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HomeMy WebLinkAboutVILLAGE BOARD - 02/12/1962 - VILLAGE BOARD 1 I MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 12, 1962 i President James R. Gibson called the meeting to order at 8:00 PM at the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, I Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Ciharles J. Zettek, Jr.; "ABSENT" - none. In attendance at this meeting was Elk Grove Village Boy Scout Troop #58. Before proceeding with the normal order of business, President Gibson introduced, to the audience, the elected officials and appointed officers of the Village who described their duties and responsibilities. It was moved by Trustee Dillon and seconded by Trustee Young that the minutes of the regular meeting of February 5, 1962 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; where- upon the President declared the motion carried. President Gibson gave the following report: 1. Reported receipt of a letter from the State's Attorney of Cook County regarding the suppression of gambling, and stated that he has assured State's Attorney Ward of Village cooperation and that he has instructed Chief Clifford to conduct I an investigation of any holders of Federal Wagering Stamps or Federal Gaming Device Stamps in Elk Grove Village. 2. Requested the Public Relations Committee to offer to the Jaycees Pageant Committee the assistance of Elk Grove Village to publicize the Miss Illinois Pageant which is to be conducted in Elk Grove Village this year. 3• Asked the Public Relations Committee to work with the Civic and Service Organi- zations to develop an appropriate entry for the City of Chicago St. Patrick's i Day Parade. Elk Grove Village has been invited to participate. 4. Requested an opinion from Village Attorney Hofert as to whether the Village should appear and enter an objection to County Zoning Hearing Docket #306 which concerns a hearing on a petition for variance of the County zoning ordinance to change the 10 foot side yard requirement to no less than 10% of the width of the lot. Attorney Hofert stated (1) that he has written to Mr. Frank Crossen, Centex Con- struction Co., indicating the continued desire of the Village to obtain the Elk Grove Water & Sewer Co. and urged him to set a date and place for meeting to open negotiations; (2) that he has written to Mr. Franklin Chino, Attorney representing residents of the Branigar Estates subdivision, and advised him that the Village is providing fire protection for that area, and asked that a representative be designated with whom Village Officials might meet to discuss this situation, if not the Village will be forced to set a date for discontinuance of fire protection. Attorney Hofert also reported that limiting, to a specified maximum usage, the mer- chandising displays such as pennants, banners, etc. would be going beyond the powers given the Village; that devices such as brilliant, flashing or rotating lights, mars lights could be regulated through the sign ordinance on the basis of public safety; that he would not recommend regulation concerning screen plantings between service stations and adjacent residential areas; that the Village cannot regulate on the basis of aesthetics, it must relate to public health, safety or the like. Attorney Hofert also stated that Municipal Officers are excepted from the require- ments of Chapter 24, Section 2001 regarding the publication of a report of all receipts and expenditures and a list of all employees, since they are required to I comply with these provisions at given times later in the year. j Trustee Zettek requested that the Board deviate from the normal order of business to permit Judge Ahlgren to address the Board. There being no objections, Judge Ahlgren recommended that the Village Attorney be instructed to ascertain the highest legal penalty for driving while under the Iinfluence of alcohol, and that a change be made in the Code. It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize the Village Attorney to investigate the maximum fine for driving while under the -1- Reg. 2-12-62 1 influence of alcohol and prepare an ordinance amending the Municipal Code accordingly. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Judge Ahlgren presented a sketch of a bench designed for Court use and requested that an expenditure of no more than y�100. be approved for the construction of same. I �. A meeting of Attorney Hofert, Engineer Fletcher and the Board was arranged for February 23, 1962 to discuss covering the Elk Grove Boulevard ditch. Regarding Docket 306 referred to in Item 4 of the President's Report, Attorney Hofert stated that the variance refers to a particular area of land and that in a given location such a variation might be considered offensive. Docket 306 was referred to the Plan Commission by the Board. Chief Clifford read a report of police activities for the month of January 1962. (This report will be on file in the Clerk's office.) Chief Haar read a report of Fire Dept. activities during the month of January 1962. (This report will be on file in the Clerk's Office.) Trustee Smith reported that, regarding the use of the Street Dept. garage roof for Fire Dept. training, there seems to be no problem of insurance; that any damage to the building would be the responsibility of the Village; injuries sustained by anyone using the roof for this purpose would be taken care of ! through Workman's Compensation. Trustee Keith stated that there is approximately 5,,2300. remaining in the Fire Department bond account. A discussion followed as to using these funds to equip the fire trucks following recommendations of the Cook County Inspection �-. Bureau. Chief Haar was requested to present to the Board a list and cost estimate of such additional equipment. Building Inspector Scharringhausen gave the following Building Dept. report for the month of January 1962: 7 permits issued, total value 038,700.00, total fees 1)1,424.50• Statistics compiled by the Building Dept. based on Bell Savings and Loan Association Reports will be on file in the Clerk's Office. Trustee Dillon presented a certificate for payment in the amount of X23,013.83 payable to W. F. Fitzsimmons & Co., Inc. Payment of this sum will leave an unpaid balance of $17,103.51 on the masonry and x,822.00 on the crushed stone paving. j A discussion followed concerning a lien in the amount of k;,11,402.34 filed by ! Midwest Masonry Contractors, a sub-contractor of W. F. Fitzsimmons & Co., Inc. A letter had been directed to Attorney Hofert from The Aetna Casualty and Surety Co. holders of Bond number 8 S 83422, effective March 9, 1961, in the amount of 4'179,719.75 covering the contract for the construction of the Municipal Building, with W. F. Fitzsimmons & Co., Inc. as principal, and the Village as i obligee. This letter stated that The Aetna Casualty and Surety Co. has no l objection to payment of contract funds at this time, provided the contractor presents proper evidence that all material suppliers and subcontractors have i been paid; and that the retention of the sum of �r17,103.51 which represents the amount of the lien plus an additional sum of Oy 701.17, "will in no way affect the obligation of this company under its bond, and the action of said owner in withholding sum herein referred to shall be without prejudice to the rights or obligations of any party at interest." 1 Mr. Fitzsimmons, present at this meeting, stated that he has complete contract statements and waivers, with the exception of Piidwest Masonry. It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize payment to W. F. Fitzsimmons & Co. of $123,013.83 to be disbursed from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. -2- Reg. 2-12-62 I , I i i A meeting of the Board and the Plan Commission will be held February 20, 1962 to discuss hiring of a planning consultant. Civil Defense Director James Breen reported that as of February 9, 1962 the I; Village Civil Defense program is accredited by the State of Illinois and the County of Cook. Chief of Police Clifford and Fire Chief Haar were requested to provide Director Breen with a list of equipment that the Village has purchased through the Civil Defense Agency. Trustee Smith will direct a letter to Mr. Breen regarding the purchase of equipment through the matching funds program_ • l Mr. R. Beaupre, of the Playground and Recreation Board, presented a Progress i Report dated February 5, 1962 which contained the request for x:.200. for operating expenses (stationery, postage and miscellaneous supplies), 8100. to conduct a Saturday morning basketball program for ten weeks, and 4,3675. for the purchase of equipment for parks Irl, 2 & 3, and a request for a filing cabinet to be used in the Village Hall for their correspondence and literature. It was moved by Trustee Keith and seconded by Trustee Hartshorn that the Board authorize an expenditure of X100. by the Playground and Recreation Board for the purpose of conducting a Saturday recreational program as presented in the Progress Report of February 5, 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NkY" - none. 'I Whereupon the President declared the motion carried. ! The Board requested Mr. Beaupre to submit a report on the cost of the various 1 pieces of equipment planned for Parks #11 2 and 3 and the date when payment for such equipment would be due. i; President Gibson read a letter, from Mr. Robert Moore, Chairman of the Youth Commission, which stated that their request of X150. will be used to send a letter to all homeowners in the Village informing them of the program, purpose, and service to them, of the Youth Commission. Upon questioning by Trustee Zettek as to whether this is a legal expenditure, since the Youth Commission is a citizens advisory committee, Attorney Hofert stated that it can be considered a miscellaneous police expense on the basis 1 that its function is to aid the Police Department and. prevent juvenile delinquency. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board regretfully deny the request of 4P150. by the Youth Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. i Trustee Keith stated that the information the Youth Commission has that it wishes ! given to residents can be incorporated in the next Newsletter, which possibly will be published in April. Trustee Zettek again requested that a member of the Board be named to attend the Icitizens advisory committee meetings. I iThe Clerk reported receipt of notices (1) from the State Division of Highways of !Motor Fuel Tax Allotment for the month of January 1962 in the amount of 4,4,689.4b; (2) from the State Department of Revenue of Municipal Tax collected for the month ! of November 1961 in the amount of 4,3,103.45; (3) from the State Division of High- ways that a voucher for 517,733.43 has been prepared and will be forwarded covering Motor Fuel Tax funds allotted for maintenance of arterial and non-arterial streets for the calendar year 1962. The Clerk presented correspondence from the State Division of Highways dated I, January 25 and 26, 1962 regarding dual and/or multiple wage rates. Filing of such rates is not permissable, according to Mr. Ray Edmundson, Authorized Repre- sentative of the Department of Labor, State of Illinois. A copy of this correspon- dence was referred to Engineer Fletcher. Pursuant to a request from Centex Construction Co., presented at the meeting of February 5, 1962, that a Resolution be prepared releasing certain easement rights ! in Centex Industrial Park Unit 6, Mr. Stebbins discussed same with Attorney Hofert Iwho advised that a Release of Easements and not a Resolution would be in order. i -3_ Reg. 2-12-62 I -- i The Clerk presented a Release of Easements which had been forwarded to the 4 President and Board of Trustees. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the I President and Clerk be instructed to sign the Release of Easements with respect to property recorded as Document No. 17976174. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Clerk presented a proposed ordinance relating to licensing of coin operated amusement devices, first reading having been February 5, 1962. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Board adopt Ordinance No. 219 entitled "AN ORDINANCE AMENDING SECTIONS 19.601 AND 19.603 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Copies of a proposed ordinance establishing salaries for the Police Department of the Village of Elk Grove Village and amending Ordinance No. 166 were distributed to Board members and the proposed ordinance was read by the Clerk. Copies of a proposed ordinance establishing annexation fees and adding Section 7.710 to the Municipal Code were distributed to Board members. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board waive the first reading rule with respect to the above proposed ordinance. The I motion was voted upon by acclamation; whereupon the President declared the motion carried. The above ordinance regarding annexation fees was read in full by the Clerk. i It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board adopt Ordinance No. 220 entitled "AN ORDIidANCE ESTABLISHING ANNEXATION FELS AND / ADDING SECT1ION 7.710 TO TM MUNICIPAL CODE OF Tll VILLAUE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Smith that the Board award the bulk salt bid to Diamond Salt Co. at $;9.65 per ton in 90 ton lots plus 3z� State tax. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Young that the Board authorize i an expenditure not to exceed $100. from the Bond Fund to construct a bench for the Police Magistrate, based on the drawing presented, or a reasonable facsimile. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Zettek reported receipt of a check for �y200. from the Ridge PTA, to be used solely for the purpose of promoting and financing a "Bicycle Safety" program for the children of the Village. The Clerk was requested to forward the check to the Treasurer. There followed a brief discussion of a letter from i1r- Jerry Lane regarding violations of the Federal Motor Carrier Act and the Illinois Motor Carrier Act. This matter �:as referred to the Judiciary & Planning Committee. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting be 1 adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:50 Pill- Approved: Eleanor G. Turner, _age Clerk es R. Gibson, President -4- heg. 2-12-62