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HomeMy WebLinkAboutVILLAGE BOARD - 04/16/1962 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON APRIL 16, 1962 President James R. Gibson called the meeting to order at 8:15 Pi-; at the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESEINT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, -Charles J. Zettek, Jr. ; "ABSENT" - James R. Young. It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes of the regular meeting of April 9, 1962 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. Trustee Zettek suggested that the Board deviate from the agenda to permit a resident in attendance at this meeting to address the Board. 4 There being no objections, Mr, lWayne Little, 681 Walnut Lane, stated that to the south of his property, on the west side of Tonne Road and just south of ,I the Commonwealth Edison power line, is a plot of land on.which stands a tool shed but which is otherwise vacant; that persons, unknown to him, are dum-ping garbage, refuse and junk on this land; that an open septic tank is also there; and that storm water does not drain from the area. Mr. Little stated that as I a result of these existing conditions, it not only detracts from the surrounding 1 area, but is a breeding ground for rats and snakes. The Board requested Mr. Little to call the Police Department when he sees anyone using the land as a dump and the Police Department will be instructed to I make arrests; Trustee Dillon will ascertain the identity of the property owner and/or owners and notify them of the conditions outlined by Mr. Little; the ! " Foreman of Public Works will be instructed to post "no dumping" signs on the land. Trustee Smith will notify the Cook County Department of Public Health that land just north of the Village limits and east of Arlington Heights Road is being used as a dump. Trustee Keith read a warning notice which will be printed and which Monarch Disposal Company employees will tie to garbage cans of residents who violate the requirement that all garbage be placed in covered containers. Oresident Gibson gave the following report: 1. Announced that the Board has been invited to attend a Dinner Meeting at Weller' s Motel, 5:30 FM April 26th, to discuss with Pageant Officials the Miss Illinois Pageant to be held in Elk Grove Village June 27 through June 30, 1962. it 2. Stated that Mr. John T. Hanck, Vice President of United M )tor Coach Co. has expressed his appreciation to the Board for their help in helping to achieve route changes in Elk Grove Village and to Des Plaines. 3. Stated that a copy of the "Proceedings of the First Conference for Newly Elected Officials" conducted June 16 and 17, 1961 by the University of Illinois and the Illinois Municipal League, will be on file in the Village Clerk' s Office. 4. Stated that Chief Clifford has reported that no gambling stamps have been I ,. issued to anyone living in Elk Grove Village. 5. Stated that the Chief of Police and Juvenile Officer have been invited to attend the monthly meeting of the Northwest Municipal Conference to be held April 18th at the Barrington Village Hall. 6. Asked the Streets Committee to contact Mr. Bradley, of Elk Grove Township, and request that holes in Arlington Heights Road, north of Biesterfield iRd. , be repaired immediately, even if on a temporary basis. Fire Chief John Haar gave a report of Fire Department activities during the i month of March 1962. (This report will be filed in the Clerk's Office. ) i Attorney Hofert stated that Mr. Pat O' Brien, Attorney for the Volunteer Fire Association, has talked with him and is interested in arranging a meeting -1- Reg. 4-16-62 L of the Fire Departments of neighboring municipalities and the Association to discuss a mutual aid program. Mr. Hifert also stated that Mr. O' Brien, speaking for the Association, would like to see plans being made for an orderly transition from rural to municipal fire fighting since the rural areas do not have sufficient tax money to maintain and support a fire fighting program. It was the consensus that Elk Grove Village be host for this meeting which will be scheduled for 2 PM, April 28, 1962 at the Municipal Building, and Mr. Hofert will arrange for notification of all concerned. Trustee Smith recommended, that in view of a new accounting system being used this year and a different person reconciling the bank account, that the Board approve having an audit of the 1961-62 records. The Board concurred in the above recommendation and Trustee Smith will contact �I auditing firms for prices. j Trustee Smith presented 21 invoices for a total payment of $1,136.59 from the General Corporate Fund and 1 invoice for $72.80 from Motor Fuel Tax funds. I (Itemization will be on file in the Clerk's Office.) It was moved by Trustee Smith and seconded by Trustee Keith that the Board I approve payment of 21 invoices for a total payment of $1,136.59 from the General Corporate Fund and 1 invoice for $72.80 from Motor Fuel Tax funds. The President directed the Clark to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Smith stated that there are a number of taxi companies interested in being licensed to operate in Elk Grove Village. The Board requested Trustee Smith to continue investigation into the licensing and that, prior to arranging a meeting with the Board and the companies concerned, he secure information from the companies, such as an insurance report and list of equipment, and to contact the Illinois Municipal League and Northwest 14unicipal Conference for licensing ideas and suggestions. Trustee Keith stated (1) that it is not possible for the Public Relations Committee to make a recommendation on a personnel policy until certain matters have been discussed with the entire Board and this will be done in Committee; (2) that he has written, for GIBBM, the history of the Village, copies of which will be distributed to Board members for approval; (3) that a News Release has been given to Paddock Publications concerning the visit to O'Hare International I Airport on April 14th and that additional Releases will be prepared on a regular basis; (4) that a letter is being directed to all organizations in the Village offering the Public Relations Committee or the entire Board for participation Il at a meeting to discuss Village affairs and to answer questions on matters per- taining to Village government; (5) that the Public Relations Committee will send letters to all organizations in the Village asking for nominations for Citizen of the Year, results to be announced during the Peony Pageant. Trustee Zettek asked President Gibson to consider the following persons for appointment: Mr. Harry Bonovich, 1087 Elmwood Lane (Plan Commission), Mr. William Jones, 600 Middlebury (Civil Defense Director) . Trustee Zettek stated that the Public Safety Committee has granted National h Rollex Corporation, 1890 Lunt, a reasonable amount of time for their employees to park on 'the street while an additional parking area is being paved, and that the Police Department has been notified of this action. i, iIn reply to Trustee Zettek' s question as to whether or not he has prepared a letter to be sent to Branigar's Estates giving them a certain amount of time to set up a Fire District, Attorney Hofert stated that President Gibson and he had met with the President of Branigar's Estates Homeowners Association and their Attorney. At this meeting the latter requested information as to what Elk Grove Village would charge for fire protection. Trustee Zettek stated that he has Fire Department cost figures which he will release to Attorney Hofert. i j _�_ Reg. 4-16-62 President Gibson stated that there are two separate issues involved: fire protection and annexation, and that at the above-mentioned meeting, it was made clear that the question of fire protection is to be resolved now. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize the Village Clerk to advertise for bids for a new or used Jeep CJ5 or FC 150, or comparable equipment. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Hartshorn stated that Plan Commission Chairman Ted Brown will have data ready by next Monday as to hiring a Planner and will meet with the Board in executive session at 7:30 PM April 23, 1962 to discuss same;, At this time (9:20 PH) President Gibson declared a recess. President Gibson reconvened the meeting at 9:25 Ptd and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees i answered "PRESENT" - Dillon, Hartshorn, Keith, Smith, Zettek; "ABSENT" - Young. j The Clerk read a letter from �;r. Evan W. Stebbins, Centex Construction Co. , lInc., requesting that the Village President write Mr. ,"Marshall Sulaway, District Engineer, Illinois Division of Highways, and request that directional signs be placed along various highways and well travelled roadways leading into Elk Grove Village. Hr. Stebbins enclosed a draft of a letter to ;Jir. i Sulaway and an area map indicating several proposed locations. It was the consensus that President Gibson write such a letter as suggested by Mr. Stebbins and that blind copies be sent to Senator Bidwill and Representatives Carroll, Peskin and Simmons. The Clerk read notices (1) of Motor Fuel Tax Allotment for the month of i March 1962 in the amount of $3,927.32; (2) Municipal Tax to be remitted for the month of January 1962 in the amount of $,3,101.26. lThe Clerk read a letter from Mr. J. Faltus, 1280 Cypress Lane, requesting that an ordinance be enacted which would make it compulsory for the Elk Grove j Water and Sewer Co. to attach hoses to fire hydrants during their annual flushing of the water system. This was referred to the Water Committee. Trustee Dillon stated that the Citizens Building Committee has noted four or five items in the Municipal Building that need correction by Freeman Abbott Plumbing and Heating but that these are covered by warranty and that it is his recommendation the the final contract payment be made. It was moved by Trustee Dillon and seconded by Trustee Smith that the Board authorize payment to Freeman Abbott Plumbing and Heating of $�3,470.54, representing final contract payment, to be paid from the Bond Fund. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE " - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. I Trustee Dillon stated that payment to National Heat and Power Co. will be withheld at this time on the recommendation of the architect and the Citizens Building Committee. I ' i Trustee Dillon stated that $1833.00 is being withheld from the final payment to W. F. Fitzsimmons & Co. , Inc. , this amount being more than enough to cover possible correction of masonry work , according l to the architect. I It was moved by Trustee Dillon and secDnded by Trustee Keith that the Board authorize payment of $16,092.51 to W. F. Fitzsimmons & Co. , Inc. , to be paid from the Bond Fund. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - IYoung. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the Board authorize an expenditure of $15.00 for Fire Department membership i dues in the National Fire Protection Association. The President directed -3- Reg. 4-16-62 the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Keith stated (1) that the Parks, R:,creation and Public Property Committee met with representatives of School District 59 to discuss the development of a recreational program for the area, and that the nest meeting, to which the entire Board is invited, is scheduled for Monday, April 30th, 8 Pty! at the Administration Building of the School District; (2) that suggestions for the next Newsletter should be submitted to him by Monday, April 23rd. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:53 FM. I I E eanor G, Tur Village Clerk Approved: I I i II JbAes R. Gibson I President i I I � I .I l I I �I it i I 1 II . I -4- Reg. 4-16-62 I I