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HomeMy WebLinkAboutVILLAGE BOARD - 04/25/1963 - VILLAGE BOARD I i MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON APRIL 25, 1963 President James R. Gibson called the meeting to order at 8:10 PF in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees an- swered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, Charles J. Zettek, Jr. : "ABSENT" - James R. Young. It was moved by Trustee Dillon and seconded- by Trustee Zettek that the minutes of the regular meeting of April 11, 1963 be approved as sub- mitted, and that the Board dispense with the reading thereof. The -motion w-as- voted upon by acclamation; whereupon the. Pre-s7�ent declared ,the motion carried. It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes of the regular meeting of April 18, 1963 be approved as sub fitted, and that the Board dispense with the reading thereof. The mots on was voted upon by- acclama•tion;' whereupon the President .declared the motion carried President Gibson reported as follows : 1. That Elk Grove Village was honored on April 19th by Governor '! Otto Kerner, who officiated at ground-breaking ceremonies for thirteen plants in the Centex Industrial Park. Fo far as is known, this is the first such event in the country, and it should create nation- wide attention to the Village of Elk Grove Village. 2. County Board President Seymour Simon was at the meeting of the iNorthwest Municipal Conference which Trustee Pahl and President Gibson attended. Mr. Simon commented that he is interested in the members of the Cook County Government attending such meetings for the mutual benefit of a discussion of problems and ideas . A meeting of the Conference and members of the County Board and the Cook County Zoning Board of Appeals will be scheduled within the next two weeks . President Gibson said he will notify the Board of the time and place of the meeting and urged that they attend. j 3. Announced, with regret, the receipt of the resignation of Marvin i G. Maier from the plan Commission because of other demands upon his available time . On behalf of the Village, President Gibson expressed gratitude to him for his hard work for the Village. At the suggestion of Trustee Pahl, President Gibson requested that the Clerk notify the Zoning Board of Appeals and the Plan Commission of the time and place of the meeting in item 2 above (when it is scheduled) and invite their attendance. President Gibson said, in reply to Trustee Keith ' s question that this proposed meeting ( item 2 above ) would replace the meeting previously considered and requested between Elk Grove Village officials and the County Board and County Zoning Board. President Gibson read the following statement: " I call attention to the two editorials in today' s issue of the (Elk Grove) Herald. One is entitled "Public Trust Earned" . While it primarily is directed to newly elected officials , I believe it can serve as a"refresher course" to incumbent officials . In substance, it states that the confidence by the electorate, which i resulted in the person' s being elected, must be earned by his perfor- mance in office. I subscribe to this without reservation. i -1- Reg. 4-25-63 ; I I 1 l I PRESIDENT'S MESSAGE APRIL 25, 1963 Tonight marks the expiration of the terms of three Members of our Board. I thank personally, and for the Village, Trustees Pahl, Smith and Young for their hard work and many hours devoted to the administration and future benefit of the Village of Elk Grove Village. Also, Robert Hartshorn, whose unexpired term Trustee Pahl completed, again should be thanked for his fine work, especially that concerned with the acquisition of the Elk Grove Water and Sewer Company properties. During the past two years many other of our residents have devoted their time and energies to the welfare and betterment of the Village. To list all of the names of these people would take too much time from the other matters to be dealt with tonight. Therefore, let me summarize by stating my personal gratitude, and that of all of our residents,' to the Zoning Board of Appeals, the Plan Commission, the Park and Recreation Board and to all of the members of the Special and Citizens Committees who have helped all of us. I would be remiss to not mention the excellent work of our Village Clerk, Mrs. Turner; Treasurer George Coney; Judge Ahlgren; Village Prosecutor Howard Kaufman; Village Attorney Hofert and Village jEngineer Fletcher. In conclusion, let me express the hope that the next two years will produce an even greater degree of devotion to the advancement of the Village of Elk Grove Village. 0011, i I James R. Gibson i I I believe that all elected officials, regardless of how long they have been in office, must strive to merit the confidence of those whose interests they serve. Therefore, I commend this editorial, as required reading, to the Board Members who continue in office, as well as to those who will be seated tonight. The second editorial is captioned " A Welcome Ally" . The theme is that government should be conducted in the public view. This, I believe. i �. This administration has adhered to the restrictions, imposed by statute, governing the actions of the Board. Much has been said, by the press and by individuals, regarding the � conduct of the present Board so far as "secret meetings" is concerned. It can be accurately stated that this Board has adhered to the statutes regarding its meeting. Executive sessions were held. When they were, they were for the purposes allowed by statute : for the purchase or sale of property or for the hiring or dismissal of the employees, At all other times, when the Board met at other than a regularly sched- uled meeting, the meeting was open to the public. I cite as examples, meetings wherein the Press, officers and employees of the Village were present. Such cannot be called "secret" meetings . A meeting at the Salt Creek Country Club was catorgorized as a "secret' meeting:' Present at this meeting were : our consulting engineer, our financial consultant, our Village Attorney, our Treasurer, (the Chairman of the Citizens Finance Committee was invited) , and liembers of the Board. + This hardly can be called "secret". The policy of this Administration has been to uphold the law, as it is sworn to do. Future executive meetings will be conducted for permitted purposes; No other. I state my position that within the purview of the law, closed sessions will be conducted for the consideration of appointments to boards, comm- issions and citizens committees . I have no intention of injuring anyone by a public discussion of his qualifications, and possible shortcomings, in the consideration of a person for either employment or an appointive position. I will not retreat from this position. We are, as a Village, indebted to those who serve us, either as employees or as appointees . They should not be subject to embarrassment. All meetings of the Board, other than those previously described, are open to the public. This is our policy. I direct the Village Clerk to make this statement a part of the record of this meeting. " The President ' s Message of Anril 25, 1963 which the President read at + this time, is attached hereto and made a part of these minutes . Attorney Hofert stated that the meeting with the County Board has been hastened somewhat by virtue of the letter sent by the Village requesting such a meeting. Regarding the problem of culverts in the Industrial Park being crushed by traffic, Engineer Fletcher stated that the solution to the problem is fairly simple : either the culverts should be extended or head walls or curbs built to protect the ends of the culverts . Mr. Fletcher sug- gested that this be referred to the Streets Committee for recommendation. Trustee Smith presented 7 invoices totaling $840.53 payable from the Water Account; 12 invoices totaling $788.45 payable from the General i Corporate Account; and one invoice for 'P8.20 payable from Motor Fuel Tax Funds. (Itemization will be on file in the Clerks Office. ) It was moved by Trustee Smith and seconded by Trustee Keith that the Board authorize the payment of 7 invoices totaling $840.53 from the Water Dept. Account,12 invoices totaling $788.45 payable from the General Corporate Account; and one invoice for $8.20 payable from Motor Fuel Tax Funds . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Keith, -2- Reg. 4-25-63 Pahl, Smith, Zettek; "NAY" - none; "ABSENT" Young. Whereupon the President declared the motion carried. Trustee Smith reported that, regarding insurance for service connected injuries, he has been unable to find any information or companies int- erested in writing this type of insurance coverage, and suggested that this matter be removed from the agenda, and that if the new Board wishes to �~ pursue it, it could be added later. Mr. Jack Michala, Chairman of the Zoning Board of Appeals, stated that it has been written in the Elk Grove Herald that three members of the Zoning Board are revising the Elk Grove Village zoning ordinance, and Mr. Nichala said he wished it known that this is not so, that the revisions to the zoning ordinance are being made as a result of joint action of all mem- bers of the Zoning Board. Mr. Robert Larberg, Board of Health, read a letter dated April 23, 1963 which he received from Mr. Arthur L. Janura, Superintendent of Maintenance and Operations, Forest Preserve District of Cook County, Illinois . This letter said that orders have been issued to take the necessary steps to extinguish the fires in the dump to the west of the Village; and that in the near future, the Northwest Division Superintendent will contact the Village regarding this problem and possible future cooperation. Mr. Ralston D. Malonek submitted his resignation of Secretary of the Fire and Police Commission, as Secretary of the Police Reserve Commission and as Police Training Director, and said that the experience of serving in the aforementioned capacities has been enriching and that it is his hope that it has been equally enlighting to the men on the Department. President Gibson stated that the Board accepted his resignation, and thanked him for his excellent work. :}s Chairman of the Budget & Estimate Committee, Mr. Fleming made the i' following recommendations relative to certain requests for appropiations ! not contained in the Corporate Fund: 1. For the operation and maintenance of a Waterwcrks and Sewerage System, an appropriation in the total amount of $169,000. As the rev- enues for this system come from the users, no tax levy is provided. 2. For Civilian Defense an appropriation and levy in the amount of $5000. The purpose of which shall be to establish and supply fallout shelters and to purchase necessary equipment incident thereto. 3. For the Police Pension Fund the amount of $20,000 to be appro- priated and subsequently levied upon all the taxable property in Elk Grove Village for the purpose of establishing a fund as provided by law. Mr. Robert Fleming, Chairman of the Budget and Estimate Committee, pre- sented the 1963-64 Working Budget and distributed copies of same . The ! total amount of this pro�osed budget is $308,073. 36; the total antici- pated revenue is set at 1P306,268.90 leaving a deficit of $1,804.46. The deficit is expected to be offset by the cash on hand at April 30, 1963 when the books are closed on the current fiscal year. The Budget & Estimate Committee recommended that this proposed budget, -Vhich is in balance, be adopted. This Committee, for the first time, presented recommendations for appropriations since they felt it to be a proper function of their Committee. The total amount recommended for the 1963- 64 appropriations is $416,168.36, and the Committee pointed out that if I the recommended amount for appropriations is not increased it would not be necessary to levy at the maximum for the coming fiscal year, and that this would result in a reduction in the corporate tax rate for the gear 1963, In addition to the foregoing, the Committee made the following recommen- dations : ! 1. That the billing of telephone service be consolidated to one number, thereby effecting a savings of approximately $400 per year in this item. 2. That the insurance coverage be let on a bid, and not a negotiated, basis . -3- 4-25-63 . I 3.That the purchase of office supplies, office ecpipment, printing and stationary should be centralized for greater savings . 4. That common labor should be pooled and made available to all departments of the village government. I Mr. Fleming said that since this Committee 's work is finished, the Com- mittee temporarily stands in adjournment. i Trustee Dillon suggested that this report be referred to a Committee- of-the-Whole. The Clerk reported receipt of a complaint from Mrs . Heinberger, 915 Ridge Court, regarding the unsightly condition of the land on the southeast corner of Elk Grove Blvd. and Ridge Ave. The Clerk presented a proposed Resolution vhich the Village Treasurer explained as follows : The escrow account in the Des Plaines National Bank amounts to approximately a3,000 and the Treasurer desires to move the account to the Bank of Elk Grove. Officials at the Des Plaines bank have requested that the current officials of Elk Grove Village designate this bank as a depository of said funds, this being a formality they are requesting prior to the withdrawal of the funds . It was moved by Trustee Keith and seconded by Trustee Dillon that the Board adopt Resolution 17-63, a Resor°tion designating the Des Plaines National Bank as the depository of funds, authorizing the execution of signature cards and certifying to the identity of the current officials . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none;"ABSENT" - Young. Whereupon the President declared the motion carried. Following the reading of this ordinance, it was moved by Trustee Zettek and seconded by Trustee Keith that the Board adopt Ordinance No. 291 " AN ORDINANCE AMENDING CHAPTER 24 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE BY ADDING THERETO PROVISIONS RELATING TO CURFEW" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT - Young. Whereupon the President declared the motion carried. Copies of a proposed ordinance relating to parking were distributed, this ordinance containing the modifications as requested when it was first presented at the meeting of April 18, 1963. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board waive the first reading rule with respect to the above ordinance . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE - Dillon, Keith, i Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the Pres- ident declared the motion carried. Following the reading, it was moved by Trustee Zettek and seconded by Trustee Pahl that the Board adopt Ordinance No. 292 entitled " AN ORDI- NANCE AMENDING SECTION 14.511 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE CHANGING ONE HOUR PARKING TO TWO HOUR PARKING AS TO CERTAIN STREr'TS" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon l the President declared the motion carried. Regarding the proposed cost of $6.86 for installing 2 lights at the driveway entrances to the Municipal Building, Trustee Dillon stated that the cost of $6.86 each per month includes all installation charges . It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize the President and Clerk to sign a contract with Public Service Co. for the installation of two 11,000 lumen mercury vapor street -4- 'ie 4-25-63 lights, one at each driveway entrance to the Municipal Building; said lights to be $6.86 each per month. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board waive the requirement for the services of a court reporter in the zoning hearing case of W. F. Serini, 500 Magnilia, whose petition for a variance of the zoning ordinance concerning a fence, was referred to the ��Zoning Board of Appeals at the last regular meeting of April 18, 1963 . The motion was voted upon by acclamation; whereupon the President declared j the motion carried. Trustee Zettek reported that in recent meetings with Police Chief Jenkins and the Public Safety Committee, one of the items considered was the present need of the Police Department regarding personnel. The Committee aid the Chief agree that the Police Department should consist of 15 men including the Chief. Trustee Zettek said that he andChief Jenkins met with the Fire and Police Commission and they concurred with this recomm- endation. It was moved by Trustee Zettek and seconded by Trustee Keith that the Village of Elk Grove Village Police Department will consist of one Chief of Police, one Lieutenant, three Sergeants, aid 10 Patrolmen, this action to supercede all previous authority. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Zettek requested that a letter be sent over President Gibson ' s signature notifying the Fire and Police Commission of this action so that they can take steps to meet the required Departmental needs . . Trustee Zettek also reported that Chief Jenkins has suggested a change in 1 the length of the barrel of the Police Department pistols from 6 inches to 4 inches for these reasons : the Sam Brown Belt, cross strap and cross draw holster are not compatible with present day law enforcement, comfort and safety of the Officer; and therefore the safety of the public is sacrificed. The form-fitting blouse, the cross strap aid cross draw holster make access to the firearm very difficult; as d the 6 inch fire- arm has limited practical use in law enforcement. Trustee Zettek stated that the Public Safety Committee as well as other members of the Board in attendance at the Committee meeting lastweek concur with this recommended change. Chief Jenkins had secured quotes on the changes proposed and Trustee Zettek read these quotes received from Bell 's Gun and Sport Shop, Inc . in Franklin Park, and Johnson ' s Sporting Goods, Inc. in Des Plaines . (This very detailed proposal will be on file in the Clerk' s office . ) The proposed change involves 18 guns, 9 of which will be owned by the Village; previously the Village owned only 5 guns, Trustee Zettek said. The price quoted by Bell' s amounts to a gross expense to the Village of $539.80, less the price of the new gun for the Chief which he will purchase from the Village, and the recovery of the amounts previously paid to six officers to assist them when buying their present weapons - leaves a net expense to the Village of $350.52. The gross anount as quoted by Johnson ' s is $440.80, net - $253.56. IIt was moved by Trustee Zettek and seconded by Trustee Dillon that the iBoard authorize an expenditure of no more than 3260. for the purchase jof Police Department weapons . , With the consent of the second, the above motion was withdrawn. ' It was moved by Trustee Zettek and seconded by Trustee Dillon that the (Board authorize an expenditure of $440.80 to Johnson ' s in Des Plaines for ithe purchase of new weapons for the Police Department and changing of a given number of guns from 6 inch to 4 inch barrels, of which amount $187.24 ;will be forthcoming from Chief Jenkins and six officers which will make !a total expenditure of $253.56. The President directed the Clerk to call !the roll on the motion and upon the roll being called the following Trust- jees answered "AYE" - Dillon, Keith, Pahl, Smith, -63 Reg. 4-25 i Zettek; "NAY" - none "ABSENT" - Young. Whereupon the President dec)a= ed the motion carried. Trustee Zettek reported that Police Chief Jenkins has suggested changes in the present police uniform, and that the Public Safety Committee and other Board members present at the Committee meeting, have concurred in the recommended change . The Chief has secured the following bids for 1 blouse, 2 pr. of winter trousers, 2 pr. summer trousers; one wintercap, one summer cap and two ties : A. G. Maier 1157. 35, Kale Uniform, $149,70 Maier-Lavaty $144.75, Feldman Bros . $135050. Chief Jenkins has stated that all dealings between Feldman and the Village have always I been satisfactory, and that he could give no justification for r ;co,�Lrn- ending any other of the manufacturers who submitted bids It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize an expenditure of `;1,626 for the purchase of uniforms for 12 Elk Grove Village police officers . Trustee Zettek sEi d the color of this proposed uniform is a shade of dark green; and that the quality is superior to that of the present uniform. Trustee Zettek pointed out that this expenditure does not amount to any more than would be spent regardless of the change since 3 new officers to be added to the force would require uniforms, and that nine present officers will require replacement of worn uniforms . I The President directed the Clerk to call the roll on th1 motion and I upon the roll being called the following Trustees answered "AYE" - i Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Pahl that the Board authorize the employment of two Special Policemen or ?olicev,omen to man the Police Department Control Desk at a beginning hourly rate ; for new, inexperienced employees to the Village, at . the rate of .$1 , 75 per hour. President Gibson stated that this proposed action, which would cover 2 shifts, would relieve two men for patrol duty and thus increase protection to the Village. The President directed the Clerk to call the roll on the motion and upon roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the Pres- i ident declared the motion carried. I, It was moved by Trustee P.-hl and seconded by Trustee Keith that the Board authorize an expenditure not to exceed ' 150- for four members of the Zoning Board of Appeals to attend a course on zoning at Champaign/Urbana May 24 and 25, 1963; this includes a a30. registration fee per student i and `)20. allowance for overnight stay, Trustee Pahl stated that this is a very fine course and would be well worth the expenditure. i I President Gibson suggested that, inasmuch as the recommended budget has been presented and the Board has not had an opportunity to review it, :r aps action on this matter should be suspended pending review of the proposed budget. 6-lith the consent of the second, Trustee Pahl withdrew the above -mo-'U---", on :a-nd suggested that this be put on the agenda for the next meeting, It was moved by Trustee Pahl m d seconded by Trustee Zette', that l--e Boa-.-,d put into escrow the amount of $4,400 as a guaranteed legal fund fo.r `.'i�.1 �6e Attorney Hofert and to compensate him for the year 1963-64 and 196!4--•05 i recognition of the extra effort he had to put forth on the water Gird se-,r:-e,-r, utility negotiations over and above the agreed upon fee and that t;, i money is to be paid on the basis of his remaining with the Village and doing a fine iol as in the past; this money to be paid Attorney Hofert in addition to tre basic retainer fee. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees an3werea "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. I Whereupon the President declared the motion carried -6- Reg: 4-25_63, Trustee Pahl then thanked the Trustees and Village President for appoint- ing him to fill the unexpired term of former Trustee Hartshorn; and said it has been a thrilling and meaningful experience and he appreciated the opportunity of being of some small service. It was moved by Trustee Pahl and seconded by Trustee Dillon that the Board authorize the disbursement of )10,000 payable to the Village Attorney for legal services in connection with the acquisition of the water and sewer properties, payable from the proceeds of the water and sewer revenue bonds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, I Keith, Pahl, Smith, Zettek. "NAY" - none "ABSENT" - Young. vjhereupon the President declared the motion carried. Mr. E. H. Brown, Chairman of the Plan Commission, reported that Plan Commission members will be in attendance at a public hearing to be conducted by the State Highway Depart- ment at 10 A.M. Monday, April 29th, regarding the extension of Route 90, said hearing to be held at the Itasca Village Hall. President Gibson stated that previously the Board took action to request the con- struction of a 500,000 gallon elevated water storage tank in the vicinity of Arlington Heights and Biesterfield Roads. Subsequent to this action, President Gibson reported that he talked with the Village's consulting engineers, Alvord, Burdick & Howson, and it is the opinion of Mr. Black, who is immediately concerned with this particular problem, as well as other members of the firm who are well acquainted with the situation, that at this point the most expeditious thing for the Village to do would be to drill a third well. It is their considered judgement and recommendation that this be done. President Gibson pointed out that by the terms of the Purchase Contract the seller will construct the tank and drill the well for a cost not to exceed $180,000 to the Village. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board direct the President to request that, in addition to construction of the tank, the well be drilled. President Gibson said that he has received a lengthy comprehensive report and recom- mendation from Mr. Black, of Alvord, Burdick & Howson, which report will be or. file I for anyone's review. At Trustee Dillon' s suggestion, President Gibson pointed out that by the terms of the Purchase Contract, notice had to be given the Elk Grove dater and Sewer Co. by April 20th in order to take advantage of the price; and that the Executive Vice President of the Company had agreed to hold the price subject to Board action at this meeting. If action is not taken at this time the difference between X192,000 (the Company had agreed to assume this excess cost of $12,000 over the $$180,000 agreed upon cost) and the actual cost would be charged to and assumed by the Village. ti The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. hereupon the President declared the motion carried. Regarding the request received from Warchol-Martin Inc. for the waiving of certain fees totaling $533.25, the Clerk was requested to read the written opinion of Attorney Hofert on this question. This opinion read, in part, as follows: "The following facts appear: that the firm (Warchol-Martin) inquired of Mr. Snyder about six or nine months ago as to whether or not there was a charge for extending the water mains to its property. Mr. Snyder informed them that there was no charge and that the Water and Sewer Co. , pursuant to State laws, was -required to extend the lines. Such requirement is not applicable to a village operation. Subsequently, when the con- tractor actually got to do the job, the Village had acquired the properties. The request of the contractor is basically that we extend our lines to the property lines i ' of the owner and pay ourselves for the cost of such extension. Nm. Hofert pointed out that the Municipal Code provides that the property owner shall provide water and sewer extension mains and water meters, and that to approve the request of Warchol- Martin would set a precedent and would cause the Village to act contrary to established i policy as reflected in the ordinance; and that it is his recommendation that the request be denied and that the contractor pay the fee as specified. President Gibson read his proposed letter dated April 24, 1963 advising the firm of Warchol-Martin Inc. that the Board has no recourse but to deny the request for waiving j of charges totaling $533.25. -7- Reg. 4-25-63 It was moved by Trustee Zettek and seconded by Trustee Pahl that the Board accept the recommendation of the Village Attorney and authorize the Village President to send the proposed letter which he read. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. President Gibson and Attorney Hofert advised Mr. Kruse, of the above contracting firm, that the only recourse regarding the question of the additional fees, would be to the Elk Grove Water and Sewer Co. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adjourn for the purpose of swearing in the newly elected members to the Board of Trustees. The motion was voted upon by acclamation; whereupon the President declared the motion carried; and the meeting adjourned at 9:25 Ptii. President Gibson called the meeting to order at 9:30 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Zettek; "ABSENT" - none. l President Gibson administered the oath of office to newly elected Trustees Ralph A. Lewis, Ralston D. Malonek, George E. Mullen; and presented them with their badges. ! Plaques, in recognition of devoted service, were presented to former Trustees Jack D. Pahl and Charles P. Smith, together with Certificates proclaiming them Honored Citizens for their outstanding contributions to the common welfare. Mr. Smith said that he feels .as Mr. Pahl stated before, that it has been a privilege to serve with this Board and the previous Board, and that much credit is due Mxs. Smith for facing the inconveniencies which accrue to those in public office. I President Gibson administered the oath of office to John Gayer, and Mrs. Helen C. i Stafsnes, newly elected Library Directors; and to Police Officers Richard Losch and Fred Holdmann who were elected to the Police Pension Board of Trustees at an election held on April 22, 1963. At this time (9:45 PM) President Gibson directed the Village Clerk to call the roll. Upon the roll being called, the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. Zettek, Jr. ; "ABSENT" - none. Copies were distributed of a proposed ordinance relating to standing committees. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board waive the first reading rule with respect to the above proposed ordinance. The President directed the Clerk to call the roll on the motion and upon the roll being called j the following Trustees answered "AYE': - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT': - none. Whereupon the President declared the motion carried. IIt was moved by Trustee Dillon and seconded by Trustee Keith that the Board adopt Ordinance No. 293 entitled "AN ORDINANCE AMENDING SECTION 2.209 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE RELATING TO STANDING COM2,I TTEES". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE;' - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. On the basis of the above action, President Gibson then made the following standing i Committee assignments: COM24ITTEE "'. TRUSTEES Building and Public Property Mullen, Chairman Building, electric, plumbing inspection Lewis Code enforcement Malonek Building and electric safety Building permits Zoning enforcement Care and custody of public property _g_ Reg. 4-25-63 I' COMMITTEES (continued from page 8) TRUSTEES Finance Malonek, Chairman Licenses and Fees Keith Appropriation Ordinance Zettek ; Levy Ordinance License ap eal Treasurer Judiciary, Planning and Zoning Lewis, Chairman Judicial and Legal Dillon Plan Commission Mullen Planning Consultant Zoning Board of Appeals Public Relations and Personnel tlalonek, Chairman Communications with the Village Keith j Public Relations Zettek I Fund Drives Personnel Policy and Practice Public Safety Zettek, Chairman Fire Department Dillon Police Department Keith Traffic Safety (including Bicycle Safety) Aircraft Civil Defense Fire Prevention Traffic Control I '^ Streets and Parks Dillon, Chairman Lighting T:ullen Maintenance of streets and sidewalks Zettek i Maintenance of parks Storm sewers Drainage Water and Sewer Keith, Chairman Water and sanitary sewer Dillon Lewis I President Gibson made the following appointments and requested the concurrence of the Board: 1. Harry R. Mikkelsen, 42 Wildwood, to the Plan Commission to fill the unexpired term of George E. Mullen; this term to expire January 28, 1966. 2. G. Robert Larberg, 549 Charing Cross Road, to the Board of Fire and Police Commissioners to fill the unexpired term of Ralston D. Malonek; this term to expire May 25, 1964. 3. Carl R. Collmer, 146 Wildwood Place, to the Police Reserve Commission to fill the unexpired term of Ralston D. Malonek; this term to expire April 30, 1963. I It was moved by Trustee Zettek and seconded by Trustee Keith that the Board concur in the appointments of Harry R. Mikklesen to the Plan Commission for the term ending January 28, 1966; G. Robert Larberg to the Board of Fire and Police Commissioners for the term ending May 25, 1964; and Carl R. Collmer to the Police Reserve Commission for the term ending April 30, 1963. Trustee Malonek stated that he felt it would be a good idea for Board members to interview these persons prior to the appointment. President Gibson pointed out that one of the appointees has recently been involved in the election campaign and his views have been expressed;aad that Mr. Larberg is well known to members of the Board and has done an outstanding job as a member of the Board of Health. -9- Reg. 4-25-63 i s � i Trustee Zettek said that he is responsible for Mr. Larberg's being a candidate for the Fire and Police Commission; that he has worked hard as a member of the Board of Health and his qualifications are excellent. Trustee Lewis questioned whether or not the Chairmen of the various Boards and Commissions had been contacted as to their recommendations for the vacancies. President Gibson said that he has not contacted the Chairmen but that he has in the past, and on many occasions, made it known that he is always willing to consider persons for appointments whose names are submitted to him; and that because of this he does not feel it necessary, each time a vacancy occurs, to make numerous calls asking for recommendations. President Gibson directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Zettek; NAY" - Lewis, Malonek, Mullen. President Gibson voted "AYE" and declared the motion carried. President Gibson noted that pay days for Village employees have been changed to the 5th and 20th of each month and that a notice, which was sent to the employees, will be distributed to Board members. ' At the request of President Gibson, the Clerk read a proposed letter to the residents of Branigar Estates relative to their voluntary annexation to Elk Grove Village. President Gibson said that this letter would be sent, with the approval of the Board, with the hopeful intent of bringing about a settlement of a situation which has existed for some time; and that their opinions would be presented to the Board through their 'i Home Owners Assodation. Due to the many points involved in this matter and to give the new Board members an opportunity to acquaint themselves with the facts, Trustee Dillon suggested that this matter be deferred. The Clerk was requested to send copies of the proposed letter to the Board members and the Plan Commission for consideration. President Gibson stated that additional help on a part time basis (4 hours per day, t5 days per week $1.75 per hour) for the Village Clerk's Office was needed because of the increased work load. It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board authorize the hiring of additional clerical help for the Village Clerk's Office for four hours per day, five days per week @ $1.75 per hour. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Zettek reported that Police Chief Jenkins has been invited to participate in a dedication ceremony at Mt. Morris, and that he feels that the Village should send him and it is an honor that the Village has been invited to participate. Trustee Malonek called attention to a portion of the minutes of the regular meeting of March 14, 1963 wherein objections were raised concerning the expense bill submitted by I-xi Malonek for expenses incurred in connection with hisapplication for Chief of Police. Trustee Malonek said he did not think it considerate of Trustees Smith and j Young to voice these objections without first contacting him regarding the bill. Trustee Zettek reminded Trustee Malonek that on the question of the payment of the bill, all Trustees had voted "Aye" with the exception of Trustee Young, and that any I statement Trustee Malonek has regarding this matter should be directed to Mr. Young. It was moved by Trustee Dillon and seconded by Trustee Lewis that the meeting be 1 adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:40 PM. J Eleanor G. Turner Village Clerk ;Approved: 'I IJ & es R. Gioscn, President -10 Reg. 4-25-53