HomeMy WebLinkAboutVILLAGE BOARD - 05/16/1963 - VILLAGE BOARD MINUTES OF T;tE REGUL':R MEETING OF
THE PRESIDENT z"I D BO.IRD OF TRUSTEES
OF THE V ILL`iGE OF ELK GROVE V ILL:IGE
HELD ON ?.L-',Y 16, 1963
President James R. Gibson called the meeting to order at 8 :10 PM in
the Municipal Building in said Village and directed the Village Clerk
to call the roll. Upon the roll being called the following Trustees
answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph :;. Lewis,
Ralston D. Malonek, George E. Mullen, Charles J. Zettek, Jr. ; "�_BSE�:T" -
none. I
It was moved by Trustee Lewis and seconded by Trustee Dillon that the
minutes of the regular meeting of May 9, 1963 be approved as submitted,
and that the Board dispense with the reading thereof. The motion was
voted upon by acclamation; whereupon the President declared the motion
carried.
.President said he had not prepared a report for presentation this even-
ing; however, it would be prepared and distributed to the Board members
ov;;r the coming week end.
Regarding the proposed gas station at Route 53 and Biesterfield Road,
"torney Hofer' reported that the Cook County Zoning Board of '1ppeals
has considered this case (docket 521) , noted the Village 's objections
I which were filed, and are supposed to present a report within the
next two weeks .
(: t the last regular meeting, ittorney Hofert had been instructed by
I the Board to draft necessary annexation and rezoning ordinances in
connection with the 75 acre parcel of land at Devon :venue and York
Road. ) Attorney Hofert now reportod that there are other aspects of
this question of annexation_ involving the Metropolitan Sanitary Dis-
trict which he hopes to get resolved within the next week or so; and
y that before the ordinances are passed on this property, he would think
I the Board would want to go into the question as to the nature of the
Village ' s commitments so far as the Metropolitan Sanitary District is
concerned.
tittorney Hofert reported that he appeared at the Cook Count,,T Zoning
j Board of appeals hearing regarding the proposed apartment development
off of Linneman Road and objected for Elk Grove Village and Mt. Prospect;
and that this was an extensive hearing on which briefs will be submitted.
Mr. Hofert also said that he had the feeling that the Cook County Zoning
Board was more attentive than in the past but would not predict the out-
come. copy of the transcript of the hearing was ordared by Arlington
Heights and fit. Prospect and will be made available to Elk Grove Village .
I
President Gibson stated that, regarding the proposed 75 acre annexation
j referred to above, the .ittorney acquainted him with the considerations
I noted and that he concurred with the _ttorney' s decision that at this
1 point the presentation of the ordinances would be premature . In ans-
wer to Trustee Keith ' s question, Lttorr_ey Hofert stated that the pet-
itioner is aware of the delay and the reasons for it.
i
Fire Chief John Haar read a report of Fire Departmr:nt activities for
the month of ::pril 1963. (This report will be on file in the Clerk' s
Office. )
:attorney Hofert also reported that on May 15th he met with the Zoning
Commission and went over the proposed zoning ordinance in detail and that
work on this will be on an increasing schedule.
Treasurer Coney presented a report for the year ended April 30, 1963
showing the following cash balances :
General Fund------- 24,580.28 vorking Cash Fund $53,020.55
Motor 'Fuel Tax $36,379.97 Acquisition 8: Construction3,237,651.19
Bond Fund account i';'l 137,457.76 Revenue :.ccount ----------$4.,342.25
j Escrow Fund----------18, 939.12 Operating :Lccount---------x43,747 .36
I
-1- Reg. 5-16-63
I
President Gibson complimented the Board for keeping 1962/63 expend- I
itures within_ 5% of the working budget for that year, ,n d said that in
working within such a narrow margin is a credit to the Board.
i
Treasurer Coney reported receipt of a job proposal for t_-Ie Village ' s
1962/63 audit from 'irthur _:nderson ?,: Co. , public accountants, and highly
recommended that they be retained. Mr. Coney said they are noted for
their work in public utilities field and will make recommendations on
general accounting procedures and internal control. This was referred
to Trustee Malonek for a recommendation from the Finance Committee; and I
President Gibson asked that this recommendation be forthcoming at the
next regular meeting.
Trustee Mullen reported that the inside doors of the i•iunicipal Building
have been shellaced but in order to keep them properly maint.-iined, they I
should be varnished; and that the outside doors need refinishing. Trustee
Mullen stated he has 3 prices, one of which is verbal, and has not been
confirmed in writing as he requested; but said that if the Board h__^_d no
objection, this price of '160. from the painting contractor who works for
Centex Construction Co. , Inc . can be considered. The other two bids
mentioned were received in written form end sealed.
It was moved by Trustee Zettek and seconded by Trustee Plullen that the
Clerk be instructed to open and read the bids received on the refinishing
of doors . The motion was voted upon by acclamation; whereupon the
President declared the motion carried.
The Clerk then opened and read the following bids :
From Harold M. Pine - 'Mash, sand and varnish the interior wood
1525 South Belmont doors and finish with 1 coat of varnish, The
Arlington Heights three exterior wood doors to be trashed, sand ;d
I restained and finished with two cots of
varnish - 240.00
Il I Fnom Regal Decorating rush, sand and 1 coat of clear satin varnish
on 37 interior birch doors . ?!:rash, sand and 1
coat of clear sealer plus one coat of clear
satin varnish on three exterior birch doors .
$140.00
The above bids were referred to Committee for a report next week.
i Trustee Mullen reported that when any building is proposed in the Village,
the plans are submitted to the .1rchitectural Committee for review, and
' that Mr. R. Schwartz, of J. Del Bianco & Co. , has done this work on
a unpaid basis during his free time . Trustee !Mullen said there has been
some delay in the review of plans due to this gratituous arrangement; and
! stated that the Building Department has been approched by one person who
is interested in this work but has not as yet indicated the amount of the
fez he would expect. President Gibson asked that Trustee 11fullen have a
Committee recommendation on this subject by the next regular meeting.
It was moved by Trustee Keith and seconded by Trustee sullen that the Board
authorize an expenditure not to exceed 1130 for the installation of park-
ing stops surrounding the 'Municipal Building and Fire House . (This price
includes 19 stops installed at "16.75 each. ) The President directed the
Clerk to call the roll on the �:.otion and upon the roll being called the
following Trustees answered ".AYE" - Dillon, iieith, Lewis , Malonek, Mullen
Zettek ; "HL,Y" - none; ":LBSENT" - none. Whereupon the President declared
the motion carried.
Trustee Malonek presented the warrant for bills payable . ( Itemization
will be on file in the Clerk' s office . )
It was moved by Trustee i4alonek and seconded by Trustee Zettek that the
Board authorize the payment of 4 invoices totaling `')l, 980.53 from the
Water Department and 30 invoices totaling X2,515.44 from the General
Corporate account. The President directed the Clerk to call the roll
i
_2_ 'e 5-16-63
on the motion and upon the roll being called the following Trustees .
answered "riYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" i
- none; "ABSENIT" - none. �-1hereupon the President declared the motion i
carried. i
Trustee Malonek reported that he has been working on the report on the
Elk Grove Boulevard ditch, however, he does not have anything in writ-
ing at this time. I
Trustee Lewis reported that it is the recommendation of the Judiciary
Committee that the Board send four members of the Zoning Board of
Appeals to the Community Planning meeting in Champaign/Urbana on May
24th and 25th. The purpose of the meeting is for attendance at sess-
ions regarding the procedure for handling of appeals, variations and
amendments; and they will be informed of recent Court decisions regard-
ing zoning; and other matters relating to zoning will be offered in
the sessions . The tuition is :$30. per person and the Committee recom-
mended that transportation allowance and expenses for two meals be
advanced to those attending from Elk Grove Village .
It was moved by Trustee Lewis and seconded by Trustee Malonek that the
Board authorize an amount not to exceed $200 for tuition, transportation
and meals for 4 members of the Zoning Board of :appeals to attend the
i Bureau of Community Planning meeting in Champaign/Urbana on P-gay 24th
i and 25th. The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered
"AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none;
j "Absent" - none; Whereupon the President declared the motion carried.
Following discussion of the request by the Children' s Benefit League
of 230 S. York, Elmhurst, the Board accepted the recommendation of the
i Public Relations Committee Chairman that the request for permission
ito conduct a tag day program in the Park 'n ' Shop on October 4, 1963
I be granted. However the Board did not accept the recommendation that
this group be requested not to solicit door-to-door, since it was the
majority opinion that there is no legal authority to make such a re-
quest upon a charitable group, under present State law. Trustee Ma-
lonek stated he will reply to this group accordingly.
There followed a lengthy discussion on the duties, responsibilities of,
' and appointments to, a Special Committee to gather information regard-
ing future shopping facilities in Elk Grove Village .
I
President Gibson said the Chair would entertain the motion: That the
I scope of the Special Citizens Committee for the investigation of the
development of a second shopping center in Elk Grove Village will be
i as follows : ( 1 ) Contact the Developer and ask (a) why is there not a
second shopping center in existence today; (b) when will it be estab-
lished; ( c ) where will it be located; (d ) who will be the occupants;
(2 ) the Committee will ascertain what land is available for the devel-
opment of a shopping center, which land is not now owned by Centex
Construction Co. , or its affiliates including Great Northern Develop-
ment Co. and others; ( 3 ) the Committee will seek out other developers
of shopping centers of the size greater or lesser than Oakbrook,
Randhurst, Golf Pill, etc. , and attempt to interest such developers
in acquiring land in or adjacent to Elk Grove Village for the purpose
of developing a shopping centers
i The foregoing motion was made by Trustee Malonek and seconded by
Trustee Zettek. The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Lewis , I':alonek, Mullen, Zettek; "NAY"
- none ; "'ABSENT" - none. 4dhereupon the President declared the motion
carried.
_3... Reg. 5-16-63
i
1
I
I
President Gibson made the following appointments to the aforementioned I
Special Committee for Shopping Development and requested the concurrence
of the Board: Mrs . Dorothy Sweis, Mr.JorLn Radzis, Mrs. Oscar Schuman,
Mrs. Lois Cannizzo, Mrs. Sue Miller, Firs . 11 Cavanagh, Mr, James C�%11-
ahan, I
I
It was moved by Trustee Zettek and seconded by Trustee Lewis that the
Board concur in the President ' s appointment of Mrs . Dorothy Sweis, Mr.
John Radzis, Mrs , Oscar Schuman, Mrs . Lois Cannizzo, Mrs. Sue k4iller,
Mrs . Al Cavanagh, and lair. James Callahan to the Special Committee for
:hopping Development... The President directed the Clerk to call the
roll on the motion and upon the roll being called the follow ing Trustees
answered "AYE" - Dillon, Keith, Lewis , Malonek, ?Jullen, Zettek. "NAY"
none ":ABSENT" - none.* Whereupon the President declared the motion
carried,
Trustee Keith expressed the desire that the foregoing Committee proceed
with their assignments in the order in which they are outlined in the
motion.
Trustee Zettek reported that it is his and Chief Haar 's recommendation
! that, in reply to Forest View Homeowners ' President ' s question, ;'Ir. Budwick
be informed that it is the thinking that the contract for fire protection
to Forest View be renewed at the same cost of y1500 annually to the home-
owners. Trustee Zettek said this recommendation is based upon the fooling
that it is an equitable figure and upon the fact that there has been no
I great additional home building in that area. Since there is approximately
6 months until the termination of the present contract, no final decis-
ion was made at this time. Fire Chief Haar stated that there is one
stipulation, suggested by the Attorney, whichs'.iould be included in any
future contract with Branigars, and that is that they be governed by
the same regulations as the Village as to burning trash, President
Gibson stated that one other consideration, in the renewal of the
contract, is whether or not there is any appreciable increase in the
cost of mai_-itaining the Fire Department, and that this could bear sub-
sequent investigation.
i
Trustee Zettek reported that he has written a letter, with copies to the
Board, to Mr. Evan Stebbins regarding parking stops in the Park'n ' Shop
parking area and will report back to the Board when a reply is received.
IRegarding the testing and licensing of bicycles, Trustee Zettek reported
that this was done on Saturday, May 11th at the Ridge School, and is
scheduled for Saturday, May 18th at the Queen of the Roaary School.
At this time there were questions from the Residents in the audience
Iconcerning the Bicycle Safety Program which Trustee Zettek answered;
and pointed out that the program is aimed to making sure that the
children who operate bikes in the streets of the Village have a bicycle
which operates safely, and that the children are made aware of good
j safety habits and rules concerning ,he safe operation of a bicycle in
the street. Children who constantly violate safe bicycle rules will
be given tickets for appearance at a Children ' s Court (run possibly by
teen agers ) and the"fine" or punishment will perhaps be that they are not
to ride their bikes fora .given number of days such as over the week end,
Dr to write a 100 word essay; and the parent will be asked to follow
Through on the enforcement.
Trustee Mullen said that it is his understanding that a few years ago
Plichigan State University made available a person to conduct a traffic
survey for the cost of his expenses while making the study. Trustee
Zettek said he will look.. into this .,
_4- Reg. 5-16-63
,i
l
President Gibson administered the oath of office to Charles P. Smith,
member of the Zoning Board of �ippeals,
Trustee Dillon reported that he has been given a rough estimate of the
cost of seeding m d fertilizing all grassy a-reas within his Committee ' s
responsibility, (including Tonne Road& f.-e 5 parks ) and it would be
around $700. He asked the Board to think about this and consider whether
or not this should be done at this time.
Trustee Dillon stated that the Street Department needs a small lawn
mower for the trimming operations, in ditches gad around trees and
bushes, etc . The mower that the Street Depa_°tment has now is com-
plicated and the repairs to it which are necessary will be approximately
$20, Trustee Dillon also said that it is the suggestion of the Foreman
of the Sty eet Department that this not- be repaired but that the
Village purchase a simple mo=wer, one i.hat will take a lot of abuse..
It was moved by Trustee Dillon and seconded by '_'_ustee Keith that the
Board authorize an expenditu-.:-a not to exceed $11.0 for the pur:�:Iaje of a
22 inch gas rotary power mower.
In answer to President Gibson's question as to trade-in value of the
old mower, Mr, Jack i1ndrews said he will chec' into this .
I
IIhe President directed the Clerk to call the role_ on the motion and
upon the roll being called the following Trustees answered "..YE" --
Dillon, Keith, Lewis, Malonek, Mullen, Zettek; " 'J:iY" -- none; "ABSENT"
none . Whereupon the President declared the motion carried.
i
Trustee Dillon stated that a great deal of time, money and effort is
spent weeding around the 'gushes, evergreens, etc . around the Municipal
Building, and recommended that small sized gravel be purchased for these
areas, thereby eliminating this weeding expense now and in the future .
It was moved by Trustee Dillon and seconded b- Trustee Zettek that the
Board authorize an expenditure not to exceed :.05,cp (7 tons at approx-
imately 12 to for the purpose of purchasing small size gravel for
landscaped areas adjacent to the Municipal Building and Fire douse. The
President directed the Clerk to call the roll on the motion_ and unon the
roll being called the following Trustees an-Awered "::Yl" - Dillon, Keith,
Lewis , Malonek, Mullen, Zettek; "N^.Y"- one: ""' BSOITV -- none . 'i4hereupon
i
the President declared the motion carr-ped,
Trustee Dillon reported that the clutch, steering, seals , and hydraul'-c
power on the Street Department tractor nee' _ :y,a'.�'in`, and that these re-
pairs will run from 1',300 to : 500. ; and that they h�.ve discussed the reed
for a sickle arrangement for grass cutting on ±'ci^ne Road and El_r Grove
Boulevard to do away ri_t,Zthe hand lab- or which is expensive, timewise.
This expenditure would be approximately �°00,, Trustee Dillon also said
i they have investigated the possibility of 'trading in the old tractor and
the land grader on a new tractor, end are ce_nsidering a Massey Ferguson
MF 35 and asked that the Committee, and other Board Hembers; if they
wished, see this tractor in the Street Depa:,tment garage for a demon-
stration. Trustee Dillon said this tractor was tested today and will go
into the Elk Grove Boulevard ditch without tipping over ,
i
Trustee Dillon also reported that the cost of this f,iassey Ferguson MF 35
is 54,950 but by trading in the old tractor and land grader the price
would be ;,800 without power steering, or 1';1020, with poer steering,
This would compare, Trustee Dillon said, wi:;h spending ;5300 to $500 for
repairing the old tractor plus ` 800 for the sickle arrangement. He asked
the Board to consider the purchase of a new tractor as stated.
Trustee Dillon requested that the Clerk advertise for hiring of a full
I time employee for the Street Department , Trustee Dillon said that this
i has been discussed at the budget meetings ; and is -included in the budget;
and s:i,l that he is' looking f o�_ someone :,;ho ca--n drive the various pieces
of Street Department equipment and, -JT qualifiea, would cut the cost of
maintaining-, the equipment. This employee would worlr during the day and
assist the Foreman in doing work which requires two men. Salary will be
I discussed later
-5- Regi 5-16--63
,I
The Clerk read a letter dated i`iay 15, 1963 from James E. Ryan, which
stated that due to lack of sufficient time to devote to his duties
as Financial :administrator, and member of the Budget and Estimate !
Committee, he was submitting his resignation effective May 31, 1963
11,1r. Ryan thanked the Board and former Trustees Pahl and Smith for their
financial prudence which was exercised the past two years in the con- I
duct of Village affairs and expressed the sincere hope that this would
continue in the future .
� I
Trustee Dillon stated that he personally appreciated all the work which
Mr. Ryan did as Treasurer and Financial administrator, and that he has �
been a great help to the Board, and to the Village,
The Clerk reported receipt of notices from (1) the State Division of
Highways, of P:otor Puel a-callotment for the month of ',pril 1963 in the
amount of $4,928-65-7 (2) the State Department of Revenue, of Municipal
Tax remitted to the Village for the month of February 1963 in the
amount of $5.681,48 which amount includes a non--recurring it-em of
$1, 321.84 which is tax received for prior period:
Police Chief Jenkins gave a very impressive demonstration of the use
of the Identi-Kit.
Trustee Lewis will contact :aviation Committee Cr.ai rnian Hamilton
regarding the arrangements for the Boards visit ;o the O 'Hare Inter-
national :Airport Tower facilities .
Regarding Monarch Disposal ' s request for permission to install a Baso-
line storage tank and pump(as outlined in the minutes of the May 2, 1963
meeting) , Trustee Dillon said that if this request is granted the best
place to install the pump would be at the northl.-aest corner of the pave-
ment by the Street Department garage .
II Trustee Dillon reported that the asphalt-paved entrance to the garage is
breaking up due to the heavy equipment pulling up to the Village ' s gas .
1 pump and equipment being backed up and driven into the garage . Trustee
Dillon suggested that a concrete apron be installed at this location to
eliminate constantly repairing the asphalt.
It was moved by Trustee Mullen and seconded by Trustee Lewis that the Clerk
be directed to advertise for bids for a concrete apron to the specificat
ions established by the Village Engineer, The President directed the
Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "_'AYE" - Dillon, Keith, Lewis, i"'alonek, Mullen
j Zettek; "N:`Y" - none; "I`iBSENV - none. 'v]hereupon the '-resident declared
the motion carried,
1
! Trustee Dillon stated, regarding this proposed tank and pump install-
ation by Monarch, that the value to the Village would seem negligible,
that it is a convenience to the disposal company; but said that neither
he nor the Street Department has any objection since it would not hurt
the Village in any way, nor would it be in the way of the Street Dep-
artment operation.
During discussion and in answer to Trustee Mullen 's question it was pointed
out that permission for this installation would not obligate the Village
since there will be a supplemental 90 day cancellation agreement,.
It was moved by Trustee Keith and seconded by Trustee Mullen that the
Board adopt Resolution 18-63 "A RESOLUTIOAkd!h0"1__ZI',,GTHE SIGNING OF A
LE.?SE FOR STORR1GE OF TRUCKS IN STREET DEP ',RTMENT G iR:iGE BETWEEN VILL'.GE
OF ELK GROVE V ILL.iGE -AND JOSEPH STOB D.B. ,S MOhT_ RCH DISPOSAL COMP A.NY" ,
this being a three year lease for the rental of 750 square feet of space
at the rate of :;350 per month; this lease subject to a letter indicating
agreement to a 90 day cancellation notice . The President directed the
Clerk to call the roll on the motion and upon the roll being called the
1 following Trsistees answered ":.YE- Dillon, LcTjis. Mullen. Zettek;
"N_jY" - Malonek; 11,1BSEI?T" - none , f:thereunon the President declared the
motion carried,
-6- Reg. 5-16-63
i
i
I
President Gibson said that in consideration for this permission just
granted, in the discussions with Mr. Stob of Plonarch Disposal Co. , he
has agreed to provide a pick-up service in October, at no cost to the i
Residents, of any items they wish to dispose of such as furniture, worn
out appliances, etc . ; or in other words a "fall clean-up" . I
i
Fire Chief John Haar suggested that this fall clean-up could be tied in
with Fire Prevention Week which is in October. President Gibson requested
that Chief Haar contact Monarch and work out the details of this very
good sug ;estion. i
It was moved by Trustee Lewis and seconded by Trustee Malonek that the
meeting be adjourned. The motion was voted upon by acclamation; where-
upon the President declared the motion carried, and the meeting adjourned
at 10:55 PM.
Eleanor G. Tur r
Village Clerk
Approved:
I
J5iftes R. Gibson
President
I`
i
I
I
I
,I
M
I
Reg. 5-16-63
.I
it