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HomeMy WebLinkAboutVILLAGE BOARD - 05/15/1961 - VILLAGE BOARD MINUTES OF A SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, HELD ON MAY 15, 1951 At the request of President Gibson the following notice was given to the President, Attorney, Engineer, Mr. Robert Schwartz, and all Trustees of the Village of Elk Grove Village, on May lh, 1961: "Pursuant to a request from President Gibson you are hereby notified of a Special Meeting to be held at the Ira L. Rupley School on Monday, May 15, 1961 at 8:00 PM for the purpose of discussing "Fill for the municipal site". Upon the request of Mr. Schwartz the hour of the meeting was changed from 8:00 PM to 7:30 PM and the aforenamed persons were so notified. President James-R. Gibson called the meeting to order at 7:35 PM at the Ira L. Rupley School and asked that the roll be called. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Yourro, Charles J. Zettek, Jr.; "ABSENT" - none. Also present at this meeting - Mr. Edward C. Hofert, Village Attorney; Mr. E. N. Fletcher, Village Engineer; Mr. W. F. Fitzsimmons, general contractor for the municipal building and Mr. Robert Schwartz, representative of A. J. DelBianco & Assoc. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board dispense with the reading of the minutes and proceed with the business for which the meeting was called. The motion i•�as voted upon by acclamation; whereupon the President declared the notion carried. Trustee Young reported that 1500 to 2000 cubic yards of clay are needed to bring the grade of the municipal site to desired level. He further reported that one section of Park #4 requires Leveling and that there is enough excess clay at this location to provide the necessary fill for the municipal site. Trustee Young also stated he has obtained from Milburn Brothers a quoted price of 65¢ per yard to load, haul, and unload black dirt that has been donated to ! the Village by Mr. Brotman of Oasis Outdoor, Ltd. In addition he stated that a fair estimate of the cost by Milburn Brothers of scraping, loading, hauling and unloading clay from said park to municipal site would be $ 1.00 per yard. There followed a discussion concerning the leveling and compacting of said fill at the municipal site. Mr. Fitzsimmons stated that he did not feel it was his responsibility inasmuch as his cost estimates in his bid were based i on the amount of soil on the site at the time the contract was signed. He further stated that 1 foot additional excavating had been done by him to correct a soil condition that 3 soil boring tests had not shown existed3 and that this additional work involved an expenditure of approximately $400.00 for which he had not billed the Village and did not intend to do so. Upon examination of the contract, Attorney Hofert informed those present that under the strict terms of the contract, the Village is to pay for the i fill and the contractor is to do the leveling and compacting. He further stated that from a strict legal standpoint the contractor could be held to the terms of the contract and be required to do the work, but that there may be equities here involvir_g certain work for the Village over and above what is called for in the contract. It was moved by Trustee Keith and seconded by Trustee Young that the clay j be taken from the park in question and arrangements made with Milburn Bros* for transporting said fill from park to the municipal site, (load, haul and unload), the amount not to exceed �2500cCO, The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Yo�_ng, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Young that the Village j accept 50% and the contractor accept 50% of the cost of the grading and compacting of the necessary additional fill. ! It was moved by Trustee Dillon that the foregoing motion be amended to read "that the Village accept 100% of the cost of the grading and compacting of the necessary additional fill.." For lack of a second, the amendment to the motion failed, -l- (Special) 5-15-61 i Upon further discussion Trustee Young withdrew his second, and Trustee Keith withdrew his motion. During the discussion, Mr& Fitzsimmons contacted his sub-contractor and then informed the Board that said siib.�dofitraotor would accept the work of the additional grading and compacting at a cost of 650 per yard. It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the general contractor be reimbursed $6400.00 for the additional excavating done on his own initiative, and that the general contractor and the Village split (50-50) the additional cost of grading and compactinr,, less the first foot. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. At this time Mr. Fitzsimmons stated that he was satisfied with the arrange- ments in the motion just made and carried. It was moved by Trustee Keith and seconded by Trustee Dillon that the Village obtain 5000 ,yards of top soil, to be loaded, hauled and unloaded from the Oasis Outdoor, Ltd. property on York Rd. to Park #4 and the municipal building site. The President asked that the roll be called on the r_otion and upon the roll being called the following Trustees ar_swered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The President then requested and received the approval of the Board in making the following report at this Special r,_eeting: Fresidert Gibson stated he :hast met' with Mr. Evan Stebbins of.Centex Co:-::,�_ucticn Copan.y and (1) Mr. Stebbins has approved the use of a wall of the Arcade in the Park & Shop for placing of a bulletin board, The President recommended a 31x9' board consisting of three 3x3 section, 1 section to be uzed by Centex, one section to be used for Village business, and one section for the use of Village organizationsy (2) Centex will grade and seed Pari, #f4,. It was moved by Trustee Young and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:10 PM. i I I I Eleanor.G. Turner Village Clerk Approved: I James R. Gibson President i -2-- (Special) 5-15-61 I