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HomeMy WebLinkAboutVILLAGE BOARD - 01/15/1962 - VILLAGE BOARD • • i i MINUTES OF A REGULAR MEETING OF THE it PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JANUARY 15, 1962 i President James R. Gibson called the meeting to order at 8:33 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll, i Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Hartshorn that the I minutes of the regular meeting of January 81 1962 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report: 1. Referred to the Public Safety Committee a letter from the Reverend J. Ward Morrison, Pastor of the Queen of the Rosary Parish, regarding parking on Elk Grove Boulevard. 2. Stated that Chief Clifford has invited the Police Departments of neighboring communities to send members of their Departments to the h training sessions to be conducted by the FBI. 3. Stated that he testified for the United Motor Coach Company in their hearing before the ICC to change their bus route in Elk Grove Village. 4. Referred to C D Director James Breen a reply to a letter asking for the film of the Norman Ross program concerned with fallout and shelters. 5. Reported that he has written the Chicago Office of the FBI thanking them for their help in the Police Training Program. 6. Stated that Dr. Bardwell, Superintendent of School District 59, has requested the opportunity to meet with the Board to discuss the forthcoming u1,350,000 school bond referendum and suggested that an invitation be extended to meet with the Village Board at the regular meeting of January 22nd. 7. Requested that citizens cooperate with the Jaycees and complete and return the questionnaires which-are being distributed since information gained from the questionnaire will be of help to all Village organizations, including the Village Board. President Gibson then issued a Proclamation recognizing the great service rendered this Community by the Elk Grove Village Junior Chamber cif Commerce and proclaiming the week of January 21-26, 1962 as JAYCEE WEEK. It was the consensus that a member of the School Board be invited to attend the explain the school bond referendum. January 22nd meeting and Fire Chief John Haar read a report of Fire Department activities during the month of December, 1961. I A meeting of the Board and Chief Haar was arranged for January 23, 1962 at 8 ?1.1 to discuss the Cook County Inspection Bureau report and former Chief 1-lergens' recommendations concerning same. I Chief Haar reported that the Women's Auxiliary wishes to use the Fire Department quarters to hold their business meetings, average attendance of said group being I lh to 18. The Board granted use of the building for the next meeting of the iWomen's Auxiliary but approval for future use is being withheld pending a study as to which Village organizations may or may not be permitted use of the premises. It was moved by Trustee Dillon and seconded by Trustee Young that the Board waive j the first reading rule with respect to an ordinance moving the place of meeting from the Ira L. Rupley School to the Municipal Building, effective January 22nd. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the Board adopt Ordinance No. 216 entitled "AN ORDINANCE AMENDING ARTICLE I SkX;TION 2.103 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE OF 1961 (M-iETINGS)". The Fresident directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. I _1_ Reg. 1-15-62 i In the absence of the Building Inspectors, the Clerk read the following report i from the Building Department for the month of December 1961: 8 permits issued, ; total value x:,880,750.00, total fees collected 0.,117-50- Copies of the Annual report from the Building Department were distributed to Board members and Trustee Dillon read the recapitulation as follows: Total permits 528, total value lv8,254,450.00, total permit fees �p28031.00- I Attorney Hofert stated he has transmitted a registered letter, return receipt requested, to the Bonding Company informing them of a lien for approximately S,?11,500 against the masonry contractor of the Municipal Building; that he had conferred with the Chicago Title and Trust Company and it was the recommendation of Attorney Hofert that monies be withheld in a minumum amount of not less than 12 times the amount stated in the lien. Since there was no request for funds there was no necessity to make a decision at this time as to the exact amount. Trustee Dillon stated that there were certain things not done and Attorney Hofert was instructed to send a letter to the Bonding Company with copies to W. F. Fitzsimmons & Company and to A. J. Del Bianco & Associates, which letter would include a check list provided by Trustee Dillon. Trustee Smith presented 33 invoices for a total payment of q"5,417.36 from the General Corporate Fund; 3 invoices for a total payment of :3,141.60 from the Bond Account; 4 invoices for a total payment of :1,481.02 from Motor Fuel Tax funds. It was moved by Trustee Smith and seconded by Trustee Young that the Board approve the 33 invoices for a total payment of ��5,417.36 from the General Corporate Fund. The President directed the Clerk to.call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Keith that the Board approve the 3 invoices for a total payment of 0,141.60 from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board approve the 4 invoices for a total payment of .1;1,481.02 from Aotor Fuel Tax funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Smith stated that (1) he has received information that a Post Office will be established and located in the proposed shopping center at Arlington Heights and Biesterfields Roads, and a sub station will be located in the Industrial Park; (2) he has written the State Department of Revenue for clarification of information received in letters received by him and the Clerk regarding the collection of Municipal Sales Tax. Attorney Hofert reported that he has received a preliminary opinion from Chapman and Cutler that all the necessary papers transmitted to them are in good order and that from a legal standpoint they are willing to approve up to Y40,000 in warrants Iin anticipation of taxes levied for the year 1961. It was moved by Trustee Smith and seconded by Trustee Keith that the President, Village Clerk, and Treasurer be authorized to execute all necessary documents and i ' warrants in the amount of ti?40,000 in anticipation of 1961 real estate taxes and j pledge credit of the Village. The President directed the Clerk to call the roll I on the motion and upon the roll being called the following Trustees answered "AYE" - I Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President 1 declared the motion carried. A discussion followed regarding the levying of a fine, as recommended by the Zoning Board of Appeals, against the Portage Tool Company for violation of the building set back line. It was moved by Trustee Smith that the Board direct the Village Frosecutor to under- take this case and to conduct whatever action is necessary. _2_ Reg. 1-15-62 I i I I i For lack of a second, the President declared the above motion failed. It was moved by Trustee Zettek and seconded by Trustee Young that the Board concur I in the recommendation of the Zoning Board of Appeals in Case 61-1�1 with the exception of the levying of a fine against the Portage Tool Company. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees ansiered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; I "NAY" - Smith. Whereupon the President declared the motion carried. i With regard to the license fee for coin operated amusement devices, 'Trustee Hartshorn stated that the fee of y>25. that is now required is not in line with fees charged by surrounding Villages which range from X10. to x;15.; and that it is the recommendation of the Judiciary & Planning Committee that the fee be reduced from 56"25. to $'15. and that Chapter 19 Article VI Section 19.601 of the Code be amended to exclude "musical" devices since provision for licensing of same is found in Chapter 19 Article VII Section 19.705 of the Code. It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the license fee for coin operated amusement devices be changed from N25. to X15. and that the Village Attorney be instructed to draft an ordinance amending Article VI Section 19.601 to provide for the exclusion of "musical" devices in that Article and provide for a fee of $ 15. The motion was voted upon by acclamation; whereupon the President declared the motion carried. I Trustee Hartshorn stated that it is the recommendation of the Judiciary & Planning Committee that no change be made in the portion of the Municipal Code pertaining to the authority vested in the Zoning Board of Appeals. A recommendation by the Judiciary & Planning Committee regarding annexation fees will be withheld pending further study as to time and costs involved in handling annexations. ' It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Board authorize an expenditure of sr25., a token donation, to the Northeastern% 111'. me*—Uro . Area Planning Commission. The President directed the Clerk to call the roll '.o?i the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. 1,41hereupon the President !I declared the motion carried. Trustee Keith stated that certain items are being deleted from the proposed news- letter and that information concerning the financial condition of the Village will be added, and that he will proceed to send the Newsletter out as soon as possible. i1 It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize an expenditure of y;1.75 per hour, not to exceed 12 hours, for clerical and typing assistance for the Village Clerk during the current week. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. 1 Trustee Zettek reported that it is the recommendation of the Police Reserve Commission l that there be a force of no more than ten men, and that they have discussed the follow- ing necessary expenses in connection with the Police Reserve: purchase of a gun, bond and uniforms. Trustee Zettek further stated that it is the recommendation of the Police Reserve Commission that the Reservists pay for the bonds; and that the Commission will require each member of the Force to have liability insurance with limits of X100,000 and 000,000. 1 It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize an expenditure, to buy uniforms and weapons for up to and including 10 Reserve Policemen, said Policemen to be equipped in the appropriate seasonal uniform, i of an amount not to exceed a total of ~,2100. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "IdAY" - none. Whereupon the President declared the motion carried. Trustee Zettek presented a proposed salary increase for Police Officers as recommended by the Public Safety Committee; and stated that this increase would put Elk Grove Village Police Officers' salary on a comparable basis or slightly above that of Policemen in surrounding Villages, and that should this increase be approved, the total additional cost to the Village over a period of one year would be Y6120. -3- Ref.., 1 15-62 I It was moved by Trustee Zettek and seconded by Trustee Keith that the Board instruct the Village Attorney to draft an ordinance amending Ordinance Ido. 166 following the recommendations of the Public Safety Committee, effective February 1st. Trustee Hartshorn suggested that before action is taken on increasing Police salaries, that serious consideration be given to a referendum for collection of a tax for police purposes as provided by State Statutes. i The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "MAY" - none. Whereupon the President declared the motion carried. ` Trustee Young reported that following the snowfall of December 23, 1961, (1) a total of 19.4 miles of Village streets were plowed by Milburn Brothers, Inc. and a total of 12.2 miles plowed by L. A. Scharringhausen; (2) if the entire snow removal job had been done by Milburn Brothers, Inc., based on their bill of ,433.75, the total cost would have bean 006.92; if the entire job had been done by L. A. Scharringhausen, based on the number of hours and the cost of x,275.00, the total cost would have been 012.30; (3) the total cost of snow removal, following the December 23rd snowfall, submitted by both contractors was X708.75, average cost per mile: Milburn - x;22.37, Scharringhausen - ti:.)22.54• I, Trustee Young also reported that he has looked atthe problem explained by fir. Fiscus, 766 Bonita, and that he can see no solution to the problem. 111r. Fiscus 'i will check with the Building Department to see if his driveway can be extended to the side of his garage thereby providing a level place to park one of his cars. The Clerk reported receipt of notices (1) of Municipal Tax collected for the month of October in the amount of $3,483.72, (2) of Motor Fuel Tax Allotment for the month of December in the amount of 1,4,994.66, (3) of sanitary analyses of samples of water taken from various locations within the Village by the Cook County Department of lublic Health indicated that the water was safe to drink. �-, The Clerk read a letter from Mrs. Martin Lundgren, 944 Hartford Lane, requesting that an ordinance be passed requiring homeowners to shovel the sidewalk in front of their homes within a 24 hour period following a snowfall. i Attorney Hofert stated that there is no legal way of enforcing the property owner to clear snow from the sidewalk which is public property; that the City of Chicago passed such an ordinance and it was found invalid by the Court. The Clerk reported receipt of notice from the Board of Trustees of the Illinois Municipal Retirement Fund stating that participation in this program is now compulsory since the population of the Village is beyond 10,000. Attorney Hofert suggested that the Clerk and the Treasurer contact officials in a neighboring village to see what type of procedure might be followed in handling matters pertaining to the Illinois Municipal Retirement Fund Act. The Clerk was requested to report back i in two weeks. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 12:10 PM. i 'Eleanor G. Turn , Village Clerk iApproved: n /gimes R. Gibson, President -4- Reg. 1-15-62 i