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HomeMy WebLinkAboutVILLAGE BOARD - 05/21/1962 - VILLAGE BOARD I i I MI:JUTES OF A REGULAR 1,1EETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MAY 21, 1962 I i President James R. Gibson called the meeting to order at 8:12 Pp.7 at the Municipal l Building in said Village and directed the Village Clerk to call the roll. Upon I the roll being called the following Trustees answered "PRES&IIT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - none. It was moved by Trustee Dillon and seconded by Trustee Keith that the minutes of the regular meeting of P-iay 14, 1962 be approved with the following correction: page four paragraph 10 should read "It was moved by Trustee Zettek. . . . . . . . . . ."; and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. ?resident Gibson administered the oath of office to Mr. Marvin G. Maier, member I of the Plan Commission. President Gibson gave the following report: 1. Referred to the Judiciary Committee, for their study and recommendation, material which cites enabling legislation which permits municipalities to enact subdivision and zoning regulations for the lessening or avoiding of flood hazards and damage. 2. Announced that Elk Grove is invited to an Open House Sunday, May 27, 1962 from 2 PM to 4 PM at the enlarged Fire Station and Municipal Building of Mt. Prospect. 3. Recommended that the Board, following recommendation of Civil Defense members, amend the Code to require that each member of the Civil Defense organization subscribe to the oath now required of the Civil Defense Director. 4. Stated that the Governor's Conference on Youth Employment will be held at the Pick Congress Hotel on June 5 and 6th and that service and religious groups I in the Village will be informed of this meeting so they may be represented if they choose. 5. Stated that a Practice Set of radiological monitoring equipment, received from the Civil Defense Adult Education division of the State, has been turned over to the Village Civil Defense organization. 6. Stated that Trustee Keith, Attorney Hofert and he visited, May 21st, the Chicago Magnet Wire Corporation plant, toured the plant to observe the manu- facturing processes, discussed the equipment to be moved to and purchased for their intended occupancy of the Hotpoint property as well as methods used ;Ito control air pollution. 7. Stated that the term of Charles M. Eining on the Board of Fire and Police i Cormiissioners expires on May 25th and requested any nominations for this post by that date. i 8. Reported receipt of notice from Monarch Disposal Company of intention to exercise their option of 90 day notice of cancellation of their contract because their costs exceed the monthly service charge per residence; and requested permission from the Board "to renegotiate the contract between Elk Grove Village and Monarch Disposal Co. for garbage and refuse pickup in the residential area; such contract to be subject to ratification by the Board. " It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize the Village President to renegotiate the contract with Monarch Disposal Co. subject to ratification by the Board. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. 1, It was moved by Trustee Keith and seconded by Trustee Zettek that the Village Attorney be instructed to amend Article IV Section 7.410 of the Municipal Code to incorporate the recommendation of the Civil Defense organization. The Presi- dent directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, 'I Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. I Trustee Smith presented 25 invoices for a total payment of $1,166.32 from the General Corporate Account. (Itemization will be on file in the Clerk' s Office. ) 1, I _1_ Reg. 5-21-62 1 I i I I It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of 25 invoices for a total payment of ;1,166.32 from the General Corporate Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Yung, Zettek; "NAY" - none. 14here- upon the President declared the motion carried. Fire Chief John Haar read a report of Fire Department activities during the month of April 1962. (This report will be on file in the Clerk's Office. ) it A meeting of the Village Board and the Fire Department was scheduled for Thursday, June 7, 1962, at 8 PM, in the Municipal Building. i, Trustee Zettek requested that the Board deviate from the agenda to permit Mr. R. Malonek to present a report to the Board. i There being no objections, Mr. Malonek read a Semi-Annual Report of the Police Reserve Commission dated May 14, 1962. (This report will be on file in the Clerk' s Office.) President Gibson complimented the Police Reserve Commissioners for the excellent I job they have done in selecting and training the Reserves; and suggested that the Board authorize the expense of a physical examination for each Reserve Officer, such being a recommendation included in the above-mentioned report. It was moved by Trustee Keith and seconded by Trustee Young that the Board authorize an expenditure of $100.00 to give Reserve Officers physical examina- tions. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. I Trustee Smith stated that on June 13, 1962 a public hearing will be held by the Board regarding the issuance of a taxicab license; and that the intent of the Finance Committee is to eliminate, through this hearing, any question concerning the selection subsequently made, and the reasons therefor. i I Trustee Smith stated that he has been able to obtain only one quoted price from an auditing firm; that being the hourly rate of $15.00 and $20.00 for Junior i and Senior men; that it is against the ethics of the profession to give quotes; that it is the advice of Attorney Hofert, and the recommendation of the Finance Committee that the firm of Laurin, Schultheis & Givens, who were hired for Village audits in previous years, be employed. It was moved by Trustee Smith and seconded by Trustee Zettek that the Board authorize the hiring of Laurin, Schultheis & Givens as auditors for the fiscal j year ending April 30, 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none, ! hereupon I, the President declared the motion carried. There followed a brief discussion of the recommendations by Treasurer Ryan which were presented at the regular meeting of May 7, 1962. IIt was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize the establishment of a Citizens Finance Committee, consisting of four members, reporting to a Financial Administrator who is a member of said Committee, the Financial Administrator will be responsible to the Chairman of the Finance Committee of the Village Board. The President directed the Clerk to call the roll on the motion and upon the roll being called the following trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; ";.JAY" - none. I.ihereupon the President declared the motion carried. I It was moved by Trustee Smith and seconded by Trustee Keith that the Board authorize an increase in the bond for the Village Treasurer to 5l,150,000.00 effective July 1, 1962. (During discussion it was pointed out that with the revolving cash fund, the Treasurer will be handling larger sums of money and that it is a recommended procedure to bond such an official so as to cover the maximum amount of money he may have available at one given time.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, -2_ Reg. 5-21-62 I Zettek; 11NAY" - none. Whereupon the President declared the motion carried. Trustee Keith stated (1) that progress is being made on Park A, and that he has discussed with Park and Recreation Board members the slope of the ground and that they are satisfied with the condition as is, however, he will again discuss this with them before the grading equipment leaves the site; (2) that I the matter of establishing a Personnel Policy will be turned over to the Citizens Finance Committee since the scope of their work encompasses this area; (3) that the Village history will be mailed to kBBM this week; (4) that a combina- tion of ideas submitted by contestants in the flag contest will be used. It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize the Village Clerk to advertise for bids for paving of the parking lot I at the Municipal Building, according to plans submitted by the architect. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion j carried. ;I Trustee Young stated that the extension of a road through the Hotpoint property I has been discussed with Engineer Fletcher who was asked to work with Mr. Kessler, I Plan Consultant. i President Gibson requested the Engineer's opinion on this matter by Thursday, May 24, 1962. The Clerk read a letter from Messrs, ; The Clerk reported receipt of notice from the State Department of Revenue of Municipal Tax to be remitted to the Village for the month of February 1962 I in the amount of X53,401.44. President Gibson requested Attorney Hcfert to investigate the legality of the present ordinance concerning driveway construction and its maintenance. i It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon I the President declared the motion carried, and the meeting adjourned at 10:22PM. t Eleanor G. Turn Village Clerk ` Approved: Ja s R. Gibson Pr sident I I I I I I i ,i I i I i ', -4- Reg. 5-21-62