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HomeMy WebLinkAboutVILLAGE BOARD - 07/16/1962 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE. OF ELK GROVE VILLAGE HELD ON JULY 16, 1962 President James R. Gibson called the meeting to order at 8:18 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" Francis J. Dillon. I It was moved by Trustee Zettek and seconded by Trustee Young that the minutes of the regular meeting of July 9, 1962 be approved as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; i whereupon the President declared the motion carried. President Gibson gave the following report: 1. Reported receipt of notice from the State Division of Highways, Department of Public Works and Buildings, of plans to install traffic control signals at the intersection of Route 83 and Devon Avenue providing Elk Grove Village agrees to pay for the electricity necessary to operate the signals within the corporate limits; and President Gibson requested the approval of the Board to enter an i agreement between the Village and the State whereby Elk Grove Village will I assume the costs of the electricity. 2. In order to establish the terms of the Plan Commission according to the Municipal Code, Chapter 7, Section 7.703 as amended, requested the Board's approval of the following terms: Jack C. Michala --- Term to expire January 28, 1963 Edward H. Brown --- Term to expire January 28, 1965 George E. Mullen --- Term to expire January 28, 1966 Marvin G. Maier --- Term to expire January 28, 1967. The term of the vacancy on the Plan Commission will expire January 28, 1964. 3. Congratulated and thanked The Reverend David D. Crail for his proposed "Bicycle Safety Program" and requested recommendations on the proposal from the Public Safety and Legislation Committees as quickly as possible so that a Bicycle Safety Program may be installed in the very near future. 4. Referred information regarding the Municipal Fire Defense Institute of the American Municipal Association to the Public Safety Committee and requested a recommendation as to whether or not Elk Grove Village should join this organization. 5. Requested the concurrence of the Board in the appointment of Charles M. I Eining, 32 Woodcrest, to the Board of Fire and Police Commissioners for the term ending May 25, 1965. 6. Reported receipt of a letter from President Thomas, of the Village of Bensenville, expressing thanks for the complimentary tickets to the Miss Illinois Pageant and commending the Police Department for their courtesy in the handling of traffic during the Pageant. I It was moved by Trustee Zettek and seconded by Trustee Keith that the Board concur in the appointment of Charles M. Eining to the Board of Fire and Police Commissioners for the term ending May 25, 1965. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Y--)ung, Zettek; "IdAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Board authorize the President to enter an agreement between the Village of Elk Grove Village and the State of Illinois whereby the Village agrees to pay for the electrical energy necessary to operate a traffic signal on the northwest corner of Route 83 and Devon Avenue. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. -1- Reg. 7-16-62 I I I i i I It was moved by Trustee Hartshorn and seconded by Trustee Keith that the Board concur in the following appointments to the Plan Commission: Jack C. Michala, term to expire January 28, 1963; Edward H. Brown, term to expire January 28, 1965; George E. Mullen, term to expire January 28, 1966; Marvin G. Maier, term to expire January 28, 1967. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Young, Zettek; "idAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. I Trustee Young stated that he will contact the State Highway Department to see what action can be taken to eliminate traffic congestion at the intersections of Higgins Road and Touhy Avenue and of Higgins Road and Landmeier Road. Regarding the total lack of members to the Traffic Safety Committee, President Gibson suggested that the service organizations of the Village be requested to assign members to this Committee. Attorney Hofert stated (1) that he has prepared a letter to School District 59 j for his and President Gibson's signatures which letter refers to the May 2, 1962 i letter from Dr. Bardwell regarding park and school lands and makes provision for a yearly renewal of the agreement; (2) that he has contacted the Cook County Recorder and the State's Attorney regarding the annexation of roads, and recommended a more cautious approach in this matter and that only Devon Avenue, Landmeier i Road and Arlington Heights Road be annexed; (3) that he has attended a meeting of the Illinois Municipal League's Legislative Committee at which time the Committee discussed the judicial amendment which will be presented to the voters in the November elections; the amendments if passed, would provide for the appointment, by the County, of a magistrate or judge replacing, at the end of his present term, the local police magistrate; that the advocates of this judicial reform point to the back-up of cases in the local courts and the opposition feels that having the local magistrate from the metropolitan area rather than from the municipality was a draw back; and that the League will take no position on this matter. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board amend its prior instructions to Attorney Hofert and that he be instructed to handle only the annexation of Devon Avenue, Landmeier Road, and Arlington Heights Road for the purpose of police protection and traffic control. The motion was voted upon by acclamation; whereupon the President declared the motion carried. A discussion followed concerning the appropriation ordinance and Trustee Smith questioned how road and bridge tax funds are received. Attorney Hofert stated that the Village automatically gets some of these funds, but that additional funds can be obtained by means of a special levy. The Chairman of the Budget and Estimate Committee suggested an appropriation figure of $21,000 for this purpose and such was incorporated in the proposed appropriation ordinance. It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board waive the first reading rule with respect to the appropriation ordinance. The President directed the Clerk to call the roll, on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board adopt Ordinance No. 238 entitled "AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR PNPTICIPAL PURP03ES DESIGNATED AS THE "ANNUAL APPROPRIATION BILL" FOR THE PERIOD BEGINNING MAY 1, 1962 AND ENDING APRIL 30, 1963." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. I Fire Chief Haar gave a report of Fire Department activities for the month of June 1962 which report will be on file in the Clerk's Office. i "2" Reg. 7-16-62 i The Board instructed Attorney Hofert to write to the Attorney representing Branigar Estates Homeowners telling them that as of September 1, 1962 Elk Grove Village Fire Department service to Branigar Estates will be discontinued. Treasurer George C. Coney presented a report for the month of June showing receipts for the month of June as $130,267.82; balances as of June 30th: -� General Fund '$82,350.02; Motor Fuel Tax r-luld $10,035.81; Bond Fund $28,031.77; Escrow Fund $3,439.12. Also presented was a "match-up" of appropriation/working budget/expenditures to date. (This report will be on file in the Clerks Office. ) Trustee Smith presented 44 invoices for a total payment of $3,478.93 from the General Corporate Account, 2 invoices totaling $423.42 from the Bond Account, and 2 invoices totaling $89.32 from Motor Fuel Tax Funds. (Itemization will be on file in the Clerk' s Office. ) It was moved by Trustee Smith and seconded by Trustee Zettek that the Board authorize payment of invoices totaling $3,478.93 from the General Corporate Account, $423.42 from the Bond Account and $89.32 from Motor Fuel Tax Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. Trustee Smith stated that there is a detailed recapitulation of the- past year' s insurance payments available for inspection; that the Municipal Building, two parks and one police car have been added to the insurance policy necessitating an increase in the monthly budget payments. It was moved by Trustee Smith and seconded by Trustee Keith that the Board authorize an increase to $579.2.0 in the monthly budget insurance payments to ' Ocasco Budget. The President directed the Clerk to call the roll on the motion j and upon the roll being called the following Trustees answered "AYE" - Hartshorn, i Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. I Trustee Smith stated that at the budget meeting on July 25th, there will also be discussed insurance on streets and sidewalks and a proposal for broadening the accident and sickness coverage for Village employees. i Regarding the Annual State Street Christmas Parade in which the Village has been invited to participate, Trustee Keith stated that he had contacted four organiza- tions in the Village and that there is one definite acceptance and two tentative, and that he will work as coordinator between these three groups and will report to the Board periodically as to parade plans. Trustee Keith stated that Open House at the Municipal Building is planned for September 15th and 16th, and that the selection of the Citizen of the Year will be tied in with this. A discussion followed as to the placing of signs, "Watch Out for Children", at various locations in the Village. i At this time (9:45 PM) President Gibson declared a recess of no more than 30 minutes to allow residents in attendance to address the Board. I President Gibson reconvened the meeting at 10:10 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - Dillon. Action on placing of above signs was deferred pending a study by the Public Safety Committee as to whether or not this will help promote safety or if there may be other means whereby the safety of the children of the Village might be better assured. The Clerk read the third annual report, dated July 16, 1962, of the Elk Grove Village Public Library, which report will be on file in the Clerk's Office. The following two petitions were read and referred by the Board to the Plan GO-Rission and Zoning Board of -Appeals: -3 Reg. 7-16-62 1. Request dated July 16, 1962 from Evan W. Stebbins, Real Estate Manager, Centex Construction Co., Inc. , for rezoning of approximately 95 acres of property at the SE corner of Devon Avenue and Route 83 from R-1 to M-2. 2. Petition dated July 13, 1962 from Milton J. and Mildred L. Stillmank for annexation and rezoning to commercial of Lot 23 (except the north 210 feet) in William Lumpp's Devon Avenue Farms. The Clerk reported receipt of notices (1) from the State Division of Highways i that the resolution adopted by the Village Board on Fiay 7, 1962 appropriating Q10,500 of Motor Fuel Tax Funds for the maintenance of arterial streets 1, 4, 8 and 13 from January 1, 1962 to December 31, 1962 was approved; (2) from the State Division of Highways of motor fuel tax allotment for the month of June i 1962 in the amount of $5,736.12; (3) from the State Department of Revenue of Municipal Tax for the month of April 1962 to be remitted to the Village in the amount of $3,763.24. I The Clerk read a letter from Fir. Glenn Snyder, Manager, Elk Grove Water & Sewer Co. , Inc., stating that during snow plowing operations by Milburn Brothers last winter a fire hydrant was damaged; that two letters to Milburn Brothers re- questing reimbursement have gone unanswered; and Mr. Snyder requested that the Board initiate some action to secure their payment for damages. President Gibson will write Milburn Brothers requesting that they take care of this matter. A resolution authorizing the leasing of a mower was read by the Clerk It was moved by Trustee Keith and seconded by Trustee Zettek that the Board I adopt Resolution No. 14-62 entitled "A RESOLUTION AUTHORIZING LEASING OF MOWER BY VILLAGE OF ELK GROVE VILLAGE TO ELK GROVE LIONS PARK, INC." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Y.)ung, Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. It was moved by Trustee ?ettek and seconded by Trustee Keith that the Board direct the Clerk to open and read the bid on the police car. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The following bid, being the only one received, was opened and read: George C. Poole, Inc., Arlington Heights, Illinois - 1962 Galaxie Mainliner 4 Dr. V-8 $1994.48 Allowance on Car #115 800.00 P1194.48 4% 47.78 $1242.26 1962 Ford Galaxie Mainliner V-8 $1994.48 Allowance on Car #117 850.0 $1144.48 4% 45.78 $1190.26 Fordomatic drive would be furnished for an additional $154.00. It was moved by Trustee Zettek and seconded by Trustee Keith that the above bids be referred to Committee. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Keith that the President and Clerk be directed to execute an acceptance of the Republic Company, 75 West Van Buren, Chicago, quotation on a flag pole and place an order for such flag pole to be steel cone tapered, 44 ft. overall, 40 feet I -4- Reg. 7-16-62 f� I - exposed, butt diameter 7-5/8", tip diameter 3-1/4" equipped with 6" gold leaf bull, revolving truck, halyard, cleat and foundation tube for a price of $597.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:40 PM. I i Eleanor G. Turner Village Clerk Approved: i 9Yi i I es R. Gibson esident i I I I I I I i I I -5- Reg. 7-16-62