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HomeMy WebLinkAboutVILLAGE BOARD - 04/23/1962 - VILLAGE BOARD MINUTES OF A REGu7AR MF�ET ING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILIA GE HELD ONT APRIL 23, 1962 President James R. Gibson called the meeting to order at 8:18 PM at the 1iunic%nnj Building in said Village and directed the Village Clerk to call the .r.o:Ll- I;�-•: the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, EuQens V. Keith, Charles P„ Smith, James R. `{oi=-; Charles J. Zettek, Jr. ; "ABSENT" - noneo President Gibscn suggested that the Board deviate from the agenda to pe~rit . .resident of Branigar's Estates to address the Board. There bein; no objections, Trustee Young stated that several months ago 1•1r. William Guendling had requested Village Board assistance in solving a dra'_nacr probl -ra existing along the front of his property which is located in Brar C-Lr' on Ridge Avon»e rear Tower Lane,. Trustee Young also stated that he has contacted Mr. Bradley, Elk Grove Townsn.-^, for he'.p in correcting this condition, and that Mr,f Bradley has indicated that, the storm sewer, causing part of -the problem, on the lot adjoining Mr... Guer_dl_ro`s, is on Village property. Mr. � Guendling stated that he is planr_-.ng 'to start building a home on h n:_-ouerty and before constructing a driveway he would like help in covering the ditch and that he willing to pay 50% of the cost of the tile,, Trustee Young stated that the approxirm-ate cost of covering the ditch would be u800.. i1r. Guendling stated that, at this time, he is not interested in annexing his property to Elk G_ove Village. I- Attorney Hofert pointed out that since Mr. Guendling is not a Village tax payer.. this expenditure would be illegal unless it can be shown that an advantage is accrued to Village owned or controlled property as a result. I President Gibson requested the Streets & Sewers and the Judiciary Committees to meet with Engineer Fletcher and Attorney Hofert and prepare a recommendation_ for the next meeting. It was moved by Trustee Zettek and seconded by Trustee Dillon that the minutes of' the regular meeting of April 16, 1962 be approved with the following correction: thaw the following be deleted from line 3 paragraph 12 of page 3: "and paving of the parking area"; and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. jPresident Gibson gave the following report: 1. Stated that a copy of the "Annual Message of John J. Duffy, President, Board of i Commissioners of Cook County, Illinois" will be available at the Village Clerk's Office. 2. Referred to the Public Safety Committee, for the attention of the Civil Defense organization; a notice of an Interprofessional Civil Defense Conference spon- sored by the Illinois State Veterinary Medical Association, April 27, 1962. 3. "The Honorable Richard Thomas, President of the Village of Bensenville, has suggested a meeting faith representatives from Elk Grove Village, Addison. Elmhurst and mood Dale to discuss rm:tuc% problems which should be consider--�d in the formulation of a master plan for the Village of Bensenville. I shall attend the meeting, to be held the evening of April 30th, and would like the names of any members of the Board or of the Plan Commission who wish to attend." 1�. Referred to the Public Safety and Traffic Safety Committees, information concerning the Vehicle Safety-Check Program, sponsored by the Governors Official Traffic Safety Coordinating Committee, and requested a recommendat...on jfrom said Committees 5. Requested the concurrence of the Board in his appointment of Wil am H Duti -ng;: to a second term on the Police Reserve Commission, such term to begin on April 30, 1962. _.1. Reg. i 6. Issued a proclamation proclaiming the period from April 29, 1962 through May 5, 1962 to be Mental Health [geek in Elk Grove. 7. Issued a proclamation proclaiming Tuesday, May 1, 1962 as Law Day USA in the Village of Elk Grove. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board concur in the appointment of William H. Dunning to the Police Reserve Commission., The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek stated that the Illinois Association of Chiefs of Police has requested that the State of Illinois and all municipalities proclaim the week of May 13 through May 19, 1962 as "Police Week" and requested President Gibson to prepare a proclamation and that Trustee Smith prepare a News Release. Trustee Dillon reported that he has received information that a building has been erected on property on Arlington Heights Rd., south of Biesterfield Rd,, this property not in the Village but understood to be zo ned for farming; and i that farm or garden products are being sold at this building. Attorney Hofert stated that this does not constitute a violation of the zoning ordinance if the products are produced on the owner's property; the sale of any imported products would, however, be in violation. Trustee Dillon will investigate the information he has received and will report at the next meeting. I Trustee Dillon stated that when the Village annexed property at the SW corner of Arlington Heights and Biesterfield Roads, on which Centex Construction Co. plan: to build a shopping center, then the property on the NW corner of said inter- section became completely surrounded. Attorney Hofert stated that if a property is under 60 acres and surrounded on all four sides, then it is eligible for involuntary annexation and That this rule also applies in the case of two properties having separate owners and suggestedthat the property owners be asked to voluntarily annex. The above matter was referred to the Judiciary & Planning Committee, i Trustee Smith stated that Treasurer Ryan would like to postpone his report on recommendations for the next fiscal year and the new financial record keeping procedure until the meeting of May 7th. Trustee Smith presented 28 invoices for a total payment of X11208.66 from the General Corporate Account, X275.60 from Motor Fuel Tax funds, and u21358.50 from the Bond Account. (Itemization will be filed in the Clerk's Office.) It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of 28 invoices: u11208.66 from the General Corporate Account, ;275.60 from Motor Fuel Tax funds, and q,,2,358.50 from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried, Mr. Jack C. Michala, Chairman of the Zoning Board of Appeals, stated that there have been instances where buildings have been erected on properties within the 1z mile jurisdiction of the Village, such as the motel on Higgins Rd. south of I Oakton and MacDonald's Drive-In, and that the Village has not been notified of the rezoning hearing. Mr. Michala also cited an example atthe corner of Landmeier I Rd. and Route 83; the Village was notified of rezoning hearing, the matter was I dropped, the Village was not notified of a further hearing, and now a buildinj is being erected on the site. Attorney Hofert advised Pair. Michala to ascertain if there was a rezoning and then notify the Secretary of the Cook County Zoning Board, with a copy of the corre,7, pondence to John J. Duffy, President of the Cook County Board of Commissioners, that it is the responsibility of the Zoning Board Secretary to send out notices of hearings; that this whole area is governed by the County Act of the Illinois Revised Statutes. -2 3•-6^ -2- Reg. 4 Trustee Zettek stated that the Board of Health has completed 90� of their survey of trucks handling foodstuffs which are licensed in Elk Grove Village, andthe remaining 10% will be completed in two weeks. Trustee Zettek stated that five guns have been purchased for the Police Reserve and that badges for all the men have been purchased; that two of the Reserves have been used to direct Sunday traffic and that within a few weeks all ten ^. will be ready for duty. Mr. Robert Altergott, Chairman of the Traffic Safety Committee, stated that the Committee recommends that the intersections of Tower Lane and Charing Cross Road and of Ridgewood Road and Crest Avenue be made four-way stops; that September 22nd i would be the earliest date the Village would be able to participate in the Traffic I Police Administration Training Program, Northwestern University, which is highly recommended by the Evanston Police Department; that a bicycle safety check will be made at the schools on May 9th and 10th. i President Gibson stated that Chief Clifford has reported that the State has granted the Village permission to control traffic on Higgins Road during the Puss Illinois Pageant June 27th through June 30, 1962. I It was moved by Trustee Young and seconded by Trustee Zettek that the Board concur in the recommendation of the Traffic Safety Committee and that the Attorney be authorized to draft the necessary ordinance making Crest Avenue and Ridgewood Road, and Charing Cross Road and Tower Lane four-way stops. The President directed the Clerk to call the roll on the motion and upon the roll being called the fol- lovring Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. I j President Gibson stated that "Little Higgins" Road carries considerable traffic and raised the question as to any means whereby this street might be designated as an arterial street and qualify for Motor Fuel Tax funds for its maintenance '^ and repair. I' Trustee Young stated that last year the State refused permission for the use of Motor Fuel Tax funds for the resurfacing of this street; that there is an outside possibility that it could be designated as an arterial street since the State lair i reads that each year a certain percentage of non-arterial streets may be changed to arterial; that a "rough" estimate, made by Engineer Fletcher, of the cost of a curb and re-surfacing on Little Higgins Road is y,12,000.00; that he will review the problem with Engineer Fletcher to see what can be done. The Clerk read a letter from Mr. Evan W. Stebbins, Centex Construction Co., Inc., stating that he was notified that Section 8 West had been approved with the exception of the east side of Ridge Avenue; and that now"the paveme.nt, c orbs and gutters, sidewalks, and storm drainage on the east side of Ridge Avenue has been completed. We guarantee these improvements for one year from the above date against faulty workmanship and materials, exclusive of ordinary wear and tear". The Board referred the above to Engineer Fletcher for a recommendation. The Clerk read a letter from Mr. S. T. Grossman, Atlantic Steel Co., Inc., 2180 Pratt Blvd., requesting permission to continue burning rubbish since their property consists of 10 acres and has nothing that is liable to catch fire. The Board referred this matter to the Fire Prevention Bureau. Attorney Hofert suggested that one of the tasks for the planning consultant would be to determine whether the industrial zoning ordinance should have performance standards to control air pollution and odors. Regarding the property on the west side of Tonne Road being used as a dump, I Trustee Dillon stated that most of the rubbish is on property owned by Centex Construction Co. and that some of the rubbish is on Bolger's property; that Mr. Stebbins has already started action to have their area cleared. The Clerk read a notice from Mr. 1m. M. Dutelle, Engineer of Local Roads and Streets, State Division of Highways, stating that Elk Grove Village has a motor fuel tax balance in the State Treasury of u54,867.72 as of March 31, 1962; and "I feel it of utmost importance that the municipality plan its improvements to use these funds as they become available and keep its unused balance to a minimum." The Clerk was requested to forward this information to Treasurer Ryan. -3-- Reg. 4-23-62 i • The Clerk read a letter from Mr. Marshall 5uloway, District Engineer, State Division of Highways, to which:wu s attached an approved copy of the bulk salt proposal for snow removal as submitted by Diamond Salt Co. The Clerk was requested to notify Treasurer Ryan of this proposal acceptance. Nir. Frank Scharringhausen, Building Inspector, stated that in the past he has granted permission to Illinois Bell Telephone Co. for street excavations in connection with the extension of their lines, and that Engineer Fletcher has granted permission to Public Service, and that the Elk Grove mater and Sewer Co. does not request permission for street excavations. Mr. Scharringhausen suggested that the Street Department be notified of all excavations since they are required to see that the surface of the street is restored. Regarding the posting of a bond by the utility companies, Attorney Hof ert stated that there is a question as to whether or not the franchise constitutes the complete agreement, and suggested that in the case of a atreet surface not being i restored, that permission for future work be withheld until they have properly covered all previous excavations. It was moved by Trustee Young and seconded by Trustee Zettek that the Board I direct the Attorney to draft an ordinance regarding the opening of village streets by the Water Co. and other utility companies. The President directed .the Clerk to call the roll on the motion and upon the roll •tieing called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; 11NAY" - none. Whereupon the President declared the motion carried. President Gibson requested Trustee Young to prepare a permit form to tie in with the above proposed ordinance. I It was moved by Trustee Young and seconded by Trustee Zettek that the Board award the contract for trenching and backfilling for street lighting to W. L. Hodes Trenching Service at rates as outlined in their bid proposal. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" ,- Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Zettek that the Board authorize the Village Clerk and President to enter into a contract with W. L. iHodes Trenching Service for all trenching and backfilling for the year ending December 31, 1962, in accordance with their letter of proposal dated March 13, 1962. The President directed the Clerk to call the roll on the motion and upon ! the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "HAY" - none. Whereupon the President declared the motion carried. Trustee Hartshorn stated that the Board met with the Plan Commission in executive session and it is the recommendation of the Plan Commission, and the Judiciary & j Planning Committee concurs, that the Village retain Joseph Kessler and Associates i as Plan Consultants. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Village retain Joseph Kessler & Associates as Plan Consultants for the Village of Elk Grove Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Attorney be authorized to draw up a contract with Joseph Kessler and Associates, in accordance with provisions of Proposal B of Mr. Kessler's proposal dated Iiarch 24, 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President dec]a red the motion carried. Mr. Tomasino, Foreman of Public Works, stated that there are now four steady part-time street department employees for whom he would like the Village to purchase uniforms. i It was moved by Trustee Young and seconded by Trustee Zettek that the Board authorize an expenditure of not to exceed ;60.00 for the purchase of work clothes -4- Reg. h-23-62 for Street Department employees. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Mr. Tomasino stated (1) that he has given the Brownies (Girl Scout Council) permis- sion to plant flowers, seed to be purchased by the Brownies, at each end and in the middle section of the median strip of Tonne Road; (2) that if Board members have no objection he will suggest to Judge Ahlgren that young violators who are unable to pay their fines be assigned a designated number of hours to assist in maintenance of the Municipal Building. Mr. Tomasino also stated that Mr. W. Busse, owner of property abutting the muni- cipal site, has requested permission to plant cats on agpproximately 1 acre of Village property. Trustee Young stated that grass seed and shrubbery should not be planted in the area in question until the grade of the land has been established; that since Centex Construction Co. is planning homes north of the municipal site, additional fill may be required; and that in the meantime, the planting of oats as requested i would solve a maintenance problem. There were no objections from Board members as to the above request. Atmrney ! Hofert suggested that the Village request a letter from Mr. Busse wherein he expresses his full understanding that if the Village needs the land and it is necessary to destroy the crop, or a portion thereof, that Mr. Busse would expect no compensation. Regarding the extension of the Chicago Commercial Zone into Elk Grove Village, Trustee Hartshorn stated that the Judiciary & Manning Committee recommends that the firm of Axelrod, Goodman & Steiner be retained to prosecute an appeal. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Village l retain Axelrod, Goodman & Steiner as Special Counsel to prosecute an appeal to I the Federal Court from the final order of the Interstate Commerce Commission Imo. in an effort to reverse the final order of the Interstate Commerce Commission, the same to be without cost to the Village. During discussion of the above motion, Trustee Young stated that he objected to this action on the basis that Chicago truckers have certain restrictions removed from the composition of loads; that there will be more trucks in the area as a result of inclusion in the Chicago zone, thereby causing more wear on streets; that he can foresee expensive litigation as a result of the Court decision; and requested an executive session or an open hearing on the matter. Other Trustees stated that truck traffic would not increase since there are only so many loads in and out regardless of the trucking zone involved; that one of the considerations of prospective industrial park plant owners is the trucking zone and being in the Chicago Zone would be an added attraction, and the Board has a responsibility to the Village to attract industry thereby broadening the tax base. Attorney Hofert stated he did not have enough knowledge or information to comment on the advisibility of the action. However, Mr. Hofert stated that insofar as the Villagers retention of the attorneys, he did not see how this would expose the Village to a financial responsibility to the truckers involved and said that he did not see how the Village could be sued for damages. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - Yourig. Whereupon the President declared the motion carried. Trustee Keith stated that "Elk Grove Village" will be added to directional exit isign on the Illinois Toll Road. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 11:15 PM. � Approved: � Eleanor G. Tur ,r, Village Clerk es R. Gibson, President _5.. Reg. 4-23-62 I