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HomeMy WebLinkAboutVILLAGE BOARD - 03/19/1962 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELDON MARCH 19: 1962 President James R; Gibson called the meeting to order at 8:07 PM at the Municipal Building in said Village and directed the Village Clerk to call the roll, Upon the roll being called the following Trustees answered "PRESENT" = Francis J. Dillon, Robert E. Hartshorn, Eugene Vi Keith, Charles P; Smith, James R► Young, Charles J. Zettek) Jr. ; "ABSENT" - none, It was moved by Trustee Zettek and seconded by Trustee Dillon that the minutes of the regular meeting of March 12, 1962 be approved with the following correction: page 4, paragraphs 3, 4, and 5 to. be. deleted; and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson administered the oath of office to Frank G. Jacobs, Reserve Polideman. President Gibson gave the following report: 1. Thanked the Lions Club for the float they created and entered in the Chicago St. Patrick's Day Parade, 2. Commended the Lions Ladies Club for bringing The Honorable Marguerite Stitt Church to Elk*Grove Village to present a speech on "The Challenge of Freedom", 3. Requested Trustee Zettek to set up a meeting of the Village Board and the Fire and Police Commission to finalize the Rules and Regu- lations for the Police Department, 4. Recommended that the Attorney be instructed to draft necessary legislation to set up the offices of Photographer and Historian. 5. Referred to Trustee Keith an invitation by the V.F.W: Post No. 981 to participate in the Annual Memorial Day Parade and Services to ' be held in Arlington Heights on May 30th, and requested he contact r the various Village organizations to determine if Elk Grove Village will have representation. 6. Circulated to the Board the program of the annual conference of the ' American Water Works Association to be held in Chicago on March 28, 29 and 30. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board instruct Attorney Hofert to draft a Resolution commending the Lions Club for representing the Village in the Chicago St. Patrick's Day Parade.. The President directed the Clerk to call the roll on the motion and upon the i roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Following discussion, it was the consensus that further thought and discussion on setting up the offices of Photographer and Historian would be necessary before proceeding with any official action to establish same. It was moved by Trustee Smith and seconded by Trustee Hartshorn that a check in the amount of $115.00 be made payable to Arthur Gertz and Robert Buckley; his Attorney for the return of the difference between the fine and posted bond. (Trustee Smith explained that the Court has been given satisfactory proof that the Defendant had been hospitalized on trial date and for over a month following the forfeiture and was therefore entitled to the above refund.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Smith presented 44 bills for total payment of $2,260.65 from the General Corporate Account, one bill for $1068.62 from the Bond Account, and 3 bills for total payment of $1034.63 from the Motor Fuel Tax funds. (Itemi- zation will be on file in the Clerk' s Office.) -1- Reg. 3-19-62 It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board approve for payment bills in the amount of $2,260.65 from the General Corporate Account, $1,068.62 from the Bond Account, and $1,034.63 from Motor Fuel Tax funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "?SAY" - none. Waw reupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize a temporary extension, up to June 1, 1962, to provide clerical help for the Treasurer, not to exceed 25 hours per month at the rate of $1.50 per hour. The President directed the Clerk to call the roll on the motion and (P^ upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. hereupon the President 4 declared the motion carried. . Trustee Smith stated that the insurance.policies presented by Mr. G. Johnson, of the Carl M. Behrens Insurance Agency, have been reviewed and are satis- factory. Trustee Smith requested that consideration of insurance on streets and side- walks, acid for service-connected injuries of policemen be taken off the agenda until June 1, 1962 at which time the Finance Committee will have a complete set of proposals for both: Trustee Smith stated that, with the exception of one oil company on which he is checking, the Village is receiving all sales tax that is due. It was 'the consensus that in order to expedite payment and to more evenly distribute the work load, that bills be approved at each regular Board meeting, It was agreed that the Clerk be instrudted to clarify dates for the Leukemia Research Foundation fund drive and to inform them that permission is granted for this drive. A meeting was scheduled for Wednesday March 28, 1962 with the Village Board and Fire and Police Commission to discuss the Rules and Regulations for the Police Department at which time the matter of the Police Department revolvers will also be discussed. Trustee Zettek stated that in reply to questions submitted to the Fire Chiefs in Des Plaines, Mt. Prospect, Palatine, Park Ridge and Niles, they have reported that they applied for a change in radio frequency to 154.340, and that based on these returns Elk Grove Village should also apply. It was moved by Trustee Zettek and seconded by Trustee Young that, upon receipt of application forms, Fire Chief Haar be instructed to apply for a change in the Fire Department radio frequency to 154.340 to provide better communication with neighboring communities. The motion was voted upon by acclamation; where- upon the .President declared the motion carried. Since there will be a minimum waiting period of 2 months for action on the above application by the Federal Communications Commission, the Board agreed that Motorola, Inc. be instructed to install the nein Fire Department base station with a written commitment that the cost of any necessary cringes as a result of the change to the new frequency not exceed their quoted cost of 540.00. It was moved by Trustee Young and seconded by Trustee Keith that the Board concur in the recommendation of the Village Engineer and approve the street �> lighting plan for Section 10 as shown on the Revised Sketch dated February 283 1962, and instruct the Village Clerk to notify Mr. R. Seitz of Public Service Co. of this Board action: The motion was voted upon by acclamation; whereupcn the President declared .the motion carried. Trustee Young stated that at the time of hiring of the Foreman of Public Works, the salary was based on a regular work week with overtime to be compensated by time off; however, due to the amount of overtime that is involved and the additional duties that have been assigned this employee, the salary should be increased. -2- Reg. 3-19-62 It was moved by Trustee Young and seconded by Trustee Keith that the Board increase the salary of the Foreman of Public Works to $7000 per year effective April 1, 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; 11NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Zettek that the Board authorize the Village Clerk to advertise for bids on a roller with a compaction ratio of 5 - 10 tons, new or used with a 1 year warranty and a cJ day guarantee on the bid price, said roller to be used for the purpose of p t-ening streets, , rte bid opening to be April 9, 1962. The President directed the Village Clerk to N call the roll on the motion and upon the roll beir_g called the following :r Trustees answered "AYE" - Dillon, Hartshorn; 'c-eith, S?'?_ :±', Your.,, Zettek- "NAY" - none. Whereupon the President declared the motion_ carried. The method of procurement of the above roller will be datermined at a later date. It was .moved by Trustee Young and seconded by Trustee Keith that the Board authorize the Village Clerk to advertise for bids on a Jeep FC-150 and/or Jeep CJ-5, with a 90 day guarantee on the bid price, bid opening to be April 9, 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following 1-ustees answered "AYE"- Dillon, Hartshorn, Keith, Smith, Young, Zettek; "TLAY:' - -:one. [Thereupon the President declared the motion carried. Trustee Young stated that he has received calls from residents concerned about water in crawl spaces under their homes caused by su=ffice drainage. The problem is caused by the sub-soil being frozen, thawing conditions on the surface and the drainage easement being blocked by snow banks. Attorney Hofert requested a letter from Trustee Young giving full details concerning this problem after which he will give an opinion as to wherein lies the responsibility for abatement. Former -Fire Chief John A. Mergens was presented with a plaque for outstanding service to Elk Grove Village while serving as Fire Chief from February 1960 to December 1961. There followed a brief discussion between Mr. R. Moore, Chairman of the Youth Commission, and Board members concerning the proposed ordinance creating a Youth Commission which was presented at the regular meeting of March 12, 1962 and at that time referred to the Judiciary & Planning Committee. Chairman Brown, Plan Commission, stated he would like to point out to the Board several items concerning the final plat of Unit I Section 5 and if the Board members were satisfied he would have no objection to signing said plat. One of the questions discussed was the width of the streets, shown on the engineering drawing as 28 feet. Mr. E. Stebbins, present at this meeting, stated that Centex Construction Co. is prepared to go to 30 foot street widths for this Unit. Mr. Q. Fletcher, representing Village Engineer Fletcher, stated that the estimated cost of improvements was based on two entrances to Biesterfield Parkway and approximately 80 feet of storm sewers, Upon examination of the Municipal Code it was determined that the -final plat - contained all the information required by the Subdivision Control Ordinance: i' There being no further discussion of the points raised, N1r, Brown signed the final plat of Unit I Section 5. At this time (10:05 F"i) President Gibson recessed the meeting for questions and comments from residents in attendance. i President Gibson reconvened the meeting at 10:15 PRI and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "AaSENT-1: - none. -3- Reg. 3-19-62 Chairman Eining presented the Board- with copies of the Annual Report of the Fire and Police Commission. Mr. R: Fleming, Chairman of the Budget and Estimate Committee, stated that this Committee will commence its hearings during the.week of March 26, 1962, and that a review of expenditures to date indicates that most of them fall well within the budget. Mr. Fleming raised a question as to the propriety' of the cost of a road . . grader being charged to 'Account ##801, Purchase of Jeep truck with blade. " The .Finance Committee will discuss this matter with Mr. Fleming. The Clerk read -a letter from Mr. E. J. McCabe to Mr. E. N. Fletcher stating i that the total contract cost of public improvements in Unit I of the Apartment Development is $2840.00 and that the fee established by Ordinance No. 118 should be invoiced to the Dallas Office of Centex Construction Co. The Clerk read a letter from Mr. Evan W. Stebbins, Centex Construction Co. , Inc: , stating that Lot 4 in Section 5 is designated as a park site and upon approval of the final plat of Section 5, and after Section 5 has been.approved and recorded and they have properly graded and seeded Lot 4, they will convey - the title of this Lot to -the Village of Elk Grove Village. The Clerk reported receipt, from the State Division of Highways, of a Schedule of Rental Rates for the 1942 Gallion 101 Motor Grader owned by the Village. The rate has been examined, corrected and approved by the State as $6:48 per hour. The Clerk reported receipt of a copy of a letter from the State Department of Public Health to the Elk Grove Water and Sewer Co. , Inc. giving conditional approval of the plans and specifications for proposed improvements to the waterworks, including water main extension, as prepared and submitted by Engineer McCabe, of Unit I of the Apartment Development. It was agreed that the small size 1962 Village zoning maps be sold for $1.00 each. It was moved by Trustee Young and seconded by Trustee Keith that the Board adopt Ordinance No. 225 entitled "AN ORDINANCE AMENDING PROVISIONS RELAThNG TO TREES OF SECTION 8.005, CHAPTER 8, SUBDIVISIONS, OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE", with corrections and additions as shown. The President directed the Clerk to call the roll on the motion and upon the roll being called the.following Trustees answered "AYE" - Dillon; Hartshorn, Keith; Smith, Yung, Zettek; 11NAY" none. Whereupon the President declared the motion carried. First reading was had of an ordinance entitled "AN ORDINANCE AYMEN.DING ARTICLE VII, PLAN COA111-H:SSION, CHAPTER 7 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE": Copies were distributed of a proposed ordinance repealing provisions re= quiring bond to be furnished by Reserve Policemen. It was moved by Trustee Dillon-and seconded by Trustee Smith that the Board waive._ the first reading rule with respect to the above ordinance: . The motion was voted upon by acclamation; whereupon the President declared the motion carried: The above ordinance was read aloud by the Clerk. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the Board adopt Ordinance No. 226 entitled 'IAN ORDINANCE REPEALING PROVISIONS REQUIRING BOND TO BE FURNISHED BY RESERVE POLICEMEN", The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:43P4; Approved: t Eleanor G. Turner illage Clerk ✓a(m es R. Gibson, President �^