HomeMy WebLinkAboutVILLAGE BOARD - 05/02/1963 - VILLAGE BOARD i
MINUTES OF THE REGULAR MEETING OF `
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE I
HELD ON MAY 2, 1963
President Janes R. Gibson called the meeting to order at 8 :20 PM in the
r Municipal Building in said Village and directed the Village Clerk to
call the roll. Upon the roll being called the following Trustees ans-
wered "Present" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis,
Ralston D. Malonek: "ABSE-11T" George E. Mullen, Charles J. Zettek, Jr.
It was moved by Trustee Lewis and seconded by Trustee Dillon that the
minutes of the regular meeting of April 25, 1963 be approved as submitted
and that the Board dispense with the reading thereof. The motion was
voted upon by acclamation; whereupon the President decalred the motion
carried.
President Gibson gave a report, a copy of which is attached hereto and
made a part hereof as if fully set forth.
Regarding item #2 of the President ' s report, Trustee Keith said that he
had planned to schedule a meeting of the Water Committee and asked that
this meeting be given priority since there are some problems that need
j tobe •studied, and that he would like to have all the Board members pre-
sent. This meeting was then scheduled for 5:30 PM Monday may 6th at the
Water Department office.
The meeting of the Board as a Committee to complete the review of the
proposed working budget was scheduled for Friday, May 10th at the Muni-
cipal Building.
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It was moved by Trustee Keith and seconded by Trustee Dillon that the
Board concur in the President' s appointments of Lawrence J. Barrett to
the Zoning Board of Appeals for the term ending September 17, 1963;
Robert G. Snell to the Plan Commission for the term ending January 28,
1967; Carl R. Collmer to the Police Reserve Commission for the term
ending April 30, 1965; Charles P. Smith to the Zoning Board of Appeals for
the term ending September 17, 1965. The President directed the Clerk
to call the roll on the motion and upon the roll being called the follow-
ing Trustees answered "AYE" Dillon, Keith, Lewis, Malonek ; "NAY" - none;
"ABSENT" P-iullenZettek. Whereupon the President declared the motion
carried.
President Gibson administered the oath of office to Harry R. Mikkelsen,
appointed to the Plan Commission on April 25th; and to G. Robert Lar berg
who was appointed to the Board of Fire and Police Commissioners on April
25th.
Trustee Keith reported receipt of a maintenance contract from National
Heat and Power Co. , Inc. , 2344 W. Fulton St. , Chicago, to cover maintenance
on the boiler, three air conditioning units, the tower and pumps in the
Municipal Building, which contract calls for payment of $350. per year
covering a minimum of twelve standard service calls . Other calls would
be billed at the rate of $8.00 per hour. Trustee Keith recommended that
the Board authorize the signing of this contract since the Village does
not have maintenance employees qualified to service this equipment.
It was moved by Trustee Lewis and seconded by Trustee Keith that the
Board authorize the President and Clerk to enter into a contract with
I. National Meat and Power Co. , Inc. in the amount of ` 350. per year for
maintenance of the boiler, 3 air conditioning units, tower and pump in
the Municipal Building. The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees ans-
wered "AYE" Dillon, Keith, Lewis, Hal onek, "NAY" - none; "ABSENT" Mullen,
i and Zettek. ?whereupon the President declared the motion carried„
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PRESIDENT'S REPORT
MAY 2. 1963
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1 . On Tuesday, April 30th, I met with Vincent W. Bacon, General Superintendent
of the Metropolitan Sanitary District and members of his staff to discuss
the extension of sanitary sewers into that portion of Elk Grove Village
in DuPage County.
The purpose of the meeting was to inform NT. Bacon of our desires.
No decision was reached.
2. As we were unable to complete the review of the budget for the fiscal
year 1963-64 at our meeting Tuesday evening, I request that the Board
meet as a committee to complete the review on Monday evening, May 6th,
at 7:30 P.M. in the Municipal Building.
3. The proposed revision to our Zoning Ordinance which establishes performance
standards for air pollution, noise and dirt abatement undoubtedly will
require some equipment.
'I I request that Trustee i--lullen and Zoning Commission Chairman Pahl provide
an estimate of the cost of such equipment in time for the budget meeting.
4. I make the following appointments:
Lawrence J. Barrett, 959 Elmwood, to the Zoning Board of Appeals to
fill the unexpired term of George E. Mullen. This term expires
September 17, 1963.
Robert G. Snell, 691 Walnut, to the Plan Commission to fill the unexpired
term of Marvin G. Maier. This term expires January 28, 1967.
Carl R. Collmer, 146 lilildwood Place, to the Police Reserve Commission to
succeed himself. This term expires April 30, 1965.
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Charles P. Smith, 12 Evergreen Street, to the Zoning Board of Appeals
to fill the unexpired term of Ralph A. Lewis. This term expires
September 17, 1965-
I request the concurrence of the Board in these appointments.
5. We have received the third installment of $500.00 from the Forest View
Homeowners Association on our contract for fire protection to this area.
Association President John P. Budwick h-Is asked for our inclinations for
future arrangements.
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I refer this question to the Public Safety Committee and Attorney Hofert
for a recommendation.
6. I refer to the Public Relations and Personnel Committee material regarding
the "Let Freedom Ring" program initiated by the Village of ,Mount P41orris,
Illinois, with the request for a recommendation to the Board.
James R. Gibson
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Trustee P--ialonek presented 30 invoices totaling $1,109.59 payable from the
General Corporate c.count. ( Itemization will be on file in the Clerk' s
Office . )
It was moved by Trustee Malonek anc seconded by Trustee Keith that the Board i
authorize the payment from the General Corporate Account of the 30 invoices
presented totaling `1,109.59. The President directed the Clerk to call
the roll on the motion and upon the roll being called the following Trus-
tees answered "AYE" Dillon, Keith, Lewis, Malonek; "NAY" - none; "ABSENT" I
Mullen and Zettek. Whereupon the President declared the motion carried. I
Trustee Lewis reported that, at the invitation of the Village of Bensen-
ville, members of the Board, Zoning Board and Plan Commission met with '
Bensenville ' s officials on April 29th. Trustee Lewis said that the main I
concern was whether or not the Village of Elk Grove would enter into an
agreement with Bensenville as to southern boundaries; and that they are
vitally interested in the proposed annexation of 72 acres at the south-
west corner of Devon Avenue and York Road since they are concerned about
the railroad installing a spur which would affect their zoning. Trustee
Lewis reported that Elk Grove officials present made no commitments; but
recommended that the Plan Commission continue working with them.
Trustee Dillon reported that the Street Department needs additional grass
cutting equipment and that several quotes have been obtained on a rotary
j mower to be attached to the Scout; these quotes range in price from ' 386
to $664. Trustee Dillon said it is the recommendation of the Street De-
partment Foreman that the Village purchase the Woods B61 Model twin blade
rotary mower at a cost of $537 plus $197 for the power take-off.
It was moved by Trustee Lewis and seconded by Trustee Dillon that the
Board authorize the payment not to exceed S?34 for the purpose of purch-
asing a Woods B61 Moder rotary mower with poorer take-off. The President
directed the Clerk to call the rollon the motion and upon the roll being
called the followingTrustees answered "AYE ' Dillon, Keith, Lewis ; Malonek,
I "NAY" - none; "ABSENT" - Mullen, Zettek. Whereupon the President declared
the motion carried.
Trustee Dillon reported that the Street Department needs a two inch pump
for pumping water from the sewers and swails, etc. and that this would
cost between $200 to 3250. No action was taken on this pending further
negotiation on price.
Trustee Dillon also reported that the four rear tires on the recently
j purchased used Street Department truck are in need of being recapped to
provide more traction in mud and dirt; and recommended that this be clone,
the cost of which will be $150.
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It was moved by Trustee Lewis and seconded by Trustee Dillon that th--
Board authorize an expenditure of $150. to recap the four rear tires
on the Street Department truck which was recently purchased. The Pres-
ident directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE - Dillon, Keith, Lewis.
I Malonek, "NAY" - none; "ABSENT" Mullen, Zettek. Whereupon the President
declared the motion carried.
Trustee Dillon stated that the Street Department has a grease gun and rack
but that this equipment is quite old and does not operate well. The cost
of replacing this with new equipment would be `5100. to `1'1150. In answer
to Trustee Lewis, Trustee Dillon said he did not have bids . President
Gibson suggested that this be held pending receipt of firm prices .
Trustee Zettek arrived - 8 :50 PM.
Mr. Al Krasnow, present in the audience, was recognized at this time,
and he suggested that since the Village purchases gasoline from Cities
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Service Oil Co. , perhaps they would furnish a grease rack. The Street
Committee and Department will investigate this .
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Trustee Dillon said that the Street Department building should be equipped
with an exhaust fan to carry out fumes, the price of this to be approx-
imately $100. but that a firm price will be secured and discussed at a
future meeting, 1
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Trustee Dillon stated it would be desirable, for protective reasons, to
install a wire mesh screen around the tool rack, work bench and oil drum
in the Street Department garage, the estimated cost of which would be
$50.
It was moved by Trustee Keith and seconded by Trustee Dillon that the
Board authorize an expenditure not to exceed >50. for the purpose of
providing a screened in area for the tool rack, work bench and oil drum
in the Street Department garage. The President directed the Clerk to
call the roll on the motion and upon the roll being called the following
Trustees answered "AYE"- Dillon, Keith, Lewis, Malonek, Zettek, "NAY"-
none; "ABSENT" Mullen. 4hereupon the President declared the motion
carried. }
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At Trustee Dillon ' s request, '-'-r. Jack Andrews, Street Department Foreman,
explained that repairs of approximately $350. (estimated by John F.
I Garlisch Sons ) were needed to bring the Street Department tractor into
a more serviceable condition. Trustee Lewis said that he thought that at
least two bids should be obtained on things of this nature.
Trustee Dillon stated that he is in favor of a service contract with a
uniform dealer to provide coveralls or uniforms for Street Department
employees . At present they are supplying their own work clothes . Trustee
Dillon said he had made no contacts regarding price since he would like
to get the Board' s opinion before proceeding further. There were no
j objections to this proposal and Trustee Dillon said he will get cost
figures on this for next week.
Regarding a curb and gutter installation on Landmeier Road, Trustee Dillon
said he had no recommendation at this time since he felt that it would
first be necessary to meet with the Judiciary --- Planning and Zoning
Committee to determine how stringently the subdivision control ordinance
ishould be enforced.
As to prices on seed and sod, Trustee Dillon reported receipt of some
I prices but that no agreement had been reached as to what areas should
be done at this time.
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In reply to Trustee Malonek' s question, Trustee Dillon stated that a
Sough estimate could be secured of the cost of installing street lights
on the south side of Elk Grove Blvd. between Ridge Avenue and the Lions
Par k.
Trustee Zettek reported that the Consolidated Traffic and Transpiration
Engineering Service, contrary to what had been asked of them, submitted
a cost on the type of traffic survey they thought the Village should have
and not what was wanted, and their price would be 38400. Trustee Zettek
said he has contacted two other individuals and hopes to have a report
in two weeks.
Trustee Zettek reported that Police Chief Jenkins, without any urging on
the part of the Board or Public Safety Committee, has written the Traffic
'i Safety Director of Cook County regarding the speed limit on Landmeier 'load
between Route 83 and the Village limits . The reply, a copy of which
Trustee Zettek received, stated that note has been made of the recommend-
ation and thanked Cheif Jenkins for his interest, and that they are
Iquite sure that posting will be close to the recommendation of 45 M.P.H.
Regarding the Bicycle Safety Program, Trustee Zettek thanked Mr. Setlik,
Reporter for the Elk Grove Heral d, for the article in the last issue of
the Herald on this subject. Trustee Zettek reported that the first bi-
cycle inspection will take place on Saturday, May 4th.
iTrustee Zettek reported that Chief Jenkins has prepared an ad regarding
the employment of 2 persons to operate the control desk in the Police
Department, and requested the Clerr to- place the ad in the classified
section of the Elk Grove Herald, issue of ?lay 9th.
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Trustee Zettek reported receipt of complaints from residents neighboring
the Rupley school property regarding the location of the back-stop on the
school playground. The residents say that balls go over and through the
back stop onto sidewalks and lawns., Trustee Zettek said that he has told
the residents that they should direct their problem to the School Board
officials. However, Trustee Zettek questioned Attorney Hofert as to i
whether or not, in any remote way, the Village could take any action.
Attorney Hofert stated that the only action possible would be suggestion
to the School Board; but that no official action could be taken since
the School Board governs the use of their property.
It was moved by Trustee Zettek and seconded by Trustee Keith that the '
Board authorize an expenditure of $438 to Feldman Bros . fort he purchase
of shirts for the Police Department. (This covers the cost of white shirts
@ $5. each for the Chief, Lieutenant and Sergeants, and tan shirts @ $4.
each for the Patrolmen) . The President directed the Clerk to call the
roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Lewis, Nlalonek, Zettek; "NAY" - none;
Absent" Mullen. Whereupon the President declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Keith that the
Board authorize an expenditure of ; 100. for the purchase of holsters for
the new Police Department weapons - those being the 4 inch barrel . The
President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Keith,
Lewis, Malonek, Zettek; "NAY" - none; "ABSENT"Mullen. Whereupon the Pres-
ident declared the motion carried.
Trustee Keith expressed concern that should a fire occur in one of the
stores or offices at the Park rn, Shop it would be difficult to give
adequate fire service due to the present layout of the parking lot; and
questioned the Village Attorney as to the possibility of assigning a fire
lane. Attorney Hofert stated that there is no specific authority on the
exercise of police authority on private property, but that the Village apes
have the authority to regulate the property owner, and can make any reason—
able requirements . President Gibson asked Trustee Zettek to prepare a
I report on the feasibility of fire lanes, and the feasibility of curb stops
at each individual parking space; and suggested that he talk with Centex
Construction Co. representatives to get their suggestions . Attorney
Hofert stated he would be happy to work with Trustee Zettek on the prep-
aration of an ordinance covering specific regulations for parking lots .
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The Clerk presented a petition from Robert E. Mesic for a variation from
the zoning ordinance for the purpose of constructing a�two car detached
garage; said petetion was accompanied by the required `35, filing fee .
Mr. Mesic requested that the Board waive the requirement for a court
reporting of the proceedings of the zoning hearing. The Board referred
this request to the /,oning Board of Appeals and agreed to waive the re-
quirement for the services of a court reporter at this hearing.
A letter dated May 2, 1963 from Evan W. Stebbins, Real Estate Manager,
Centex Construction Co. , was read wherein he stated that construction of
pavement, curb, gutters, and storm drainage has been completed on Touhy
Avenue from Route -83 East to Elmhurst Road and Nicholas Blvd. from the
railroad tracks on the north side of Estes Avenue north to Landmeier Road.
Centex guarantees these improvements for two years against faulty worlflnan-
ship and materials, exclusive of ordinary wear and tear and agreesto furnish
the Village with a maintenance bond when the Village has accepted this area
for permanent maintenance. This was referred to the Village Engineer for
a recommendation.
A letter dated May 2, 1963 from Mr. Stebbins enclosing 3 prints* o£ their
proposed Section 20 in the Industrial Park was referred to the Plan Ccm?n-
fission.
The Clerk reported receipt of a notice from Northern Illinois Gas Co.
that they have filed a petition with the Illinois Commerce Commission
for a Certificate of Public Convenience and Necessity to c6nstruct,
operate and maintain facilities in parts of -Elk Grove and other Town-
ships . This hearing is scheduled for Friday May 10, 1963 at 2 PM in the
offices of the Illinois Commerce Commission. Attached to the notice were
maps illustrating the route of the proposed extension. The Clerk was
requested to acknowledge receipt of this information and refer it to the
Village Engineer.
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A letter dated April 26, 1963 from William J. Mortimer, Superintendent
of Highways, Cook County, regarding the abandonment of Oakton Street
from Busse Road to Arlington Heights Road was referred to the Village j
Attorney.
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The Clerk reported receipt of a request dated April 25, 1963 from the !j
Kidney Disease Foundation of Illinois, Inc. for information concerning
admission to a United Fund. The Clerk was requested to acknowledge receipt
of the correspondence and forward it to the Chairman of the United Fund I
Committee whichis aCommunity Council Committee.
The Clerk read a letter dated April 29th to President Gibson from I
Governor Otto Kerner thanking him for the proclamation sent which
named Friday , April 19th Governor Kerner Day in Elk Grove Village .
He sent his congratulations on the efforts made locally to attract
new industrial plants so that the economic standards of the community
and of the state will continue to improve; and extended his best
wishes for the future to President Gibson and each of the residents
of Elk Grove Village.
Relative to the receiving of bids and quotations on Motor Fuel Tax work
which was discussed at the April 11, 1963 meeting and is outlined on
Ipage three of the minutes of that meeting, President Gibson reported
that he wrote to Mr. Dutelle, State Division of Highways, protesting the
procedure along the lines recommended by Engineer Fletcher. A copy of
this letter was sent to the Illinois Nunicipal League . The Clerk read
the following replies : (1) from the League - Mr. A. L. Sargent, Executive
Director, stated he will discuss the matter of bids with Mr. Dutelle at
an early date. (2 ) from Mr. Dutelle stating that the policy is being
given further study to determine whether or not changes vnuld be advis-
able; but until a final decision is made, the present policy will be
adhered to.
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The Clerk read a letter dated May 1, 1963 from Police Chief Jenkins to
! President Gibson than king him and the Board for the privilege and honor
! of allowing him to represent Elk Grove Village in the ceremony in which
a permanent bell was dedicated at the Memorial Fountain on Kable Square
in the Village of Mount Morris, Ill. He was introduced and allowed to
address several hundred people who were gathered for the occasion, and
he extended to them best wishes from " Elk Grove Village - Chicagola_nd' s
fastest growing suburb".
The Clerk read a letter dated Mey 20 1963 to President Gibson from
Chief Harry P. Jenkins commending Patrolman Fred Holdmann for his
!i excellent work in bringing the Cook County, Division #1, Case #590,
j to a successful conclusion. This report will be on file in the Clerk ' s
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office.
Trustee Lewis reported that Plan Commission Chairman Ted Brown will
have a report on the proposed letter to Branigar Estates at the next
meeting. President Gibson said that a decision on this should not be
delayed beyond the next meeting.
Upon the recommendation of President Gibson, it was moved by Trustee
Lewis and seconded by Trustee Keith that the Board direct the Zoning
j Board of Appeals to conduct a public hearing regarding a proposed
�. revision, concerning air pollution and noise and dirt abatement to the
Zoning Ordinance #20, as amended, said hearing to be conducted at 8 :30
P.M. May 21, 1963 in the :11unicipal Building. The motion was voted upon
i; by acclamation whereupon the President declared the motion carried.
The request of the Zoning Board of Appeals for Attendance at the Univ-
ersity of Illinois, Bureau of Community Planning, Champaign-Urbana, on
I May 24 and 25th was held pending review of the budget.
In the authorization for the purchase and exchange of guns made at the
last meeting, Trustee Zettek reported that Johnson ' s Sporting Goods , Inc .
had made an error in their quote and that an additional P58. would be
necessary making the total gross expenditure -4498.80 which is still
;41.00 under the quote provided by Bell's Gun & Sport Shop, Inc.
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Trustee Lewis questioned this change of price; and it was pointed out that in the
proposal submitted by Chief Jenkins to Trustee Zettek it had been noted that these
were tentative prices.
It was -oved by Trustee ettek and seconded -by Trustee Dillon that the Board Pu horize
an additional expenditure to Johnson' s Sporting Goods, Inc. , Des Plaines, of .5 for the
purchase of new weapons and exchange of barrels for the Police Department. The President
directed the Clerk to call the roll on 'the motion and upon the roll being called the
following Trustees answered `AY." - Dillon, Xeith, Lewis, ,"'_alonek, uettek; 'I Jc"sY" -
none; "ABaENT:: - -•sullen. :hereupon the President declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Dillon that the
word " quotes" be substituted for the word "bids" on lines 11 and 12 of I
paragraph 6, page 5 of the minutes of the regular meeting of April 25,
1963. The motion was voted on by acclamation; whereupon the President
declared the motion carried.
Trustee Malonek opened a discussion on the Elk Grove Bculevard ditch by
stating that following recent rains the water came to within 1 1/2 feet
of the top and that he feels it is a hazard, and something should be done .
Engineer Fletcher stated that he prepared a report some time ago as to the
possibilities and costs of such a project; to the best of his memory the
cost of covering the ditch was approximately $450,000 of which one half
could be obtained from Motor Fuel Tax Funds. Mr. Fletcher said that the
remaining part of the cost would have to come from genaral obligation
I bonds, issued by referendum, or an assessment on the property owners on
and near the Boulevard.
Trustee Malonek said he did not have an immediate answer but did not feel
that the people on the Boulevard should be assessed for covering the ditch
as has been offered as one solution to the problem of financing. He said
he felt this to be a Village problem, not confined to those persons on
or near the Boulevard.
Trustee Zettek stated that the Board has discussed this problem many
hours and no solution has been found that would not involve large amounts
of money and the Village is not in a position to incur this type of
expenditure. Trustee Zettek requested Trustee Malonek to prepare a
written report for the Board on this question. Trustee Malonek said
that he intends to do so.
Judge Ahlgren gave a report on the work being done on the implementation
of the judicial amendment, passed in November 1962. Committees are
formed to interpret the law, and to establish prodedures.
At this time (10:10 PM) President Gibson declared a recess fob questions
and comments to the Board members from residents in attendance.
President Gibson reconvened the meeting at 11 PM and directed the Village
Clerk to call the roll. Upon the roll being called the following Trustees
answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Zettek, "ABSENT" -
Mullen.
President Gibson said he would recognize a motion to form a Special
Citizens Committee for the purpose of expediting the development of
a second shopping center in Elk Grove Village.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the
1 Board form a Citizens Committee for the purpose of encouraging additional
commercial development in our area and in the area which can be annexed,
and to notify the prime developer. The President directed the Clerk to
i call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon Keith, Lewis, Malonek, Zettek "NAV" none;
j "ABSENT" Mullen. Whereupon the President declared the motion carried.
President Gibson requested that Trustee Malonek undertake to staff this
committee by giving suggestions to the Board; and to present to the
Board a draft of the responsibility, authority and restrictions applied
to this coi;,mittee. President Gibson asked that this report be forth-
coming at the next regular meeting.
President Gibson asked Mr. James P.
Callahan and Mrs . Dorothy Sweis,
present in .the audience, to work with Trustee Malonek on this project.
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It was moved by Trustee Dillon an d seconded by Trustee Lewis that the j
Board authorize the President and.;Clerk to sign a Ssrvice Agreement
with the Burroughs Corporation r6r mechanical servico to the bookkeep-
ing machine in the Water Department annual service charge of $1.90100
payable from the revenue of the water and sewerage bond issue. The
motion was voted upon by acclamation; whereupon the President declared I
the motion carried.
The Clerk reported receipt of applications together with required license
fees; for renewal of scavenger licerises, from .Monarch 'Disposal Colj
Barrington Trucking .Coj , Roy Strom Refuse Removal Service, Inc , and Van
der Molen Disposal Coi .
It was moved by Trustee Zettek and seconded by Trustee Keith that the
Board issue 1963-64 scavenger licenses to Monarch Disposal Co. ,
Barrington_ Truckirig Coi , Roy Strom Refuse Removal Service, Inc .' and
Vdi der Molen Disposal Coi The motion was voted upon by acclamation;
whereupon the President declared the motion carriedi
It was moved by Trustee Lewis and seconded by Trustee Dillon that the
Clerk be authorized to open and read the bids received on 80 tons of
asphalt for street maintenance. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
The Clerk then opened and read the following bids :
'. Highway Construction Service Co. 80 tons @ `19.00 per - $720.00
Lombard, Illinois including all taxes and other
(enclosed $840 check) costs incidental thereto
Allied Asphalt Paving Co. 80 tons @ $7.50 per - $600.00
Congress Expressway & Mannheim Road including all taxes m d other
Hillside, Illinois costs incidental thereto
(enclosed $60 check
Engineer Fletcher said than fortunately, both these firms have furnished
material to the Village in the past and the material has been satisfactory;
and that there is no reason not to accept the low bid.
It was moved by Trustee Dillon and seconded by Trustee Mullen that the
Board accept the bid submitted by Allied Asphalt Paving Company for 80
tons of asphalt @P37.50 per ton for a total cost of $600. including all
taxes and other costs incidental thereto. The President directed the
Clerk to call the roll on the motion and upon the roll being called the
i following Trustee answered "AYE" - Dillon, Keith, Lewis, Malonek, Zettek;
"NAY" - none; "ABSENT" Mullen. Whereupon the President declared the
motion carried.
President Gibson stated that he has received a request from Monarch
Disposal Co. ,who rents Street Department garage space, for permission
to install an underground gasoline reservoir and pump. The gasoline
companies require that, since they install the equipment at their cost ,
that there be a three year lease in existence. The present rental contract
is renewable on a year to year basis . Monarch' s present contract for
garbage disposal in the Village has slightly over four years to run. The
tank would be installed' on the north side of the building where there is no
r, pavemant, and the pump at the corner near the Village ' s pump.
In answer to Trustee Zettek' s question, Attorney Hofert stated that it is
his understanding that the tank and pump would eventually become Village
property, and that the Village would have the authority to permit the
installation with this understanding. In this connection, Attorney Ho£ert
said that a lease has been prepared which would be accompanied by a
seperate letter providing for a 90 day cancellation notice .
Trustee Malonek did not favor the idea since he felt there would be no
advantage to the Village.
During the discussion, Mr. Andrews, Street Department Foreman, said that
there may be a need for additional gravel at the proposed location of the
pump. Pending determination if this is so, and since there were no opin-
ions (with the exception of Trustee Malonek) either in favor or opposed
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to this installation, this matter was deferred to the next regular meeting.
President Gibson stated that there is approximately $3600 due the. Elk
Grove Water and Sewer Co. which is a total of charges for late payments,
and that of this amount approximately $250. is deemed uncollectable . By
terms of the Purchase Contract the Village gets a 5% fee for collecting
this money which brings the total down to $3200. end the Village is ob-
ligated to keep a seperate ledger and report to the Company on these j
accounts. The President said he talked to Mr. Frank Crossen of the Water
Co. and asked if he was willing to settle on a lump sum basis, therby
eliminating the Village having to do double bookkeeping and reporting.
Mr. Crossen accepted President Gibson1s suggested price of `'13,000. The
President called on the Village Treasurer to give any additional infor-
mation and Mr. Coney gave the exact breakdown of the money as follows :
$3638. due the Co. , less $275. on inactive accounts, less the 5% fee of X168
equals a total of $3195. Mr. Coney suggested that the $275 be kept on the
books with the hope of recovering some portion of this money.
It was moved by Trustee Zettek and seconded by Trustee Keith that the
Board authorize the payment of X3,000 to the Elk Grove Water and Sewer Co.
for the purpose of paying overdue accounts, said disbursement to be made
from the Water Department Operating Account. The President directed the
Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Mal onek, Zettek,
'! "NAY" - none; "ABSENT" Mullen. Whereupon the President declared the
motion carried.
! It was moved by Trustee Zettek and seconded by Trustee Lewis that the
meeting be adjourned. The motion was voted upon by acclamation;
whereupon the President declared the motion carried, and the meeting
adjourned at 11:30 PM.
Eleanor G. Turn
! Village Clerk
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! Approved:
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�I J es R. Gibson
President
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-8- Reg. 5-2-63
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