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HomeMy WebLinkAboutVILLAGE BOARD - 02/13/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, HELD ON FEBRUARY 13, 1961 President Charles A.Hodlmair called the meeting to order at 8:20 P.M. at the Ira L. Rupley School and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "Present:" James L. Carroll, Francis J. Dillon, Robert E. Hartshorn, Leonard A. Schar- ringhausen, Charles P. Smith, James R. Young; "ABSENT:" None. President Hodlmair requested that, with the approval of the Board, the regular agenda be temporarily waived a: 3 that the first matter of business be the opening of the bids for the municipal buildings. Mr. Edward Hofert, Attorney for the Village, called for any bids not yet submitted. It was moved by Trustee Smith and seconded by Trustee Young that the regular agenda be set aside and the Board consider as the first mat- ter of business the opening of the, municipal bids',- to be conducted by the Architect's representative, R. Schwartz. : The President asked that the roll be called on the motion and upon the roll 'being called the fol- lowing trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None: Whereupon the President declared the motion carried. Mr. Schwartz proceeded with the opening of the "General Work" bids, sub- mitted by the following contractorsi Zari & Hartney, Chicago; Cornell & FV-nell, DesPlaines; Arthur Goebelt Builders, Chicago; Otis Construction Co., Chicago; W. F. Fitzsimmons & Co:, Arlington Heights; Northfield Builders, Northbrook; Howley Construction Co., Chicago; R. L. O'Neil Builders; Chicago; Egyptian Construction Co., Chicago; Ivar Fredricksen Coy tdonder Lake. Mr. Schwartz next proceeded with the opening of the electrical bids, as 1%l1aws: Aagard Electric Co., Chicago; Monroe Electric Co., Chicago; Avenue Electric Co., Chicago; Butz Electric Co. , 1237-27th St.; Benge Electric Co., Des Plaines; Fecht Electric Inc., Chicago; Berry Electric Company, Chicago. The bids for heating, ventilating, arra air conditioning work were then lend by Mr. Schwartz: National Heat & Power Co., Chicago; Boslough Heating Corp., Wilmette; Advance Heat & Air Conditioning; Des Plaines; Illinois Heating and Ventilating, Chicago; Heatmastersp Chicago; Thermo- Dynamics, Chicago; Hans Jensen & Sons, Chicago; Freeman Abbott, Liberty- ville; Hans & Sons, Inc., Elgin,, The final set of bids, for plumbing work, opened by Mr. Schwartz, were submitted by the following firms: Frank Saville Plumbing, Park Ridge; Hans & Sons, Elgin; Corra Plumbing Co., Des Plaines; Robert W. Harty Plumbing, Chicago; Ashland Plumbing & heating Co., Chicago; Nu-.Way Plumb- ing Service, Inc., Chicago; Arneson Plubming Co., Chicago; Shoreline Plumbing & Heating, 217 N. Fairview; E. Ranieri & Sons Plumbing, Chicago; Expert Plumbing, Chicago; Freeman Abbott, Libertyville, Smith & Assoc., Elk Grove Village; E. J. Ryan Plumbing Co., 5417 Addison, Chicago. (The opening of the bids now being completed, the President called a 10- � minute recess - at 9:30 P.M.) The Board reconvened at 9:37 P.M. It was moved by Trustee Dillon and seconded by Trustee Smith that the opened bids be taken under advisement of the Board for study and recommendation at an adjourned meeting, and that the deposit checks re- main in the protection of A. J. DelBianco & Associates, architects for the Village, until such contracts are awarded. The President asked that the roll be called on the motion and upon the roll being called the fol- lowing Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. -1- (Reg.) 2/13/61 President Hodlmair then recognized Mr. Francis Walsh, who haa' requested an opportunity to address the Board relative to the proposed Jaycee's community center. Mr. Walsh announced that Centex Construc tioi Company has offered a donation of 5 Acres of land for the community center site, subject to the Village's acceptance of such land as public land donation. This matter was referred to the Plan Commission, represented at the meeting by Mr. James Gibson, for recommendation at the proposed adjourned meeting of the Board. It was moved by Trustee Dillon and seconded by Trustee Carroll that the Minutes of a Regular Meeting held on January 23, 1961, be ap- proved with the following correction: Pg. 3, Par. 6 - strike the entire paragraph due to its invalidity because of the fact that the first read- ing rule was not recognized. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Clerk read a proposed ordinance entitled "AN ORDINANCE FIXING COMPENSATION FOR THE PRESIDENT AND BOARD OF TRUSTEES OF THE VIL- LAGE OF ELK GROVE VILIAGE." It was moved by Trustee Dillon and seconded by Trustee Carroll that the Board waive the first reading rule with respect to the ordinance just presented. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carrell, Dillon, Hartshorn, Scharringhausen, Smith; "NAY:" Young. Where- upon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that Ordinance No. 159, entitled "An Ordinance Fixing Compensation For The President and Board of Trustees," be adopted. The President asked that the roll be called on the motion and upon the roll being called the'following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Smith; "NAY:" Scharringhausen, Young; whereupon the President declared the mo- tion carried. Mr. James Gibson, Plan Commission member, reported having received a copy of letter dated February 10 (original sent to Village Clerk) w:-- tten by Evan Stebbins, Real Estate Manager of Centex, withdrawing a request for annexation of property located in DuPage County. This item will be removed from the agenda. Engineer Fletcher reported having obtained some costs relative to the solution of the Elk Grove Boulevard drainage ditch problem, which he turned over to Trustee Smith. Mr. Fletcher stated he hoped to have additional information on this subject for the next regular meeting, Mr. Fletcher requested that the Village Clerk read his letter relative to acceptance of Section 10, as follows: (dated 2/13/61) "The Engineer- ing plans for Section 10 were submitted to me for review at your meeting ' on January 23rd. I have reviewed the plans and find them to be satis- factory. Biesterfield Parkway has a divided pavement with a center park- way. Parkway drainage is by means of covered sewers. There are no open ditches. Storm sewers have been extended across the sidewalk into the back yard swalls. The street pavement is 28 feet back to back of curb, except in Biesterfield Parkway where two (2) 21 foot pavements are pro- vided. I therefore recommend your approval of these plans for Section 10. Mr. Fletcher also commented that the plans conform to the proposed Subdivision Control Ordinance. It was moved by Trustee Young and seconded by Trustee Dillon that the Board concur in the recommendation of the Village Engineer, as out- lined in his letter of February 13, 1961, and approve the engineering plans for Section 10. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. President Hodlmair reported a meeting of Messrs. Hodlmair, Smith, Young, Scharringhausen, Fletcher relative to street lighting in Centex In- dustrial Park and along Tonne Road, -2- (Reg.) 2/13/61 Attorney Hofert reported having filed a certified copy of Resolution No. 5-61 (Objecting to rezoning of property at Golf and Busse Roads) with the County Clerk. ATT piney Hofert reported having discussed establishment of a Fire Preven- tion Bureau with Mr. Thomas Matthews, who will include it in the code he is now preparing. Attorney Hofert reported on the status of the Pioneer Trust vs. Cook County suit, stating that the Plaster's report was in favor of the Plain- tiff and that the County and Attorney Hofert (for the Village) filed objections to the Master's report, copy of which was given to Trustee Dillon. After filing of the objections, Mr. Sherman (partner in Oasis Outdoor, Ltd.) indicated he is interested in meeting with the School Board to work out a method of compensating them for any loss they may suffer through creation of the proposed trailer court. Attorney Hofert reported contacting the School Board Attorney (Everett Lewy) and the School Board relative to Mr. Sherman's proposition, and the School Board instructed Mr. Lewy to participate with Hofert and file appearance as Co- Counselq for the Village, upon approval of the Village Board. Mr. Hofert recommended that the Board appoint Mr. Everett Lewy as Co-counsel in the case of the Pioneer %rust Co. vs. the County of Cook. It was moved by Trustee Scharringhausen and seconded by Trustee Dillon that the Board appoint Mr. Everett Lewy as Co-Counsel in the case of the Pioneer Trust Co. vs. the County of Cook, to participate with Mr. Edward Hofert in appearing before the Circuit Court, it being understood that the Village 'eta11 not be charged Attorney's fees for Mr. Lewy's participation. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. President Hodlmair appointed a Special Committee ito be responsible for following through on the pending suit by Mr. John Bolger, relative to property located near Devon and Tonne, to be composed of Messrs.Young, Smith, and Dillon. It was moved by Trustee Scharrigghausen and seconded by Trustee Carroll that the Board concur in the appointment of Messrs. James Young, Charles Smith, and Francis Dillon, to serve as a Special Committee assigned following the progress of the Bolger vs. Elk Grove Village lawsuit. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. President Hodlmair expressed a request that the Board authorize Attorney Hofert to draft a resolution of instructions covering relations between the Police Department and the press. It was moved by Trustee Scharringhausen and seconded by Trustee Smith that the Attorney be authorized to draft a resolution, the nature of which shall define the relationship between the press and the Police Department with the objective to provide cooperation, and maximum dis- closure up to security. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen., Smith, Young; "NAY:" Carroll. Whereupon the President declared the motion carried. Prior to drafting said resolution, Attorney Hofert requested a meeting of the interested parties (namely Trustees Dillon and Scharringhausen, Messrs. Hofert and Clifford, and Mrs. Melcher) to fornulate the policy. The Village Clerk read the Recapitulation of Building Permit report for the month of January, 1961, as prepared by Messrs. Scharringhausen and Walla: Total evaluation - X131050.; Total fees = 086.80. Truutee Scharringhausen read the report of Police Department activities for January, 1961, prepared by Chief Clifford. -3- (Reg.) 2/13/61 The Village Clerk read the Recapitulation of Treasurer's Report for January, 1961, as follows: Bal. at 1/1/61 = W,766.99; Receipts for Jan. _ 7,144-46; Disbursements for Jan. = X12.404.19; Bal. at 1/31/61 = ,635,507.26. It was noted that an amount of $1,103.36 is due the General Corporate Fund from the Motor Fuel Tax Funds (when available), making the balance in the General Fund = $ 36,910.62. The Clerk also reported that the total bond expenditures to-173-177-1 = x,81,923.75• The Beard then requested that the Treasurer show bond expenditures broken down by account, and include same in his monthly report. Chief Mergens presented the January Fire Department report, which shall be filed in the Village Clerk's files. Trustee Hartshorn reported on the January 31 meeting of Messrs. Speer, Crossen, Jurgal, Snyder, Hod]mai.r, Hof ert, Fletcher, Black from the engineering firm of Alvord, Burdick & Howson) and Hartshorn, the main purpose of which was to acquaint all of the principals with each other and the problem at hand. This was the first meeting and the conversa- tion was limited to generalities, but Trustee Hartshorn reported a general feeling of willingness to cooperate. Trustee Scharringhausen requested that the Board gbant car allowance to police officers who use private cars for police matters, ie., going to Court, etc. It was moved by Trustee Carroll and seconded by Trustee Schar- ringhausen that the Board allow police officers the sum of 10¢ per mile for the use of personal automobiles for police purposes, as authorized by the Chief of Police whose responsibility it will be to record the mileage, date, officer and mission and to ascertain that the officer's automobile is covered by insurance for such usage. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE: " Carroll, Hartshorn,Dillon, Schar- ringhausen, Smith, Y sung; "NAY:" None. Whereupon the President declared the motion carried. It was moved by Trustee Scharringhausen that the Board allow fire- men the sum of 10¢ per mile for the use of personal automobiles for fire department purposes, as authorized by the Fire Chief. The motion received no second, and after further discussion, Trustee Scharringhausen removed his motiun. It was moved by Trustee Scharringhausen arra seconled by Trustee Carroll that the Board authorize a salary increase to Police Clerk Percy Hallier to $2.00 per hour effective February 15, 1961. The President &sked that the roll be calked on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. It was moved by Trustee Scharringhausen and seconded by Trustee Carroll that the Board approve an expenditure not to exceed *3&7.50, by the Fire Department, for the purchase of one inhalator and five oxygen cylinders. The President asked that the roll be called on tho motion and upon the rull being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" Nono. Whereupon the President declared the motion carded. Trustee Scharringhausen reported. that the Fire Department had outlined tc him the need for 20 lengths of 22" dacron-covered bilateral hose, for a cost of ruugh ly $2,000. It was moved by Trustee Scharringhausen and se©onded by Trustee Young that the Board approve an expenditure not to exceed 075., by the Fire Department, for the purchase of le lengths of 22" bilateral dacron- covered hose. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. -4- (Reg.) 2/13/61 Trustee Carroll presented 21 invoices, totaling `}3328.71, for approval. It was moved by Trustee Carroll and seconded by Trustee Scharring- hausen that the following invoices be approved for payment: Arrow Auto Parts - Inn.#14.370 - 1/27/61 - Fire Dept. 37.20 .BDC-Rex Rotary, Inc. - Mimeographing supplies 28.70 Harry Behrmann - 1,000 rounds of ammunition (Police) 25.00 Darley & Co. - 1 ink roller for Police Dept. 4.50 Elk Grove Water & Sewer Co. - Library bill of 1/31 3.50 Edward C. Hofert - Atty. fees and expenses (statement 1/25) 844.90 Illinois Auto Elect. - Supplies and service (Pol. Dept.) 461392 Ill. Bell Tel.Co.-FireIBldg. ,Police,C Jerk bills of Jan. 135.95 Kale Uniforms-Items for Policemen Nebergall and Syre 169.25 A.G.Meier & Co. - Unfir& items for Officer Maynard 45.50 Milburn Bros., Inc.-Snow removal on 1/26/61 173.00 Wm.H.Miller's Service - Jan. St;; Jan, Nov.Fire; Jan.,Dec.Fbl=940.89 Morava Stationers-Supplies for Bldg. and Police. 17.55 Motorola Comm. - 1 Installation and 2 Feb. maintenances 42.90 Public Service Co. - Space heat ($199.58) and other services 209.47 Frank Scharringhausen -Auto 066.70), Supplies (b2.60)& Tiisc. 119.30 Schnell Sheet Metal - Labor and material - Fire Dept. 58.86 Seagrave Corporation - Supplies for Fire Dept. 196.10 Albert Walla - Auto expense ($146.10) and BORA tuition 176.10 Wally & John's Standard Station - Repair, wash, gasoline 52.23 Wetterman Radio & T.V. Service - 2 12x4 (Police) 2.12 3,328.71 The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Trustee Young reported that he still has not received the written re- lease from Grayslake Sand & Gravel for Section 7 and now contemplates revising the contract with W. L. Hodes to commence with Section 9. Trustee Young reported that Mr. Fletcher, assisted by sweeper manufac- turers, has drawn up a set of specifications and a questionnaire for street cleaning equipment and that the VillagA is now ready to request bids for same. It was moved by Trustee Young and seconded by Trustee Scharring- hausen that the Village Clerk be authorized to advertise for bids for a Street Sweeper, said bids to be opened at the Regular Meeting of the board scheduled for March 13, 1961. The President asked that the roll .be called on the motion and upon the roll being called the follow- ing Trustees v6ted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. i Trustee Young reported that his men recently picked up four truckloads of trash from the Village grounds and requested assistance of the news- paper in asking the residents to use more care when discarding items. The Village Clerk distributed copies of the proposed Sub Division Control ordinance for first reading. It was moved by Trustee Dillon and seconded by Trustee Scharring- hausen that the Board excuse the oral reading of the proposed sub-division contral ordinance due to its length and that a printed copy of same be made available to all interested persons at the office of the Village Clerk. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, j Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Where- upon the President declared the motion carried. The ordinance will be presented for adoption at the next regular meeting of the Board. I j Trustee Dillon reported having received numerous complaints from resi- dents regarding confusion of the "exit" sign behing the shopping center. -5- (Reg.) 2/13/61 i I Trustee Smith stated he w' 'buld investigate means of alleviating the situations It was moved by Trustee Dillon and seconded by Trustee Scharring- hausen that the Board approve a salary increase, to $7500. annually, for Frank Scharringhausen effective February 1 , 1901, and that the present expehse allowance be discontinued. The President asked that the roll he called on the motion and upon the roll being called the following Trus- tees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith; "NAY:" Young. Whereupon the President declared the motion carried. The matter of establishing a salary scalefor each department and classi- fication was referred to the Finance Committee. President Hodlmair appointed a Board of Health, to serve with the ViU4ge Health Officer Dr. Fox, composed of the following members: Messrs.. Gayle Bantner, Jack Walsh, Robert Larberg. It was moved by Trustee Smith and seconded-by Trustee Scharring- hausen that the Board concur in the appointment of Messrs. Gayle Bantner, Jack Walsh, and Robert Larberg, to form a Board of Health as outlined in Ordinance No. 150. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. W`hereupQn the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize the Attorney to draft an ordinance establishing a Police Pension Board and adopt the State Statutes in setting up a Pen- sion Fund or plan within the Village of Elk Grove Village. The Presi- dent asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, loung; "NAY:" None. Whereupon the President declared the motion carried. At the request of Tcrm Hamilton, Chairman, the Village Clerk read the Aeronaitical Committee report, outlining the growth of OtHare Field usage and the encouraging signs for even greater noise abatement, through the cooperation of the OtHare Field personnels The Acting Village Clerk read report of Motor Fuel Tax Allotment for January - submitted by the State Division of Highways - in the amount of &� ,9 5.67- It was moved by Trustee Hartshorn and seconded by Trustee Young that the meeting be adjourned until 8:00 on M(,nday, February 20, 1961. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting was adjourned at 11:57 P.M. Dolores L. Oberg Village Clerk Approved: Charles A. Hodlmair President I .-6- (Reg.) 2/13/61 I