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HomeMy WebLinkAboutVILLAGE BOARD - 12/13/1962 - VILLAGE BOARD .r I l MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON DECEMBER 13, 1962 President James R. Gibson called the meeting to order at 8:10 PM in the Municipal � Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R. Young, Charles j J. Zettek, Jr. ; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Dillon that the minutes of the regular meeting of December 6, 1962 be approved as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. A report given by President Gibson is attached hereto and made a part of these minutes. Building Inspector Albert Walla read a report for the month of November 1962 of 12 permits issued, total value $258,310.00 and total fees collected $1,357.90. (This report will be on file in the Clerk's Office.) Trustee Dillon reported that D. J. Velo and Company has requested Village Board I permission (which is necessary in this case) to install a 150 foot wide and a 158 foot wide concrete driveway at the Centex Distribution Center building now being erected at 2300 Estes Avenue, the number of shipping and receiving doors for this building requires a wide driveway. Trustee Dillon said that the iBuilding Department has no objection and the Street Department has no objection as long as the portion of the driveway which is between the curb and sidewalk I is concrete. l j It was moved by Trustee Dillon and seconded by Trustee Young that the Board approve the request dated November 26, 1962 from D. J. Velo and Company to construct two concrete driveways, one 150 foot wide and one 158 foot wide, at the Centex Distribution Center building at 2300 Estes Avenue. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson pointed out to Building Inspector Walla that, in granting the ipermit for this construction, it should be made clear that although it is a variance, all provisions of the Code, except as to the width, must be complied with. IChief Edward Clifford read a report of Police Department activities for the month of November 1962. (This report will be on file in the Clerk' s Office. ) i Village Treasurer Coney gave a report for the seven months ending November 30, I1962 showing the following cash balances as of that date: General Fund $27,955.00 Motor Fuel Tax 8,786.17 j Bond Fund 10,660.59 I Escrow Fund 3,439.12 Working Cash Fund 1,805.26 I Mr. Coney requested Board direction to cash in $15,000 in Treasury bills and deposit in the General Corporate Account since it is anticipated that these funds will be necessary for generalcorporate purposes before February 7t1f when the Treasury bills mature. It was moved b Trustee Smith and seconded b Trustee Young that the Board Y Y g authorize the Treasurer to cash in $15,000 in short term Treasury notes and transfer same from the working cash fund to the General Corporate Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY' - none; whereupon the President declared the motion carried. -1- Reg. 12-13-62 I i I 1 The bill from the Elk Grove Water and Sewer Co. for municipal fire protection service from January 1, 1962 to January 1, 1963 was referred to Trustee Zettek. Trustee Smith presented 22 invoices for a total payment of '-2,395.49 from the General Corporate Account and one invoice for $'.190.61 from Motor Fuel Tax funds. (Itemization will be on file in the Clerk's Office. ) It was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize the payment of $75.00 to John Haar for 3 days loss of wages during November 1962 while on Fire Department business. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. At the request of Trustee Smith, the Board agreed to deviate from the agenda to hear a report from the Youth Advisory Committee. Mr. James Morita, Youth Advisory Committee Chairman, distributed copies of their report and recommendations ("Report Number One - Youth Advisory Committee") to the Board members and read pertinent parts thereof. Mr. Rons and Dr. Bardwell, members of said Committee, also read portions of this report and pointed out sections of particular interest. A meeting of the Village Board and this Committee was tentatively arranged for Monday, December 17, 1962, to discuss the report in detail. President Gibson suggested that Finance Committee Chairman Smith and the Budget I and Estimate Committee prepare a recommendation for the Board as to the request contained in the above mentioned report for a $2,000 expenditure during the period of January 1, 1963 through May 31, 1963 to implement a planned recreational program under the direction of a Youth Director. Trustee Dillon requested that the Youth Advisory Committee present to the Board I^ at the December 17th meeting their thoughts and ideas concerning curfew for I Village youth. The Clerk reported receipt of the following correspondence: 1. A copy of a letter dated December 6, 1962 from W. F. Fitzsimmons P. Co. , Inc. to Midwest Masonry stating that the project (Elk Grove Municipal Building) "must be tuckpointed and clear waterproofing must be applied to rectify the leaks that exist on the North and' ',dest walls. If this action is not initiated within three (3) days from the date of this letter we will have this work i done by others and back charge your contract". 2. Notices from the Cook County Department of Public Health of sanitary analyses of samples of water taken from various locations within the Village on November 23, 1962 and December 7, 1962 have shown that the water is safe to drink. 3. Notice from the State Department of Revenue of Municipal Tax to be remitted for the month of September in the amount of $4,325.22. Regarding the Allied Vending Company's request that the Board consider providing i flexibility in the Code as to the licensing of vehicles delivering food to vending machines, Trustee Smith recommended that the Board not change the present ordinance. (Their request was based upon the fact that they have as many as I eight trucks, each delivering a different kind of food or beverage, servicing one industrial plant. ) Mr. Robert E. Zumski, Director of Public Relations of Allied Vending Co. , was in i attendance at this meeting and directed the request to the Board members, l explaining in detail their method of operation. IAttorney Hofert pointed out that the annual fee per truck is not a tax but a license the purpose of which is to offset the cost of inspections to make sure the trucks are kept in a sanitary condition. I _2- Reg. 12-13-62 l 1 President Gibson told Mr. Zumski that the Elk Grove Village Municipal Code was drafted by one of the outstanding municipal authorities in the State and that the State, by Statute, provides for the licensing power as described by the Village Attorney, j I I Trustee Young reported that the Streets and Sewers Committee has interviewed i an applicant for full time employeement in the Street Department, a man who has handled equipment, has knowledge of record keeping, helped operate a water II system and has considerable mechanical ability, and it is the consensus of the Committee that he should be hired. II It was moved by Trustee Young and seconded by Trustee Dillon that the Board authorize the hiring of a Village employee for the Street Department at an j annual salary of $6500, date of employment to be December 17, 1962 - Mr. Jack I Andrews. In answer to Trustee Keith's question, Trustee Young said that this employee 1 will work a normal 40 hour week but will be on call for emergencies in which case he will be granted compensatory time off for work in excess of 40 hours per week. Trustee Young also said he will prepare a "job description" for the position for which Mr. Andrews is being employed. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President i declared the motion carried. Trustee Zettek reported receipt from Fire Chief Haar of the recommendations of the Volunteer Fire Department for officers for the year 1963 and submitted these recommendations to the President with the request for an executive meeting at ,I 7 PM, December 20, 1962 to discuss this subject. The recommendations of the Fire Department for officers: John Mergens, Chief; A. Tangorra, 1st Asst. Chief; I John Haar, 2nd Asst. Chief. 1 Trustee Zettek reported that another Police Department squad car is past the 'I 60,000 mile mark and is in need of being replaced; that this would make a total of 3 cars for this year which is within the budget. i It was moved by Trustee Zettek and seconded by Trustee Pahl that the Board authorize the Village Clerk to advertise for bids for a 1963 squad car, to be equipped as outlined in past specifications, and that bids be submitted with automatic transmission and with standard transmission costs; bids to be opened at the regular meeting of the Board on January 3, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the ,I following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - Young; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Dillon that the meeting j be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:25 PM. I Eleanor G. Turner Village Clerk i I Approved: I;I IJUnes R. Gibson President -3- Reg. 12-13-62 1�1 I I i I PRESIDENT'S REPORT DECEMBER 13,, 1962 I ,1 1 1 . At a meeting of the Industrial Park Association, attended by the Board of Trustees, I reported those events in the Village during the year 1962 of interest to the companies in the Park. An expanded version of this report will be given to our residents Iin the very near future. I i2. Village Attorney Hofert, Village Financial Consultant Speer and I met with attorneys for the Elk Grove Water and Sewer Co. today. lSeveral revisions and modifications to the previously drafted Ipurchase agreement were made. I This latest draft was presented to the Village Board of Trustees in executive session this evening. Also, it is being forwarded �I to officers of the Elk Grove Grater and Sewer Co. by their attorneys. I We anticipate a response from the Elk Grove Water and Sewer Co. , as to this latest draft, early in the next week. During the coming week, the Village Board will have an opportunity to carefully examine the draft. Also, it is anticipated that the engineers' report will be available in time to study it adequately prior to next week's meeting of the Board. IIf this is the case, it is hoped that action can be taken at that time to accept the Purchase Agreement. We are pleased with the progress that has been made. We are hopeful that, after long negotiations and numerous meetings, it , will be possible to conclude negotiations and to present complete Iinformation as to the acquisition of this property to the residents i of the Village. I II I James R. Gibson I it