO! 171 entitled, "AN ORDINANCE REGULATING THE SPEED OF TRAFFIC 0 E 'b ON ROADS OR STREETS WHICH ARE NOT PAVED OR NOT SURFACED", be adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young requested the opinion of the Board in regards to drafting of an ordinance prohibiting dumping of garbage in vacant areas around the Village. Attorney Hofert stated he felt that this is probably covered in the Code. In the absence of the Treasurer, Finance Chairman Trustee Smith reported that the new balance i.s $16,873.09. Trustee Smith also stated that the Treasurer, Kurt Mohr, has in "tate that for reasons of health, he finds it necessary to submit a letter of resignation; and that Mr. Mohr felt the Board may wish to give consideration to an adjustment in salary for the Treasurer due to the increased amount of time required in the performance of the duties of that office. President Gibson requested the Trustees to give some thought to a replacement for Mr. Mohr. Trustee Dillon requested the Village Clerk to read a letter from the Suburban Building Officials Conference to Mr. Frank Scharringhausen inviting the Building Commissioner to apply for membership in the Conference. Annual dues of $10.00 are charged to cover operating costs of the organization whose object is to develop and recommend adoption of uniform regulations and legislation per- taining to building construction in the suburban areas. The Clerk also read a letter from Mr. Scharringhausen to Trustee Dillon recommending that this invitation be accepted and Albert Walla enrolled as a member of said conference. It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize the Village Clerk to issue a check in the amount of X10.00 to cover annual dues for Mr. Albert Walla's membership in the Suburban Building Officials Conference. The President requested that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, j Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Dillon reported that the Ohio Oil Co. has requested a permit to erect a gas station at the corner of Devon Ave. and Tonne Rd. and that he has instructed the Building Commissioner to withhold the issuance of this permit pending discussion by the Board inasmuch as aforesaid location is the Bolger j property. Attorney Hofert stated that there is nothing in the zoning ordinance to contradict the use of B-1 property for a gas station, however the Declaratory Judgment Decree states that a shopping center shall be erected at this location substantially as shown in exhibits produced by Mr. Bolger. The Attorney also stated that a _search is being conducted for the court files and the village files containing these exhibits and suggested that action on this be . deferred until the plans are located. This matter was referred to the Judiciary Committee. i Trustee Smith questioned the Board regarding the preferred way of handling invoices for approval at meeting. It was the consensus that bills over $100.00 be read and reading of bills under $100.00 be left to discretion of the Finance Chairman. Trustee Smith requested that bills be submitted to the Clerk no later than Wednesday preceding each regular meeting in urder to allow time for preparation of a financial report for each rmeting. -2- (Reg. 5-22-61 The Village Clerk reported receipt of a notice from the Dept. of Revenue, State of Ill., reporting Municipal Sales Tax refund for the month of Feb. 1961, in the amount of $}2,285.800 The Village Clerk reported receipt of notice from the Division of Highways, State of Ill., reporting Motor Fuel Tax funds allotted to the Village for Street Maintenance in the amount of 67,088.01„ Trustee Smith presented 34 invoices totaling $ 7,752.69, for approval. It was moved by Trustee Smith and seconded by Trustee Hartshorn that the following invoices be paid: Public Service Co. - April heating bill (Fire Dept. $95.26) April electric bill (Fire Dept. 5.36). ` 100.62 William H. Miller's Service - April purchases: Police Dept. - $479.56 Fire Dept. - $ 23.64 Street Dept. $ 2.87 506.07 Illinois Bell Telephone Co. - Fire Dept. telephone bill 439-2121 18.10 Frank F. Scharringhausen - Auto expense account 1--31-61 to 4-3o-61 65.90 Albert Walla - auto and misc. expense account 2-13-61 to 4-28-61 110.00 Fred Bitte - Street Dept. work - 132 hours @ $ 2, per hr. 5-10,11,12 27.00 Victor. H. Iwanski - Street Dept. work 112 hours @ C2. per 5-10,11,13 23.00 Charles Jubert - Street I)t3pt. work - 402 hrs. @ $2. per hr. 5-3 - 5-1.3 81.00 Stanley Chesney - Street Dept. work - 252 hrs. © � 2, mer hr. 5-3 - 5-13 51.90 Gerald Driscoll - Erecting, straightening & resetting st. signs-Labor 60.00 Charles Klehm & Son - 45 Silver maple trees 450.00 Village of Bensenville - Breatholyzer tests for motorist apprehended by P.D. ' 6.00 Kale Uniforms - Uniforms for PD (Officer Holdmann) 261.70 Meade Electric Company - Frequence and power check of Speed Meter 37.30 Freeman, Abbott Plumbing & Heating - payment due -- Municipal building 4,986.95 Edward C. Hofert - Final attorney's bill re Pioneer Trust case 500.00 Elk Grove Insurance Agency, Inca - coverage for additional PD car '3.70 Butz Electric - Labor & material to eliminate hazard at Fire station 75.00 Elk Grove Village Fire Dept. - Reimbursement for purchase of batteries and garden hose 21.22 Maine Automotive Supply - Grease gun & case of grease for Fire Dept. 5.03 R. A. Ahlgren - reimbursement for purchase of Magistrate's supplies 4.37 Meyer and Wenthe, Inc. - Official seal for Magistrate '9.18 Atlas Printing Co. - Legal forms for Magistrate 6.38 John A. Mergens - Mileage allowance and reimbursement for loss of income 31.00 General Controls Co. - Timer for Fire Dept. 48.39 I Wally & John's Standard - Gasoline & Service for PD (April) 57.52 Lee Turner - Reimburse petty cash account ____ 21.75 Morava Stationers - Bldg. Dept. M$ 45) and Police Dept. ($13.,93) 18.38 Jay-Gee Shooter's Supply, Inc. - Ammunition for Police Dept. 45.00 Eastern Air Lines, Inc. - Freight charges for PD and 711 radios 8.75 Northside Communications - Radio Service - April - $65.00 Cable & clamps on antenna - 0.70 73.70 American Fire and Safety Bureau, Inco - PD supplies .5.00 Pickwick Newspapers - Supplies for Magistrate 13.75 C. H. Hanson Co. - Tags fcr signs 19.93 Total V7,7 2. 9 The President asked that the Roll be called on the motion and upon the rull being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried., Trustee Smith suggested a board meeting to discuss the appropriation ordinance and it was the consensus that a Special Meeting be held Monday, June 5., 1961, 8:C) PM at the Ira A. Ruple-y Schools Trustee Hartshorn reported a notice from the Illinois Municipal League concerning a conference for newly elected officials to be held in the St. Nicholas Hotel i in Springfield on Friday and Saturday, June 16th & 17th,. It was pointed out that although the conference is designed primarily for new officials, it will be helpful to those with prior experience in municipal govennment. Trustee Hartshorn urged that all officials attend this conference. Trustee Dillon announced that Magna Reese is the name of the printer of the code which was due to be delivered today, May 22nd i -3- (Reg.) 5-22-61 In the .absence of the Playground -& Recreatioh Boarii members, . Trustee Keith announced that this Board-'has' met and elected Don tlaLker, Chairman; and :Sidney Miller,` Secretary. Trustee Zettek requested that the Police and Pine Commission be. placed on the agenda: This will be donee - Trustee Zettek reported that Board.members had witnessed adeinonstration. of an Identi-kit and advised that through the North: Shore Chief s...Assoc atiori, this kit can be rented on the basis of $10;00 to $13 50 a month"rental for. one year to be paid in advance. They can giye no definite rental figure at this time inasmuch.as they, anticipate a lower fee, when negotiations are made, for a new contract• Trustee Zettek stated that Chief Clifford is of the: opinion it would be beneficial to:. the Department to have said kit -available Mr. Ei:ning of the Police and Fire Commission; present at this meeting; also recoirimerided the rental of this equipment. It'was moved by Trustee Zettek and seconded by Trustee Dillon'that the -Board, . authorize the Village Clerk to send a letter to the North Shore Chiefs Association stating we .would like to join the association and as soon as they arrive at a basic rental fee for the Identi-frit; notify the Board, The President asked that the roll be called on the motion and upon the :roll being called the following Trustees answered "AYE" - Dillon, Hartshorns Keith, Smith, Youniki Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Zettek reported receipt of a letter from the ELk Grove Village Nurses' Club, Inc. requesting storage space in the Municipal Building. Board members agreed storage facilities in the Municipal building would be made available to said club! Trustee .Zettek reported the need for a burglar alarm systems He furthe- stated that he and Chief Clifford have investigated 2 difference types of equipment (the A.D.T. and.-the A.F41P-0 and that the*A-.F;Pi1 Burglar Alarm system is more highly recommended by users; he has contacted. this firm and they have indicated that the following license fee arrangement would be acceptable: $25100 per year for the panel and $10.00 per subscriber i It was moved by Trustee Keith and seconded by Trustee Dillon that the A.F.P. Burglar Alarm system be accepted and that this firm be permitted to immediately install this system in the Police Dept., having it also understood that annual fees of $25.00 for the panel and $10.00 per user would be paid. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith; Smith, Young, Zettek; "NAY" - none. 1-7hereupon the President declared the motion carried. Trustee Zettek reported receipt of a letter from Bennett & Kahnweiler regarding the practice that has developed of employees parking in the street in the j Industrial Park. I It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the Village Attorney to draft an Ordinance prohibiting street parking in the Industrial Park. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek announced that through the efforts of Chief Clifford and the Fire i Dept., a 1952 fire pumper in e;:cellent condition is available to the Village from the Civilian Defense Corps for the approximate cost of $85.00. i It was moved by Trustee Zettek and seconded by Trustee Keith that the price of said fire pumper ($100.00 or less) be forwarded to the Civilian Defense Corps. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, j Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Zettek reported receipt of a letter from Fire Chief Mergens requesting the Board to passan Ordinance establishing a Fire Prevention Bureau. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Village Attorney be directed to prepare an ordinance, substantially in accordance with the recommendations of Fire Chief Mergens, establishing a Fire Prevention Bureau_. The motion was voted upon by acclamation; whereupon the President declared the motion carried. I -4- (Reg.) 5-22-61 Trustee Zettek requested, and received Board approval to refer the proposed ordinance concerning parking on curved streets to the Traffic Safety Committee: Trustee Zettek stated that, along with Mr. Eining and Chief Mergens, the proposal for installing ignition shielding on police and, fire vehicles would be checked and a report prepared for presentation at the next meeting. Mr. Charles Eining read a letter from Lawrence J. Petersen, 911 Love St: commending the conduct and efficiency of Officers Markussen and Losch exhibited during an emergency call to the Petersen home. It was the consensus that an acknowledgment of thanks be sent to Mr. & Mrsl Petersen for their thoughtful letter; and that a letter of commendation be sent to Officer Markussen and Officer Losch. At this time (9:58 PNI) President Gibson declared a recess until 10:15 PM to allow residents in attendance to direct questions and comments to Board members. The meeting was reconvened at 10:15 PM by President Gibson and the Village Clerk was directed to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - none. President Gibson requested Trustee Dillon to investigate the possibility of having the phone booth relocated and storage sheds moved from their present location on property on the north side of Oakvood St. This matter was brought to the attention of the Board during the recess by Mr. Ernest Cavallo, 7 Oakwood St., who stated the public phone booth has created problems and the storage sheds detract from the neighborhood, Trustee Young reported (1) the removal of clay from Park #4 to Municipal site will be completed no later than 5-23-61 and cost estimates reported at a Special Meeting of 5-15-61 were over actual prices quoted later by Milburn Bros.; (2) there is no immediate solution to providing accessory numerals to street signs; (3) a new census would permit the Village to draw more heavily on Motor Fuel Tax funds and will report any information concerning conditions under which a new census would be permitted. I Trustee Young requested the Clerk to read a letter from J. P. Tuthill, District Engineer, Division of Highways, which read in part as follows: "relative to the closing of a portion of the ditch .on Elk Grove Boulevard. We will be glad to co-operate with the Village in a project on this street, but do not see how the entire cost can be taken from Motor Fuel Tax Funds. The Illinois Highway Code is quite specific in providing that Motor Fuel Tax Funds can be spent for drainage of arterial streets and State Highways, but not for non-arterial streets. /P/ No two drainage projects are alike, but we will be glad to meet with representatives of your Village to arrive at a percentage factor to apply to the total cost of the project, that is, determine the percentage of cost to be taken from Motor Fuel Tax Funds. In general it appears that approximately half of the project cost would be considered as eligible." Trustee Young will continue to follow up on this. The Village Clerk read the following letter from Milburn Brothers, Inc.: "This will confirm my recent verbal price quotations to Mr. James Young for excavation work in your Village: 1. Load clay at park site bounded by Victoria, Ridge, and Elk Grove Boulevard, and haul to and dump at new firehouse. Approx. 1500-2000 C.Y. @ $0.75/0.Y. 2. Load top soil at Drive-In Theater at Route 83 Arid Toll Road and haul to and dump at new firehouse Approx. 2500 C.Y. @ $0,65/C.Y. 3. Load top soil at Drive-In Theater at Route 83 and Toll Road and haul to and dump at park site bounded by Victoria, Ridge, and Elk Grove Boulevard. Approx. 2500 C.Y. @ $U.75/C.Y. /P/ It is our understanding that the above dirt quantities may be changed at the discretion of the Village and that the total cost of the work is not to exceed 0,700.00. /P/ Will you please sign and return u:.e copy of this proposal to indicate your acceptance." It was moved by Trustee Young and seconded by Trustee Dillon that the President and Clerk be authorized to enter into the aforestated agreement, involving the expenditure of ,300.00p with Milburn Brothers, Inca The President asked that j the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" none. Whereupon the President declared the motion carried. I m5- (Reg.) 5-22-61 I i Trustee Young reported that the Donlon Itunicipal Ec»J.nment Co. has offered a 1% discount if the street sweeper is said for on dalivery. Trustee Smith stated that this would require the sale of Treasury Bills and that he will investigate the feasibility of such a procedure and present a report at the next meeting. It was the agreement of the Board that the Trustees will inform the Clerk of special committees who have reports to present at a meeting, thereby making it possible for the names of these committees to appear on the agenda. The Clerk read a petition from Ronald Sanders, 200 Willow Lane, Elk Grove Village, stating that due to the peculiar shape of his lot, he does not have full and complete utility of his property and requests a variation of the Zoning Ordinance in order to construct an addition to his home. The Board referred this petition to the Zoning Board of Appeals, and Plan Commission, for their consideration and recommendation. The Clerk reported .rc.ceipt of legal notice from the Zoning Board of Appeals of Cook County of public hearing to be held at 3:00 PM May 31, 1961 in the Mount Prospect Village Hall. The property in question consists of (1) approximately 2 acres, located on the SV corner of Algonquin and Elmhurst Roads in Elk Grove Township, and (2) approximately 3 1/3 acres located on the SW corner of Dempster St. & Elmhurst Rd. in Elk Grove Township. The Board referred these notices to the Plan Commission. The Clerk reported receipt of a statement from Illinois Municipal League for dues for year ending August 31, 1962, in the amount of $190.00. It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize the expenditure of $190.00 to cover membership dues in the Illinois Municipal League for the year ending 8-31-62. The President askedthat the roll be called on the motion and upon the roll being called, the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk read a letter received from the Elk Grove Village Jaycees inviting the President and Trustees to be the honored guests of the Jaycees in the annual Peony Pageant Parade on Sunday, June 18, 1961 beginning at 1:30 PM. The President and Trustees accepted this invitation.. i President Gibson reported having been contacted by Mr. John L. Pope who requested permission to conduct a fund raising drive for outdocr athletic equipment for St. Viator High School of Arlington Heights. The Board agreed that this drive be permitted but that representatives of this school be requested to refrain from indicating Village endorsement. The Clerk read a letter from Chief Clifford requesting a check of the Village Ordinance regarding solicitor's permits. Representatives of the Chicago Tribune have refused to comply with the provisions of this ordinance. Attorney Hofert stated that our Ordinance cannot be enforced insofar as newspaper solicitors are concerned; they have taken cases to court on the basis that ordinances similiar to ours are in defiance of freedom of the press and the courts have ruled in their favor. Attorney Hofert suggested sending a letter to the Illinois Municipal League requested that they sponsor enabling legislation to give municipalities more and better control and leave it to the League to frame this legislation in such a way as to pass legal tests. The Board agreed to send such a letter and the President will handle the correspondence. The Clerk read a letter from BDC-Rex Rotary, Inc. quoting prices on electric mimeograph machines per request from the President. Toward the purchase of an electric M-4 machine (which sells for $ 345.00), a credit of $ 230.00 would be i allowed on the hand operated M-4 machine which the Village purchased in April of 1960 at a cost of $j250.00. On the larger electric machine, D-280, a full allowance of $250.00 for the manual M-4 would be made. It was pointed out that when the Municipal building is occupied, more use will be made of the mimeograph machine by all departments; news letters to villagers could be produced more easily on an electric instead of a manual machine; and that as the Village grows there will be increased use of a mimeograph machine. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize the expenditure of not more than X270.00 to replace the manual M-4 mimeograph machine. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President j declared the motion carried. -6- (Reg.) 5-22-61 Trustee Zettek will arrange for a demonstration of the D-280 machine on June 5 at 7:30 PM: The Clerk read a Library report of March and April 1961 outlining number of books circuiate*-,,number of new borrowers and number of books added. This report will be filed in the Village Clerk1s office. The Clerk reported receipt of notice from the County Clerk stating that registration of voters opened on May 1,,-. 1961. All registration records dated through §4h-'61 will be destroyed this year in compliance with the Re-registra- tion Act passed by the State Legislature in 1959; re-registration of voters will be c.onduoted in all polling places on 9-15-61. Any one who registers between now and 9� - 1 will be required,to register again, on or after 9-15-61- The Clerk reported receipt by the Police-.Dept::- ;of two letters expressing appreciation of kindnesses extended by: officeTs :during the snow storm of April 16. A check to the Elk Grove Police Fund was enclosed with one of these letters. The Clerk also reported receipt of a check to-the Elk Grove Police Dept. from an attorney as a result of the Police Depth makingairailable to him an accident report. Attorney Hofert advised that the check to the Police Fund could be accepted and deposited in the Police Pension fund and the check -to'the Police Dept. could be accepted and depostied in the gene'r'al corporate fund: Trustee Zettek requested the indulgefcg of the Board in defei-iirig until a later meeting his plan for communications with residents President Gibson reported Having received quoted prices of X225100 and $295.00 fta 3x9 biilietin boardl' A resident ih attendance suggested that perhaps the students at the High School would make one in the shop; a follow-up will be made on this suggestion. President Gibson requested the Board to consider either enforcing or removing from the books the Ordinance prohibiting street parking from 2 AM to 5 AM. Attorney Hofert stated that ordinances are written, made and are the will of the Board; the enforcement is the duty of the officials. Upon discussion, it was the decision of the Board to refer this matter to the Public Safety Committee for their consideration and recommendation. President Gibson stated that the contract with the Attorney would be referred to the Judiciary Committee for discussion. President Gibson presented the names of the following persons for appointment to the-4 vacanci_es on_ th_e Zonin Board of Appeals_ George Mullen, Ralph Lewis, j Richard McGrenera, Norm Markovitch, Joadzis. The persons appointed to this Board would be replacing F. Bohnert, G. Scharringhausen, Sr., H. Scharringhausen and J. Gibson. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board concur in the appointment of George Mullen to the Zoning Board of Appeals. The motion was voted upon by acclamation; whereupon the President declared the motion carried. i It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board � concur in the appointment of Ralph Lewis to the Zoning Board of Appeals. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Young; "NAY" - Dillon, Smith, Zettek; President Gibson voted "AYE", whereupon the motion was carried. I It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board concur in the appointment of Richard McGrenera to the Zoning Board of Appeals. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hartshorn that the Board concur in the appointment of Norm Markovitch to the Zoning Board of Appeals. Having received no second, the President declared the motion had failed. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board i concur in the appointment of John Radzis to the Zoning Board of Appeals. The motion was voted upon by acclamation; whereupon the President declared the motion carried. -7- (Reg.) 5-22-61 President Gibson presented.;the names of:.the following persons for appointment to the vacancy on the Pol.i�ce. and Fire Commission: Ralph Malonek and George Halpen. Action on this appointment was deferred until Trustees could interview these persons. President Gibson stated that, in accordance with the terms of the Ordinance which states that the Board of Trustees of the Police Pension Fund shall consist -of 5 members, 2 to be elected from the members of the Police Dept..; 2 shall be appointed by the President-with ttie confirmation of the Board and 1 shall be elected by the beneficiaries; he. requested the approval of the Board in the appointment of Abraham (Bud) Bernstein and Dean Ballard. Trustee Smith requested that Grant W: Watson.be considered for appointment to the Police Pension Board. It was moved by Trustee Hartshorn and seconded -by Trustee Young that the Board concur in the appointment of ,bean Ballard- to the Police Pension Board of Trustees. The President asked that the roll be called..on the motion and upon the roll being called the following Trustees,answered -AYE" - Hartshorn, Young.. "NAY" — Dillon, Smith.; "ABSTAIN" - Keith' Zettek. Adieupon the President declared the motion not cat'rieda It was moved by Trustee Hartshorn and seconded by Trustee Keith that. the Board concur in the appointment of Bud Bernstein. to". the Police Pension Board of Trustees.. The President directed the Clerk to call the roll and upon the. .. roll being called the following Trustees answered i1AYEit - Hartshor'ns Iteith� Smith, Young; "NAY" - Dillon; "ABSTAIN' Zettek; whereupon the President declared the motion carrieda -It was moved by Trustee Har'tshorri and seconded by Trustee Smith that the Board concur in the appointment of Grant W: Watson. to the Police Pehsion'Board of . . Trustees. The President directed the Clerk to cdll the roll and upon the roll being called the following Trustees answered "AYE" - Dillon; Hartshornb Keithi Smith, Young; "NAY" - none; "ABSTAIN" - Zettek; whereupon the President declared the motion carried. The President requested the approval of the Board of the following special committees: Budget and Estimate Committee - To develop the fiscal budget of the Village, in conjunction with the various Departments of the Village. To prepare an estimate of each year's Village income and revenue. To design a system for recording comparative, actual and budget income & expense. To seek out all sources of revenue available to the Village and make recommen- dations for new sources of revenue. To assist the Village Board in determining costs and estimated costs for future bond issues. Citizens' Building Committee - To assist the standing Building Committee in the review of building codes and the enforcement thereof. To assist in the enforcement of our zoning code. To assist in the maintenance of effective building inspection. Joint Civic Committee - To foster and coordinate the work of the various civic, service and her organizations in the Village. To serve as liason between individuals and organizations of the Village and Village Government. Legislation Committee - To maintain a continuing review of existing and proposed legislation to assure adequate and up-to-date legislative assistance for the Village. To study proposed State and Federal legislation affecting the Village; to prepare summaries of such proposed legislation; to submit recommendations regarding such proposed legislation when desirable or requested. To prepare special applications for Federal and State grants when applicable. To assist the Village Attorney as requested. i Purchasing Committee - To develop and maintain sound purchasing policies and practices in the procurement of materials, services and supplies for the Village. To work with other communities in the exchange of information regarding the procurement of materials, services and supplies. I -8- (Reg.) 5-22-61 I Traffic Safety Committee - To develop and maintain a program of Traffic Safety and Instructions including recommendations for parking, speed limitsl traffic signals and other techniques and devices for the safety of pedestrian and vehicuiar traffic. Youth Commission - To study all needs of the youth of the Village. To recommend programs and facilities necessary to foster and maintain a proper environment and atmosphere for our young citizens. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board establish a Budget and Estimate Committee that will assist and make recommendations on all budgetry matters. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Young that the Board establish a Citizens' Building Committee. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Young that the Board establish a Joint Civic Committee. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hartshorn ,and seconded by Trustee Keith that the Board establish a Legislation Committeei.. Thie motion:was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded' by Trustee Young that the Board establish a Purchasing Committee. The motion Was_voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Young that the Board establish a Traffic Safety Commiii. el.. The ,motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Smith said seconded by: Trustee Keitki that the Board establish a Youth Commission. The motion was voted upon by acclamation; whereupon the President declared trie motion darried: Trustee Zettek requested that Kenneth Haas be considered for appointment tb the Citizens' Building Committee; and that William Dunning be considered for j appointment to the Youth Commission. Trustee Young requested that Thomas F. Rettenbacher be considered for appoint- ment to the Citizens' Building Committee. President Gibson then made the following committee appointments: Budget and Estimate Committee: William Fenton, William Garrels, Robert Fleming. James Ryan, Chairman. Citizens' Building Committee: Arthur H. Kaeppel, Chairman. Roger Kantola, James E. Kettler, W,al i am Schwerin, Kenneth Haas, Thomas F. Rettenbacher. Joint Civic Committee: Arthur E. Castle, Chairman. Don Walker, Robert B. Moore, Mrs. Harold Greaves, Hank Villars, Mrs. Alf Sove, Mrs. Charles Bonner, Gerald Brubaker, Charles Fyfe, Grover Streich, I Legislation Committee: Frank Hines, Chairman. Thomas Galligan, Richard Dowdle, Ben Campbell, Purchasing Committee: Stuart G. Worcester, Chairman. Philip J. Nash, Frank -Kasper, Earl Marshall, Fred Atkinson. Traffic Safety Committee: Robert Altergott, Chairman. i Rev. David Crail, Mrs. John Westerberg, Herbert Papenbrok, Nicholas J. Josten, Gerald Bohn, Chief Edward Clifford. -9- (Reg.) 5-22-61 I I Youth Cmtdssion: Mrs. Gerald Bohn; Chairman. Mrs. Charles ,Fyfei William Schwerin, Robert B: Moore; Vincent Gaglianos Mrs. Wallace Meyer, Charles Stansky, Con Pritscher� _Zack Brady` Marvin Maier, Richard & Schwab' Paul Streic2 i James Synder, William Dunning. Trustee Smith requested that:the Board give consideration to a Bbard meeting tined a Week;.-perhaps one week Having committee reports and the following week Having-preseritation of ordinances] petitions and communications; and that this matter be placed on the agendai It was moved by Trustee Dillon and seconded by Trustee Zettek that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried; and the meeting adjourned at 12:08 AM. Eleanor G. Turner Village Clerk Approved: James R. Gibson Pre side nt i i i i i i -10- (Reg.) 5-22-61