HomeMy WebLinkAboutVILLAGE BOARD - 05/28/1962 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF ELK GROVE VILLAGE I
HELD ON MAY 28, 1962
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President James R. Gibson called the meeting to order at 8: 15 Pini in I
the Municipal Building in said Village and directed the Village Clerk i
to call the roll. Upon the roll being called the following Trustees
answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene
V. Keith, Charles P . Smith, James R. Young; "ABSENT" - Charles J. Zettek, j
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Trustee Zettek arrived - 8:16 PM.
It was moved by Trustee Dillon and seconded by Trustee Young that the
minutes of the regular meeting of May 21, 1962 be approved as sub-
mitted and that the Board dispense with the reading thereof. The
motion was voted upon by acclamation; whereupon the President declared
the motion carried.
President Gibson stated that, with the permission of the Board, he
would d6viate from the agenda for the opening of bids for the paving
of Ridge Avenue between Walnut Lane and Devon Avenue .
It was moved by Trustee Young and seconded by Trustee Hartshorn that
the Clerk be directed to open and read the bids for Section 1-CS,
paving of Ridge Avenue, between Walnut Lane and Devon Avenue , The
motion was voted upon by acclamation ; whereupon the the President
declared the motion carried.
The Clerk opened and read the following bids:
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�� - Mayer Paving Company $10, 793.40 ($1,100.00 check enclosed)
7300 N. St. Louis Ave . , Skokie
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Arrow Road Construction Co. $ 9, 833.05 ($1, 000. 00 check enclosed)
3401 S. Busse Rd. , Mt. Prospect
j Arcole Midwest Corporation $ 9,540. 05 ($500. 00 check enclosed)
II 3225 Main St. , Evanston
I Rock Road Construction Co. $ 7,931.75 ($500.00 check enclosed)
5915 N. Rogers Ave . , Chicago
1 Corman I Paving Co. , Inc. $10, 022. 75 ($1, 100.00 check enclosed)
6026 N. Keystone , Chicago
Allied Asphalt Paving Co. $ 8, 287. 30 ($900. 00 check enclosed)
P.O. Box 635, Hillside
Harry Goelitz, Jr. Company $ 8, 659.24 ($900.00 check enclosed)
5757 Ogden, Cicero
The Board referred the above bids to the Village Engineer for a re-
commendation.
President Gibson reported that on Thursday evening, May 25th, the
Village Board and the Plan Commission met with Centex Construction
I Company representatives to discuss the development of the "Hotpoint"
property in Elk Grove Village as a part of the Industrial Park.
IIt was moved by Trustee Young and seconded by Trustee Dillon that
the Board authorize an expenditure of $1, 000. 00 for the purchase of
trees to replace dead or missing parkway trees, at a cost of $25.00
each. (Trustee Young stated that this will cover the cost of replacing
all dead or missing trees north of Elk Grove Blvd. , with the exception
of approximately 20; that the replacement trees will be hard m,aple . )
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The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" -
Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none . Where- I
upon the President declared the motion carried. I
Trustee Smith presented 21 invoices for a total payment of '794.13
from the General Corporate Account and 2 invoices for a total payment
of $85.44 from Motor Fuel Tax funds. ( Itemization will be on file
in the Clerk' s Office . )
It was moved by Trustee Smith and seconded by Trustee Hartshorn that
the Board authorize the payment of 21 invoices for a total payment
of $794. 13 from the General Corporate Account and 2 invoices for a
total payment of $85.44 from Motor Fuel Tax funds. The President
directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered 'SAYE" - Dillon, Hartshorn,
Keith, Smith, Young, Zettek; "NAY" - none . Whereupon the President
declared the motion carried.
Mr. Grant F. Watson, President of the Police Pension Board of Trustees,
presented the following recapitulation of their annual report, which
report has been forwarded to the State Pension Division : $5, 368. 32
received from the Village, and a like amount received from deductions
from the salaries of the Police Officers ; $59. 30 received in interest;
$10.00 donation received; total receipts $10,805.94; $982. 10 was
refunded to former participants ; $2.81 was disbursed to cover expenses;
Itotal disbursements $984.91 leaving a balance of $9, 821 . 03.
Mr. Watson stated that he has forwarded to Trustee Smith a request
for a 9% deduction from officers ' salaries with the Village paying
an equal amount to the fund; that to keep the fund on an actuarially
sound basis, 9% is required; that this procedure would be acceptable
in the State .
Engineer Fletcher stated that he has inspected the two driveways that
have been resurfaced with asphalt; that there are some conditions to
1 watch for in such a project, one being drainage ; the two driveways
inspected, however, were done in such a manner as to create no draJ.n-
age problem; that with the proper prime coat this resurfacing �)f chipped
driveways is a good idea; that he does not expect such a surface to
peel, after some years it might need patching.
Attorney Hofert stated that since it is the duty of the Village to
maintain the sidewalk, and if the afore-mentioned procedure is accept-
able to the Village Engineer, he could see no reason why the Village
should not permit such resurfacings.
It was moved by Trustee Young and seconded by Trustee Smith that the
Board authorize the Building Department to issue permits upon application
by Centex Construction Company to same for sidewalk and driveway com-
bination per.�iit, without fee, for work described as resurfacing of
driveway from curb to garage entrance including that portion common
Ito the sidowalk* and drive, Der specifications provided by the Village
1 Engineer, and to be at no cost to the Village. The President directed
the Clerk to call the roll on the motion and upon the roll being called
} the following Trustees answered "AYE" - Dillon, Hartshorn, Keith,
II Smith, Young, and Zettek; "NAY" - none . Whereupon the President de-
clared the motion carried.
Engineer Fletcher stated that he had examined the bids submitted for
the paving of Ridge Avenue between Walnut Lane and Devon Avenue, and
Ithat the lowest bid, that of Rock Road Construction Company was in
` order and recommended its acceptance .
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It was moved by Trustee Young and seconded by Trustee Zettek that I
the Board concur in the recommendation of Engineer Fletcher and award I
the bid for the paving of Ridge Avenue between Walnut Lane and Devon I,
Avenue to Rock Road Construction Company, 5915 N. Rogers Avenue,
Chicago, in the amount of $7,931.75. The President directed the Clerk
to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith,
Young, Zettek; "NAY" - none . Whereupon the President declared the
motion carried.
It was moved by Trustee Young and seconded by Trustee Smith that the
Clerk be directed to notify Mayer Paving Company,. Arrow Road Construe j
tion Company, Arcole Midwest Corporation, Corman Paving Company, Inc . ,
Allied Asphalt Paving Company, Harry Goelitz, Jr. Company of the re-
sults of the bid opening and to return their checks to them with
our thanks for their interest; and that Rock Road Construction Co..
be notified of the acceptance of their bid. The motion was voted
upon by acclamation; whereupon the President declared the motion
carried
Engineer Fletcher stated he noeds more time to study the Ridge
Avenue drainage problem; and that work is being done on the plat
I of annexation of roads but is not yet completed.
Trustee Young requested that the "raising of Tonne Road at Elk Grove
y Boulevard " be removed from the agenda until such timno as conclusions
have been reached as to the development of the Hotpoint property.
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I Treasurer James E. Ryan distributed to Board members copies of the
"Village of Elk Grove Village, Illinois Statement of Cash at April
30, 1962 and Statement of Revenues and Expenditures for the Year
I Ended April 30, 1962; " such being the Annual Report which will be
published in the May 31, 1962 issue of the Elk Grove Herald and
DuPagc County Newspapers .
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j Trustee; Smith reported receipt of a copy of the Official Notice of
Bid for the bonds for the working cash fund and noted the maturity
dates of said bonds which, Attorney Hofert stated, have been corre-
ilated with existing bond maturities .
' Trustee Keith stated that the matter of establishing Purchasing
Procedures would be given to the Citizens Finance Committec to be
I made a part of its "Systems and Procedures" study.
IAt this time (9:07 PM) President Gibson declared a recess of no more
than fifteen minutes .
I President Gibson reconvened the meeting at 9: 10 PM and directed the
Village Clerk to call th; roll. Upon the roll being called the follow-
ing Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Smith,
1 Young, Zettek; "ABSENT" - none .
The Clerk reported receipt of (1) notice of sanitary analyses of
samples of water taken on May 17, 1962 from various locations in the
Village, such analyses indicating that the grater was safe to drink;
1 (2) Maintenance Bond No . 8 S 86653 in the amount of $5, 000 from
II Centex Construction Company, Inc. guaranteeing workmanship and
materials for a period of one year from May 17, 1962 to May 17, 1963
Iin construction of the east side of Ridge avenue from Claremont to
14alnut Streets .
A proposed ordinance vias presented and read which ordinance amended
the Code relating to term of office of members of the Zoning Board
of Appeals.
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It was moved by Trustee Hartshorn and seconded by Trustee Dillon
that the Board waive the first reading rule with respect to the
above proposed ordinance. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Young that
the Board adopt Ordinance No. 231 entitled "AN ORDINANCE AMENDIivG
SECTION 7. 302 OF' THE M1UNICIPAL CODE OF THE VILLAGE OF ELK GROVE
VILLAGE RELATING TO TERM OF OFFICE OF MEMBERS OF THE ZONING BOARD
OF APPEALS. " The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek;
"NAY" - none . bThereunon the Presidnnt declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Young that
the Board approve the opening of bids on the paving of the Municipal
Building parting area at the regular meeting of June 18, 1962. The
.notion was voted upon by acclamation; whereupon the President de-
clared the motion carried.
It was moved by Trustee Young and soconded by Trustee Hartshorn that
the meeting be adjourned. The motion was voted upon by acclamation;
whereupon the President declared the motion carried, and the meeting
adjourned at 9: 15 PM.
I Eleanor G. Turn
Village Clerk
,� . Approved:
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Ties R. Gibson
I resident
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