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HomeMy WebLinkAboutVILLAGE BOARD - 06/27/1963 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT !SND BOARD OF TRUSTEES OF ThE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE Z7 , 1963 The Village Clerk called the meeting to order at 8:25 PM in the Municipal Building in said Village . Upon the roll being called the following Trustees m swered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ral ph A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. Zettek Jr. ; "ABSENT" - President Gibson. It was moved by Trustee Zettek and seconded by Trustee Lewis that, in the absence of the President, the Board appoint Trustee Dillon to serve as President pro tem. The motion was voted upon by acclamation; where- upon the Clerk declared the motion carried. It was moved by Trustee Zettek aid seconded by Trustee Mullen that the minutes of the regular meeting of June 20, 1963 be approved as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President pro tem declared the motion carried, In reply to a question concerning preparation of an ordinance annexing and rezoning 75 acres at Devon Avenue and York Road, in DuPage County, Attorney Hofert said that no action can be taken by the Board until a decision is reached by the Metropolitan Sanitary District. Mr. Hofert explained that the property in question is not in the taxing district of the Metropolitan Sanitary District, consequently there will be fees which the Village will have to pay, and a plan has been worked out with the developer in this regard. However, the officials of the Metropolitan Sanitary District question whether or not a seperate sewage treatment plant is necessary to serve this area, and a permit has not been issued. Until this question is settled and the permit is issued, there is nothing the Village can do except to urge action on their part which :1r. Hofert said has been done . Engineer E. N. Fletcher reported that he has prepa red a Resolution for maintenance work on Tonne Road, Elk Grove Boulevard and Wildwood Road, as approved at a previous Board meeting; and that, as requested, he inspected 'Victoria Lane between Ridge Avenue and Elk Grove Blvd. and found that it does need repair and has included this work in the proposed Resolution. Mr. Fletcher also reported that the Maintenance Bond on Section 9 North will soon expire and he is inspecting the pavement in this Section for any necessary repair work. He asked that any complaints be submitted to him as quickly as possible so that they can be included in the "check" list which he will prepare for Centex Construction Co. so they can make the necessary corrections . Treasurer Corey stated that the auditors are checking the books now and he has been unable to prepare a monthly report for May, and said he would present in July a combined May/June report. However, Mr. Coney reported the following current cash balances : '345,691.50 - General Corporate Account; $ 5:513.13 Motor Fuel Tax funds; $6,774.01 Municipal Building Bond Account; $48,020,55 Working Cash Fund; $)8,939.12 Escrow Account; `3227,651.19 Water- works Acquisition & Construction Account; $22,789.49 Waterworks Operating Account; $42,208.11 Waterworks Revenue Account. In the absence of Fire Chief Haar, Trustee Zettek read a report of Fire Department activity prepared by the Chief for the month of1ay 1963. (This report will be on file in the Clerk 's Office,. ) Trustee Malonek presented 7 invoices totaling '563.41 from the 4iater De- partment Operating Account; 14 invoices totaling $1, 397.87 from the Gen- eral Corporate Account; and 1 invoice for ' 40 from Motor Fuel Tax funds . (Itemization will be on file in the Clerk 's Office. ) -1- Reg. 6-27-63 i It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize the payment of 7 invoices totaling $563.41 from the Water Department Operating Account; 14 invoices totaling X1,397.87 from the General Coarporate Account; and 1 invoice for 540 from Motor Fuel Tax funds . The President pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered"AYE"- Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY"- none ; "ABSENT"- none. Whereupon the President pro tem declared the motion carried. Mr. Harry Mikkelsen, Secretary of the Plan Commission, reported that there is a possibility of a mobile restaurant locating on property just across the street from the :codel homes on Oakton Street. The Board agreed that the Zoning Administrator of Cook County should be advised of this poss- ibility so that he may alert his enforcement officers of this since it would be a violation of their zoning ordinance. Mr. Sidney Miller, Park Director, reported that at the close of the first week of operation of the summer recreation program, they have a total of 663 children formally registered and about equally divided among the three schools - Rupley, Grove and Clearmont. Mr. Miller said that three paid program directors and 27 volunteers are handling the work which includes regularly scheduled activities. Mr. Robert Larberg, member of the Fire and Police Commission, reported that the Commission placed ads in last week' s issue of the Chicago Tribune, Elmhurst Press, Elgin Courier, and Paddock Publications giving notice that an examination for police officer, of which 3 will be hired, will be held at 7 PM, July 8, 1963 at the Municipal Building; and Mr., Larberg said there are 36 applicants at the present time . Mr. Grant Watson President of the Police Pension Board, reported that they recently filed their Annual Report with the State Department of Insurance . He said that as of April 30, 1963 the Pension Fund has a balance of $20,435.69 which consists of P8, 304.40 on deposit at the First Federal Savings & Loan Assoc . , Chicago; '7,720.65 at the Bell Savings & Loan Assoc. ; a cash bank account amounting to $3,910.64. Receipts for the past year were : $5, 198 from the tax levy; ?5,656 in contributions from police salaries; a donation -of $1.00; accumulated interest of $420.77. Disbursements for the past year were : $542 con- tributions refunded ( this was primarily a refund of the 7o deducted from police overtime salary and due to a misinterpretation of the law had been deducted in error, and was therefore refunded) ; $91 for a fil- ing cabinet; 25 fee for filing of Annual Report; $3.00 bank charges; f total expenditures were $661.00. President Gibson arrived - 8:55 PM. Trustee Zettek reported that the Police Reserve Colmiission will meet in the near future to review applications for reserve policemen. President Gibson reported receipt of a petition dated June 27, 1963 from 16 Village residents objecting to the variation requested by Mr. Robert Mesic, 514 Brynhaven, for the construction of a two car detached garage on the rear easement of his property. These residents objected, not only to the variation )ut also tothe erection of the garage on the owner ' s property for which a building permit has been issued. In their petition they pointed out the definition of the word"building" as defined in the Zoning Ordinance, and they referred to Article VII, Section 6 " Intensity of Use" in the Zoning Ordinance. Attorney Hofert said that it would appear from reading the entire section of the ordinance pertaining to R3 Single Family Dwellings that an acce- ssory building such as a garage, may be permitted on a lot as a permit- ted use even though it is not a part of the single family dwelling, Regarding the requested variation for building over the easement,which case had been heard by the Zoning Board of Appeals on June 25th, Mr. Hofert said that this is not primarily a question of zoning but whether or not the Village Board wishes to vacate its rights over this public ` i utility easement. I-`r. Hofert stated that such action would require. -2- Reg. 6-27-63 consent of the utility companies, consent of the present users of the easement and an ordinance passed by the Board vacating public rights along the easement; and tha t it is not a decision which the Zoning Board can make but that they could make recommendations to the Village Board in this case. During the discussion which followed the objectors ' views were presented by persons in attendee ce at this Board meeting. The objectors feel that the ordinance is not clear and that the intent of the framers of the ord- inance was that seperate buildings would not be constructed on any given lot. it was P:r. Hofert 's recommendation, that, if the Board wished to take any action regarding the revocation of the building permit, this action be taken at this meeting since any work done on the proposed building or any expense incurred by the owner while the Board considered the course of action to follow, would considerably weaken the position of the Board. It was moved by Trustee Zettek and seconded by Trustee Lewis that pend- ing further investiGation, the building permit issued by the Building Department to Mr. R. Piesic, said purpose of permit to build a garage on his property, be revoked. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, �;eith, Le-. is, Malonek, Mullen, Zettek; "NAY" - none; "ABSETT" - none. lWhereupon the president declared the motion carried. The Clerk was requested to immediately notify Mr. Mesic, by wire, of the Board' s action revoking his building permit. IA request was presented to the Board by Mr. Johnson, of the C. Johnson Sign I Co. , 9615 Waveland Avenue, Franklin nark, for permission to install a directory-identification sign on public property on the east side of Bond Street, approximately 21 feet north of Higgins Road; the owner of the I sign: Bennett & Kahnweiler, 100 N. ':tacker Drive, Chicago. Mr. Johnson also requested a variation of the Sign Ordinance to allow erection of the sign without incurring the expense of a structural engineer ' s approval. Mr. Johnson said that this is the same type of sign they have been installing for the past three years and no struct- ural problems have arisen in this period of time . This was referred to the Building Department for a recommendation at the next regular meeting. President Gibson presented a notice from the Public ''ervice Co. asking for approval of a change in the electric service which is the connection of a stop and go light at the northwest corner of Route 83 and Devon Avenue . Previous Board action, requested by the State Highway Depart- ment, was an agreement with the State to pay the electric service charges for the operation of this light. IIt was moved by Trustee Dillon and seconded by Trustee Mullen that the I Board authorize the President to sign a change in the electric service i contract with Public Service Co. for the addition of wattage for a stop I and go light at the northwest corner of Devon Avenue and Route 83, eff- ective May 24, 1963. The motion was voted on by acclamation; whereupon the President declared the motion carried. IA lengthy discussion followed regarding the proposed ordinance entitled i "An Ordinance Amending Chapter 23 of the Municipal Code of the Village of Elk Grove Village by Adding Thereto Article VIII Rules for the Use of ''arks" which ordinance was presented for a first reading at the meeting of June 20, 1963. The subject of discussion was Section 23.811 of the proposed ordinance which reads in part : "No person shall be all- owed to play baseball in m y Village park except in such places as may be provided for that purpose. The use of a hardball is prohibited from those baseball areas which are designed for the playing of soft ball. " President Gibson presented to the Board the following proposed amend- ment to this portion of Section 23.811 : "The use of e hard-ball is limited to those areas designated for hard-ball playing." -3- Reg.6-27-63 Trustee Zettek said that the ordinance would apply to all parks; and he pointed out that North End Park does not have a back stop and since there is no designated area in this park, the proposed ordinance would prohibit ball playing there. There was a discussion about installing a back stop in this park, but since it was not known whether or not the size or layout of the park � would permit such, there was no decision on this question. Trustee Dillon said he felt that the ordinance should be tailored to each individual park; and that each park should have seperate rules based on size, location and layout of park equipment. It was moved by Trustee Keith and seconded by Trustee Malonek that the Board adopt Ordinance No. 298 entitled "AN ORDINANCE APIENDING CHAPTER 23 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY ADDING THERETO ARTICLE VIII RULES FOR THE USE OF PARKS" . The President directed the Clerk to call the roll and upon the roll being called the following Trustees answered "AYE" - Keith, Lewis, Malonek; "NAY" - Dillon, Mullen, Zettek; "ABSENT" - none. President Gibson voted "NAY" and declared the motion not carried. Copies of the following proposed ordinance were presented for first read- ing: "An Ordinance Making Appropriations to Defray the Expenses of the Village of Elk Grove Village for Municipal Purposes Designated as the rrrinnual Appropriation Bill" for the Period Beginning May 1, 1963 and end- ing April 30, 1964" . It was moved by Trustee Keith and seconded by Trustee Mullen that the Board adopt Resolution No. 20-63 entitled "A RESOLUTION AUTHORIZING I SIGNING OF GRANT OF EASEMENT (ROCKWOOD DRIVE) FROM COMMONWEALTH EDISON i COMPANY" . ( !his authorized the acceptance of the grant of easement so that Rockwood Drive could be constructed across the Commonwealth Edison Company property. ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees ans- wered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Keith stated that at the June 13th, 1963 meeting he made a motion i (which was passed) authorizing the disbursement of funds from the escrow account which was set up by the Elk Grove Water and Sewer Co. for incom- pleted lawn repair work in connection with frozen water lines last winter. j Trustee Keith said that this action was based on a letter from Mr. Glenn Snyder, former Manager of the Water Department, saying that the majority of the work had been done . Trustee Keith said he has checked one of these invoices and he has been unable to find all the material. It was moved by Trustee Keith and seconded by Trustee Lewis that the Board withhold payment of a check in the amount of $422.30 to The Sod Nursery, pending clarification of said bill and material thereon. The President 1 directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mal- onek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. 'Whereupon the Pres- ident declared the motion carried. Engineer Fletcher stated that Capital Cement Co. (which is the low bidder on the concrete apron for the Street Department garage ) is a rather small company but they do very good work and he has been satisfied with their past performance on jobs with which he has been concerned. Mr. Fletcher said that the specifications for this job are quite rigid. A maintenance bond was not required in the bid; but it was Mr. Fletcher's opinion that the company would not object to a clause in the contract requiring a one. I year' s guarantee on workmanship and materials; and said that he would make such a request of them. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt Resolution No. 21-63 entitled "RESOLUTION FOR MAINTENANCE OF ARTERIAL STREETS OR STATE HIGHWAYS BY MUNICIPALITIES UNDER THE ILLINOIS HIGH1dAY CODE" in the amount of $18,500 for Elk Grove Blvd. , Tonne Road , -4- Reg. 6-27-63 1 Wildwood Road and Victoria Lane. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Malonek presented a report regarding a policy on expense account regulations. Trustee Keith suggested that prior to discussion by the Board that this matter be discussed by the Finance Committee . Trustee Keith also said that Citizens Finance Committee has requested a meeting with the Finance Committee to discuss a personnel policy and suggested that Trustee Malonek schedule such a meeting. Trustee Keith said that, based on an estimated water usage report and the recent hot, dry spell, it would be his request that the Water & Sewer Comm. be given standby authority to issue lawn sprinkling restric- tions (odd and even sprinkling days ) . Trustee Keith said that the main purpose of this action would be to conserve water pressure for fire protection. It was moved by Trustee Keith and seconded by Trustee Lewis that the Water and Sewer Committee have the authority to send out restrictive lawn sprinkling regulations if the situation warrants . The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek reported that over the past 3 to 4 weeks the Police De- partment has used a new radar unit on a trial basis; that this purchase has been included in the current budget; and that based on the results of the trial use of the unit, he recommended the purchase. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize the expenditure of $1,116.90 for the purchase of a 6" Speedalyzer with built in hold meter, commonly referred to as a radar unit, from the Stephenson Corporation. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, 'Mullen, Zettek; "NAY" - none; "ABSENT" - none . Whereupon the President declared the motion carried. Trustee Mullen requested that the Plan Commission take the necessary preliminary steps in requesting annexation of the Commonwealth Edison Company property which lies between Oakton and Landmeier in Section 1 East. It was moved by Trustee Lewis and seconded by Trustee Mullen that the meeting be adjourned. The motion was voted upon by acclamation; where- upon the President declared the motion carried, and the meeting adjour- ned at 11: 10 PM. Eleanor G. Tu er Village Clerk Approved: James R. Gibson President I I -5- Reg. 6-27-63 i i