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HomeMy WebLinkAboutVILLAGE BOARD - 08/27/1962 - VILLAGE BOARD MINUTES OF A REGUTAR MEETM ^F THE ` PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE ` HELD ON AUGUST 27, 1962 1 ,1 President James R. Gibson called the meeting to order at 8:2J Psi in the ?unicibal Building in said Village and directed the Village Cle rk to c all the roll Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P� Smith, James R. You-o",, ��-• Charles J. Zettek, Jr.; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Young that the mi-?ute;: of the regular meeting of August 20, 1962 be approved as submitted ar_d that t-h•� Board dispense with the Breading thereof. The motion was voted upon by accla -ation:; whereupon the President declared the motion carried. President Gibson gave the following report: 1. Announced, Lith regret, the resignation of Warren A, McConchie as member and Chairman of the Playground and Recreation Board, and asked for volunteers, and names of persons who would be interested in serving on this Bo--rd, 2. Referred to the Public Safety Committee material concerning the 1962 Labor Day Safety Campaign., 3. Repm ted that the Elk Grove Merchants Association has requested permission to- hold a carnival in the Park :n• Shop parking lot from August 28th through September 3rd3 and recommended that this permit be issued without charge. 4. Referred to the Plan Commission notices of hearings on dockets 408, 43'; and 446, Cook County Zoning Board of Appeals; for September 5th in the M:ne:, t Prospect Village Hall. 5. Referred to the Public Safety Committed material relating to bicycle safety which was received from Mr. James W. Seymour of Crystal Lake, Illinois. 6. Made the following appointments to the Aviation Committee: Tom Hamilton, Chairman, Warren Edwards, Frank McCormick (advisory member) and E. M. Rudermann. 7. Requested the concurrence of the Board in the appointment of Doris Glab, 217 Edgeware, to the Zoning Board of Appeals for the term ending September I17, 1967. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board concur in the President's appointment of Doris Glab to the Zoning Board of Appeals I for the term ending September 17, 1967,, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried, I It was moved by Trustee Young and seconded by Trustee Dillon that the carnival permit be issued without charge upon evidence of satisfactory insurance naming the Village as co-insured and that, if requested, a liquor license, limited to the sale of beer, be issued without charge providad adequate Dra::i Shop insurance is in force. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. l:hereupon the President declared the motion carried. President Gibson administered the oath of office to Charles N. Eining, Fire and Police Commission, and Leslie 0. Knudson, Plan Commission. Trustee Dillon spoke a word of welcome to Mr. Knudson and said that his objections to the appointment, were not on a personal basis; Trustee Keith also welcomed Mr. Knudson, I j Mr. Quigley Fletcher reported, for the Village Engineer, that Mr. William Guendling, Ridge Avenue, would like to enclose the drainage ditch fronting his property, is I discussing agreement terms with the adjacent property owner, and will proceed. to enclose the ditch according to the plans and specifications of the Village Engineer, provided the Village will contribute $?600 toward the cost. Mr. Fletcher said that this figure is one fourth of the total estimated cost of installing the 200 feet with 30 inch pipe. Mr. Fletcher also said that a manhole and elbow could be installed for approx ace ly ,'h50 which would facilitate the drainage of storm water into the present drain•^ac ditch, but did not recommend that this be done now. Mr. Bradley, Elk Grote Township, has promised to dredge the present ditch. ..1:.. Reg, 8-27-62 I It was moved by Trustee Young and seconded by Trustee Zettek that the Board instruct the Village Attorney to draft a contract between the Village and Mr,. I Guendling, or between the Village, Mr. Guendling and the adjacent property owner, said contract to state that tiling of the drainage ditch must be done according to I the Village Engineer's plans, specifications and to be inspected by him. that the Village will pay 4'600 toward the cost of tiling the complete 200 feet in question, � The motion was voted upon by acclamation; whereupon the President declared the motion carried. I Mr. Fletcher reported (1) that he and the Public Works Foreman, Mr. Tomasino. I inspected the sanitary sewer system east of Ridge Avenue and found the sewers to be clear and free of obstruction; (2) that regarding the drainage problem at 340 t4alnut: Lane, this is a rear yard drainage problem in which the side yard Swale is not defined enough to hold the water that flows through the yard during perio's of heavy rain and Centex Construction Co. has agreed to re-excavate the a�cra.1_e i_` the property owner is willing to transplant the shrubs; (3) that at 2/7 Greenbriar, there is no violation of the original drainage plan, however, there is a largo amount of water that flows in the swa.le during heavy rains; and that, upcn Board I instructions, a cost estimate can be prepared regarding the possible installation o.f � a storm sewer in that block; (4) that it is his understanding that Centex Const-ruction I Co. will extend the existing storm sewer, behind Ridge Court, approximately 20 feet to the east. The Clerk read the following two letters dated August 27, 1962 from E. N, Fletcher, 1 Village Engineer: "An inspection was made this date of the street surface and curb and gutter on the North side of Clearmont and the East side of Ridge Avenue, Section 7 and I therefore recommend that the Maintenance Bond be released". "An inspection was made this date of the street surface and curb and gutter on Greenleaf, Estes, and Nicholas Boulevard to Estes Avenue. It is my recommendation that the streets mentioned above be accepted with a two (2) year maintenance bond of `;20,000.00 and subject to the following corrections: 1. Install two concrete drains from the header curb to the Median ditch at the center of the block on Nicholas, bounded by Estes and Greenleaf. 2. Replace thirty (30) feet of broken curb on the North side of Greenleaf, East of , . the Railroad tracks on the East end of the street". It was moved by Trustee Young and seconded by Trustee Hartshorn that the Board concur in the recommendation of the Engineer dated August 275 1962 to release the Maintenance Bond on the North side of Clearmont and the East side of Ridge Avenue, Section 7. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried„ I It was moved by Trustee Young and seconded by Trustee Dillon that the Board concur in the recommendation of the Engineer in his letter dated August 27, 1962 dealing with Greenleaf, Estes and Nicholas Boulevard, subject to necessary corrections con- ; tained.therein. The President directed the Clerk to call the roll on the motion ' and upon -the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried„ The Engineer was requested to inspect the sidewalks at 1097 Cypress Lane, 269 Ivlulberry and 248 Fern Drive. Following a brief discussion as to hoar to follow up on necessary corrective work in the various sections, Mr. Quigley Fletcher said that, if called to their I attention, they would take care of "repeat checking". I Mr. P. Tomasino, Public Works Foreman, reported that the Street Department wor :ed a total of 472 hours during May, 725 hours during June, 636 hours during July, (in I June and July all of the Village sewers - 540 covers - were cleaned; three men were employed full time during a portion of this time, two of whom have now been dropped; and that he has talked to Trustee Young about the possibility of having another full time man. Trustee Smithp resented 32 invoices for a total payment of 46,740.12 from the I General Corporate Account and 1 invoice for 421,362.48 from the municipal Bond Account. (Itemization will be on file in the Clerk's office.) _?.. Reg,. 8-27--6? I i It was moved by Trustee Smith and seconded by Trustee Zettek that the Board authorize payment of 32 invoices for a total payment of 4?61740.12 from the General Corporate Account and 1 invoice for x,.1062.48 from the Municipal 'Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, j Hartshorn, Keith, Smith, Young, Zettek; 11NAY" - none; "ABSENT" - none; whereupon the President declared the motion carried. Trustee Dillon stated that the paving of the Municipal Building parking area has been completed, however, there are several areas which are settling and that the contractor has said that these will be repaired in the fall after complete settling has taken place; and recommended that the contractor be paid 85% of the total contract price. I It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize payment from the Bond Account of 0,086.50 to the Endurance Paving Company. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE11 - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon I the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Zettek that Village Treasurer George C. Coney be appointed Authorized Agent to act in matters pertaining to the Illinois Municipal Retirement Fund Act. The President directed the Clerk to C-611 the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; 11HAY" - none; "ABSENT" - none; whereupon the President declared the motion carried. Trustee Smith stated that the Finance Committee suggests that the Village buy short term Treasury bills with P13,000 from the ( t cs rG which has been set aside for interest payments due in Feb` a ;and Accou^.t n� It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize Treasurer Coney to invest yp131000 (due on principal and interest in February) from the ' Accoun -lin short term Treasury notes to mature in January. The Pres rected the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Vthereupon the President declared the motion carried. A meeting of the Board, as a Committee, was scheduled for 8 PM Thursday, August 30, 1962, to discuss insurance. Trustee Smith opened a discussion concerning a taxicab franchise, and stated that he has checked the insurance, equipment, and had a Dun & Bradstreet check made on the Grove Service Corporation and is satisfied that this corporation will provide good service to Elk Grove Village. The following rates were then discussed: I (A) (B) (C) Basic meter charge 25¢ 45¢ 350 Additional passenger charge 10¢ 30¢ 100 Per mile charge 40¢ 30¢ 40¢ It was moved by Trustee Zettek and seconded by Trustee Dillon that the proposed taxicab franchise ordinance incorporate plan (A) - basic meter charge of 25¢, additional passenger charge of 10¢, per mile charge of 40¢. The President directed the Clerk to call the roll on the motion and upon the roll being called the following I Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - Inone; "ABSENT" - none. Vlhereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Zettek that the Board direct I the Attorney to draft the necessary franchise ordinance to Anthony Scherer) d/b/a/ Grove Service Corporation, to operate a taxicab business in Elk Grove Village and j include in the ordinance the necessary contractural arrangements for a one 5e ar period. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. A taxicab stand will be located in the Park 'n' Shop parking area, exact location within said area to be determined by Mr. Scherer and Mr. E. Vd. Stebbins at a later date. -3- Reg. 8-27-62 I I I 1 .. I During a discussion of the excellent response there has been to the Board's appeal for members for the Civil Defense organization, Mr. Scherer offered the use of his company's base station and taxicabs if and when needed in connection with Civil Defense. 1 A copy of a "Manual of Uniform Traffic Control Devices for Street and Highway j Construction and Maintenance Operations" was referred to' Trustee Young. Thi:3 Manual was received from the State Division of Highways, and the cover letter j from M. K. Lingle, Engineer of Traffic and W. M. Dutelle, Engineer of Local Roads and Streets, stated that all municipal projects must comply fully with the Manual at the earliest possible moment. Trustee Zettek requested that Chief Edward Clifford review this Manual and rXesent his comments Material concerning the 5th Annual Metropolitan Area Planning Conference of the � Northeastern Illinois Metropolitan Area Planning Commission, September 12th, was referred to the Plan Commission. I The Clerk reported receipt of a copy of a letter from the State Department of Public Health to the Elk Grove Water and Sewer Company, Inc. giving approval of plans and specifications for the proposed improvements to the waterworks designated as Centex Industrial Park, Elk Grove Village, Chase Avenue. The following ordinances were presented, first readings having been on August 20th, and on August 13, 1962: "An Ordinance Establishing the Office of Village Historian, Amending Chapter 4 of the Municipal Code by Adding Thereto Article VII, Village Historian". "An Ordinance Establishing the Office of Village Photographer, Amending Chapter 4 I of the Municipal Code of Elk Grove Village by Adding Thereto Article VIII, Villas^ Photographer"„ i r "An Ordinance Annexing Certain Portions of Certain Streets to the Village of Elk IGrove Village". I It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the Board `! adopt Ordinance No. 247 entitled "AN ORDINANCE ESTABLISHING THE OFFICE OF VILLAGE HISTORIAN, Ai-TENDING CHAPTER 4 OF MUNICIPAL CODE BY ADDIIIG THERETO ARTICLE VII, VILLAGE HISTORIAN". The President directed the Clerk to call the roll on the motion and I upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none; whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the Board adopt Ordinance No. 248 entitled "AN ORDINANCE; ESTABLISHING THE OFFICE OF V ILL-kGE PHOTOGRAPHER, AMENDING CHAPTER 4 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE BY ADDING THERETO ARTICLE VIII, VILLAGE PHOTOGRAPHER". The President directed the i Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; 11NAY" - i none; "ABSENT" - none. Whereupon the President declared the motion carried. I i It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board adopt Ordinance No. 249 entitled "AN ORDINANCE ADREXIiG CERTAIN PORTIONS OF CERTAIi4 S HLETS ' TO THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call tha j roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" -- none i Whereupon the President declared the motioi carried. 4 A proposed ordinance was presented which annexted to the Village 40,85 acres identified as Parcel B located immediately north of the hospital site at Bisner and Biesterfield Roads. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above proposed ordinance. The Presi,d nt directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Yo-"Ing, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. 1 e•4- Reg. 8-27-62 i 1 It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt Ordinance No. 250 entitled "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - llillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Young stated that as a result of the advertisement for bids for a Jeep or I comparable equipment, a study has indicated that the International Scout would prove to be more adaptable than the Jeep, and that this purchase could be handled, in part, by funds set aside for depreciation of equipment. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Board award the bid for a Jeep or comparable equipment to John F. Garlisch & Sons for. an International Scout 4 wheel-drive pick up as specified in their letter of II May 7, 1962, total cost not to exceed x;2,628.08 including tax and all charges, I The President directed the Clerk to call the roll on the motion and upon the i roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Tomasino was requested to contact the former owner of the Civil Defense panel truck and to return said truck to him. A meeting of the Public Safety Committee, President Gibson and Chief of Police Clifford was scheduled for 8 PM Tuesday, September 4. 1962. Trustee Zettek requested Chief Clifford to conduct a survey of traffic conditions with the thought of possibly making Clearmont a through street and placing' a four-way stop at Elk Grove Boulevard and Charing Cross Road. Chief Clifford said that a four-way stop at Elk Grove Boulevard and Charing Cross Road is needed, certainly during the summer months when so many youngsters cross at this intersection on their way to the Lions Park Pool. President Gibson suggested that in next year's budget there be provisions made for a traffic survey and that in the meantime, the Village Board should exercise caution in the installation of signs. President Gibson appointed Mrs. James F. Robertson, 526 Edgewood Lane, to be Village Historian of Elk Grove Village for the year ending August 31, 1963. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board concur in the appointment of Mrs. James F. Robertson to be Village Historian for the year ending August 31, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none, i Whereupon the President declared the motion carried. President Gibson appointed Mr. Robert M.. Richards, 290 E. Higgins Road, to be Village Photographer of Elk Grove Village for the year ending August 31, 1963• It was moved by Trustee Zettek and seconded by Trustee Keith that the Board concur li in the appointment of Mr. Robert M. Richards, to be Village Photographer for the I year ending August 31, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. i It was moved by Trustee Young and seconded by Trustee Zettek that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:40 PM. i Eleanor G. Turner, ofillage Clerk j Approved: I J es R. Gibson, President i _5_ Reg. 8-27-62 I 1