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HomeMy WebLinkAboutVILLAGE BOARD - 05/23/1963 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILL'IGE � HELD ON MAY 23, 1963 President James R. Gibson called the meeting to order at 8:25 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees ans- wered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. Malonek, George E. Mullen. "ABSENT"- Charles J. Zettak, Jr. _ It was moved by Trustee Dillon and seconded by Trustee Keith that- the minutes of the regular meeting of May 16, 1963 be approved as submit- ted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report : 1. That the Elk Grove Village Jaycees have requested a permit for a carnival at the Park In ' Shop area for a five day period beginning May 29, 1963; and that evidence of insurance has been submitted. 2. That the Jaycees have requested a license to dispense beer -at the carnival for the above mentioned period; and they will furnish evid- ence of the necessary dram shop insurance if the license is granted. ;i 3. That Elk Grove Village Boys Baseball, Inc. has requested permission to conduct a house to house solicitation from June 3rd through June 10, 1963; 4. Stated he wishes to schedule a meeting of the Board in order to acquaint Trustees Lewis, Malonek, and Mullen with the provisions of the purchase of the properties of the Elk Grove Water and Sewer Co. , and especially those applying to the contract between General Elec- tric Co. and the Elmhurst-Villa Park-Lombard Water Commission. i It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board grant a carnival permit to the Jaycees for a five-day period beginning Meyy 29,1963 without a fee and subject to evidence of insur- ance coverage which has been submitted. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen; "NilY" - none; "ABSENT - Zettek. Whereupon the President declared the motion carried. i It was agreed that the Board follow its usual procedure and inform the Elk Grove Village Boys Baseball, Inc. that the Board has no objection to the solicitation for funds by that group from June 3rd through June 10, 1963. Regarding item n4 of the President ' s Report, a meeting was scheduled i for 7 :30 PM Tuesday; May 28th in the Municipal Building. President Gibson read a Proclamation dated May 23, 1963 proclaiming the week of June 3, 1963 through June 9, 1963 to be BOYS BASEBALL 'WEEK in ELk Grove Village and urged all Members of the Community to so observe this Week. Regarding the petition for annexation of 75 acres at Devon Avenue and York Road, Attorney Hofert reported that he will meet with the developer of this property, possibly next Monday, to discuss obtaining a permit from the Metropolitan Sanitary District, and other items involving i� sanitation and drainage. Trustee Dillon reported receipt of a letter from the Village Engineer E listing all the street repair work which is necessary, and said he and the Committee would meet to inspect these areas and present a recomm- endation as to which should receive preference. !i Trustee Malonek presented 16 invoices totaling $553.56 payable from i the General Corporate Account and 1 invoice for $850.60 from the Water Department Operating Account. (Itemization will be on file in the Cle r'c's Office. ) -1- Reg. 5-23-63 i i It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize tho payment of the 16 invoices presented totaling 553.56 p;,yablo from the General Corporate :Account and 1 invoice for $850.60 from the <kiater Dc part-ment Operating Account. The President dir�:ctcd the Clerk to c-11 the roll on the motion and upon the roll boing c^llod the following Trustees answered ",sYE"- Dillon, Keith, Lewis, I;alonc,k, Mullen; "NAY" = none;"AB'.ENT"- Zettek. Whereupon the President declared tho motion carried& Trustoe Keith reported as follows ; On invoices totaling ')2,847.69 from C .B. Construction Co. , there are charges for bringing water and sewor lines from the mains to new buildings, which the Villago should pay and the customer will then be billed for reimbursement to the Village of these charges; on invoicos totaling 5;1,299.31 from the Badger Meter Mfg. Coi , the Village will receive reimbursement from the customer since these charges are for water dieters .C) It was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorize the pay-ment of $2847.69 to the C .B. Construction Co. and the amount of ';1,299.31 to the Badger Motor Mfg. Co.; said funds payable from the Water Department -"account. The President directed the Clerk to call the roll on the motion and upon the roll boing called the following Trustees answered " .YE" - Dillon, Keith, Lewis Malonek, Mullen; "Nit-Y" - none; "".BSEITT" - Zottek. Whereupon ithe President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize payment of $25 to Bernard King for Fire Prevention Buroau work on Ttilay 16, 1963; and '75 (3 days @, $25 per) to John J. Ha-.r for Industrial Fire Bri-crtraining, school inspections and fire drills on May 3, 9, and 16, 1963. The President directo d the Clerk to call the roll on the motion and upon the roll being culled the following Trustees answered ",",YE"- Dillon, Keith, Lewis, :.alonek, ! Mullen; "N."'Y" - none; "'.BSEI\TT"- Zettek. Whereupon the President declared the Motion carried. 0 The Clerk read a letter dated May 23, 1963 from Village Engineer E.N. l Fletcher in which he stated that a plat (drawing '5017-2) for the improvement of Unit No. 2 of the apartment Site (Section 5) has been submitted to him for approval. Mr. Fletcher said that the site is adjacent to an already improved street. :',.11 of the improvements shown are on private property except the three entrance drives off of Cypress Lane. Mir. Fletcher recommended that the improvement plat be approved subject to the furnishing of necessary casements along the main sewer line in the back of the buildins and along the 8 inch water- C.main at each end of the project in order that the Village will have j access for maintenance purposes. ,`-Ir. Fletcher also recommended that the Developer be billed for the review and inspection fee on these sewer and watermains ; the estimated cost of improvements - ''5,800. and the l2f fee per Ord. 113) is `°37.00. The Clerk read a letter dated T-1ay 23, 1963 from Village Engineer E. N. Fletcher, to the President and Board of Trustees, stating that plan (dra?•ging ;`4200-2 ) for the improvement of Pratt _venue, west of Busse Road, was submitted to him for approval. This street is to provide access to the King Korn Stamp Co. building; and it is understood that the balance of the street,west to Tonne Road, is in the designing stage and will be submitted soon. Mr. Fletcher said that the proposed improvements meet the requirements of the Ordinances of Elk Grovc; Village and he recommended that the plans, as submitted, be approved subject to the payment of the fees for review of plans and for inspec- tion. The estimate cost of improvements is $17,949.32; and the 12% fee is X269.24. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board approve the ti•io recommendations of the Village Engineer dated May 23, 1963, one for Unit 2 of the apartment Building Site, and the other being the access street to the King Korn Stamp Co. property. i The motion was voted on by acclamation; whereupon the President de- clared the motion carried. 1 -2- Reg. 5-23-63 I i — I `I Mr. Harry Mikkelsen, Plan Commission, reported that he attended a hearing on -lay 15th regarding County Zoning docket 558, a petition to rezone property north of Dempster St, near Linneman Rd. from R4 to R5. The -lan Commission reviewed the statements mach at the hearing and have no specific recommendation regarding opposition other than that the Board may wish to support sister communities by filing objections . tttorney Hofert reported, in answer to Trustee Keith's question, that he has prepared a proposed Resolution similar to that drafted for i Mt. Prospect and Arlington Heights should the Board wish to file objec- tions . I M_, Mikkelsen also reported that he attended a May 16th hearing in DuPage Co. regarding (1) the proposed shopping center and gasoline station for the southeast corner of Devon Avenue and Arlington Heights Rd. and (2 ) the proposed Northwest Towns Sportsmen Club on property situated between Salt Creek and the Commonwealth Edison property south of Devon. The Plan Commission has not met to discuss a recommendation on these hearings, but plans to meet over the week end or on Monday. In reply to Trustee Mullen ' s question, Mr. Mikkelsen said that these were pre- liminary hearings and a recommendation will be presented by the DuPage Zoning Board to the DuPage County Board on June 6th. Inasmuch as the Village Board does not have a regularly scheduled meeting prior to June 6, 1963, the Board agreed to have a Special Meeting at 7 :30 PM Tuesday, May 28, 1963 in the Municipal Building for the purpose of taking action on the recommendation that the Plan Comm- ission will have prepared by that time, in regard to these two hear- .I ings„ II Mr. Robert Larberg, Board of Health, reported. that they have inspected quite a number of food dispensing and food delivery trucks which operate in the Village and a formal report will be submitted later. Mr. Larberg said, in answer to Trustee Keith' s question, that the inspection of milk trucks and packaged food delivery trucks is a rather"routine" inspection; special attention is given to those trucks r?i_spense non- packaged foods, such as ice cream vendors and i catering 'cruces operating in the Industrial Park. Mr. Larberg also said that a non-scheduled, or on-the-spot, inspection is planned for these trucks at a future date. Regarding fall-out shelters for private homes, Mr. 'I. Boyce, Civil Defense Director, reported that the :'►rmy :engineering Corps has agreed to submit a report on the feasibility of such shelters and the cost of s ame Mr. Boyce also reported that he will confirm the report that the '►rmy Engineers have posted "Shelter" signs on the Illinois Bell Telephone Co. building, the Junior High School, and Service Supply Building. Mr. Boyce said that he attended, on May 22nd, a meeting of the Northwest Communities Combined Disaster Group, and that he has received a copy of the Preliminary Report on a Final Plan which report Mr. Boyce turned over to the Board for their reading and study of it. This Group has repres- entatives from 14 neighboring municipalities; and hospitals , doctors, State Police, Civil Defense and the Red Cross are cooperating to promote a workable plan for emergency situations . Mr. Boyce said they are sending literature requesting a donation of 150 from each municipality; and he recommended that this request be honored; but said that if it is not, it will not effect membership in the Group. The Elk Grove Village Civil Defense Group has applied to the FCC for a ham radio license and Mr. Boyce said it has not been approved as yet, but that it is his belief it will be. I Mr. Boyce presented plans for an alarm system which could be used by the Fire Department and Civil Defense, which system would consist of three installations to provide the best possible cover for the Village; the cost of this system would be $11,250 covering 3 air raid warning sirens, 3 control panels, 1 air raid and fire alarm warning timer, 3 telephone relays and 1 transformer rectifier power supply. Mr. Boyce i -3- Reg. 5-2 --6 -' . i said that "matching funds" would cut the afore-mentioned cost in half. Is the Board feels this cost to be prohibitive, Mr. Boyce suggested that � it then be undertaken in stages , one each year for three years . This was referred to the Public Safety Committee for a recommendation. Regarding the Special Committee for additional shopping facilities in Elk Grove Village, Trustee Malonek reported as follows : The Committee met on Wednesday, May 22nd; with Messrs . Evan Stebbins and Howard Krafsur; the meeting was cordial and very successful. The books on the second shopping center, to be built by Centex Construction Co. were opened to the Committee. The architectural plans, being prepared by Mr. Sidney Morris, are in the final stages and should be completed in five to eight weeks, pending unforeseeable delays . :'_t this time they can see no delays . jlhen asked the reason for the slowness in development of this second shopping center, the Committee was told that Centex Construction Co. has been very select in the companies they approched, and that for one reason or another many companies, after being approached, could not come in. Contracts which have been signed for leasing of space in the second center are : Jewel Tea Co. , High Lola Foods, Suburban Drugs, barbershop, sporting goods store, gift shop, cleaners, Launderette; and there is a move toward obtaining a Post Office . Some of the larger stores were approached such as Goldblatts, The Fair, Marshall Fields, etc . These companies were not interested in Elk Grove Village at this time primarily because of the fact the Village is not large enough and they felt could i not support a store of this magnitude . Woolworth' s was approached and as late as today have indicated they will not come in to the proposed shopping center. The Committee was told that the proposed center will be located at the southwest corner of :�rlington Heights and Biesterfield Roads . :t this location is a parcel of land, 52 acres, which has beer_ zoned for this development, and that Stage One of the development will occupy 14 acres and will include 18 stores . As to previous delays, the reasons given were Centex' select moves in attempting to get good comp- anies, zoning, and contractural problems . Trustee Malonek said that i the Committee ' s questions were answered as frankly as possible by Messrs . Stebbins and Krafsur. Regarding the Bicycle Safety Program, the Reverend David Crail reported that approximately 750 boys and girls have taken tests and have had their bicycles tested, and about the same number of riding permits have been issued. As to the cost of the program, at this point the Village has broken even. Mr. Crail also said that on Saturday, liay 25th, testing of bikes is scheduled at Clearmont School; and on the 3rd Saturday in June at the Grove Junior High School for those who have miss.ed the tests at other schools, or who had to have bikes adjusted to pass the test and also for teen-tigers who have bicycles . Phase One of the program : the registration and inspection of bikes and the testing of the riders , is almost completed; Phase Two will be the enforcement, and educational program to apply what the rider has learned. Mr. Crail said the Comm- ittee can use additional help . President Gibson complimented 1;r. Crail and the Committee on the work 1 they are doing. In az steer to a question form the audience, Nir. Crail said that as soon as the licensing of the children' s bicycles is completed, a date will be set at which time adults can purchase a license at the Village Hall. -;Ldults will not be expected to go through the bicycle testing lane, as the children do. The Clerk reported receipt of Maintenance Bond No. 8 S 89486 BC from Centex Construction Co. , Inc. , in the amount of $20,000 indemnifying the Village against defective materials and workmanship, for a period of two years from Play 9th, 1963 to May 9th, 1965, in the construction of streets, sewers, sidewalks and curbs : Touhy :venue, Route 83 to Hig- gins, Nicholas from north side of railroad tracks north of Estes, south of Touhy, North to Landmeier Road in Elk Grove Village, Illinois , The Clerk read a notice from the Board of Commissioners of Cook County of public hearing on REVISIONS , proposed Cook County Ordinance , on -4- Reg. 5-23_.63 i Monday, May 27, 1963, commencing at 10 :00 A.M. in the Board Room, � Room 535, Cook County Courthouse, 118 North Clark Street, Chicago. :Ittorney Hcfert said he expects that these revisions will be fairly comprehensive . Trustee Lewis said he will attend this hearing. j Following discussion on the problems encountered with the rapid in- i crease in multi-family development in the northwest area, it was moved by Trustee Keith and seconded by Trustee Hlalonek that the Board adopt Resolution No. 19-63 entitled "A RESOLUTION DIRECTED TO THE j COUVITY CLERK OF COOK COUNiTY FOR TRANSMITTAL TO THE COOK COUNTY BO:".RD OF COi•MISSIONERS OBJECTING TO THE REZONING OF CERT',IN PROPERTY DESI- GN::TED BY THE ZONING BO.1RD OF APP&IL"; OF COOK COUNTY AS DOCKET 558. SAID PROPERTY BEING IN ELK GROVE TOWNSHIP," The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" " Dillonp Keith, Lewis, Malonek, Pullen; "N-IV- none; "ABSENT" - Zettek. Whereupon the Pres- ident declared the motion carried: Copies were distributed of a proposed ordinance establishing a Play- ground and Recreation Board, It was moved by Trustee Keith and seconded by Trustee Dillon that the Board waive the first reading rule with respect to the above ordinance. The motion was voted on by acclamation; whereupon the President de- i clarecl the motion carried. Attorney Hofert stated that this ordinance gives the Board the auth- ority to authorize an expenditure but does not allow for a tax levy. i It was moved by Trustee Keith and seconded by Trustee Dillon that the Board adopt Ordinance No. 294 entitled "AN ORDIN_-` 10E AMENDING CH_`�PTER 7 QF THE MUNICIPhL CODE OF ELK GROVE VILLAGE BY ESTABLISHRIG I Ph`�YGROUND SND RECREATION BOiRD"• The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trus- tees answered "AYE" - Dillon, Keith, Lewis, "alonek, Mullen; "N �Y"- I none; "ABSENT" Zettek. Whereupon the President declared the motion carried. At this time (9 :30P.M. ) President Gibson recessed the meeting for questions and comments to the Board from residents in attendance. The President reconvened the meeting at 9 :50 P.M . and directed the Village Clerk to call the roll. Upon the roll being called the fol- lowing Trustees answered "PRESENT" Dillon, Keith, Lewis, Malonek, ' Mullen; "«BSENT" - Zettek. j It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize an expenditure not to exceed $2,000 for the annual audit of the Village ' s books, $500 of this sum to be charged to the Water and Sewer Department revenues, said monies payable to Arthur hnderson & Co. . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Keith, Lewis Malonek, Mullen; "NIY" - none; "ABSENT" - Zettek. ,:hereupon the President declared the motion carried. regarding the bids received on the refinishing of doors in the Muni- cipal Building, Trustee I14ullen reported that the low bidder has made changes in his bid to meet specifications . It was moved by Trustee Mullen and seconded by Trustee Keith that the Board authorize a sum not to exceed $140 for the purpose of refinishing in the Municipal Building and Fire House, said money payable to Regal Decorating. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered ".AYE" - Dillon, Keith, Lewis , Malonek, Mullen; "NAY" - none; "ABSENT" - Zettek. Whereu-oon the President declared the motion carr- ied= As to the recommendation regarding the review of building plans, Trustee Mullen said he would like to postpone action on this until the next meeting, to allow more time to promote interest in this and check into fe--s, Reg. 5-23-63 -5- Copies were distributed of the working budget which was revised as a result of a series of meetings of the Board as a Committee to discuss the budget as presented by the Budget and Estimate Committee. It was moved by 'Trustee Dillon and seconded by Trustee Keith that the Board adopt the working budget for the fiscal year 1963/64 in the amount I of ?335, 750.00, exclusive of Water and Sewer Department. The President 4 directed the Clerk to call the roll on the motion and upon the roll 4 being called the following Trustee answered "AYE" - Dillon, Keith, Lewis, 141alonek, Mullen ; "NAY" - none; "ABSENT" Zettek. Whereupon the Pres- ident declared the motion carried. I President Gibson said the Chair would entertain a motion authorizing the .'attorney to draft an appropriation ordinance in the amount of $453,920 exclusive of Water and Sewer Department, which was the amount worked out in Committee on the basis of the budget4 It was moved by Trustee Mullen and seconded by Trustee Keith that the Board direct the Villa e i�ttorney to draft an appropriation ordinance for the fiscal year 196364 in the amount of " 453,920. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "-"1Y1:" - Dillon, Keith, Lewis, Malonek, Mullen; "PAY" - none; "ABSENT" - Zettek. Whereupon the President declared the motion carried. Trustee Dillon pointed out that even though the budget shows a deficit of approximately 511,000 there is one item in the General Government I classification in the amount of $10,000 for fire hydrant rental to be paid to the Water Department, which may not have to be paid, in which case the budget is in balance. I `ittorney Hofert will work with Treasurer Coney and will report back to the Board on other items which are a part of the appropriation ordin- ance such as Library, Road and Bridge, Water and Sewer. As a result of discussion during the recess concerning the use of the Village parks, the Board agreed that the Recreational Director, Mr. S. Miller, be requested to draft Rules and Regulations for Park .Use for the Board and that these would be considered at the Special Meeting scheduled for Tuesday, May 28th. The Board also agreed that the requirement that the Clerk send notices I to the President and Trustees of all Special Meetings, be waived with I the exception of a notice to Trustee Zettek who was absent at this meeting. Trustee Mullen reported that he met with Mr. French of the -tate Department I of Health and Mr. Hansen of the U.S. Department of Health for a discussion on air pollution. They stated they would send, at no cost to the Village, a smoke indicator chart by which the density of smoke could be measured. Trustee 1-ullen also reported receipt of information of a provision where- by the Federal Government will make a sampling of the particulate matter forming in the air, and requested the Clerk to write requesting that this be done. Also discussed at this meeting was the subject of odors and the problem of how to measure them, and determine when an odor is obnoxicus and when it is not. Trustee Mullen was informed by the above named gentlemen that an instrument has been developed which will detect and measure odors, the cost of which is $40.00. Trustee Mullen reported that there is a Smoke School and 3 day field course scheduled, the field course tentatively in September, but no date on the School; and he suggested that when more information is developed perhaps the Board might wish to send a representative . -6- Reg. 5-23-63 i 11 4 ':as moved by Trustee Dillon and seconded by Trustee Malonek that e meeting be adjourned. The motion was voted upon by acclamation; j._^ereupon the President declared the motion carried, and the meeting adjourned at 10 :15 PM. Eleanor G. Tur r Village Clerk --L 'gyp oved: �r t�. s R, Gibson eesident I I r I i 1 . i i I -7- Reg. 5-23-63 I I