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HomeMy WebLinkAboutVILLAGE BOARD - 10/11/1962 - VILLAGE BOARD I MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 11, 1962 I President James R. Gibson called the meeting to order at 8:15 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon I r—. the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Jack D. Pahl, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - Eugene V. Keith, It was moved by Trustee Dillon and seconded by Trustee Pahl that the minutes of the regular meeting of October 4, 1962 be approved as submitted; and that the Board dispense with the reading thereof. Trustee Keith arrived: 8:17 PM. The above motion was voted upon by acclamation; whereupon the President declared the motion carried; President Gibson gave the following report: 1 . Stated that no conclusive agreements were reached at a meeting on October 10th of representatives of the Village and of the Elk Grove slater & Sewer Co. ; and that representatives of said Company have been notified of the Village requirement that agreement be reached within thirty days. 2. Referred to the Building Committee a request for approval of the installation of a 110 foot wide concrete driveway at the Western Kraft Corporation, 1800 Nicholas Blvd., and asked for a recommendation at the October 18th Board meeting. 3. Recommended that approval be given the Elk Grove Chapter of the Northwest Cooperative Mental Health Association for a house to house canvass for funds October 13th through October 31st. 4. Referred to the Public Relations Committee for recommendation a request from WTTW/Channel 11 to conduct a house to house canvass for funds during the week March 9, 1963 through March 17, 1963. 5. Requested that the Board submit any recommendations for filling a vacancy on the Youth Commission and a vacancy on the Playground and Recreation Board. 6. Requested the concurrence of the Board in the following appointments to the Citizens Finance Committee: Mrs. S. S. Grossman, 267 Thorndale i David L. Buchholz, 221 Mulberry William H. Vrba, 467 Birchwood David Carlson, 205 Brookhaven. It was moved by Trustee Smith and seconded by Trustee Zettek that the Board concur in the President's appointment of the following persons to the Citizens I Finance Committee: Mrs. S. S. Grossman, David L. Buchholz, William H. Vrba, and David Carlson, The motion was voted upon by acclamation; whereupon tie President declared the motion carried. The Board agreed that approval be given the Elk Grove Chapter of the Northwest Cooperative Mental Health Association for a fund drive October 13th through 1 October 31, 1962. Attorney Hofert requested an executive session of the Board, following this meeting, to discuss negotiations concerning the acquisition of the Elk Grove Water and Sewer Co., Inc. I� r In connection with the request of School District No. 59 for annexation to the Village of the Higgins School site, Attorney Hofert stated he has met with their Attorney, Mr. Lewy, and that the question as to whether or not this site is sufficiently contiguous to the Village for proper annexation, can be settled by road annexation; and that a proposed ordinance annexing certain roads and portions of roads abutting the Higgins School site has been prepared for con- sideration of passage by the Board. I ! Attorney Hofert reported that he has inspected the property in question as to lthe possible violation of the fence ordinance, that he has consulted with Mr. -1- Reg. 10-11-62 I I -- I II j Tom Matthews, Municipal Attorney, and has reviewed the existing Village ordinances, I and that he does not believe there is a violation of the ordinance because (1) he j does not believe this constitutes a six foot fence but a four foot fence, and (2) he does not believe the Village can control the grade of the property. Mr. Hofert further stated that this is a civil matter between the residents involved; and in view of the fact that the building permit had been temporarily revoked, suggested that the permit be again issued. i Following consent of the Board, President Gibson directed the Building Department i to re-issue the building permit discussed above. � I Engineer Fletcher reported that all street work in Section 10 has been completed and recommended that the work be accepted subject to a one year maintenance bond in the amount of $20,000. j It was moved by Trustee Young and seconded by Trustee Dillon that the Board accept I the Engineer's recommendation regarding the street work in Section 10 subject to a maintenance bond in the amount of : 20,000. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY' - none; "ABSENT" - none. 'Whereupon the President declared the motion carried. Trustee Smith presented 28 invoices for a total payment of $3,722.53 from the General Corporate Account. (Item_zation will be on file in the Clerk' s Office. ) It was moved by Trustee Smith and seconded by Trustee Keith that the Board approve payment of $3,722.53 from the General Corporate Account for the payment of the 28 invoices presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSE.,N " - none. Whereupon the President declared the motion carried. Building Inspector Walla gave the following recapitulation of building permits issued during the month of September 1962: 22 permits issued, construction value of $600,015.00, fees collected of $2,042.50. (This report in its entirety will be on file in the Clerk's Office. ) The Treasurer presented a report showing the following cash balances as of September 30, 1962: General fund, $19,458.60; Motor Fuel Tax funds, $40,933.44; I Bond Fund, $4,845.66; Escrow Fund $3,439.12; Working Cash Fund, $1,809.34. Also shown in this report was a "match-up" of appropriation/working budget/ expenditures. (This report v&11 be on file in the Clerk's Office. ) Mr. E. H. Brown, Chairman of the Plan Commission, noted that the Clerk has been given a written report of their recommendation, made at the September 13, 1962 j meeting, of the :Magnet sub-division. Mr. Brown also reported: 1 . That it is the recommendation of the Plan Commission that a parcel of property, approximately 1/2 acre on Landmeier Road, west of !Nicholas Blvd., be annexed to the Village, and recommended that the Board instruct the Attorney to draft an ordinance of annexation. 2. The Plan Commission has given its approval to the preliminary plat of the Higgins Road Commercial area, and that a written report will be submitted next I week. 3. Regarding the preliminary plat of Section 1 East, Mr. Brown said the Plan Commission hopes to have a report in two weeks, and that this plat will be j treated as a completely new plat of sub-division. 4. That the Plan Commission meetings are twice monthly, on the 1st and 3rd Mondays. I.- At Mr. Brown's request, a meeting of the Plan Commission and the Village Board Iwas scheduled for 6:30 PM Thursday, October 18, 1962. Mir. Brown also reoorted that the completed Village Planner has a draft of his zoning ordinance recommendations which the Plan Commission and a three-man Committee from the Zoning Board of Appeals will study, following which `the proposed ordinance will be forwarded to the Village Board. I A. Boyce, C. D. Director, reported that organization heads have been appointed, j that an organizational chart has been prepared and will be left with the Board, 1 and that certificates of directorship and accreditation have been received. I j -2- Reg. 10-11-62 I I i Trustee .Smith reported that a meeting of all except two of the Village employees was held on October 10, 1962 at which time a proposed new insurance program was outlined and presented to the employees as available if the majority wished to change. Mr. Sidney Miller, Playground and Recreation Board, reported that they had a meeting with owners of property adjacent to Park 5 and that the tentative layout of park equipment was presented, positive suggestions were made by the property owners; and that the Playground and Recreation Board is now in a ! position to landscape and equip this park. Mr. Miller also reported (1) that School District 59, in accordance with an agreement, has installed approximately $2700 in equipment in Park 4; (2) that I the Charles Klehm & Son Nursery will replace all dead trees in the parks. i Trustee Young stated he will investigate the possibility of getting equipment for watering the plantings in the parks. Trustee Smith stated that he had attended a meeting of the Youth Commission and that reports will be submitted from time to time and that members of the Youth Commission have asked that if Board members have questions or comments for them, that they be directed to Trustee Smith who will relay them. Trustee Zettek asked that a quarterly report be submitted to the Board by the Youth Commission. Trustee Keith requested that the Youth Commission submit to the Village Board their recommendations as to a curfew for Village youngsters. At this time (8:55 PM) President Gibson declared a recess to permit residents in attendance to address the Board members. President Gibson reconvened the meeting at 9:25 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT' - Dillon, Keith, Pahl, Smith, Young, Zettek; "ABSENT" - none. In response to Trustee Smith' s request to contact him if he knew of anyone interested in serving on the Youth Commission or Playground and Recreation Board, Mr. William F. Serini, 500 Magnolia Lane, a resident in attendance at this meeting, volunteered to serve. I The Clerk read a letter dated October 11, 1962 from tor. Evan W, Stebbins, I Centex Construction Co. , Inc. , stating that on May 8, 1961 a petition requesting pre-annexation zoning of a parcel of land identified as Section 1 East was presented to the Board. A zoning hearing was held, pre-annexation zoning was granted and the property was annexed as R3. The final engineering I plans were not completed in the required period of time and a request made by f1r. Stebbins on January 29, 1962 for an extension of time for the submission of the final plat of Section 1 E-st was denied by the Board at its meeting of February 5, 1962. Mr. Stebbins, in his October 11th letter, again requested approval of two preliminary plats, which he enclosed, of Section 1 East. The Board referred this request to the Plan Commission for recommendation. The Clerk read a letter from A. J. Scherer, Jr. , President, Grove Service Corporation, thanking the Board for their patience and cooperation in enabling 1 him to obtain the taxi service for Elk Grove Village and asking that any reports of dissatisfaction be reported to him and he will do his best to remedy the situation. President Gibson read a letter dated October 10, 1962 from Mirs. Tom Rand, President, New Comers Club of Elk Grove Village, requesting permission from the Board to sound the horns of a few cars that will be decorated and paraded through the Village Saturday afternoons for the purpose of advertising their annual dance to be held in November. The Board requested the Clerk to reply to Mrs. Rand's letter and report Board permission for the parade but request I that they not blow the car horns. i The Clerk read a proposed ordinance annexing certain portions of certain streets to the Village. i It was moved by Trustee Dillon and seconded by Trustee Keith that the Board waive the first reading rule with respect to the above ordinance. The motion was -3- Reg. 10-11-62 i I I voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Young that the Board adopt Ordinance No. 255 entitled "AN ORDINA XE ANNEXING CERTAIN PORTION OF ,I CERTAIN STREETS TO THE VILLAGE OF ELK GROVE VILLAGE". (Trustee Young requested i that the record state that there is no indication that these roads are to be maintained by the Village. ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. i Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board approve payment to 39 volunteer firemen X42 each for reimbursement of personal expenses incurred as volunteer firemen, total disbursement to be -;01638. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee ?ettek and seconded by Trustee Keith that the Board authorize payment to thirty (30) volunteer firemen for per call fees, totaling $230. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Zettek stated that the Public Safety Committee concurs with the recom- mendation of the Fire Department that a red and white mars light be installed at the Fire House driveway to alert cars on Landmeier to stop when the Fire Department is answering an emergency call. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize an expenditure of no more than $65 for the cost of a mars light plus conduit, to be installed by the firemen at the Fire House driveway, said installation to be made subject to the approval of the County. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the Village Treasurer to issue a check in the amount of ; 125 to each person attending the 49th Annual Conference of the Illinois Municipal League for expenses, and that any unused amount be returned as in previous years. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, I Smith, Young, Zettek; "NAY'" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board 1 authorize the issuance of a check in the amount of x;60 to Attorney Hofert for expenses while in attendance at the 49th Annual Conference of the Illinois Municipal League. (Attorney Hofert will represent both Elk Grove Village and Mit. Prospect at this Conference and it was the intention of the Board to share with Mt. Prospect the expenses of Mr. Hofert. ) The President directed the i Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; I "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. i It was moved by Trustee Smith and seconded by Trustee Zettek that the Village Attorney be instructed to draft a resolution extending the contract for the services of Paul Speer, Financial Consultant, for an additional two year period. The motion-was voted upon by'acclamation; `•whereupon the President declared the imotion carried. It was moved by Trustee Smith and seconded by Trustee Dillon that the Board instruct the Village Attorney that the contract with Mr. Paul Speer, Finance Consultant, made prior to this date and heretofore in force be amended to include the amount of $3200 to cover the cost of negotiations with the Elk Grove 1 Water and Sewer Co. , Inc. , contingent upon the successful issuance of bonds for j -4- 10-11-62 I the acquisition of said Company. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:50 PPI. II I i Eleanor G. Turner Village Clerk APPROVED: 1 I � � I Jamefs R. Gibson President i . I I I I -5- Reg. 10-11-62