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HomeMy WebLinkAboutVILLAGE BOARD - 04/10/1961 - VILLAGE BOARD • MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, HELD ON BR.IL 10, 1961 President Charles A. Hodlmair called the meeting to order at 8:07 P.M. at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT:" Jams L. Carroll, Francis J. Dillon, Robert E. Hartshorn, Leonard A. Schar- ringhausen, Charles P. Smith, James R. Young. "ABSENT:" None. It was moved by Trustee Hartshorn and seconded by Trustee Schar- ringhausen that the Minutes of a Regular Meeting held on March 27, 1961, be approved as submitted (subject to preparation and receipt of the Illinois Municipal League legislative bulletins summarization referred to in the last paragraph of Page 6) and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Mr. Jack Michala, Chairman of the Zoning Board of Appeals of the Village of Elk Grove Village. submitted two court reporter transcripts of Case #f61-2 (Jaycee's Community Center rezoning hearing) for the Village records. Mr. Michala also presented one copy of the transcript of Case #61-3 (Higgins Rd.) along with two letters of recommendation from the Zoning Board regarding sane. The Village Clerk read such letters which (1) recommended rezoning of Lots 1, 3, 4, 5, and 6 to M-1 (with B-1 buffer zone) and (2) recommended that the Village Engineer examine the Higgins Road parkway for the possibility of a construction of a stockade type fence. Trustee Young reported having met with the Higgins Road residents and stated that the conc6nsus was that the Village should provide a barrier of trees, in addition to the proposed fence. Trustee Young reported having received a quotation from Charles Klehm & Son Nursery for 45 Silver Maple trees (12"), spaced at 20 to 25 feet, for a total cost of $x450.00, planting not included. Trustee Young added that the Higgins Road residents, through Mrs. Rice, had iven their assurance of assistance in the planting of said treese as well as heir care and maintenance thereafter. It was moved by Trustee Young that the Board approve an expenditure of not to exceed 4;450.00 for the purchase of 45 - 12" Silver Maple trees, to provide a separation between the Higgins Road residents and said road - it being understood that the Higgins Road residents would assist in theplanting of said trees and assume responsibility for their care and maintenance. The motion having received no second was referred to the next Board meeting. The matter of the height of the proposed stockade fence was discussed, and it was agreed that the Engineer would make a study of the area and submit a recommendation; in addition, the Board set a meeting of the Board-as-a Commit- tee-of-the-Whole for 9:00 a.m. Saturday, April 15 at the proposed fence location, for the purpose of examining the site.. It was moved by Trustee Smith and seconded by Trustee Scharringhausen that the Board direct the attorney to draft an ordinance rezoning property located north of Higgins Road, in accord with the recommendations of the Zon- ing Board of Appeals (Case #,'61-3). The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Mr. Michala reported that the 1961 zoning maps have been received, and will I be delivered to the Police Department. ey will be available througf... the office of the Village Clerk at the same prices as last yearts. J It was moved by Trustee Scharringhausen and seconded by Trustee Young that the Board adopt the map designated as "Village df Elk Grove Village Official Zone Map as of December 31, 1960" as the Official Zone Map for the Village cf Elk Grove Village as of said date. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. -1- (Reg.) 4/10/61 I i The Village Clerk read a recapitulation of building report for the month of March, 1961, prepared by Messrs. F: Scharringhausen and A. Walla, as follows: Total evaluation - X663,155.00; Total Fees = X1,053.30. The Village Clerk gave the recapitulation of Treasurer's Re ort for the month of March, 1961, as follows: Bal. on hand 3/1 = 02,657-13; Total Receipts March =712,577.02; Total Expenditures (March) = �20,535 .91; Balance as of 3/31/61 = X24,918.24 (+ 2,018.86 due from M.F.T.=826,937.10). BOND FUND ANALYSTS (3/31/61) - Balance: Bldg.=N287,934.+;Fire=u14,090.+: Street=$12,906.22. Total =014,931.91 0298,378.31 invested). Air. Mohr, Treasurer, reminded the Board that the fiscal year ends April 30, and suggested that the appointment of auditors be effected soon. It was moved by Trustee Carroll and seconded by Trustee Scharring- hausen that the Board retain Laurin, Schultheis & Pepper (Arlington Heights, Illinois) as auditors of the Village records for the year ending April 30, 1961. The President asked that the roll be called on the motion and upon the roll being called the folloi.-i.ng Trustees voted "AYE!' Carroll) Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the Presi- dent declared the motion carried. Attorney Hofert reminded the Board of the Police Pension ordinance previously passed, ,wh ich allows for a 7% contribution from the pay of the police officers, and stated that a motion directing the Treasurer to commence such deductions is now in order. It was moved by Trustee Scharringhausen and seconded by Trustee Carroll that the Village Treasurer be directed to withhold 7% of the salary of all police officers, eff$ctive April 1, 1961, and deposit same in a special pension fund to be set up by him for that purpose. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharring- hausen, Smith, young; "NAY :" None. Whereupon the President declared the motion carried. Trustee Smith reported having secured only one name for an individual with the proper background to serve on the Police Pension Board, and requested that any other candidates for said appointment be referred to him. Attorney Hofert stated that the Illinois Statutes provide for an election to beheld in the Police Department on April 17 for election of two members to said Pension Boerd. It was moved by Trustee Dillon and seconded by Trustee Scharring- hausen that the Village Clerk be directed to conduct an election within the Police Department for the prpose of electing two officers as members of the Police Pension Board, un the date provided by law. The President asked that the roll be called on the motion and upon the roll being called the ifollowing Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion ! carried. j Chief Clifford presented the Police Department report for March, 1961. Chief Mergens presented the Fire Department report for March, 1961, and the Village Clerk reported that the Fire Department Secretary's Annual Report had been submitted in full and is available at the office of the Village Clerk for review. Attorney Hofert presented the draft of two proposed cr dinances regarding (1) parking along curved streets; (2) salary for the police department. The Board referred the curved streets parking ordinance to the first Board meeting in May. The Village Clerk presented a proposed ordinance entitled "AN ORDINANCE ESTABLISHING SALARIES FOR THE POLICE DEPARTMElff AND AMENDING ORDINANCE NO. 109." I It was moved by Trustee Echarringhausen and seconded by Trustee j Hartshorn that the Board waive the first reading rule with respect tD the ordinance just presented. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. -2- (Reg.) 4/10/61 It was moved by Trustee Scharringhausen and seconded by Trustee Hartshorn that Ordinance No. 166, "AN ORDINANCE ESTABLISHING SALARIES FOR THE POLICE DEPARTMENT AND AMENDING ORDINANCE NO. 109" be adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen.. Smith, Young; 'IN-AY:" None. Whereupon the President declared the motion carried. Attorney Hof ert reported having submitted a letter regarding spending corporate funds for Accident and Health insurance for the police officers, as follows: "The Cities and Villages Act, Chapter 24P Section 869a, specifically gives the village the authority to pay for the hospital and radical bills of its police officers where injuries are service connected. /P/ Chapter 24, Sec- tion 869d, gives the village authority to provide volunteer policemen and firemen medical and hospital insurance for service connected injuries, pro- vided approved by referendum. /P/ In m,; opinion these two sections are interrelated and the village has a right to contribute to insurance plans for its regular police officers provided said insurance plans would cover payment of hospital bills and medical bills which are service connected." Based on this statement, and the fact that the various village employees have indicated a preference for Blue Cross-Blue Shield, Trustee Smith recom- mended that the Village contribute 50% of the cost of such insurance, which would amount of $100. monthly (15 employees). It was moved by Trustee Smith and seconded by Trustee Young that the Village expend such money as may be necessary to afford the Police Depart- ment Blue Cross and Blue Shield insurance coverage on a group plan. The President asked that the roll be cal]bi on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Attorney Hofert then stated that he would continue tto search for authority for the Village to participate in the coverage of the other Village employees. Trustee Carroll presented 26 invoices, totaling 0,488.98 for approval. It was moved by Trustee Smith and seconded by Trustee Dillon that the following invoices be paid: I Ace Hardware - 4 pks. hooks (Bldg. Dept.) .72 Butz Electric 571.90 Stanley Chesney - 51 hrs. St. Dept. 42. ea. 102.00 W.S. Darley & Co_ - Police Dept. supplies 89.13 A.J. DelBianco & Assoc. - Payment for architectural serv. 5000. 00 Elk Grove Insurance Agency - April payment + addl. fltr. 461.43 Elk Grove Water & Sewer Co. - March 31, 1961 library bill 3.50 Great Lakes Fire Equipment Co. - 500► of 2Q" bilateral hose 975.00 Hopkins Road Equipment Co. - steel signs and posts 399.12 Illinois Bell Tel. Co. - Misc. bills dated 3/22/61 109.29 Industrial Office Supply Co. - Supplies for Fire Dept. 4.50 Chas. Jubert - 55 hrs. for St. Dept. C2. ea. 110.00 Thos. Koenig - 76 hrs. for St. Dept. %2. ea. 152.00 Kale Uniforms - 6 sets of stripes for Police Dept 3.90 Long Ford, Inc. - Gas and oil for 1961 Ford 2.58 Wm. Miller 's Service - March gas for Fire ($13.48)+ St. 27.61 Morava Stationers - Supplies for Bldg. Dept. .50 E. dueller - 13 hrs. St. Dept. C42. 26.00 D. Oberg - Reimburse petty cash account 29.99 Public Service Co. - St. ltg. ($964.59) + Siren power (�1.) 965.59 Paddock Publications - Pub. ord #164 049.60+2 notices 79.40 George C. Poole, Inc. - Oil and parts for 1961 Ford 4.80 Speed-E-Arrow Press - 100 copies of Ord. #16G 60.50 D. Schroeder - parts and labor for Pol. Dept. radios 82.00 Donald Wells - 44 hrs. for St. Dept. Ap2. 88.00 Winifred Zenow - Ct. reporting for Bolger case 139.50 P97 I The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon,,. Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President de- i Glared the motion carried. -3- (Reg.) 4/10/61 I i It was moved by Trustee Carroll and seconded by Trustee Dillon that the Board approve a bill in the amount of $2500. to Mr. Paul Stoffels, special counsel for the Bolger case. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. I Trustee Hartshorn reported having been in contact with Mr. Black, of Alvord, Burdick & Howson, regarding the engineering report for the sewer and water facility, and stated that this repbrt should be completed by April 30, 1971, President Hodlmair then recommended that the new Board of Trustees retain Trustee Hartshorn on the Water & Sewer Committee in order that he may con- tinue his efforts toward determination of the acquisition of the water and sewer facilities. Trustee Hartshorn, referring to his March 27 report re legislative bulletins, reported having contacted Rep. Peskin regarding Bill HJR-11 who clarified the intent of the Bill as laying the ground work for a graduated state in- come tax (rather than a uniform state income tax). Recommended removal of the 5% bonding limitation, according to Rep. Peskin, u ould have the effect of not increasing the number of taxing bodies but expanding the jurisdiction of the existing groups. Trustee Hartshorn reported that when this Bill is posted, he would recommend that the Village officials object to this legis- lature. egis- lature. Trustee Smith asked for a clarification of the Board's authority in passing a resolution to object to a piece of legislature, and Attorney Hofert stated that the trustees would make such objections as individuals, perhaps indicat- ing their official positions within the Village. Trustee Scharringhausen rq? orted having visited the Franbee Kennels in Orland Park and stated that the police dog will be available within the month. Trustee Scharringhausen stated that Mr. Yarr&, owner and trainer, has recommended that the size of Elk Grove Village merits two additional dogs which are available to the Village for an additional $650. (making a total cost of $1500. for three dogs). This was referred to committee. Trustee Scharringhausen reported that the Fire Department has indicated a need for thefollowing equipment: 1 35 MM camera IShiek YK with case), 09-50; Portable cutting torch, X130.; Chief's car, $;;2500.; Wright Power Blade Saw, $140. Fire Chief Mergens outlined the urgency of purchasing the saw, stating that it will facilitate entrance (through roofs, siding, etc.) and i cut down on the extent of damage in the process of making such entrance. I It was moved by Trustee Scharringhausen and seconded by Trustee Smith that the Board approve an expenditure, not to exceed X1409 for the purchase of one Wright Power Blade Saw, by the Fire Department. The Presi- dent asked that the roll be called on the motion and upon theroll being called the following Trustees voted "AYE:' Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; 11HAY:" None. Whereupon the President declared the motion carried. i It was moved by Trustee Scharringhausen and seconded by Trustee Smith that the Village Clerk be authorized to open the bids for Fire Tank Truck. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the bids read as follows: W.S. Darley & Co,,., 2810 Washington Blvd., Chgo. 12 j Great Lakes Fire Equipment Co., Barrington, Ill. U.S. Firemen's Equipment Co., Bartlett, Illinois The White Motor Company, 6421 Full..erton Avenue, Chgo, I11. I These bids were referred to the Fire & Police Committee for their study and recommendation. Trustee Young inquired as to the status of easement dedication for Tonne Road street lighting and Attorney Hofert requested the legal descriptions for property involved, in order to prepare the necessary papers. i Trustee Young reported that cable for street lighting in Section 7 has been installed and that reparation of lawns will be necessary. i -4- (Reg.) 4/1061 I i I I It was moved by Trustee Young and seconded by Trustee Smith that the Board authorize an expenditure not to exceed $100. for the purchase of grass seed to be used in reseeding trenched areas in Section 7 of the Vil- lage of Elk Grove Village. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhaus6n, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Trustee Smith reported having written to thelndustrial Park Association, re- garding the proposed street lighting system, but has received no reply. Trustee Dillon reported having received two letters from A.J.Del Bianco requesting payments to W.F. Fitzsimmons and Freeman AbbottPlumbing & Heating for X10,2 1. 5 and X21975.00 respectively, in connection with construction of the municipal site. Trustee Dillon reported herring approved both items. Trustee Dillon reported having been informed that the site for the municipal building is lour and the general contradtor has requested that the Village purchase 0 yards of fill. Trustee Dillon reported the proposed cost of same to be $3. per yard for a total expenditure of $ 150. Trustee Schar- ringhausen suggested that this expenditure is not the responsibility of the Village and recommended that the attorney check the contract, which Attorney Hofert agreed to doe The Village Clerk presented a proposed resolution for the designation of arterial streets under the motor fuel tax law. It was moved by Trustee Young and seconded by Trustee Hartshorn that Resolution No. 7-61, entitled "RESOLUTION FOR DESIGNATION OF ARTERIAL STREETS UNDER THE MOTOR FUEL TAX LAWS' Be adopted. The President asked that the roll be called on the motion and upon the roll being called the follow- ing Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. The Village Clerk presented a proposed resolution for improvement by muni- cipality under the motor fuel tax law. It was moved by Trustee Young and seconded by Trus:.ee Dillon that Resolution No. 8-61, entitled "RESOLUTION FOR IMPROVEIZNT BY MUNICIPALITY UNDER THE MOTOR FUEL TAX IA W" be adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trus- tees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, $with, Young; i "NAY:" None. Whereupon the President declared the motion carried. The Village Clerk presented a proposed resolution for improvement by muni- cipality under the motor fuel tax law. It was moved by Trustee Young and seconded by Trustee Hartshorn that Resolution No. 9-61, entitled "RESOLUTION FOR IMPROVEMENT BY MUNICI- PALITY UNDER THE MOTOR FUEL TAX LW" be adopted. The President asked that the roll be called on the motion and upon the roll being called the follow- ing Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. The Village Clerk presented a proposed resolution for maintenance of arterial I streets under the motor fuil tax law. It was moved by Trustee Young and seconded by Trustee Hartshorn that Resolution No. 10-61, entitled "SUPPLEMENTAL RESOLUTION FOR MAINTENANCE OF ARTERIAL STREETS CR STATE HIGHWAYS BY MUNICIPALITY UNDER THE MOTOR FUEL TAX LAW," be adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY :" None. Whereupon the President declared the motion carried. Trustee Hartshorn reported having read of the plans of the Forest Preserve District to reduce the elk herd and recommended that the Village enter a request for an elk's head to be mounted in the new municipal building. President Hodlmair recommended that the Board pass a motion to waive the attendance fee for the proposed adjourned meeting on April 17. -5- (Reg.) 4/10/61 It was moved by Trustee Smith and seconded by Trustee Young that the salary for the President and Trustees be waived for the proposed adjourned meeting to be held on April 17. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the meeting be adjourned until 8tOO P.M., April 17. The motion was voted upon by acclamation; whereupon the President declared the motion car— ried and the meeting was adjourned at 10:10 P.M. Dolores L. Oberg Village Clerk Approved: Charles A. Hodlmair President I �f i -6- (Reg.) 4/10/61 I i