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HomeMy WebLinkAboutVILLAGE BOARD - 02/05/1962 - VILLAGE BOARD i i MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF I THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 5, 1962 ! I President James R. Gibson called the meeting to order at 8:15 PM at I the Municipal Building in said Village and directed the Village Clerk '.� to call the roll . Upon the roll being called the following Trustees answered :'PRESENT': - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; :'ABSENT` - none. It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the minutes of the regular meeting of January 22, 1962 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report; 1 . Reported that he attended a portion of the Police Training Program, Tuesday morning, January 30th, conducted by Special Agent Raymond Driscoll of the Chicago Office of the F. B. I. , and that the Village is indebted to the F. B. I. for their aid. 2. Stated that he and Trustees Keith and Zettek attended the dinner meeting of the Industrial Park Association, Tuesday, January 30t'.h, ! at which time mutual problems were discussed with representatives of the firms and they were assured of the desire of the Board to cooperate with all the companies for the betterment of the Village. 3. Stated he has accepted an invitation from the Lions Ladies of Elk Grove Village to participate in a meeting featuring a talk by The Honorable Marguerite Stitt Church, Sunday March 18th , a non- political speech on the Communist conspiracy in America. 4. Called attention to the Newsletter issued by the Northwest Co- operative Mental Health Association and complimented the Elk Grove Village Chapter on their report and their drive. 5. ::The Illinois Municipal League will hold a meeting at the Ameri- cana Inn, Touhy Avenue and giver Road, in Des Plaines , on Friday evening, February 16th, at eight o' clock. The purpose of the meeting is to discuss the problem concerning the extra-territorial powers of municipalities caused by the use of the word :article:: instead of the word "division" in House Bill 1668, enacted by the last session of the General Assembly. Two conflicting opinions have been issued on this subject; one by the State' s Attorney of Cook County and one by the Attorney General of the State of Illinois . A course of action will be determined at the meeting and I urge the Board; the Zoning Board of Appeals and the Plan Commission to be in attendance. '' President Gibson reported receipt of correspondence from the office of Governor Kerner which stated that ^;it is the Attorney General ' s opinion that House Bill 1668 would be read with the obvious legis- lative intent and would therefore not restrict the extraterritorial ! powers of municipalities except with reference to the one matter of zoning, which was the subject of the bill .:' :'The Governor believes that no further action by him is called for and that , specifically, he would not be justified in calling a special session of the legislature solely for the purpose of correcting this error -- in view of the httorney General ' s opinion. :: 6. Referred to the Judiciary & Planning Committee and the Plan Commission a report entitled, ''Mobile Home Parks and Comprehensive Community Planning;` , from the Public Administration Clearing Service, the University of Florida. I 7 . Requested that Trustee Smith, Treasurer Ryan and Attorney Hofert study the requirements of the Illinois Municipal Retirement Fund i Act and report what the Village must do to comply with its require- ments. 8. :'Chapter 34, paragraph 2001 , of the Illinois Revised Statutes , requires a report of all receipts and expenditures and a list of all employees be published within sixty days after January 1 and July 1 . I reauest a written opinion from Attorney Hofert as to rea.uirements for compliance. Reg 5-62 9 . The Illinois Municipal Auditing Law provides that a municipality which does not own nor operate a public utility may have an audit of the accounts of the municipality each two years at the close of the fiscal year ending in the odd numbered years. In view of the financial condition of the Village, consideration should be given to the possible savings to be affected by not having the accounts audited for the fiscal year 1961-62. I request the Finance Committee submit a recommendation to the Board in this matter. 10. As the Board has completed interviewing the candidates for Planning Consultant submitted by the Plan Commission, I request the Judi- I ciary & Planning Committee to establish a meeting so a decision can be reached and work on this important project begun. 11 . A .request for approval of a fund drive for WTTW, Channel 11 , was referred to the Joint Civic Committee for consideration together with investigation of Elk Grove Village's having an annual fund drive in which all interested and worthy causes would participate. The Chairman of this Committee has asked to be relieved of his responsibilities because of lack of available time. Pending the appointment of a new Chairman and a study of the problem by the Committee , I recommend that authorization of the drive be given Station WTTW. 12. The Youth Commission has requested an operating fund of "150 .00 for the remainder of the fiscal year 1961-62. I request the approval of the Board for funds for the Youth Commission to carry on their very important work.` I Following questions by Board members as to the use of the funds requested by the Youth Commission, President Gibson stated he will ask Chairman Robert Moore to appear before the Board at the next regular meeting to ansvier, in further detail , questions concerning proposed use of said funds . Attorney Hofert stated: 1 . that the Special Use request for property at Golf and Busse Roads is still being held by the County Board; j 2. a report on House Bills recently enacted has been outlined in the Review" published by the Illinois Municipal League and that any report he would make would merely be a duplication of this report and that, with the permission of the Board, this matter be dropped from the agenda; . 3. that regardin- merchandising displays and service station regulations , that under the present ordinances of the Village, sanitary conditions can be regulated through the Board of Health by adoption of the appropriate regulations ; that the present ordinances provide means in which litter and unsightliness can also be controlled. Displays of .automobile tires can be regulated on a health basis , since it is known that rats infest tires . Regulation of' signs can be included in the new proposed sign ordinance. Mr. Hofert requested suggestions as to what is presently obnoxious about the displays so that an ordinance could be geared in that direction_. As to pennants and streamers at gas stations , Mr. Hofert stated that this would be difficult to regulate unless they intereferred with visibility of motorists at or near the stations; 4. that he has been working on a revised Sign Ordinance and such a proposed ordinance will be ready within the next two creeks ; _ 5 . that he has a meeting on February 6th with representatives of Ohio Oil Co. , their Attorney and Mr. Bolger to discuss the request for a permit for a gas station on the NW corner of Devon and Tonne; 6. that he has talked to Messrs . Paul Speer and George Jirgal regarding a meeting to discuss acquisition of the Elk Grove Water Sewer Co. and that within the next ten days he expects to have the agenda for this meeting; 7 . that he wished instructions as to whether or not he, should defend the Village in the Neville lavisuit, due in February , the VillaCD ge having been named defendant in the case on the basis that the rezoning of the Neville property , following annexation to the Village, was contrary to the existing land covenant. Following discussion, it was the consensus that the Village ivithdravr. 1 -2- Reg. 0-5-62 i At this time, the Board also discussed fire and police protection for the unincorporated area of Branigar Estates which are being provided residents of that area but for which the Village is not being paid. The Board agreed to arrange a meeting with Mr. Budwick, President of the Home Owners Association to discuss problems that have arisen as a result of this area being completely surrounded by the Village. 8. that he has received telephone calls from the contractor of the Municipal Building regarding the withholding of moneys due on the contract and the architect, A. J. Del Bianco & Associates , has I requested a letter from I,r. Hofert. It was the recommendation of Mr. Hofert that l-% times the amount of the lien filed against I Midwest Masons , or .; 17 ,103.51 be withheld and that if the Board felt this to be reasonable, that he be authorized to so advise the architect. Trustee Dillon stated that at this time .,'40 ,939 .00 is being withheld and that normally only 10 • is withheld; that the procedure established has been for the architect to request payment from the Village for the contractor upon the completion of satisfactory work; and that the Village has , at this time, paid all moneys re- quested by the architect. Trustee Dillon and Attorney Hofert will discuss this entire matter with the architect. Trustee Dillon reported that the Building Committee has no recommenda- tion on fall out shelters ; that a survey of building fees charged by j other communities in the Chicago area for commercial and industrial j construction has been conducted in 10 such communities and that this 'i has been turned over to the Citizens Building Committee for study and lrecommendation. I It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize the address of the Municipal Building and Fire Station. as 666 Landmeier Road. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Smith presented 49 invoices for a total payment of ; 3 ,062.30 from the General Corporate Account, 1 invoice for 791 .17 to be paid ! from Motor Fuel Tax Funds and 2 invoices totaling : 1 ,205.67 to be paid from the Bond Account. i It was moved by Trustee Smith and seconded by Trustee Zettek that the Board approve payment of the 49 invoices for a total payment of 'P3 ,062. 30 from the General Corporate Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered ::AYE--* - Dillon, Hartshorn, Keith, Smith, Young, Zettek; ::iIAY:' - none. Whereupon the President declared the j motion carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board approve payment of :;'791 .17 from i-iotor Fuel Tax Funds . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE:: - Dillon, Hartshorn, Keith, Smith , Young, Zettek; :'NAY" - none. Whereupon the President declared the motion carried. i It was moved by Trustee Smith and seconded by Trustee Keith that the Board approve payment of : 1 , 205.67 from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered :'AYE:' - Dillon, Hartshorn, Keith , Smith, Young, Zettek; :'NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize the Village Eittorney to draft the necessary ordinance transferring appropriations for the fiscal year 1961-62. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board authorize an increase of x50 .00 in the monthly budget payment ,I of insurance for the Municipal Building and Fire Station. The President directed the Clerk to call the roll on the motion and upon the roll -3- Reg. 2-5-62 i " I i I I i being called the following Trustees answered ':AYE:; - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY:: - none. Where- upon the President declared the motion carried. Trustee Smith stated there would not be a report for a month or six weeks on consideration of insurance for policemen for service- I connected injuries . Trustee Smith called to the attention of the Board a flyer i delivered to Village homes advertising delivery of food stuffs , cigarettes , school supplies , carldy, ice cream, and beer and liquor. The Clerk was directed to notify the operators of this service that a business license is necessary and that liquor is not to be sold without a liquor license, and to notify the Board of Health that an inspection of the delivery trucks should be made. The Judiciary and Planning Committee will investigate to see that liquor is only being delivered and not sold. Trustee Hartshorn stated that the Judiciary and Planning Committee has some information regarding bonds for licensees and permittees but that they will develop additional information before preparing a recommendation for the Board. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Attorney be instructed to prepare the proper ordinance to reflect a fee of w20. for annexations . The President dir?cted the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE`', - Dillon, Hartshorn, Keith , Smith , Young, Zetteky "NAY'' - none. Whereupon the 'President declared the motion carried. Trustee Keith announced the hiring of a Clerk-Typist, sirs . Rosalie Rossol , January 25, 1962, who will do typing and clerical work for the Police, Fire, Building Departments , Village Board, Clerk and handle duties in connection with the Violations Bureau. i Trustee Keith stated that he will write to Radio Station WBBH and request that the radio program planned around ilk Grove Village be arranged in April in order to tie in with the planned Open House of the Municipal Building and Fire Station. Trustee Zettek reported that the Police Reserve Commission has interviewed and tested applicants for the Reserve Force and there are others to be interviewed, and that in approximately two weeks they will know how many of the applicants are qualified. Trustee Zettek reported receipt of a letter from Mrs . M . Fields , of the Ridge PTA, indicating that they would be eager to see a Bicycle Safety program developed in the Village and to implement such a program they have y'200.00 they wish to donate. Trustee Zettek replied to this letter and on behalf of the Board stated that the Village would be happy to accept the donation and that it would be placed in a special account for the purpose of pro- moting and financing a Bicycle Safety program. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize an amount of no more than :1125. for expenses of James F. Robertson while attending the Civil Defense Training Course, at Battle Creek, 14ichigan. The President directed the i Clerk to call the roll on the motion and upon the roll being called the following Trustees answered AYL - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY:: - none. Whereupon the President declared the motion carried. Following discussion, it was agreed that there would be no objection to the use by the Fire Department of the Street Department garage , e roof for training purposesprovided there is no problem with insurance coverage and no danger of damage to the roof. It was moved by Trustee Young and seconded by Trustee Keith that the Board approve payment to M. L. H. Sales Co. of `;,293. 61 of -4- Peg. 2-5-62 I i - • M i which X223.60 is to be disbursed from the Bond Fund, and `x70.01 from the General Corporate Account #708 for,a 10 ton floor jack, 2" drill and set of drill bits. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Keith that the Board I authorize an expenditure of X58.80 to Pat Tomasino for the use of his automobile during January 1962 performing duties in connection with his ' job. The President directed the Clerk to call the roll on the motion and I upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young will provide Attorney Hofert with written suggestions regarding a change in the ordinance on parkway trees. Trustee Young reported that Mr. Bradley cf Elk Grove Township is planning some work in the spring to correct drainage problems on Ridge Avenue in Branigar Estates. Trustee Young reported that additional gravel has been spread on Ridge Avenue between Walnut Lane and Devon Avenue, that the Village Engineer is checking to see that this now meets the specifications established by the State so that Motor Fuel Tax funds will be released to the Village for the i paving and curb. Regarding the covering of Elk Grove Boulevard ditch, the Village Engineer was requested to forward the number of homes, school and churches in the drainage basin served by the ditch, to the Village Attorney who will make i a preliminary study of various methods of financing such a project and will present the results of this study to the Board at the regular meeting of '- February 26, 1962. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the Board authorize Attorney Hofert to direct a letter to Mr. Frank Crossen, Centex Construction Co., regarding a date for the first meeting to conduct negotiations for acquisition of the Elk Grove 14ater and Sewer Co. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was the consensus that WTTW-Channel 11 be granted permission to conduct a fund raising campaign March 10 through March 18p 1962. The Clerk read a letter from Mrs. J. Zelenietz, of the Leukemia Research Foundation, Inc., requesting permission to conduct a "March" in the Village during the month of May and/or June 1962. The Board instructed the Clerk to reply to the above letter requesting a I copy of their financial statement and the amount of donations used in Cook County; and the Clerk was also asked to check with the Chicago Association of Commerce and Industry for information concerning this group. iThe Clerk read a letter from Mr. Evan Stebbins, Centex Construction Co., Inc., which stated "In the recording of Centex Industrial Park Unit 6, Lot 29 was resubdivided to become a part of Lot 52. As a result of this, it was necessary that easements that were previously granted and recorded to the utility companies be rescinded and the waiver from all of the utility companies was necessary. We have received these waivers from all of the utility companies and Chicago Title and Trust Company feels the Village of Elk Grove Village should also pass a resolution relinquishing any rights to this area". i It was moved by Trustee Young and seconded by Trustee Dillon that the Board authorize the Village Attorney to draft a resolution relinquishing easement rights subject to the approval of Engineer Fletcher and Attorney Hofert. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President i declared the motion carried. i _5_ Reg. 2-5-62 I l The Clerk read a letter from Mr. Evan Stebbins, Centex Construction Co., Inc., which stated: "According to sub-paragraph F, page 8, in the Subdivision Control Ordinance, we are required to submit the final plat for signature within four months after approval of the tentative plat by the Village Board. In that final engineering plans are not 'completed for Section 12 and Section 1 East, we respectfully request an additional 120 days for the submission of the final plat ` of Section 1 East and Section 12 to the Village Board for signature." Following discussion, it was the consensus that Centex Construction Co. be asked to re-submit plans for Section 1 East and Section 12, it being felt that there was no justification for an extension and that re-submitting would not impose i any hardship on the builder. The Clerk read a letter from the State Dept. of Revenue acknowledging receipt of a copy of the Village ordinance imposing a Municipal Service Occupation Tax and that the Department will consider this tax to be effective February 1, 1962, The first disbursement from the State Treasurer will be received in mid-May 1962 and a disbursement will be received monthly thereafter, as long as the tax is in effect. It was moved by Trustee Young and seconded by Trustee Dillon that the Village Clerk be instructed to open and read the salt bids. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read the following bid which had been received unsealed: Hardy Salt Co., $18.50 per ton - $1665.00 in 90 ton lots. The following bids were then opened and read by the Clerk: Morton Salt Co., j18.90 per ton - �G1701.00 in 90 ton lots, plus 32% State Tax - X59.53, price guaranteed through I-larch 31, 1962. International Salt Co., 511.389 per ton - $1025.01 in 90 ton lots, price through March 31, 1962. X15.594 per ton - $51403.46 in 90 ton lots, price from April 1, 1962 through December 31, 1962; prices include 3z% State Tax, Diamond Salt Co., $9.65 per ton - $868.50 in 90 ton lots, plus 3-21% State Tax,, price firm only until March 31, 1962. It was moved by Trustee Young and seconded by Trustee Hartshorn that the four bids be referred to committee for a report at the next regular meeting. The motion was voted upon by acclamation; 4h ereupon the President declared the motion carried. Copies were distributed of a proposed ordinance annexing some 52 acres of property to the Village of Elk Grove Village. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. I The proposed ordinance was read by the Clerk. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt Ordinance No. 217 entitled "AN ORDINANCE ANNEXING SOME FIFTY-n ACRES OF PROPERTY LOCATED AT ARLINGTON HEIGHTS AND BIESTERFIELD ROADS TO THE VILLAGE OF ELK GROVE VILLAGE", The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. lvhereupon the President declared the motion carried. Copies were distributed of a proposed ordinance rezoning 52 acres of property from R-1 to B-1. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. A The proposed ordinance was read by the Clerk. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board I adopt Ordinance No. 218 entitled "AN ORDINANCE AMENDING THE VILLAGE OF ELK GROVE VILLAGE ZONING ORDINANCE MATING TO PROPERTY LOCATED AT ARLINGTON HEIGHTS AND BIESTEIRFIELD ROADS, CONSISTING OF SOME FIFTY-TWO TWO ACRES." The President directed -6- Reg. 2-5-62 I i1 the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young., Zettek; "NAY" - none. Whereupon the President declared the motion carried„ i Copies were distributed and the first reading was had of a proposed ordinance I entitled "AN ORDINANCE AMENDING SECTIONS 19.601 AND 19.603 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE." It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board adopt Resolution No. 2-62 entitled "A RESOLUTION COMMENDING CONSOLIDATED SCHOOL DISTRICT 59 FOR PERMITTING VILLAGE BOARD MEETINGS ON THEIR PREMISES". The President directed the Clerk to call the roll on the motion and upon the roll ! being called the following-. Trustees answered "AYE" - Dillon, hartshorn, Keith, I Smith, Young, Zettek; "A'AY" - none. Whereupon the President declared the motion carried. The Clerk was instructed to send a certified copy of the above resolution to School District 59. It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of $150. to Mrs. Jean Carson for used office furniture 2-nd equipment, 1,135. of said amount to be disbursed from the Bond Account, andi5, from the General Corporate Fund. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting i be adjourned. The motion was voted upon by acclamation; whereupon the President i declared the motion carried, and the meeting adjourned at 11:10 PM. Eleanor G. Turner Village Clerk Approved: i a s R. Gibson Pi�bsident ,I l 1111 -7- Reg. 2-5--6''