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HomeMy WebLinkAboutVILLAGE BOARD - 08/20/1962 - VILLAGE BOARD � s MINUTES OF A RE I GULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF I THE VILLAGE OF ELK GNOVE VILLAGE HELD ON AUGUST 20, 1962 1 I President James R. Gibson called the meeting to order at 8:20 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, Charles J. Zettek, Jr.; "ABSENT" - James R. Young. • i It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the minutes of the regular meeting of August 13, 1962 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. President Gibson gave the following report: i 1. Referred to the Judiciary and Planning Committee a sample solicitors ordinance received at the meeting of the Northwest Municipal Conference that he and Trustee Keith attended on August 15th; information regarding the operation of school buses was referred to the Public Safety Committee; the minutes of the meeting were circulated to the Board; noted that Elk Grove Village will be host at the September 19th meeting of the Conference. 2. Requested the concurrence of the Board in the appointment of Leslie 0. Knudson, 209 Crest, to the Plan Commission for the term ending January 28, 1964. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board concur in the appointment of Leslie 0. Knudson to the Plan Commission for the term ending January 28, 1964. During discussion of the above motion, President Gibson pointed out that a month ago he had submitted names of two persons to the Board as candidates for the vacancy on the Plan Commission. Trustee Dillon stated that he had nothing against Mr. Knudson but would like to interview him before the appointment is made. Trustee Keith stated that he had favored the appointment of the other candidate and had, therefore, not interviewed Mr. Knudson. IPresident Gibson directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Smith, Zettek; "NAY" - Dillon, Keith; "ABSENT" - Young. A Presidential vote being Inecessary, President Gibson voted "AYE", and declared the motion carried. 'I Attorney Hofert stated that he had prepared two levy ordinances - one with the I Road and Bridge levy and one without; that if this tax is levied the Village will have an additional $20,000 to $y25,000 to spend in the area of roads and l bridges, but that this tax will necessarily increase real estate taxes for each Village property owner. i It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board waive the first reading rule with respect to the levy ordinance - not to include "Article VI - Bridge and Street Department - Special Tax Levy". The motion was voted upon by acclamation; whereupon the President declared the motion carried. I It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board adopt Ordinance No. 215 entitled "AN ORDINANCE AUTHORIZING THE IE VY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 1962 AND ENDING APRIL 30, 196311, 1 said Ordinance not to include "Article VI - Bridge and Street Department - Special I Tax Levy". Trustee Smith requested that Paddock Publications give the same type of headline and story treatment of the above action as was given to the provision for a road and bridge tax levy being included in the Appropriation Ordinance; m d stated I that, although the Village is in need of the additional money, the Board does not wish to impose an additional tax burden on the residential and industrial park property owners. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Reg. 8-20-62 1 The Clerk read a report from Jchn & Haar,, Actin; Fire Chief: of Fire Depa.rtn� r:. � activities for the month of July 1962. This report will be on file in the Office. Trustee Dillon reported information received from the Build=.r_g Depc.rtmenl tha" I two f rame buildings have been moved to the property located at ArLngton lleigiht=- and Biesterfield Roads. President Gibson stated that he has written the "ook County Zoning Board of Appeals for information as to the current zoning of tl: ; property in question. I Tr»:aee Dillon stated that recantly appointed Building Inspector Tom Rrttenbaclh: r will begin working on August 27, 1962. The following meetings were scheduled: Mon,-?ay, August 27th, 7 PM, Board Committee meeting to discuss insurance. 1,,ednesday, August 22nd, 8 FIM, President Gibson, the Public Safety Committee and the Fire Department. Thursday, August 23rd, 8 PM, Building Committee meeting to discuss Municipal I Building Contractors payment, I Regarding wages and working conditions of Village employees, Trustee Hartshorn stated that the Illinois Murici.pal League has requested that municipal officials I inform Governor Kerner of same, the reason being that there are employees' groups whose views are presented to the Gcvernor� Attorney Hofert stated that the Illinois Municipal League -J.s of the opinion that it is unfair to most muni- I cipalities since the pressure groups present to Legislators only those cases where poor payments and working conditions exist, that such conditions do not exist in most municipalities. President Gibson stated he will write the Governor at this time, and upon the recommendation of Trustee Hartshorn the above matter will be turned over to tha Citizens Finance Committee for reporting to Governor Kerner on a periodic b asi�: concerning the wages and working conditions of Elk Grove Village employees, Upon the recommendation of Trustee Hartshorn, President Gibson referred. to th..e. Plan Commission the matter of a study and recommendation for avoiding of flocs ha-.ards and c.amage with the injunction that they bear in mind there are recommended ordinances for the Village's protection contained in the matter forwarded to the Plan Commission by Trustee Hartshorn. Trustee Keith stated that on Wednesday, September 5, 1962, radio station lriBBl- will honor the Village of Elk Grove Village on its 8:55 AA program entitled "idBBM SALUTES". It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the Village President and Clerk to sign a contract and enter into a maintenance agreement with Motorola Communications & Electronics, Inco for service 1 to the three Police Department Aerotron Mobile Units and the Police Department base station for a total monthly service fee of ' -70. The President directed 4 the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Zettek stated, that in view of the substantial cost to the Village of Schaumburg for the installation of and monthly charge of an extension phone to our Police Department, the Public Safety Committee recommended that the Village charge ti;125 monthly instead of 4150 for F'.k Grove Village answering and relaying jSchaumburg's Police Department calls, i-` It was moved by Trustee Zettek and saconded by Trustee Dillon that the Board authorize the Village Attorney to draft a contract between the Village of Elk Grove Village and the Village of Schaumburg, and authorize Trustee Zettek to contact the Police Department in Schaumburg notifying them that Elk Grove Village I will charge w125 on a monthly basis for answering and relaying their Police I Department calls by means of an extension phone which the Village of Schaumburg will install and maintain at no cost to Elk Grove Village. The President directed the Clerk to call the roll on the motion and upon the roll being called I the following Trustees answered "AYE" - Dillon, Ylartshorn, Keith, Smith , Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. l _.2- Reg, 8-20-62 I i I Trustee Zettek suggested (and the Board agreed he should do so) i-rriting to the licensed vendors of ice cream products requesting that; in the interest of i safety, when operating in Elk Grove Village they pull their vehicle to the curb vJaen they are dispensing their products. The Clerk read the following letter dated August lit, 1962 from Mr. Evan W. Stebbins, Centex Construction Company, Inc. : "Please be advised that we have completed the paving to be done on Green'_eaf Avenue, Estes Avenue and Nicholas Boulevard up to Estes Avenue, in the Centex i Industrial Park. i Previously we had completed Pratt Boulevard, Lunt Avenue a nd Nicholas Boulevard, up to the railroad caossing half-way between Lunt and Greenleaf avenues in the Centex Industrial Park. The Village Board has previously accepted the streets I have described in this paragraph subject to a two year maintenance bor_d. It might be noted at this time that even though the Village is responsible for Pratt Boulevard and Lunt Avenue, we resurfaced Pratt Boulevard and dila extensive patching where necessary on Lunt Avenue. I would appreciate your having the Village engineer inspect this work so that the Village can accept the areas mentioned in the first paragraph for maintenance." The above letter was referred to the Village Engineer. The Clerk reported (1) receipt of notice from the State Department of Revenue of Municipal Tax to be remitted to the Village for the month of May 1962 in the amount of $4,525.82; (2) receipt of two copies of the approved contract with Arcole iviidirest Corporation for improvement for Section 3-CS, said contract having been approved by the State Division of Highways; (3) that the Treasurer's Annual Statement as of April 30, 1962 has been filed with the Elk Grove Township Collector and the Cook County and DuPage County Collectors. Action on the proposed Sign Ordinance was again deferred pending receipt of written suggestions from the Building Department. The proposed ordinance annexing certain portions of streets to the Village was deferred pending receipt of plats of annexation from the Village Engineer. i Attorney Hofert stated that the proposed ordinance relating to dog nuisances has i been amended, per instructions, to include "any public park", and that this ordinance is basicly a model of the City of Chicago ordinance on the same subject, i It was moved by Trustee Keith and seconded by Trus:tee Hartshorn thatthe Board i adopt Ordinance No. 246 entitled "Aid ORDINANCE RELATINJIG TO DCG NUISANCES AMEEdh`i G THE MUNICIPAL CODE OF ELK GROVE VILLAGE BY ADDING SECTION 17.206a", .as amended, (Trustee Dillon stated he felt that this ordinance is not necessary, but that other than that he has no objections to it.) The President directed the Clerk I to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. The following two ordinances were submitted for first reading: "An Ordinance Establishing the Office of Village Historian, Amending Chapter 4 of Municipal Code by Adding Thereto Article VII, Village Historian". "An Ordinance Establishing the Office of Village Photographer, Amending Chapter 4 i of the Municipal Code of Elk Grove Village by Adding Thereto Article VIII, Village Photographer" . Attorney Hofert stated that Mt. Prospect Trustee Harry Bruhl has extended an invitation. to President Gibson and Board members to participate in a discussion concerning flood control at a meeting to be scheduled between the Villagesof Arlington Heights, Pit. Prospect and the City of Des Plaines. Chairman Robert Fleming, Budget and Estimate Committee, presented the final 1962/63 Working Budget for the Village of Elk Grove Village in the amount of :;;273,801.00 and recommended that it be accepted. I Following discussion, it was decided to increase the budget of the General Government Department by WOO to include the salary for the Village Prosecutor and to leave the Building Department budget as submitted. -3- Reg. 8-20-62 I It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board adopt the proposed final Working Budget for the year 1962/63 in the amount of ";274,101.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. 1,Rm reupon the President declared the motion carried. It was agreed that dedication of the Municipal Building and Fire Station will take place at 3 PM Sunday, September 16, 1962. I At the request of President Gibson, Trustee Keith stated that a special invita- tion to the dedication will be extended to former Village Board members. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board instruct the Village Attorney to prepare an ordinance changing the regularly scheduled meetings of the Zoning Board of Appeals from the third Thursday of each month to the third Tuesday of each month, effective the third Tuesday in September. The President directed the Clerk to call the roll on the motion and ` upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the I President declared the motion carried. Trustee Smith presented 36 invoices for a total payment of %W,151.83 from the General Corporate Account and 1 invoice for $93.60 from Motor Fuel Tax funds. I (Itemization will be on file in the Clerk's Office.) It was moved by Trustee Smith and seconded by Trustee Keith that the Board authorize payment of 36 invoices totaling 0,151.83 from the General Corporate Account, and 1 invoice for 03.60 from Motor Fuel Tax funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board instruct the Clerk to get information regarding charges, styles and types of telephones, and at the discretion of Mr. Keith, expend no more than u50 to relocate the pay phone from the Interrogation Room to the lobby of the Muni- cipal Building. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered 11AYE11 - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT"-Young. Where- upon the President declared the motion carried. At this time President Gibson recognized Mr. J. C. Clemans, Director of Buildings and Grounds for School District 59, who had requested an opportunity to address the Board. Mr. Clem ans said that School District 59 would like permission to construct an off-street bus loading zone at the west entrance to Rupley School, on Ridgewood Road, north of Tanglewood Drive. The loading zone would be approximately 100 to 120 feet long with a straight curb, the existing curb at this location would either be removed completely or the back of it would be removed and the area would be paved with asphalt on a slope to allow for drainage. 1 Trustee Dillon stated that the opinion of the Building Department is that they I are against this type of construction and he suggested that it be referred to the Engineer. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board approve the proposal submitted by Mr. Clemens subject to the approval of the Village Engineer. The motion was voted upon by acclamation; whereupon the President declared the motion carried. I President Gibson requested that the Village Board and the Building Department be notified as soon as possible of thezesults of the consultation between Air. Clemans and Engineer Fletcher on the above matter. Chairman Brown, Plan Commission, gave the following report: ,I 1. That when a hearing is scheduled for creation of a Cook County Planning Commission, he will attend and will also notify the Board of the date of this hearing. -4- Reg. 8-20-62 i • s 2. Regarding the proposed annexation of the Higgins School site, School District 59 is in the process of getting the surrounding property owners to petition for annexation to the Village which is necessary before the Higgins School site is contiguous. 3. Cook County Zoning hearing, docket 413, was postponed and will be rescheduled. 4. Cook County Zoning hearings, dockets h27 through 431, are amendments to clarify the existing zoning regulations and do not concern Elk Grove Village. 5. That the principal reason for withholding approval at this time on Unit 9 of the Industrial Park is concern over the roads and future roads of Elk Grove Village. 6. Stated that it is the recommendation of the Plan Commission that the re- quested annexation of Parcel B. 10.85 acres of property immediately north of the hospital site at Bisner and Biesterfield Roads, be granted inasmuch as this property will be annexed as R-1 (20,000 sq. ft. lots) and thus gives the Village control over the future development of the property. Mr. Brown also stated that Mr. Boller has spent a considerable amount of time in redrawing to correct errors in previous drawings but that he expects to have the i base map completed by September 15th; and that Mr. Kessler is in the process of drafting an air pollution ordinance. Following a discussion of the question raised by tr. Brown as to the proper pro- cedure to folio-win seeking annexation of various parcels of land, President Gibson suggested that the Plan Commission meet with the Village Board and outline to the Board the property in question, get an opinion from the Board, and approach the property owners and request that they petition for annexation, and at the suggestion of Trustee Smith, recommended that a Board member accompany the Plan Commission when they contact the property owners. Trustee Keith requested of the Plan Commission information as to projected plans for location of the East-West Tollway. President Gibson called attention to an article entitled "Elk Grove Village Department - One of State's Best Trained" in the July/August issue of the Journal of the Illinois Police Association. At this time (10:15 Pm) President Gibson declared a recess of no more than 15 minutes to permits those in attendance to address the Board. President Gibson reconvened the meeting at 10:17 PM and directed the Village I Clerk to call the roll. Upon the roll being called the following Trustees i answered PRESL�dP"� Dillon, Hartshorn, Keith, Smith, Zettek; "ABSENT" - Young. It was moved by Trustee Zettek and seconded by Trustee Keith that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:19 PM. I 1 Eleanor G. Turner Village Clerk Approved: J es R. Gibson II esident l ' I i I -5- Reg. 8-20-62 i i