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HomeMy WebLinkAboutVILLAGE BOARD - 11/08/1962 - VILLAGE BOARD HINUPES OF THE REGULAR ICETING OF THE FRESIDEi4T AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON NOVEMBER 8, 1962 President James R. Uibson called the meeting to order at 8:15 P'ri in..the. Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon; Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R. Young, Charles _ J. Zettek, Jr.; "ABSENT" - none. The Clerk reported the following correction of the minutes of liovember 1, 1962 : page one, paragraph 4. line two should read "Citizens Finance Committee: David L. Buchholz, David Carlson, Richard A. Moran". It was moved by Trustee Zettek and seconded by Trustee Young that the minutes of the regular meeting of November 1, 1962 be approved with the above-noted cor- rection and that the Board dispense with the reading thereof. The motion was I voted upon by acclamation; whereupon the President declared the motion carried. President Gibson reported as follows: 1. Requested the concurrence of the Board in his appointment of Mr. Donald Rons, Industrial Relations Director of Sola Electric Company, to fill the remaining vacancy on the Youth Commission. 2. Requested the concurrence of the Board in his appointment of rir. W. Serini to the Playground and Recreation Board. 3. Reported that Governor Kerner has called a special session of the State Legislature to convene on November 12, 1962 to seek a source of funds to provide money needed for the Statets welfare program; and that at the last session of the General Assembly, money was borrowed from iiotor Fuel Tax funds. President Gibson recommended that the Village communicate to Governor Kerner and legislators the Village's disapproval of further inroads into motor Fuel Tax funds since this money is used, not only for the maintenance of Village streets, but County and State roads surrounding the Village. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board concur in the President's appointment of Mr. Donald Rons to the Youth Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Young that the Board concur in the President's appointment of Mr. j,;ashington Serini to the Play- ground and Recreation Board. The motion was voted upon by acclamation; where- upon the President declared the motion carried. Trustee Keith suggested that in the proposed letter to Governor Kerner and State Legislators that the State be requested to fulfill their original intention to pay back into the MFT funds by July 1, 1963 the amount which was borrowed last ye ar.. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the President to write to Governor Kerner and representatives in the State Legislature voicing our disapproval of the use of MFTI funds by the State as well as voicing our opinion that funds previously used from this fund be returned. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Hofert reported that he has studied the question of fall out shelters, and in his opinion the enabling legislation on the books would not permit the j Village to pass an ordinance requiring that fall out shelters be built in hospitals or community facilities; it is possible that the State could pass enabling legislation to give this power to the Villages and the Village could request such action; at this time the Village cannot compel anyone to construct a fall out shelter. Regarding the extension of the contract of Mr. Paul Speer, Financial Consultant, Attorney Hofert reported that Mr. Speer has sent a letter accepting the under- standing as set forth in the minutes of the October 11, 1962 meeting, and that a special contract does not seem necessary - the filing of the minutes and the letter from Mr. Speer would suffice. -1- Reg. 11-8-62 I I i - • I Engineer Fletcher reported that he and the Superintendent of Buildings and Grounds of School District 59 have inspected the drainage problem surrounding the Ridge School, and it was Mr. Fletcher's recommendation that a ditch be dug from the catch basin on the south side of the School, a ditch flat enough to I mow across but deep enough to carry the flow of water. Regarding the paving of the Municipal Building parking lot, Engineer Fletcher said there is a drainage problem on each side of the driveway but that this could be corrected by building up the ground by the curb; and that the contractor for the paving work should not be held responsible for this condition, Engineer Fletcher also reported that the street maintenance resolutions have not been received, approved, from the State as yet, but that the Village can spend up to 'Vl,000 for salt without State approval of these resolutions, Trustee Young said that the Street Department has the equipment necessary to ` lay the ditch by the Ridge School as recommended by the Engineer and that the labor may be supplied by the Street Department or a contractor, Trustee Smith presented 17 invoices for a total payment of `.2;566.81 from the General Corporate Account. (Itemization will be on file in the Clerk's Office. ) It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of 17 invoices for a total payment of '2,566.81 from the General Corporate Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "SAYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. In view of the Engineer's statement above, it was moved by Trustee Dillon and seconded by Trustee Keith that the Board approve for payment from the General Corporate Account an invoice in the amount of x1,603.50 to Endurance Paving Company, contractor for the paving of the Municipal Building parking lot, such amount being the remaining 15% of the contract price. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Pahl that the Board approve a renewal subscription, in the amount of y,50.00, to Management Informa- tion Service for one year beginning December 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Yahl, Smith, Young, Zettek; "NAY" -- none; "ABSENT" - none. Whereupon the President declared the motion carried. Building Inspector Albert Walla gave the following report for the Building Dept. for the month of October 1962: 26 permits issued, value ;,1,338,975.00, fees ?5,399.70. (This report, in detail) will be on file in the Clerk's Office.) It was moved by Trustee Dillon and seconded by Trustee Pahl that the Attorney be instructed to prepare an ordinance readopting the Building Code as it pertains j to the National Electrical Code. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek reported that one of the Fire Department aerotron radios is in need of repair, estimated cost of repair: X7140. In view of this cost of repair and the fact that the Fire Department is not fully satisfied with the Aerotron radios, it was the recommendation of the Public Safety Committee that this radio be replaced with a new Viotorola radio priced at x;538 plus tax and a 4035 installa- tion fee. Trustee Zettek pointed out that projected expenditures for the Fire & Police Department show that thiseDepartments will be N11,000 under their budget by the end of April 1963. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the expenditure of no more than iP600 for the purchase of a Motorola radio to be used by the Fire Department in one of the fire vehicles. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Zettek; "NAY" - Smith, Young; "ABSENT" - none. Whereupon the President declared the motion carried. -2- 'Reg. 11-8-62 4 i Trustee Zettek stated that the Public Safety Committee, in consultation with the Civil Defense organization, will look into the advisability of repairing the aforementioned Aerotron radio for use by the C. D, Treasurer Coney presented a report for the six month period ending October 31,, I 1962, showing the following cash balances as of October 31st: General fund 821,33385 Motor Fuel Tax X8,786.17 Bond Fund 1,6,034.09 Escrow fund 4�3,439.12 Working Cash fund s�1,805.26 (The Treasurer's report in its entirety will be on file in the Clerk:s Office) Mr. E� H� Broom, Chairman of the Plan Commission, reported that the flan Comcmi ssior_ previously gave tentative approval to Units 7 and 8 in the Industrial Park, the i Engineer has approved the plans, and the Plan Commission recorrLaended to the Board that the final plats of Units 7 and 8 of the Industrial Park be approved, Regarding Section 1 East, preliminary plat, the Plan Commission r,.et ~with the Playground and Recreation Board and a meeting is planned with Centex Construction Co. to iron out difficulties. A base map of the Village has been prepared which will be scaled down to a size of approximately 30 x 60 inches which map will show all areas within 1 miles of the Village, and Mr. Brown asked that requests for a copy of this map by the Departments of Village government be directed to him. P'ir� Brown reported attendance at the Cook County Zoning hearing, docket 413, which con:err_ed the request to rezone from R4 to B5 property on Busee Road just north of Higgins Road. The owner of the property was willing to ask rezoning for only 3.5 acres of his 6.7 acres and would sign a restrictive covenant that the property would be used only for the purpose of enlarging his dog kennels. (Presently he is operating under a non-conforming use, ) The land across the road is zoned industrial and Pair. Brown said that he saw no reason to fiia an objection to this rezoning. Attorney Hofert said that if the surrounding land use is as described, it would be difficult to limit the above described property to R4 permitted uses; and in answer to President Gibson's comment concerning the undesirable uses under the B5 classification such as trailer courts, said that the County Zoning of B5 does not permit trailer courts unless a special use permit is granted, It was moved by Trustee Dillon and seconded by Trustee Keith that the Board concur in the recommendation of the Plan Commission and approve Units 7 and 8 in the Industrial Park and authorize the President and Clerk to sign the final plats. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek said that he has been approached by the C. D. as to the possibi- lity of a vehicle's being made available to them for their use, and that he has requested C. D. Director, A. Boyce and Deputy Director, Mrs. Helbig, to II submit allotter to the Village Board stating to what uses this vehicle would be put. I C. D. Director, A. Boyce, told the Board that comments, made by School District 59 officials as reported in the November 89 1962 issue of the Elk Grove Herald, as to Civil Defense organization in the Village, are untrue and discouraging i to the many dedicated volunteers who are working in an area which is of such vital concern to every citizen at this particular time. I Mr. R. Malonel Fire and Police Commission, said that a volunteer, Mrs. Antionette Stack, for the position of Police Matron, has been interviewed and an investigation into her background has been conducted by the Police Dept, and no derogatory information was found; and Mr. Malonek requested that the Beard i consider making a new commission - Police Matron - and consider the appointment of Mrs. Stack to such a position. i Upon examination of the Municipal Code, Attorney Hofert said that Section 5 072 gives the President and the Board the power to make such an appointment without the creation of a commission. President Gibson then appointed Mrs. Antionette Stack to the office of Special Policewoman and requested the concurrence of the Board in this appointment It was moved by Trustee Young and seconded by Trustee Zettek that the Board -3- Heg� 11-8-62 i concur in the President's appointment of Mrs. Antionette Stack to the office of Special Police:•i-oman. The motion was voted upon by acclamation; whereupon the President dela red the motion carriedo Trustee Keith reported that Mrs Beaupre, Playground and Recreation Board, has indicated he has been working with School District 214 concerning possible use by the Village of the School's property at Elk Grove Boulevard and Arlington Heights Road, and hopes to have a complete report within the next week. Trustee Zettek requested that the matter of consideration by the Traffic Safety Committee of intersections which may need stop signs now, be removed from the �1 agenda inasmuch as this Committee is presently inactive due to lack of membership„ The Clerk read a letter dated November 6, 1962 from Evan W. Stebbins, Real Estate Manager, Center Construction Company, Inc., which enclosed a petition for annexation of a parcel of lard at the southeast corner of Devon Avenue and Route 83, the petitioners: Chicago Title and Trnst-.Company, as Trustee under its Trust No, 43029. This land was previously annexed and zoned but due to certain technical diff'_culties the Village Attorney advised that the property should be re-a::aers,;i. Mr, Stebbins suggested in his letter that since the propertjr has previously been approved by the Flan Commission the Board might consider re-annexing without resubmission to the Plan Commission. President Gibson pointed out that the technical difficulties mentioned by Mr. Stebbins refer to the fact that the petitioner's signature appears in the improper place on the petition, It was moved by Trustee Pahl and seconded by Trustee Keith that the Village Attorney be directed to prepare an ordinance of annexation in accordance with the present annexation petition filed. The motion was voted upon by acclamation; vh ereupon the President declared the motion carried. I The Clerk read a letter dated November 8 ' 1962 from Mr. Stebbins as Agent for the Chicago Title and Trust Company, requesting rezoning from R1 to M2 of approxi- mately 95 acres at the southeast corner of Devon Avenue and Route 83. On I� August 16, 1962 a hearing was held on the rezoning of this land and said rezoning was granted, however, due to an error in the petition for annexation, another hearing must be held for this requested rezoning. Mr. Stebbins, in his letter, requested that the Zoning Board use the previous transcript at the original 1 hearing as testimony for this hearing. It was moved by Trustee Zettek and seconded by Trustee Young that the Board waive the customary zoning fees in connection with the above request and instruct the Zoning Board of Appeals to use the transcript from the hearing of August 16, 1962, The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a letter dated November 6, 1962 from Evan W. Stebbins, Real Estate Manager, Centex Construction Company, Inc. , requesting consideration i by the Plan Commission of two proposed plats of Centex Industrial Park, Sub- division Unit 10, The Board referred this request to the Plan Commission. The Clerk read a letter dated November 7, 1962 from Dick Brickman, Landscape i Architect, Theodore Brickman Co., Long Grove, enclosing a landscape develop- rent plan for the median strips of Pratt and Nicholas Boulevards in Centex Industrial Parke The trees selected for planting, and guaranteed for one year from time of planting, are: red maple, American ash, thornless honey locust. Mr. Brickman requested Beard approval of this plan. It was moved by Trustee Young and seconded by Trustee Pahl that the Board authorize the President to send a letter of response to Mr. Brickman of Theodore Brickman Co., Long Grove, Ill., authorizing said Company to proceed II. per plans submitted. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a letter dated October 312 1962 to President Gibson from Governor Kerner thanking the President for informing him of Elk Grove Village's position jconcerning salaries of police and firemen. The Clerk reported receipt of a request from Powers-Thompson Construction Co., General Contractors, for approval of work done in Elk Grove Village. Engineer Fletcher was notified of this request, and following inspection of the work -4. Reg, li-8-62 I i I - i done by this Company, found it to be satisfactory and recommended that the approval be given. It was moved by Trustee Young and seconded by Trustee Zettek that the Board authorize the President to sign a statement approving the work of Powers- Thompson Construction Co. The motion-was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Zettek that the bids for salt be opened at the regular meeting of the Board to be held on FYriday, November 23, 1962. The motion was voted upon by acclamation; whereupon the r' President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Keith that Ordinance No. 259 be published in pamphlet form. The President :directed.:.the Clerk to call the roll on the motion and upon the roll b--'ng called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk reported receipt of Maintenance Bond No. 8 S 87888 from Centex Construction Co. in the amount of X20,000 indemnifying the Village against defective materials and workmanship in the construction of streets, sewers., sidewalks and curbs in Section 10 from October 23, 1962 to October 23, 1963. It was moved by Trustee Pahl and seconded by Trustee Zettek that the Board waive the $90 deposit for the services of a court reporter in the matter of the Serini request for a variance before the Zoning Board of Appeals, and direct the Zoning Board to dispense with the services of a court reporter. The President directed the Clerk to c all the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize the President to sign a contract for the new hospital and life insurance program for Village employees. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Dillon that the Board adopt Resolution No. 28-62 entitled "A RESOLUTION AUTHORIZING SNaa REMOVAL AGREEMENT." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. i Trustee Young reported receipt of a letter of resignation from Pasquale Tomasino, i Foreman of Public Works. It was moved by Trustee Young and seconded by Trustee Zettek that the Board i accept the resignation of Mr. Tomasino and direct the Village Treasurer to compute any income through November 4th to which this employee is entitled and forward same to him, and terminate any future payments following November lith. The motion was voted upon by acclamation; whereupon the President declared the motion carried. i It was moved by Trustee Young and seconded by Trustee Zettek that the meeting j be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:20 PM. II _ eanor G. Turner, V' qx Clerk A PPROVED: 1 J s--R, Gibson, President ,I , -5- tte g. 11-8-62