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HomeMy WebLinkAboutVILLAGE BOARD - 07/02/1962 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 2, 1962 President James R. Gibson called the meeting to order at 8:22 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - Robert E. Hartshorn, The Cleric made the following correction of the minutes of June 25th as presented: page 5, paragraph 7, line 7 should' read: "Trustees answered "AYE" - Dillon, Hartshorn, Smith, Young, Zettek, President Gibson; ------- It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes of the regular meeting of June 25, 1962 be approved as amended; and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. ! It was moved by Trustee Young and seconded by Trustee Dillon that the Board deviate from the normal order of business for opening of bids on Section 3-CS, improvement of Ridgewood, Woodcrest, Brynhaven and Higgins Frontage Road. The I motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Zettek that the Clerk be directed to open and read bids on Section 3-CS. The motion was voted upon by acclamation; whereupon the President declared the motion carried, f I The following bids were opened and read: i �. Arcole Midwest Corporation $19,081.25 3225 Main Street, Evanston Contracting and Material Co. $25,253.20 1235 Dcdge Avenue, Evanston f ! Mayer Paving Company $24,107.80 7000 North St. Louis, Skokie Allied Asphalt Paving Company $23,166.29 Box 635, Hillside I Rock Road Construction Co. $20,211.90 5915 North Rogers Avenue, Chicago A check in the amount of $2,500.00 was enclosed with each of the foregoing bids. The Board referred the bids to the Village Engineer for recommendation. President Gibson gave the following report: 1. Stated that the Northwest Municipal Conference has asked Elk Grove Village if the Village is interested in a joint participation, with other member municipalities, in a parade celebrating the 125th anniversary of the City of Chicago; expense of participation_ would be nominal if anything. i 2. Stated that the Zoning Board of Appeals of Cook County has notified the Village of a hearing at 4 RM July llth at the Mt. Prospect Village Hall, which hearing is concerned with a request to rezone approximately 6.7 acres on the west side of Busse Road, approximately 1963 feet north of Higgins Road, from R-4, Single Family Residence, to B-5 General Commercial, 3. Stated that a group of 20 Japanese mayors will be in Elk Grove on July 10th, for a tour of the residential and industrial areas of the Village. ! 4. Proclaimed the week beginning July 1, 1962 as BURGLARY PREVENTION WEEK and asked all citizens of Elk Grove Village "to join in utilization of all preventive measures that would tend to discourage and diminish the crime of unlawful entry and burglary and to take cognizance of the fact that it is up to the individual to combat the problem, mainly through becoming aware of the program of crime prevention. " -1- Reg. 7-2-62 i • r President Gibson said that the Cook County Zoning Board of Appeals has notified the Village Zoning Board that notices, of all public hearings on zoning cases where the property is situated within 14 miles of Elk Grove Village, will be sent to the Secretary of the Zoning Board and Chairman of the Plan Commission in addition to the Village President and Clerk. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize participation in a parade on August 24th celebrating the 125th anniversary of the City of Chicago. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn. Whereupon the President declared the motion carried. Attorney Hofert stated he has ordered title policies on municipally owned j property. Regarding the agreement between the Village and School District 59 concerning the use of park and school lands, the Board instructed Attorney Hofert to draft a letter, around the terms as outlined in Dr. R. Bardwell's letter of May 2, 1962, which letter will be signed by President Gibson. (Attorney Hofert had stated previously that in the case of two municipal taxying bodies, there need be no lenghty formal agreement, and that a letter would suffic:. ) Mr. Warren McConchie, Chairman of the Playground and Recreation Board, stated that playground equipment in Park #3 (Crest and Verde) has been relocated following complaints from residents; that some of the equipment in North End Park has been taken down, and that the neighborhood is being polled to determine residents' reaction to the equipment and its location in this Park. Trustee Dillon stated that the Committee has reviewed the bids received on the paving of the Fire Station and Municipal Building parking area and recommended that the bid of Endurance Paving Co. be accepted because (1) theirs was the j lowest bid received, and (2) this firm installed the existing gravel base and the responsibility of a satisfactory paving job would therefore be theirs entirely. It was moved by Trustee Dillon and seconded by Trustee Young that the Board award the contract to Endurance Paving Co. for paving of all areas: A-B-C-D of the Municipal Building parking area, said contract to be in the amount of $10,690 and to be disbursed from the Bond Fund. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Smith, Young, Zettek; "NAY" - none; ''ABSENT" - Hartshorn. Whereupon the President declared the motion carried. j It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize an expenditure not to exceed $400 to pay for the installation of sod around the Municipal Building, to be paid from the Bond Fund. (Trustee Dillon stated that this amount cover the disking, fertilizing, installing and i watering of the sod at 90¢ per sq. yd.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn. Whereupon the President declared the motion carried. In the absence of Engineer Fletcher, Mr. Quigley Fletcher had reviewed the bids on Section 3-CS and at this time recommended to the Board that the bid of Arcole Midwest Corporation be accepted subject to approval by the State. It was moved. by Trustee Young and seconded by Trustee Zettek that the Board concur in the recommendation of Mr. Fletcher and accept the bid of Arco?e Mlid- west Corporation, in the amount of $19,081.25, subject to State approval. During discussion of the foregoing motion, Trustees Keith and Smith stated they felt other areas of the Village were more in need of the funds that would be spent on 3-CS, namely, Ridge Avenue and streets in Centex Industrial Park. Trustee Young replied that a program is developed for the repair of Ridge Avenue and that Centex is planning some repaving in the Industrial Park. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Young, Zettek; "NAY" - Keith, Smith; "ABSENT" - Hartshorn. A Presidential vote being necessary, President Gibson voted "AYE", and declared the motion carried. I -2- Reg. f I Trustee Smith presented 28 invoices for a total payment of $1,840.77 from the General Corporate Account and 3 invoices for a total payment of $91.30 from Motor Fuel Tax funds. (Itemization will be on file in the Clerk's Office. ) It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of invoices totaling $1,840.77 from the General Corporate Account and invoices totaling $91.30 from Motor Fuel Tax funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Smith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn. Whereupon the President declared the motion carried. Trustee Keith stated that he has received names of four entrants in the Citizen of the Year contest and that he will appoint a Committee this weer;, - Trustee Zettek asked that the Board consider whether or not it wishes to have signs posted instructing motorists to exercise caution due to children playing in or near the streets; and stated that he will get samples of signs which could be used. Trustee Young (1) presented a permit form for street excavations which will be posted at all locations where approval has been given for such c--::Cavations; (2) stated that Centex Construction Co. has started work on re-pouring of two i driveways in the 1000 block of Carswell Avenue but completion has been temporarily delayed due to the weather. . It was moved by Trustee Young and seconded by Trustee Dillon that the Board � concur in the recommendation of the Village Engineer, dated June 25, 1962, on Section 9 North and that the work be accepted subject to a Maintenance Bond for one (1) year in the amount of $30,000. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Smith, Young, Zettek; "NAY" - none; t "ABSENT" - Hartshorn. Whereupon the :`resident declared the motion carried. It was moved by Trustee Young and seconded by Trustee Dillon that the Board i r authorize the Village Clerk to advertise for bids for a street maintenance program covering various streets in the Village, bids to be opened July 30, 1962, specifications and plans to be obtained from the Village Engineer. The President i directed the Clerk to call the roll on the motion and upon the roll being called the followine Trustees answered "AYE" - Dillon, Keith, Smith, Young, Zettek; "NAY" - none, "ABSENT" - Hartshorn. Whereupon the President declared the motion carried. Trustee Young requested a report and recommendation from Engineer Fletcher as to the drainage problem at 340 Valnut Lane. Trustee Young was requested to have the Foreman of Public Works post a "No Dumping" sign in the easement near 591 Walnut Lane. President Gibson stated that at a meeting held this date to discuss the acquisition of the water company, the owners were urged to take immediate action to have answers to certain questions. President Gibson read excerpts from a letter dated June 27th from the Home Builders Association of Chicagoland, requesting that they be put on the mailing list to receive copies of proposed or pending legislation which would affect the home building industry directly or indirectly; and the Clerk was requested to see that this is done. The Clerk reported receipt of a request from Mir. James E. McDonough, 661 Sycamore Drive, for a variance in the Zoning Ordinance to allow the extension of a fence on his property beyond the established set back line. Mr. McDonough enclosed a check in the amount of $35.00 which represents the required filing I fee and requested that the Board waive the deposit to cover the court reporter's j fee since he feels that the public interest is not sufficiently affected so as to justify a transcript of the proceedings. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board waive the court reporter's fee in the above case. The President directed t-he Clerk to call the roll on the motion and upon the roll being called the j following Trustees answered "AYE" - Dillon, Keith, Smith, Young, Zettek; "NAY" - f none; "ABSENT" - Hartshorn. Whereupon the President declared the motion carried. � -3- RC-9, 7-2.-62 I — _ I Mr. McDonough's request for a variance was referred to the Zoning Board of Appeals. The Clerk read a letter dated June 18, 1962 from Mr. E. E. Krueger, Plant Manager, Groen Manufacturing Co., 1900 Pratt Boulevard, commending the Police Department for their cooperation and efficiency in the handling of a recent emergency at their plant. The Clerk reported receipt of (1) notice from the State Division of Highways that the contract in the amount of $7,931.75 with the Rock Road Construction Company for Section 1-CS (Ridge between Walnut and Devon) was approved by them; I (2) notice from the Cook County Department of Public Health stating that sanitary analyses of samples of water from various locations within the Village indicated that the water was safe to drink. j It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:45 PM. I Eleanor G. Turner Village Clerk I Approved: I i JaTes R. Gibson President I i I -4- Reg. 7-2-62