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HomeMy WebLinkAboutVILLAGE BOARD - 08/06/1962 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENTT AND BOARD OF TRUSTSES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON AUGUST 6, 1962 President James R. Gibson called the meeting to order at 8:13 PM in the Municina? Building in said Village and directed the Village Cleric to call the roll, Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, Charles J. Zattek, Jr. ; "ABSENT" - James R. Young. It was moved by Trustee Keith and seconded by Trustee Dillon that the minutes of the Special Meeting of July 19, 1962 be approved as submitted, and that the Board I dispense with the reading thereof. The motion was voted upon by a.cclamatio^; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee- Hartsho=n that the minutes of the regular meeting of July 23, 1962 be approved as submitted, and that. the Board dispense with the reading thereof. The motion was votad upon b;- acclamation: whereupon the President declared the motion carried. President Gibson reported: 1. That-letters were sent to the businessmen in the Village, inviting them to join an Auxiliary Fire Department; that the replies have been of acceptance; and that a training program of basic fire fighting techniques will be started very shortly. 2. "Trustee Zettek and I met with State Fire Marshall W. Cowhy and his assistant, Chief H. Hughes, last Tuesday to discuss improvements for our Fira Depart•Tlant, On Thursday, Acting Chief Haar, Mr. J. Mullen and I met with Chief Hughes to discuss plans for retraining our experienced Firemen and for gaining new men, Also discussed were record-keeping and reporting by the Fire Department and. its future needs for facilities, equipment and personnel. " l Attorney Hofert reported that there is a question as to whether cr not the I. Y p (1) I Higgins School property is sufficiently contiguous for annexation to the Village, and that the School District plans to seek the cooperation of the abutting property owner to join with them and petition for annexation; and that until such time as this petition and a plat of annexation are presented to the Village Board, there is no action that can be taken by the Village; (2) that he received a communication from Mr. Schultz, of Schultz & Chino, representatives for Branigar Estates Home- owners, requesting that the termination date for fire protection be extended to ISeptember 15, 1962 and Mr. Schultz agreed that if such an extension is granted all adjustments will be made retroactive to July 25th. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the Village Attorney to send a letter to the Attorney for Branigar I Estates, with a copy to the President of the Homeowners Association, registered return receipt requested, advising them they have until September 15, 1962 to enter into ; contract with the Village for fire protection and advising them that i their offer of $500, annually, for fire protection is not satisfactory to the Village, and requesting them to proceed to furnish proof of bond in the amount of �I $10,000 to cover the Village for loss of equipment, and that any increase in premium in the Village' s $100,000%500,000 insurance policy is to be ;;aid by them. The President directed the Clerk to call the roll on the motion and uz on j the roll being called the following Trustees answered "AYE" -- Dillon, lartsizcr_n, 1 Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. I Trustee Smith was requested to investigate the insurance aspect of providing fire protection, under contract, to the Branigar Estates Subdivision. j It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize the hiring of Tom Rettenbacher, as Building Inspector, salary to ba $6800 per year, exact date of employment to be established at a later date buil- to ugto be during the month of August. (During discussion, in reply to Trustee -1.- Reg. 8-6-62 l l I I Hartshorn's question, Trustee Dillon stated that in cutting the budget for the fiscal year 1962-63 the budgeted salary for a ClerU had b:-en dropped. ) The President directed the Clerk to call the roll on the motion and upon -L',1e roll being called the following Trustees answered "A " - Dillon, Hartshorn, Smith, Zettek; "NAY" - none; "ABSENT" - Young. }.Thereupon the President declared the motion carried. i It was moved by Trustee Smith and seconded by Trustee Zettek that the Board authorize payment of 1,4850 to Laurin, Schultheis & Givens, Certified P blic Account- I ants, Arlington Heights, for the 1961-62 audit. The President di.i•ected the Clerk to call the roll on the motion and upon the roil being calla' the follo-.•iing Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "_--A_V` - none; "ABSENT" - Young. Whereupon the President declared the motion curried, j It was moved by Trustee Smith and seconded by Trustee Dillon that the Board I authorize payment of $25.00 to the Department of Insurance for publication of the annual Police Pension Fund report, reimbursement to be m-ade to the Villaga I from the Police Pension Fund. The President directed the Clerk to call the roll. on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Smith presented 35 invoices for a total payment of $2,981.52 from the General Corporate Account and 1 invoice for $22.76 from Motor F>>el Tax funds. (Itemization will be on file in the Village Clerk's Office. ) I It was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize payment of $2,981.52 from the General Corporate Account for the payment of the above invoices, and $22.76 from Motor Fuel Tax funds F.o- the invoice pre- sented. The President directed the Clerk to call the roll on tha motion and upon the roll being called the following Trustees answered "AYE" - Dillon, I Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Glhereupon the President declared the motion carried. I ,I Trustee Smith stated that he has received complaints from residents regarding the devices used by ice cream peddlers, such as bell ringing and playing of music. I Attorney Hofert said that except in those cases where the noise is unusually loud, there is nothing that the Village can do to prohibit licensed peddlers from using Ithese devices. The Public Safety Committee will look into the question of whet'--er or not the Village can require peddlers to provide curb-sida service only. I 'I A meeting of the Board, as a Committee, was scheduled for 7 PNM Monday, August 13th, I to discuss insurance on streets and sidewalks and insurance for employees' service- connected injuries. I Trustee Keith reported receipt of a copy of a letter from Mr. R. Larberg, board I of Health, to the Foreman of Public Works, requesting passage of an ordinance prohibiting dogs in the parks. I I It was moved by Trustee Hartshorn and seconded by Trustee Keith that the Board instruct the Village Attorney to prepare an ordinance which mould prohib-it th? exercising of dogs in the Village's public parks. (During discussion c:1 this motion, Trustee Dillon stated he favors the posting of signs but that, he felt it unnecessary to have an ordinance that the Village could not enforce. Attorney Hofert stated that there is a problem of practical enforcement here; that the present provisions of the Code can be interpreted to authorize the posting of the parks, but that it would be best to strenghten these provisions by "shelling out" the restrictions.) The President direct-,d the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - 1 Hartshorn, Keith, Smith, Zettek; "NAY" - Dillon; "ABSENT" - Young. Whereupon Ithe President declared the motion carried. Trustee Zettek stated that the Public Safety Committee has investigated a proposed Ichange in the bus route which was requested by Centex Construction Co. for the purpose of accommodating apartment residents, and found no problems connected with Isuch a change. I -2- Reg. 8--6-62 I I I It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the President to write to the bus company serving Elk Grove Village granting permission for deviation from the present route as requested by letter I from Nr. Evan Stebbins, Centex Construction Co. The motion was voted upon by acclamation; whereupon the President declared the motion carried. �I It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the original Maintenance Agreement with Motorola Communications and Electronics, Inc. be raised from the previously agreed price of $57.20 to $67.10 per month for the Fire Department. (During discussion it was pointed out that the increase is necessitated by the addition of one radio which was installed in the Fire Chief's car. ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. I It was moved by Trustee Zettek and seconded by Trustee Keith that, effective at 3:00 Pit July 22, 1962, the Board agree to reimburse volunteer firemen $42.00 per fiscal year per man for personal expenses; that the Fire Chief be reimbursed at the rate of $25 per day up to a maximum of 3 days per month for compensation for loss of wages from his employer during which time he would be carrying out fire chief duties; that the Village pay $2.50 per call per man up to a total figure not to exceed $7500 per year; that in the event this figure is reached before the end of the year, the firemen will respond to the fire calls at no cost to the Village; that in the event this figure is not reached, the difference I between what has been spent and the $7500 figure, will be given to the Volunteer Fire D,=partment contingent on the approval of the President and Board of Trustees las to how the money is used by the Department. The President directed the Clerk I to call the roll on the motion and upon the roll being called the following Trustees answered "AYE: - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" Young. Whereupon the President declared the motion carried. ITrustee Zettek stated that a Bicycle Safety program will be in effect, possibly Iin early September; that the Police Reserve will be used to help conduct this program. I I Trustee Zettek announced that the Board has been considering the appointment of a full time Fire Chief, and that such a recommendation may be made to be effective i early in 1963; the reasons being the size to which the Village has grown, the large number of industrial and commercial plants in the Village, the business I district is growing; and that it is unfair to a Fire Chief to have these responsi- bilities, along with handling a 33 man volunteer force, when his work requires that he be away from the Village; and that such an appointment is the recommendation of the State Fire Marshall. I Trustee Zettek reported that Acting Fire Chief Haar has located a 1956 Chevrolet Station Wagon, in need of paint but otherwise in excellent condition, which can be Ipurchased for $416 including tax, that could be used as a rescue vehicle, for the i Fire Department. President Gibson stated that the State Fire Marshall and his assistant have 1 recommended that the Village provide limited rescue service, and that if the station wagon is purchased, suggested that the Board announce a policy as to the use to which this vehicle will be put. minute At this time (9:18 PM) President Gibson declared a 15 to recess to allow Board m u i members to inspect the above mentioned vehicle which was parked in the Municipal Building parking area. I i, President Gibson reconvened the meeting at 9:35 PM and directed the Village Clerk i to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Smith, Zettek; "ABSENT" - Young. i It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize an expenditure of no more than $416 to purchase a 1956 Chevrolet Station Wagon from Lattof Motors in Arlington Heights. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT!' - Young. Whereupon the President declared the motion carried. I -3- Reg. 8-6-62 I i I �_ I Mr. Jack Michala, Chairman of the Zoning Board of Appeals, reported that the Zoning Board has held a public hearing according to law on Case 62-1, a ire-annexation zoning request for Special Use for approximately 30 acres of land at the corner of Biesterfield and Bisner Roads for the purpose of erecting a hospital on this site. Mr. Michala stated that the Zoning Board recommends granting of this Special Use for the following reasons: it will benefit the community (health and welfare), the Plan Commission has recommended this planned use of the property, and, the pro- j jected population indicates a need for a hospital. i Zoning Board Case 62-2- (James E. MlcDonough), a variation request for the erection of a fence, has been heard, Mr. Michala said, and the Zoning Board granted this request. Regarding the Special Use zoning for 30 acres at Bisner and Biesterfield Roads, Mr. Brown, Chairman of the Plan Commission, stated that Centex Construction Co. � has guaranteed that they will run water and sewer lines to the east property line on subject 30 acres at no present nor future cost to the Village; and that they will dedicate a 120 foot right-of-way from Biesterfield Road and will con- struct curbs and pavement (same as Biesterfield) and will extend same to the east property line of subject 30 acres at no cost to the Village. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board concur in the recommendation of the Zoning Board of Appeals in Case 62-fund instruct the Village Attorney to draft the appropriate ordinance. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zette k; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion ` carried. Trustee Dillon reported that Trustee Young would like the Board to consider the purchase of a Scout 4 wheel drive pick-up for use of the Street Department for errands, plowing cul-de-sacs, and grass cutting; that Trustee Young wishes to forego the purchase of a Pennington mower at this time due to the lateness of the i season; that Trustee Young states there is money in the Bond fund for the Pennington I (4`1100) and that money has been set aside from Motor Fuel Tax funds for the purchase of the Scout. i 4 I Treasurer Coney was requested to check the records and report to the Board as to the above-mentioned money for the Scout. President Gibson stated that a price proposal can be expected at any time from the owners of the Elk Grove Water and Sewer Co. , Inc. The proposed Sign Ordinance was deferred pending receipt of written suggestions Ifrom the Building Department. The Clerk read letters dated August 6, 1962 from Village Engineer Fletcher, (1) I stating that he has reviewed the plans for Unit No. 7 of Centex Industrial Park and recommended that they be accepted as presented; (2) stating that he has examined the Chase Avenue plans for Centex Industrial Park as prepared by Edward J. McCabe and recommended that they be approved, subject to the payment of engineering fees per Ordinance #118. Mr. Brown, Chairman of the Plan Commission, recommended, in view of the Engineer's letter, tentative approval of Units 7 and 8 in the Industrial Park so that work I can be started in these sections, but that approval of Unit 9 be withheld pending further study. i I It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board concur in the recommendation for approval by the Village Engineer for the area j between Elmhurst Road on the east, Route 83 on the west, Devon Avenue on the south, I and the railroad marshalling yard on the north, referred -to by the Engineer as Unit :do. 7. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" .- Young. Whereupon the President declared the motion carried. P!r. Brown stated that the drawings submitted by Centex Construction Co. on the above sections were not prepared in accordance with the Subdivision Control Ordinance and he will forward his notes on this to the President so that a letter may be written to Centex. -4- Reg. 8-6-62 I Mr. Brown recommended that Mr. George Mullen be appointed Secretary of the Plan I Commission. I It was moved by Trustee Dillon and seconded by Trustee Keith that Mr. George Mullen be appointed Secretary of the Plan Commission. The motion was voted upon i by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board authorize the purchase of two 6x10 nylon American flags, not to exceed '42.00 1 each, plus tax. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. I The Clerk read letters dated August 3, 1962 from Dr. R. W. Bardwell, Supt. of School District No. 59 and Mr. Ronald Glovetski who conducted a tax survey. A portion of Mr. Glovetski's letter reads as follows: "My calculations indicate that Elk Grove Village has gained $?,894,206 in assessed valuation for the year 1962. When the equalizer of 1.41 is used with this figure the result is an increase in assessed valuation of $11,130,830. This is the increased assessed valuation for 1962 as compared to 1961". (These letters will be on file in the Clerk's Office.) Copies of these letters were referred to the Chairman, of the Finance Committee, Chairman of the Budget and Estimate Committee, and the Finance Administrator. The Clerk reported receipt of (1) a certified copy of order #48742 from the Illinois Commerce Commission concerning Illinois Bell Telephone Company's application for authority to enlarge the flat rate calling area and to reduce the message unit charges between several exchanges; (2) notice from the State Division of Highways acknowledging receipt on July 23rd of copies of the contract for Section 3-CS; (3) notice of applications to the Illinois Commerce Commission from the Elk Grove Water and Sewer Co. for certificates of convenience and necessity to install and operate a water and sewerage system in an area in Elk I 4 Grove Village, and that a hearing will be held at 2 PM August 27, 1962 at the Office of the Commission. Attorney Hofert expressed the opinion that no action Iby the Village was required regarding these hearings. IIt was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board l adopt Resolution No. 17-62 entitled "A RESOLUTION AUTHORIZING THE VILLAGE TREASURER OF THE VILLAGE OF ELK GROVE VILLAGE TO- PAY TO THE CENTRAL NATIONAL BANK OF CHICAGO 1 A SUM SUFFICIENT TO GUARANTEE INTEREST DUE FEBRUARY 1, 1963 ON WORKING CASH FUND I BONDS DATED JULY 1, 1962." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon 'I the President declared the motion carried. i II At the request of the President, Attorney Hofert stated he will attempt to purchase Treasury notes with the above sum of money. IIt was moved by Trustee Smith and seconded by Trustee Dillon that the Board waive i the first reading rule with respect to a proposed ordinance concerning license i fees for trucks. The motion was voted upon by acclamation; whereupon the President Ideclared the motion carried. It was moved by Trustee Smith and seconded by Trustee Dillon that the Board adopt Ordinance No. 241 entitled "AN ORDINANCE AMENDING SECTION 15.003 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE CONCERNING FEES FOR TRUCKS." The President directed I the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. I It was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize the Village Treasurer to invest an amount not to exceed $80,000 from the working cash fund in U. S. Treasury notes, matter to be determined by the I President, Treasurer and Finance Committee Chairman in consultation with the Village Attorney. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, l -5- Reg. 8-6-62 i 1 I Hartshorn, Keith, Smith, Zettek; ' NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. In reply to a question from a resident in attendance, President Gibson stated I that the response to the meeting with representatives of civic and religious groups in order to enlist Civil Defense members, was excellent. It was moved by Trustee Dillon and seconded by Trustee Smith that the Village Attorney be instructed to prepare an ordinance changing the date of the regular meeting of the President and Board of Trustees from Monday to Thursday a`t 8 PP/1, effective the first Thursday in September. The President directed the Clerk + to call the roll on the motion and upon the roll being called the following I Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith; "_1AY" - Zettek; "ABSENT" - Young. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the I President declared the motion carried, and the meeting adjourned at 10:32 I Eleanor G. Turner Village Clerk IApproved: mes R. Gibson iPresident I l l 1 i i Reg. 8-6-62 I I -