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HomeMy WebLinkAboutVILLAGE BOARD - 05/08/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND.BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, HELD ON MAY 8, 1961 The Village Clerk called the meeting to order at 8:06 PM at the Ira L. Rupley School in said Village. The Village Clerk called the roll and upon the roll being called the following Trustees answered "PRESENT" _ Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr.; "ABSENT" - President Gibson. It was moved by Trustee Dillon and seconded by Trustee Young that Trustee Hartshorn be appointed President pro tem in the absence of President Gibson. The motion was voted upon by acclamation; whereupon the motion was carried and Trustee Hartshorn declared President pro tem. It was moved by Trustee Dillon and seconded by Trustee Young that the minutes of an Adjourned Meeting held on May 1, 1961 be approved as submitted and that the Board dispense with the reading thereof. The President pro tem asked that the roll becslled on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President pro tem declared the motion carried. Engineer Fletcher reported that the State of Illinois has requested that Resolutions No. 8-61 and No. 9-61 be combined. The Village Clerk read a proposed resolution for improvement by municipality under the motor fuel i tax law, said resolution covering improvements as outlined in Resolutions No, 8-61 and No. 9-61, It was moved by Trustee Young and seconded by Trustee Keith that the Board adopt Resolution No. 15-61, entitled "RESOLUTION FOR IMPROVEMENT j BY MUNICIPALITY UNDER THE MOTOR FUEL TAX LAW" and that Resolution No. j 175-61 supersede Resolution No. 8-61 and Resolution No. 9-61. The President pro tem asked that the ro 11 be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President pro tem declared the motion carried. Attorney Hofert stated that his report was to be held until later in the meeting at the request of the President whose absence was due to a rrEeting with Mayor Daley along with other Presidents and Mayors of the Chieagoland area. lChief Clifford presented the Police Department report for April, 1961. I In the absence of Chief Mergens, the Village Clerk read the Fire Department report for April, 1961. i j The Village Clerk read a recapitulation of the building report for the ! month of April, 1961, prepared by Messrs. Scharringhausen and Walla, as follows: 196 permits issued; Total Valuation 63,024,970.CO; Total Fees i X9,000„90. I I The Village Clerk read the recapitulation of the Treasurer's report for the month of April, 1961 as follows: Balance on Hand 4-1-6124,918.24, Total receipts(April) - $11,937.12 = 06,855.36, less disbursements $P18,649.64, leaving a balance on hand 5-1-61 $18,205.72; less commitments totaling $31241.50 plus amount due from Motor Fuel Tax X2,018.86, leaving an adjusted cash balance un 5-1-61 of X16,983.08. I Trustee Dillon presented for approval 37 invoices totaling 0,742.97 and one notice of payment due W. F. Fitzsimmons & Co. on municipal building in the amount of �;13,9U2.35- i I It was moved by Trustee Young and seconded by Trustee Zettek that the following invoices be paid: Building Officials Conference of America, Inc.-Bldg. Codes 10.00 Fire Department - Village of E.G.V. - 30 hrs. guard watch @$2. 60.00 -1- (Reg.) 5-8-61 Illinois Bell Telephone Co, - Bills of 3-223 3-283 4-1 81.00 Great Lakes Fire Equipment Co. - Supplies for Fire Dept. 174.05 Morava Stationers - Siippl=es for PD (ti>4.85) & Bldg. ($9.55) 14.40 i Paddock Publications Ord, #167 and specimen ballot pub. 77.70 J. A. Renaldi & Co., Inc. - 1 infant size mask 10.59 Schaeffer Auto Body - Work on Squad #116 21.00 Wetterman Radio & T. V. Service - 2 Transformers for PD 6.86 BDC - Rex Rotary Inc. - Mimeograph Supplies for Clerk's office 11.60 Paddock Publications - Official & Specimen ballots, reprints ! of published notice 130.30 Paddock Publications - Addressing and postage - Newsletters 91.85 Kale Uniforms - PD Uniforms 264.79 Smith & Assoc., Inc. , Plumbing - Install bubbler at PD Hqrs. 21.02 Northside Communications - Cable and switch - PD 16.95 Wally & John's Standard - Gasoline & service - Police cars 46.33 Van's Gun Shop - Supplies for PD 54.00 Motorola COmmu,`lications - Maintenance for month of May - PD 15.40 Long Ford, Inc.: - Repair of police car 13.16 Fair Radio Sales Co. - Code tapes for PD 10.65 Illinois Bell Telphone - Bills of 4-22 136.85 Fecht Electric, Inc. - electrical wiring per contract 3-6-61 2,618.00 Milburn Brothers, Inc. - snoiw removal 806.00 Great Lakes Fire Equipment Co. - Supplies for F.D. 16:00 Helgeson Shell Service - Gas and service to PD cars 7.00 Public Service Co. - Electric bill 1,142.03 I Garlisch & Sons - Supplies and gasoline for St. Dept. 717.13 Garlisch & So--ns- - Wright Saw and tool set case for F. D. 159.90 Milburn Brothers - snow removal 58125 W� S. Darley & Co. - P.D. supplies 24.85 American Red Cross - First Aid supplies for P.D. 2.00 Morava Stationers - Binders for P.D. 4.05 I Morava Stationers - Envelopes for Bldg. Dept. 2.55 Fire Dept., E�G,,V. - Guard duty 4-4-61 during Township election 25.00 Stanley Chesney - St. Dept., work - 472 hrs.4-8 thru 4-29 @ �,;2. 95.00 I Chas. Jubert - St. Dept. work - 73 hours 4-7 thru 4-29 @ $2. 146.00 Master Reporting Co. - Zoning Board Hearings 127.71 $ 73742-97 I Payment for general contractor - municipal building 133902.35 ! $ 213645.32 Mr. Michala reported a County zoning hearing in Mount Prospect on April 223 1961 Of the 4 cases heard only 1 concerned property within the 12 mile jurisdiction of the Village of Elk Grove Village. Due to unavailability for meeting of members of Plan Commission, Mr. Michala presented this case to the Board for decision. The property in question is 4 acres located on the west side of Busse Highway., 1250 feet south of the intersection of Busse Hz.ry. and Algonquin Rd. The aforesaid property is zoned R-4 single family residence, property across the road is zoned industrial, 2 block to the south are residences and to the west is farm land. Prospective owner of said 4 acres is requesting rezoning from R-4 to M-1 restricted manufacturing inasmuch as he operates the bus system for School District x#214 and has contracted to buy this property for bus storage and a small shop for minor repairs. Nearby property owners have objected to this rezoning and proppective owner has agreed to install 61 chain link fence around said property and plant shrubbery along fence. President Gibson arrived (8:32 PM) It was moved by Trustee Dillon and seconded by Trustee Young that the Board object to the proposed rezoning of the 4 acres of property located on j the west side of Busse HwyT ., 1250 feet south of the intersection of Busse Hwy„ and Algonquin Rd., on the basis that it would constitute spot zoning, however if the prospective owner requests variation in use, the Board would not object. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. President Gibson stated at this time (8:38 PM) the chair would recognize a motion to recess until 9:00 PM to permit residents in attendance to ! address questions and comments to the President and Board of Trustees, following rules of Parliamentary procedure. -2- (Reg.) 5-8-61 I I It was moved by Trustee Zettek and seconded by Trustee Young that the meeting be recessed until 9:00 PM, The motion was voted upon by acclamation3 whereupon the President declared the motion carried. The meeting was reconvened at 9:00 PM by President Gibson. The Village Clerk was directed to call the roll and upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - none. Attorney Hofert presented the draft of two proposed ordinances regarding (1) the establishment of a park and recreation system, and (2) an amend- ment to Article 2, Rules of Order. The Village Clerk read a proposed ordinance entitled, "AN ORDINANCE ESTABLISHING A RECREATION AND PLAYGROUND BOARD". It was moved by Trustee Young and seconded by Trustee Dillon that the Board waive the first reading rule with respect to the ordinance just presented. The motion was voted upon by acclamation; whereupon the President declared the motion carried, It was moved by Trustee Keith and seconded by Trustee Young that Ordinance No. 168 entitled, "AN ORDINANCE ESTABLISHING A RECREATION AND PLAYGROUND BOARD" be adopted. The President asked that the roll be called and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried., The Village Clerk read a proposed ordinance entitled, "AN (.DINANCE AMENDING THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE WITH REFERENCE TO STANDING AND SPECIAL COMMITTEES AND ELIGIBILITY FOR APPOINT- MENT THERETO", It was moved by Trustee Hartshorn &nd seconded by Trustee Dillon that the Board waive the first reading rule with respect to the ordinance just presented. The motion was voted upon by acclamation; whereupon the President declared the motion carried, It was moved by Trustee Hartshorn and seconded by Trustee Dillon that Section 1 of the proposed ordinance be amended by striking out the sentence: "All committees shall be appointed by the President," and inserting: "All standing committees shall be appointed by the President with the advice and consent of the Board; all special committees shall be appointed by the President". The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Smith; "NAY" - Keith, Young, Zettek. The vote being three "Ayes" and three "nays", the question was put to President Gibson. President Gibson voted "NAY"; whereupon the motion was not carried. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that Ordinance No, 169 entitled, "AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE WITH REFERENCE TO STANDING AND SP C014MITTEES AND ELIGIBILITY FOR APPOINTMENT THERETO" be adopted, The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Attorney Hofert stated that (1) he is in the process of preparing an ordinance regarding parking on Elk Grove Blvd.; (2) the Metropolitan Sanitary taxes have to be paid and there is no way to avoid this; (3) resolution and ordinance regarding improvement to Arlington Heights Road will be reported on at next meeting; (4) papers necessary to the dismissal of Pioneer Trust case have been executed; (5) the agreement between the Jaycees and Centex has not reached him. Trustee Young reported that he is obtaining quotes from various contractors for cost of the transporting, to the municipal site, of fill that has been donated to the Village. -3- (Reg.) 5-8-61 Trustee Hartshorn reported that he had anticipated having the evaluation report regarding acquisition of water and sewer facilities for presentation at this meeting. He then requested the Village Clerk to read the following letter from Mr. John B. Black of the firm of Alvord, Burdick & Hotison: "In connection with our appraisal of the properties of the Elk Grove Water amd Sewer Co., we had previously advised Mr. Hartshorn that our report UA uld be completed and presented to the Board in time for its meeting on the evening of May 8. Yesterday, however, we discovered that the Illinois Commerce Commission was preparing a unitized inventory of the company's property and a verification of the original cost thereof. Their findings, when .complete, will have an official status and we think it is in the interest of the Village for us to hold our report until the Commerce Commission has completed its work: By, 86 doing we will be able to submit a report on the basis of official findings and sdch a report is bound to carry'more authority than would.otherwise be the case. /P/ We are advised by Mr. Lehman of the Commission's staff that field work began several days ago and they anticipate completion of their work within several weeks. We intend to keep in close touch with the Commission on this work. If unexpected delays develop in the Commission work, we will submit our report as based on our own inventory of the property. /P/ If this procedure is un- acceptable, please advise us." Trustee Hartshorn stated that in his contacts with Alvord, Burdick & Howson, they have indicated to him that their report is in essence completed. There followed a discussion concerning the advisability of requesting this report at this time. Trustee Hartshorn stated that before such a request is considered he would recommend a meeting of the Board with Mr. Hofert and Mr. Paul Speer, Municipal Finance Consultant, at which time the Board would be given more detailed facts concerning this matter. Upon questioning by the President regarding the legality of such a closed meeting, Attorney Hofert stated that under these circumstances the negotiations would involve large sums of money, and since the bargaining position of the Village should not be endangered, he would suggest such a meeting. It was moved by Trustee Dillon and seconded by Trustee Zettek that Trustee Hartshorn arrange a meeting of Board members with Attorney Hofert, Mr. Speer and representative of Alvord, Burdick & Howson. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustees Young and Dillon reported having received a recommendation from the manufacturer of the fire tanker that the transmission be T-50 instead of T-30 as previously accepted, the additional price being x;200.00. It was moved by Trustee Keith and seconded by Trustee Young that the fire tanker be ordered.with a T-50 transmission at an additional cost of 9n200.00. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young reported that since March 13, 1961 at which time bids on street sweepers were opened, he along with Trustees Dillon, Hartshorn and Smith have reviewed features of the equipment in question. It was moved by Trustee Young and seconded by Trustee Keith that the Board accept the bid of Donlon Municipal Equipment, 6226 Broadway, Chicago, Ill., for the purchase of a "Street King with Cab" street sweeper, not to exceed the price of x;121020.00 as submitted in their bid. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Mr. Michala reported that the Plan Commission recommends acceptance of Higgins Road Commercial Subdivision, Unit No. 2_ inasmuch as it conforms to the present Village plan. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board concur in the recommendation of the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. -4- (Reg.) 5-8-61 ------ --- - — I I The Village Clerk presented a petition received from Centex Construction Co. wherein pre annexation zoning and annexation to the Village of Elk Grove Village are requested for property lying to the east of Wildwood Road and between Landmeier Rd. and Oakton St. It was moved by Trustee Dillon and seconded by Trustee Young that the petition just presented, along with copies of plat of survey and prints of .preliminary land plan of property in question, be referred to the Plan i Commission for review and recommendation. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Clerk read a communication from Mr. A. L. Sargent, Executive Director of the Illinois Municipal League-urging municipal officials to attend a one-day special legislative session to be held in Springfield Saturday, May 13, 1961 for the purpose of organizing the legislative efforts of the Illinois Municipal League. Mr. Sargent listed several bills that have been introduced which would effect municipalities, among them a bill increasing the Municipal Sales Tax from 2¢ to 1¢. President Gibson reported that in the meeting he had just attended with Mayor Daley and other local officials there was a discussion of this proposed sales tax increase. They were not asked to make any commitments at this meeting, however they were requested to wire their representatives in Springfield if they favored the passage of this bill. The President recommended that the Board endorse this legislation but emphasized that "it is not my intention that we impose it but to have it available for future use if necessary." Following a discussion of this matter it was the consensus of the Board that no action be taken. Trustee Hartshorn reported that he has been advised by Attorney Hofert that it would be improper for the Board to consider objections to HJR#11, and recommended that any objections to said bill be made on an individual basis. The Village Clerk read the annual report of the Board of Directors of the ' Elk Grove Public Library prepared by Robert F. Fleming, President; and the i annual report of the work of the Public Library prepared by Evelyn Schmidt, Librarian. The Board of Directors► report contained a request for inclusion in the annual appropriation ordinance the amount of 0,000.00 for the "Library Fund". This request will be referred to the Finance C ommi.ttee. It was moved by Trustee Keith and seconded by%,ustee Hartshorn that the reports of the Board of Directors and Librarian be accepted and that the Library Board be complimented for its work of the past year. The Motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Clerk presented a proposed ordinance concerning parking of vehicles along certain curved streets, and the Board referred this proposed ordinance to the Public Safety Committee. President Gibson requested the approval of the Board of the appointments j to the Playground and Recreation Board, Phan Commission, Zoning Board of Appeals; and the approval of the Board of eight special committees and the appointments thereto. The appointments made by the President to the Playground and Recreation Board are: Don Walker, Robert Beaupre, Donald Turschman, Sidney Miller, ' Warren McC onchie. I It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board concur in the appointments to the Playground and Recreation Board. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The appointments made by the President to the Plan Commission are: William H. Carson, Chairman and E. H. (Ted) Brown replacing Messrs. H. Scharringhau.sen and J. Gibson whose terms of office expired January 28, 1961. ,I It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board concur in the appointments to the Plan Commission. The motion was voted upon by acclamation; whereupon t1,2 President declared the motion carried. -5- (Reg.) 5-8-61 The appointments to the Zonir; Board of Appeals and the approval of the special committees, and the appointments tlereto were deferred to the next meeting. f President Gibson requested the Village Cle tk to react_ the fo)lowing appointments to the standing cimmittees: BUILDING Dillon, Chaa.rman Building, electridal, plumbing inspection Young Code Enforcement, Zoning Enforcement Zecte's Building and elec. Safety, Bldg. Permits FINANCE Smith, Chairman Licenses and Fees Keith Appropriation Ordinance Hartshc Levy Ordinance License Appeal Treasurer JUDICIARY AND PIANNING Hartshorn., Cha.rman Zoninc, Board Dill,:.n Plan Ccn-rdssion Z ;'s,�� Master Plan PARKS, RECREATION & PUBLIC PROPERTY Keith, Chairman Sup-r. of Employees Smith Records Yoe PUBLIC SAFETY Ze tte'c, Chairman Fire and Police Keith Traffic Safety (Incl. Bicycle Safety) Dillon IAircraft Civil Defense Fire Prevention STREETS AND SEWERS Young, Chairman Lighting Dillc-n Maintenance of Streets & Public Property Zettek Sewer Inspection Si.?pv. of Employees WATER Hartshorn, Chairman I Acquisition Smith j Inspection Keith I It was moved by Trustee Young and seconded by Trustee Dillon that the ' meeting be adjourned. The motion was voted upon by acclamation; whereupon thy President declared the motion carried and the meeting adjourned at 11:44 PMo 1 i ,I Eleanor G. Turner j Village Clerk i Approved: i i iJames R. Gibson Presidenr&., 1 I -6- (Reg-) 5-8-61 I i i