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HomeMy WebLinkAboutVILLAGE BOARD - 02/19/1962 - VILLAGE BOARD 1 MINUTES OF A REGULAR MEETIN\'G OF THE 1 PRESIDENT AND BOARD OF TRUSTEES OF `I THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 19. 1962 i President James R. Gibson called the meeting to order at 8:10 0M at the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - none. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the minutes of the regular meeting of February 12, 1962 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Mr. Robert Schwartz, of A. J. Del Bianco & Associates, architects for the Municipal Building, was present at this meeting. A discussion followed concerning the inter- communication system installed in said building. Mr. Schwartz stated that the system is installed according to instructions given at the time the contract was signed 1 but that he will ask a representative of Private Tele-Communications (the firm that designed and installed the system) to inspect the entire system and correct any de- ficiencies existing therein, Nor. Schwartz also stated that the cost of 190 lineal feet of cove base molding for the Fire Dept, apparatus room would -be $1.25 per lineal foot plus $.50 per foot for I installation of same. ! President Gibson gave a report as follows: 1. Reported that he met with Mr. John Budwick, President, Branigar Estates Home- owners Association, and discussed several aspects of voluntary annexation of Branigar Estates to the Village, and that he is transmitting to the Board notes regarding this discussion and requests a meeting to discuss same. 2. Reported receipt of a letter from Pair. Frank Crossen, Vine President, Centex Construction Co. , Inc. , which stated that Centex now is able to begin negotiation with the Village for the acquisition by the Village of the Elk Grove Water and Sewer Co, and suggested that the Village have Mr. Paul Speer, Financial Adviser to the Village, contact the firm Centex has employed to advise them in these negotiations. 3. Reported that at the next meeting of the Northwest Municipal Conference, which will be held February 21, 1962, it has been recommended that member city and village Attorneys attend this meeting. President Gibson requested that Attorney Hofert attend this meeting. 4. Stated that the sections of the Municipal Code of the Village of Palatine which pertain to public health have received favorable commend and referred the Code to the Board of Health for their study with the view of possible recommendations for improvement in the Elk Grove Village Code. 5. Stated that the Village does not provide police protection to Branigar Estates, as had been reported in the February 15th issue of the Elk Grove Herald. 6. Requested the Public Relations Committee to formulate a personnel policy applying i to Village employees, said policy to include a provision as to which holidays Village offices are to be closed. i Trustee Hartshorn stated that the information gathered by the Judiciary and 'Planning } Committee in formulation of a policy concerning conditions of employment will be forwarded to the Public Relations Committee for incorporation in the requested personnel policy. Village Treasurer James E. Ryan presented the following report showing cash balances as of January 31, 1962: Motor Fuel Revenue Account $4,340.43, General Account i $32,652.83, Escrow Account N3,439.12, Bond Account $84,363.65. Total income for the month of January was shown at w12,445.31, disbursements - 'µ29,448.32. Also shown were liabilities and a match up of appropriations, working budget and expenditures 1 to date. (This report in its entirety will be filed in the Village Clerk' s Office. ) Attorney Hofert stated, in response to Mr. Ryan's question, that the best method of investing Village funds would be through Government Bills. I -1- Reg. 2-19-62 ! Regarding the Illinois Municipal Retirement Fund, Mr. Ryan stated that employees are divided into two groups: (1) "participating" employees, being those whose I job requires 600 hours or more during the year and who are less than age 60, (2) "non-participating" employees, those whose job requires less than 600 hours per year. The Village contribution rate to IMRF during the calendar year 1962 has been established as required by Section 8 of the IMRF Act as follows: on compensation of participating employees - 10.35%; on the first $4800 of compensa- tion of non-participating employees - 3.25%. Deductions must be made from com- pensation paid to employees as follows: Participating employees - up to $4800 received in the year' - females 6.375%, males 7.375%; over $4800 received in the year - females 6.500%, males 7.500%. Non-participating employees - up to ,:4800 received in the year, females 3.125%, males 3.125 . Policemen, firemen and elected officials are excluded from participation in IM.U. I Attorney Hofert stated that .the Illinois Municipal Retirement Fund Act permits a special tax levy for reimbursement of these funds, and suggested that this be done. Trustee Dillon stated he will have a report in mid-march of recommendations as a result of a meeting with the Building Committee, the Building Department and the Citizens Building Committee. Attorney H.-)fert stated that copies of the Sign Ordinance of a nearby Village have been sent to Trustees Dillon and Hartshorn and that since a sign ordinance is 4 geared to the zoning ordinance, suggested that a committee work with him on Itailoring to Elk Grove Village needs, a proposed sign ordinance for presentation to the Board. This assignment was referred to the Judiciary and Planning Committee. Attorney Hofert stated he has prepared a proposed ordinance relating to driving while under the influence of alcohol, increasing the fine to $200 and omitting I the provision for jail sentence since Villages are not equipped to enforce such a i penalty. Attorney H:)fert stated that he attended a meeting of the Illinois Municipal League regarding recent legislation effecting the extra-territorial powers of municipalities and the conflicting opinions rendered by State' s Attorney Ward and Attorna y General Clark. Glenview, Park Ridge and Park Forest have instituted a suit of declaratory judgment involving these two opinions and they intend going to the Supreme Court, i At this meeting solicitation was made and the Village may be asked to contribute. Attorney Hofert also stated that at this time the Recorder of Deeds of Cook County will record a plat of subdivision for any subdivider and municipalities are not notified of this action; however, the subdivider is warned at the time of recording that it may be null and void depending upon the outcome of the Supreme Court decision. Trustee Smith presented 53 invoices for a total payment of $6480.78 from the General Corporate Account, 4 invoices for atotal payment of $522.05 from the Bond Account, and 1 invoice for $287.31 from Motor Fuel Tax funds. ' It was moved by Trustee Smith and seconded by Trustee Young that the Board approve for payment 53 invoices for a total payment of $6480.78 from the General Corporate Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board approve for payment 4 invoices for a total payment of $522.05 from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll II being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, f Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion N carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board approve for payment the invoice in the amount of $287..31, payment to be made from Motor Fuel Tax funds. The President directed the Clerk to call the roll on the motion I and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Y-)ung, Zettek; "NAY" - none. Whereupon the President Ideclared the motion carried. 1 Trustee Hartshorn stated that the Judiciary and Planning Committee,. in investigating the amount of the bonds for licensees and permittees, considered the feasibility of �I -2- Reg. 2-19-62 . I I the Village buying the bonds and passing the costs to the licensee or permittee; however, rtr. Robert Larberg, of the Elk Grove Insurance Agency says that the Village cannot get blanket coverage for this purpose; and the Committee now has to determine the amount of said bonds. I I Regarding the reported violations of the Federal and State Motor Carrier Acts, Trustee Hartshorn stated that a petition was filed with the Interstate Commerce I Commission to include Elk Grove Village in the Commercial Zone, this petition was denied; subsequently an application for reconsideration was filed on which there has been no action to date. Trustee Hartshorn also stated that violations of regulations concerning the Commercial Zone are handled through the I. C. C. and i that it is his recommendation that action regarding unauthorized carriers, who may be operating in the Village, be of a private nature since the jurisdiction of the Village Police Department does not include apprehension of unauthorized carriers. Any additional information developed on this matter will be presented by Trustee I Hartshorn at the next regular meeting. Trustee Keith announced plans for an "official Elk Grove Village flag contest" and read contest rules for same. It was moved by Trustee Keith and seconded by Trustee Hartshorn that the Board authorize payment of $50, in consideration for the selected design of a flag for the Village, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none, Whereupon the President declared the motion carried. Trustee Keith stated that the Elk Grove Village Jaycees want to enter a float in l the Chicago St. Patrick's Day parade referring to the Miss Illinois Pageant to be held in the Village this year, and that he gave the Jaycees tentative agreement to this plan. `i Regarding the use of the Municipal Building, it was the consensus that groups be allowed the use of the building for business meetings but that no refreshments be served. Trustee Keith stated that the Rules for the use of the building will be } changed to reflect this change in policy. It was moved by Trustee ! and seconded by Trustee Dillon that the Board allow an expenditure of no more than 5;900. for a base radio station for the Fire Department to be purchased from Motorola, Inc. , to be paid from the Building Bond fund. (In the discussion of this motion, it wa s pointed out that this price includes an installa- tion charge of $150. and that taxes are also included in this price. This equipment will consist of a transmitter, 2 microphones and remote control, will be a split channel, the second channel to be used for point to point communications when the scope of operations dictate.) The President directed the Clerk to call the roll ion the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none, 14hereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Dillon tha he Board authorize a monthly payment of $57.20 to Motorola, Inc. to maintain four �%epartment Aerotron mobile radios and 1 base station until further notice by this Board, and that the Village Clerk be instructed to inform Northside Communications that maintenance service will be discontinued effective April 1, 1962, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Where- upon the President declared the motion carried, Trustee Zettek stated that Fire Chief Haar has provided him with a list of items needed to equip the Fire Department following recommendations of the Cook County Inspection Bureau. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize j an expenditure of $965. for purchase of miscellaneous fire equipment from Great Lakes Fire Equipment Co., to be disbursed from the Fire Dept, Bond fund. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Y)u_ng, Zettek; "NAY" - none, irrhereupon the President declared the motion carried. I It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize i an expenditure of no more than : 900, for the purchase of miscellaneous fire equipment -3- Reg. 2-19-62 • • i � I from Great Lakes Fire Equipment Co., to be disbursed from the Fire Dept. Bond fund. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, ! Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young stated that the widening of Landmeier Road and the raising of Tonne Road on the east side at Elk Grove Blvd. are being worked on by Engineer Fletcher and requested that by April 1st, Engineer Fletcher prepare the necessary resolutions and cost estimates. I It was moved by Trustee Young and seconded by Trustee Hartshorn that the Village Clerk be authorized to advertise for bids to cover trenching and backfilling for the calendar year 1962 for Sections 10, 11, 12, 1 E and any subsequent sections brought in during 1962, trench to be 30 inches deep, backfilling to take place upon completion of wiring by utility companies; labor and machine costs to be specified where job has to be done on a time and material basis; bids to be opened April 9, 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk read a letter from Mr. Dick M >ran, Co-Chairman of the Chicago Heart y Association requesting permission for a house to house canvass of the Village on Sunday, February 25, 1962 and a police escort in transferring the collections to I the Arlington Heights Federal Savings and Lean Association. It was the consensus that the Clerk inform Mr. Miran that permission for this drive is granted and a police escort will be provided; and that in the future, they may expect to be requested to furnish a financial statement prior to the Village granting permission to conduct such a fund drive. The Clerk presented a proposed ordinance regarding police salaries, first reading j having been at the regular meeting of February 12, 1962. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board adopt Ordinance No. 221 entitled "AN ORDINANCE ESTABLISHING SALARIES FOR THE POLICE DEPARTMENT OF THE VILLAGE OF ELK GROVE VILLAGE AND AMENDING ORDINAiNCE NO. 166. " i The President directed the Clerk to call the roll on the motion and upon the roll 1 being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk distributed copies of a proposed ordinance, prepared by Attorney Hofert, , relating to the penalty for driving while under the influence of alcohol or drugs. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board waive the first reading rule with respect to the above proposed ordinance. The motion y was voted upon by acclamation; whereupon the President declared the motion carried. I The Clerk read the above ordinance in full. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board adopt Ordinance No. 222 entitled "AN ORDINANCE AMENDING SECTION 14.801 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE REFERRIiNG TO PENALTY, AND ADDIiNG SECTION 14.801-1 PROVIDING GREATER SPECIFIC PENALTY FOR DRIVING UNDER THE INFLUENCE OF ALCOHOL OR DRUGS." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - ! Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the I President declared the motion carried. ' A proposed ordinance entitled "AN ORDINANCE AUTHORIZING TRANSFERS AMONG APPROPRIA- TIONS" was presented for first reading. I i President Gibson announced receipt of the following information from the County: Assessed Evaluation for Elk Grove Village for the year 1961 - $37,245,035.00; Total tax rate: .414. A discussion followed as to whether or not membership in the Plan Commission should be increased from three to five members and whether or not one or more members should also be members of the Zoning Board of Appeals. It was the consensus that membership i -4- Reg. 2-19-62 I in the Plan Commission and the Zoning Board of Appeals should be kept separate. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting I be adjourned. The motion was voted upon by acclamation; whereupon the President l declared the motion carried and the meeting adjourned at 11:17 PM. I Eleanor G. Turner 61 Village Clerk Approved: R. Gibson Prdsident I I' i '1 t, , , 1 I 1 -5- Reg. 2-19-62 -----------