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HomeMy WebLinkAboutVILLAGE BOARD - 06/20/1963 - VILLAGE BOARD -INUT-17" OF TCr _301-11RD OF T UST FSS OF T.-E VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 20, 1963 President James R. Gibson called the meeting to order at 8:25 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees ans- wered "PRESENT" - Francis J. Dillon., Eugene V. Keith., Ralph A. Lewis, Ralston D. i'llelonek, George E. Mullen, Charles J. Zettek, Jr. :"ABSENT"- none. It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of the regular meeting of June 13, 1963 be approved as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson made the following report : 1. Requested the concurrence of the Board in the following appoint- ments which he made to the Playground & Recreation Board, estab- lished by Ordinance No. 294; Mrs . A. E. Kiehl, 484 Elk Grove Blvd. for the term ending May 1, 1964; Mr. Walter A. Jones, 1220 Aspen Lane for the term ending Play 1, 1965; Mrs. G. W. Meyer, 235 Holly La-ie, for the term ending May 1, 1966; Mr. Robert Beaupre, 543 Ridgewood Road,for the term ending May 1, 1967; Mr. Ronald L. Chernick, 236 Wildwood, for the term ending May 1, 1968. 2. Reported that an "Honored Citizen" certificate is issued to the Reverend Martin E. Marty on the eve of his departure from Elk Grove Village; for his outstanding contribution during the past six years, not only to the congregation of the Church of the Holy Spirit, but also to the entire Community. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Roard ccneur in the President 's appointment to the Playground & Recreation Board Of the following persons : Mrs , A. E. Kiehl, for the term ending May 1, 1964; Mr. Walter A. Jones, for the term ending May 1, 1965; Mrs. G. W. Meyer, for the term ending May 1, 1966; Mr. Robert Beaupre, for the term ending May 1, 1967; Mr. Ronald L. Cherni-ek, for the term ending May 1, 1968. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Miullen and seconded by Trustee Dillon that the Board authorize the payment of $15 to the Northwest Building Officials Conference for membership dues for the year 1963/64 for Building Inspe- ctors A. Walla, m d T. Rettenbacher. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing Trustees answered "AYE" Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT none. Whereupon the President declared the motion carried. Trustee Malonek presented the accounts payable warrant showing: 9 invoices totaling $371.02 payable from the Water Department Operating Account. 25' invoices totaling 11,869.73 payable from the General Corporate Account. 2 invoices totaling $859-34 payable from Motor Fuel Tax funds . 2 invoices totaling $569.75 payable from the Municipal Building Bond Account. (Itemization will be on file in the Clerk' s Office . ) Trustee Malonek questioned Trustee Zettek as to how long a period of time it could be expected that the Police dog will be boarded in the kennel. Trustee Zettek stated that Chief of Police Jenkins has not finalized his plans for the use of the dog in the Department; the Chief has been think- ing of having the dog work with only one of the men on the Force and perhaps have the dog remain with the officer at his home on off-duty hours, Trustee Zettek said he did not expect that it would be very long before the Chief would be ready with a recommendation. Reg. 6-20-63 i I I I It was moved by Trustee Malonek and seconded by Trustee Dillon that the Board authorize the payment of bills as follows : 9 invoices totaling $371.02 to be paid from the Water Department Operating Account; 25 in- voices totaling ti,869.73 to be paid from the General Corporate Account; 2 invoices totaling $859.34 to be paid from Motor Fuel Tax funds; 2 in- j voices totaling $569.75 to be paid from the Municipal Building Bond Acc- ount. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Malonek presented two bills for reimbursement to Joseph Finkler, former member of the Fire and Police Commission; said bills being for lunches for instructors (Polygraph Instructor, and FBI Agent ) in conn- ection with the Police Training program in 1961. It was moved by Trustee Malonek and seconded by Trustee Dillon that the Board authorize the payment of ?15.15 to Joseph Finkler for expenses incurred in 1961 in connection with the Police Training school. During the discussion that followed, Board members did not doubt that this was a legitimately incurred expense in connection with Village business, however, they felt that this was an unreasonably long period of time to wait to submit the bills for payment. The President directed the Clerk to call the roll on the motion and upon i the roll being called the following Trustees answered "A E" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; ' NAY" - none . "ABSENT" - none . I [-:hereupon the President declared the motion carried. Trustee Zettek suggested that the Finance Committee be asked to present a recommendation to the Board as to policy on the length of time within which expense accounts must be submitted following the incurring of the I expense. President Gibson asked Trustee Malonek for a report on this subject at the next regular meeting. The Clerk presented premium notices from Carl M. Behrens Insurance Agency as follows : x33..79 additional premium on addition- of 1962 Chevrolet (leased) for Water Department; $23.09 additional premium on addition of 1959 Ford panel truck owned by the Water Department; $23.79 additional premium on addition of 1961 International pickup truck owned by the Water Department. I� It was moved by Trustee Lewis and seconded by Trustee Keith that the Board authorize the payment of $80.67 to the Carl M. Behrens Insurance Agency for additional premiums for the three Water Department vehicles. The i President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon i the President declared the motion carried. Mr. E. H. Brown, Chairman of the Plan Commission, reported that the Plan Commission recommends approval of the final plat of Unit 20 of the Centex Industrial Park which plat of subdivision is located at the southwest corner of Pratt Blvd. and Route 83. Mr. Brown said that "The approval of Unit 20 in no way will effect the Plan Commission ' s thinking or decisions concerning the remainder of lands to be sub-divided and developed in this area. This in particular pertains to roads, utilities and storm drainage in the area bounded on the east by Route 83, on the west by Tonne Road,on the north by Landmeier Road and on the south by Devon Avenue. The overall development of this land will be in no way contingent upon the approval of,, one or two isolated plats of subdivision within the above described area. Ivir. Brown pointed out that this should not be construed to mean any cri- ticism of the present development of lands . I i`1r. Brown said he would like to appoint Mr. Les Knudson as Vice Chairman and Mr. Harry Mikkelsen as Secretary of the Plan Commission and questioned whether or not_ Village Boardaetion is required on the appointments. i -2- Reg. 6-20-63 I , • Regarding the improvement to Arlington Heights Road, Mr. Brown reported that last week he attended a meeting with the Cook County highway officials and they have turned down the Resolution of the Village Board asking that the widening of Arlington Heights Road be extended to Oakton Street instead of ending at the entrance to the shopping center. Mr. Brown said they admit that perhaps they made a mistake but it is too late to do anything about it now. President Gibson said he intends to make a personal call on Mr. Seymour Simon, President of the Cook County Board of Commissioners, and discuss this matter, l Also regarding this planned improvement to Arlington Heights Road, Mr. Brown said that during a conversation with the contractor for the work, he learned that Arlington Heights Road from Central Road to Higgins Road k will be closed to traffic for a period of 150 days during construction. Mr. Brown requested the use of the Building Department during evening hours for drafting purposes in connection with the preparation of the base map. There were no objections from Board members for the use of the Building Department by the Plan Commission as requested. Trustee Lewis reported that he attended a hearing on proposed revisions to the Cook County Building Ordinance; and that most of the objectors present at the hearing were representatives of national associations having to do with materials which they wanted to have approved for use under the Ordinance revisions . Trustee Lewis said he will report further as he gets additional information. It was moved by Trustee Mullen and seconded by Trustee Dillon that the Board accept the recommendation of the Plan Commission and give final approval to the plat of subdivision of Unit 20 in Centex Industrial Park. 1 The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "MAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Attorney Hofert stated that it would be his recommendation, since the t Secretary of the Plan Commission could be a paid official according to Statutes and Village ordinance, that the President appoint the Secretary of the Plan Commission and request the confirmation of the Board. President Gibson appointed Mr. Les Knudson as Vice Chairman of the Plan Commission and Mr. Harry Mikkelsen as Secretary of the Plan Commission and requested the concurrence of the Board in these appointments . I It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board concur in the President 's appointment of Mr. Les Knudson as Vice Chairman and Mr. Harry I1: i.kkelsen as Secretary of the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek reported that the Public Safety Committee has discussed the warning system requested by the Civil Defense Director for Civil Defense and Fire Department use. Based on this discussion and the comments of Fire Chief Haar, Trustee Zettek said that the inclination might be to purchase this type of equipment, one siren per year, and have the sirens placed strategically throughout the Village. Before presenting a reconn- endation Trustee Zettek said he would again like to discuss this in Comm- ittee and with the Civil Defense Director and Fire Chief Haar. President Gibson asked that an investigation be made to determine whether or not the present siren at the Municipal Building could be used for the dual purpose for civil defense and fire calls , Trustee Zettek reported receipt of a request from Police Chief Jenkins to purchase the following nine books : "First-Line Supervisor ' s Manual" @ t5. 75; "Introduction to Law Enforcement" @ n7.50; "Police Report Writing" @ t4.50; "From Arrest to Release" @ t,3 .509 "From Evidence - to Proof" @ $5• ( ; "the Rules o£ :Evidence"@ $2:50; "Ethi:cs in 'Police Service" @ $1.00; "Arrest, Search and "eizure" @ $2.009' "Police Planning" Q. $8,.75. Trus-tee Zettek said that Chief Jenkins intends to build a library in the Department and have reading of certain publications made compulsory. 3- Reg. 6-20-63- I It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board authorize the expenditure of $41 .25 for the purchase of nine books to be used in the Police Department Library. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; -"NAY" - none; "ABSENT" - none . lydhere- upon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Dillon that tl: e Board authorize the expenditure of. $114.45 to Joe Smart Rambler, Inc . for services on police cars. (This was for"past due" charges for which invoices were requested and finally received. ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" -- none . Whereupon the President declared the motion carried. Trustee Dillon reported that Mr. R. Seitz, of Public Service, has been on an extended vacation and a report regarding the cost of lighting along the south side of Elk Grove Blvd. between Ridge and Charing Cross has been delayed because of this . Trustee Dillon said that it is his recommendation that curb azd gutter not be installed along Lazdmeier Road at this time since this road will be changed. He suggested that the Judiciary Committee and Attorney Hofert consider the possibility of placing money in escrow for the pur- pose of installing curb and gutter in two or three years . It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board award the bid for construction of a concrete apron by the Street Department garage entra-ice to Capital Cement Co. , bid price of $2,167.80; this awarding of bid to be contingent upon the approval of the Village Engineer Trustee Lewis questioned whether or not the Village would be receiving a one year materials and workmanship quarantee. Attorney Hofert said that the basic guarantee is one that it will be done per specifications . The above motion was withdrawn with the consent of the second; and Trustee Dillon said he will consult with Engineer Fletcher and report at the next I regular meeting, II Regarding the street repair work for the current year, Trustee Dillon said that of the proposal submitted by the Village Engineer, the Board has taken action to repair Tonne Road and Elk Grove Blvd. , and that at this time he would recommend that the project of raising the street sur- face on streets north of Oakton be completed this year. The total cost of this work (Forest Lane, Evergreen St. and Briarwood Laze ) would be $29,000. Trustee Dillon said the other alternative is to do part of the i work this year, anc'_• the re z_,ineer of the i•rork during the next year. I It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board approve the resurfacing and authorize the Village Engineer to take necessary steps with the State to raise the street level on Forest Lane, Evergreen St. , and Briarwood Lane . Trustee Keith voiced objections and mentioned the pending State legislation which would permit a municipality, once it had set up a specific program, to " bank" a certain portion of Motor Fuel Tax funds each year until enough is accumulated to undertake the entire program. It was moved by Trustee Lewis and seconded- by Trustee Keith that the question of resurfacing Forest Lane, Evergreen Street, and Briarwood Laze be tabled to the first regular Board meeting following the close of the i current session of the General Assembly. The motion was voted upon by acclamation; whereupon the President declared the motion carried. At this time (9 :40 PM) President Gibson recessed the -meeting Tor a limited time for questions and comments from residents in attendance. The President reconvened the meeting at 10:00 PM and directed the Vil- lage Clerk to call the roll. Upon the roll being called the follot3ing Trustees answered "PRESENT" '- Dillon, Keith, Lewis; Malonek, Mullen, -4- Reg. 6-20-.63 I 11AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; ABSENT�t - none. Whereupon the President declared the motion carried. The Clerk read a letter dated June 20, 1963 from Mr. Evan W. Stebbins, Real Estate Manager, Centex Construction Company, requesting a varia- tion of the Sign Ordinance, for a 41 x 5t "Parking" sign on the parkway in front of the model homes on Oakton Street, and stating that the sign will be removed when the models are sold or relocated. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board grant a variation of the Sign Ordinance in the case of a parking sign by new model homes on Oakton Street and allow the sign to exist -until the homes are removed. The President directed the Clerk to call the roll ot, the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, P7alonek, Mullen,Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a letter dated June 20, 1963 from Pyr. Stebbins enclosing proposed plats (drawing #4176-13 ) of subdivision of Unit 13 in Centex Industrial Park. This was referred to the Plan Commission. I I It was moved by Trustee Zettek and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; where- upon the President declared the motion carried, and the meeting adjourned at 10 :30 PM. l Eleanor G. Tur6kr Village Clerk I lkpproved: J16rhes R. Gibson resident i I I i I I i E i -6- Reg. 6-20-63 I