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HomeMy WebLinkAboutVILLAGE BOARD - 06/18/1962 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 18, 1962 I President James R. Gibson called the meeting to order at 8:25 PM in the Municipal Building in said Village and directed the Village Clerk I to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Charles P. Smith, Charles J. Zettek, Jr. ; "ABSENT" - Eugene V. Keith, James R. Young. It was moved by Trustee Zettek and sedonded by Trustee Dillon tha • I the minutes of the regular meeting of June 11, 1962 be approved as submitted and that the Board dispense with the reading thereof; h-3 motion was voted upon by acclamation; whereupon the President declare(:. the motion carried. President Gibson gave the following report: 1. Stated that he, Trustee Keith and Zoning Board Member Dick McCrene•r,. attended the Second Annual Golf Outing and Dinner sponsored by the Centex Industrial Park Association on June 12, 1962, 2. Stated that he participated, ;on June 13th, in the ground•-brear_ng ceremonies for the Chicago Printed String Company 's plant to be constructed in the Industrial Park. 3. Mr. E. Stebbins has volunteered to meet with the representatives of the Chicago and Northwestern Railway to effect a correction of the drainage ditch at the rear of the Goodyear property in the Industrial Park. 4, Reported that Mr. Tom Epps, Parade Chairman, Elk Grove Village Jaycees, has extended the invitation of the Jaycees to the Village Board to ride in the Fourth Annual Peony Pageant Parade on June 30th. 5. Stated that he has accepted an invitation to attend a meeting of the Illinois State Toll Highway Commission on June 27th, and re- quested that Board members submit., to him, questions they would like answered at this meeting.. 6. In response to a request from Mr. Chester R. Davis, President, I Northeastern Illinois Metropolitan Area Planning Commission, for ideas for the Conference program for September, requested Board Members- to submit ideas by July 1st. 7. Requested the concurrence of the Board in his appointment of George C. Coney, 489 Cedar Lane, to the position of Village Treasurer to fill the vacancy caused by James E. Ryan 's assuming other duties for the Village . ' It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board concur in the President 's appointment of George C. Coney to the position of Village Treasurer, effective June 30, 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon , Hartshorn, Smit ) Zettek; "NAY" - none : "ABSENT" - Keith, you'r_g. lWhereupon the President declared the motion carried. President Gibson administered the oath of office to George C. Coney. President Gibson issued proclamations (1 ) proclaiming June 30, 1962 as Miss Illinois Day in honor of the young woman who on that day wi_]_-_ be selected, in Elk Grove Village, to represent the State of Illinois ., and in honor of the women of the Village and of the State ; `2) tiro-• claiming the week of June 18 through June 24 as Boys Baseball Weelc and encouraging all boys and parents to fully participate in the sport of baseball, i I -1- Reg. 6-18-62 �I Attorney Hofert stated that he will schedule a meeting on Tuesday afternoon, June 19th with Mri Go Jirgal and the Committee concerned with the acquisition, to discuss the legal aspects of the acquisition of the Elk Grove Water and Sewer Company.. Chief John Haar read a report of Fire Department activities during the month of May 19621 (This report will be on file in the Clerk' s r-, Office: ) Trustee Smith presented invoices for payment. ( Itemization will be I on file in the Clerk' s Office. ) i It was moved by Trustee Smith and seconded by Trustee Zettek that the Board authorize payment of 29 invoices for a total payment of T4, 386.27 from the General Corporate Account, 2 invoices totaling 368.38 from Motor Fuel Tax funds, and 2 invoices totaling $21,80 from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Smith, Zettek; "NAY'' - none; "ABSENT" - Keith ,. Young. Whereupon the President declared 4 the motion carried. Trustee Hartshorn stated he has received a request from the Plan Commission for authorization for an additional expenditure in the preparation of a base map, such expenditure to cover the cost of time to be spent in the correcting of inaccuracies which have been found in the planning map tracing and the zoning map tracing which tracings are to be used in the preparation of the base map. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board authorize an additional $135.00 for the preparation of a base map., The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Smith, Zettek; "NAY" - none ; "ABSENT" Keith ; Young. Whereupon the President declared the motion carried. During discussion, Trustee Smith suggested that after this bill is I submitted that the Board instruct Attorney Hofert to direct a letter to the firm or company responsible for the errors in the tracings which letter would outline the errors and request reimbursement for the time spent in correcting same . iTrustee Smith asked for a report from the Playground and Recreation s Board as to (1 ) their position with the School Board concerning joint development and use of park and school land; (2) what consideration has been given to possible change in location of park equipment. President Gibson stated that the Playground and Recreation Board favors the formulating of an agreement with the School District concerning park and school land, and that a motion would be in order directing the Attorney to work with School District Attorney Lewy on the arrange- ments. It was moved by Trustee Smith and seconded by Trustee Zettek that the Board instruct Attorney Hofert to contact Attorney Lewy and draft an agreement between the Village and School District 59 in accordance with letter from Dr. Bardwell dated May 2, 1962 applying to use of I ` park and school lands, (During discussion the Board agreed said agree- ment should contain a 90 day termination clause . ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon., Hartshorn, Smith, Zettek; "NAY" - none ; "ABSENT" - Keith ,!,: Young, w-hereupon the President declared the motion carried.. i I " i -2- Reg. 6-18-62 1 11 --- I I I Trustee Dillon stated that it is the recommendation of the Streets and Sewers Committee that sod be laid on certain small areas in front of the Municipal Building and Fire Station, and the Clerk was requested to call landscapers for estimated cost of same. I It was the recommendation of Trustees Zettek and Dillon that the Villago I not lease a squad car, since to do so would involve a greater expenditure over a period of one year than would the purchase of a new car. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board reject the bids received on the leasing of a Police Depart- ment squad car. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Smith, Zettek; "NAY" - none; "ABSENT" - Keith , Young. Whereupon the President declared the ! motion carried. I It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize the Village Clerk to advertise for bids on the purchase of a police vehicle according to specifications used in past purchases, bids to be opened at the regular meeting of July 16, 1962. The President directed the Clerk to call tYB roll on the motion and upon the roll being called the following Trustees answered "AYE," - Dillon, Hartshorn, Smith, Zettek; "NAY" - none ; "ABSENT" - Keith, Young. Whereupon the President declared the motion carried. The Clerk read a letter from Mr. Evan W. Stebbins, Centex Construction Company, Inc. stating that the construction of pavement, curbs and gutters, sidewalks, and storm drainage has been satisfactorily completed in Section 9 North and that Centex guarantees said improvements for one year from June 15, 1962 against faulty workmanship and materials, exclusive of ordinary wear and tear and agree to provide the Village with a maintenance bond when Section 9 North has been accented for permanent maintenance. This correspondence was referred to Village Engineer Fletcher. The Clerk (1 ) reported receipt of notice from the State Division of Highways of Motor Fuel Tax Allotment for the month of May 1962 in the amount of $4,953.13; (2) reported receipt of notice from the Electrical Contractorts Association of the City of Chicago calling attention to the recent decision of the Illinois Supreme Court which clarifies and upholds the Statutes applicable to the Registration of Electrical ! Contractors and the regulation of the business of Electrical Contracting in municipalities in the State ; a copy of that decision and two memoranda relating to the Statutes and to the two legal decisions '! supporting them were enclosed with this notice ; (this material was referred to Trustee Hartshorn) ; (3) reported receipt of notice from the Cook County Department of Public Health of sanitary analyses of samples of water taken from the Apartment Building area indicated that the water was safe to drink. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board instruct the Village Clerk to open and read the bids received on the paving of the Municipal Building parking area. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk opened and read the following bids : Area A Area B Area C Area D Asphalt Paving $665.00 $3,540.00 $9, 040.00 $881.25 j 480 W. Colfax, Palatine Arcole Midwest Corporation $1, 313.50 $3,683.75 $8, 030. 85 $644.00 3225 Main St. , Evanston l� estimate Troch McNeil Paving Co. , Inc. $1,125.00 $3,775.00 $8,450. 00 X800.00 4116 W. Peterson, Chicago -3- Reg, 6-18-62 (Gids - Cont. ) Area A Area B Area C. Area D Milburn Brothers, Inc. $1, 115.00 $3, 645.25 $5, 767.75 $785.00 704 Central Rd. , Mt. Prospect Mayer Paving Co. $1, 000.00 $2, 800.00 $6,400.00 $660. 00 7300 H. St. Louis Ave. , Skokie r Monarch Asphalt Co. p $1,400.00 $4,200.00 $6, 350.00 $825, 00 3219 Oakton St. , Skokie Superior Black Top Co. Lump sum price - $13,500.00 P.O. Box 298, Elmhurst Endurance Paving Co. $800.00 $3, 090.00 X6, 300.00 $500,00 I 2345 E. Oakton St. , Elk Grove J. C. Black Top Co. $1, 375.92 $4,508.91 $5, 770.04 $513.19 I Route 3, Bensenville Arrow Road Construction Co. $2,484.00 $5, 292.00 $6,631.00 $1, 235. 0, 3401 S. Busse Rd. , Mt. Prospect It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board refer the foregoing bids to the Street and Building Departments. The motion was voted upon by acclamation; whereupon the President declared tY� motion carried. Mr. R. Malonek, Chairman, Police Training Committee, read a Semi-Annual Report dated June 18, 1962 of that Committee. (This report will be on file in the Clerk' s Office. ) President Gibson complimented the Police Training Committee and ex- pressed the heart-felt thanks of the Board for the time and effort expended by the Committee members on behalf of the Village. It was moved by Trustee. Zettek and seconded by Trustee Hartshorn that jthe meeting be adjourned. The motion was voted upon by acclamation; i whereupon the President declared the motion carried, and the meeting adjourned at 9:35 PM. leanor G. Turn .I Village Clerk i lApproved: J s R. Gibson President i' i j I -18-62 -4- Reg. 6 i I i I I