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HomeMy WebLinkAboutVILLAGE BOARD - 04/11/1963 - VILLAGE BOARD I MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON APRIL 11._1963 I President James R. Gibson called the meeting to order at 8:20 PIM in the ]�unicinal Building in said Village and directed the Village Clerk to call the roll. the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, Charles J. Zettek, Jr. ; "ABSENTT" James R. Young. The Clerk reported a clerical error on page 5 of theminutes of the regular meeting I, of March 28, 1963 as follows: paragraphs 10 and 11 should read "to c'.es:ign an ! addition to the Street Department building Trustee Keith recommended that the Board consider a combination tape and speaker System for recording all Village Board meetings so that a verbatim record will be available for future reference and for the use of the newspaper reporter shoi;ld he desire to avail himself of this service. Trustee Pahl reported that an estimate of the cost of such a system would be $300.00. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board approve the minutes, as amended, of the regular meeting of March 28, 1963 and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. Trustee Zettek reported that the minutes of the regular meeting of April 4, 1963 show an incomplete listing of Police Department equipment in paragraphs 2 and.3 on page 4 and should read: "---- 2 fire extinguishers, 2 resuscitators, tear gas bombs, 1 bull horn loud speaker, 1 straight jacket, and 1 security chain for transporting prisoners-------". Trustee Zettek also requested that paragraph 9 of page 3 should be supplemented by adding to and amending line 4 of that para- graph to read "Village is looking, •and a letter has been written." i, It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes of the regular meeting of April 4, 1963 be approved as amended, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report: 111. The Muscular Dystrophy Association of America, Inc. has notified us of their plans for a house-to-house canvass in November and asked if we have any ordinances regulating such an appeal. I have replied that at present no regulatory ordinances exist, but that before the Village Board approves a campaign, it considers the financial operation of the organization involved. 2. Saturday, April 6th, I met with President Schlaver, Mt. Prospect, and Mayor Behrel, Des Plaines, to discuss the possibilities of a joint venture for a connection to City of Chicago water. Further discussions will be had when additional information regarding costs, routes of mains, etc. is available. I 3. Monday, April 8th, Trustee Keith and I met with Howard Mayer, of Bayer and O'Brien, and two of his associates to discuss plans for the breaking of ground, by Governor Kerner, for eleven new plants in the Industrial P;�+.rk. In addition, we discussed an improved public relations program for the Village and Mr. Mayer graciously offered to assist us in developing such a arogMam. 4. I wish to create a Special Committee to be known as the Park and Recreation �,. Committee. The function of this Committee shall be to administer whatever program can be 'I installed for the coming summer and to administer any funds which may be available. I request the approval of the Board to create this Conrnittee. 5. I wish to make the following appointments to the Park and Recreation 'Comm. t'Lee, if it be approved: Mrs. G. W. Meyer, 235 Holly Lane Dr. R. Bardwell, Supt. , Mrs. A. E. Kiehl, 484 Elk Grove Blvd. School District 59 Mr. Robert Beaupre, 543 Ridgewood Ave. Mr. James Morita, 1221 Aspen Lane Trustee Gene Keith I request the concurrence of the Board in these appointments. I� i I I President's report (continued) 116. Chief of Police Jenkins has submitted a resume of his first two weeks' activity since his arrival, his goals for the month of April and some I long range goals. I am circulating his report to the Board, but I would like to quote the last paragraph, which is: "Permit me to add that I have been graciously received and treated very well by everyone with whom I have come in contact. I am confident that Mrs. Jenkins and our boys will be very happy in Elk Grove Village." r� 7. I wish to make the following appointments to the Bicycle Safety Committee: The Reverend David Crail, Chairman H. Purdom A. Bernstein E. Clifford J. Kongabel R. Toledo 4. Zucker A. Bona J. Paar Trustee C. Zettek, Jr. I request the concurrence of the Board in these appointments. " Supplementing item 2 above, President Gibson said that the DAMP Commission has made a preliminary study regarding a Chicago water hook-up but that neither President Schlaver nor Mayor Behrel had seen a copy of this report. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board concur in the President's appointments of the following persons to the Bicycle Safety Committee: , The Rev. -David Crail, Chairman; A. .Bernstein, J. Kongabel.� 1,1. Zucker, J. Paar, H. Purdom, E. Clifford, R. Toledo, A. Bona, Trustee Zettek. , The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the creation of a Park and Recreation Committee to administer whatever program can be installed for the coming summer and to administer any funds which may be available. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; 11NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board concur in the President's appointment of the following persons to the Park and Recreation Committee: Mrs. G. W. Meyer, Mxs. A. E. Kiehl, Mr. Robert Beaupre, Dr. Roger Bardwell, Nur. James Morita, Trustee Keith. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; A"ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Zettek said he would like to address some remarks to the Reporter for the Elk Grove Herald who was present in the audience and asked him if the remarks attributed to Trustee Young in the Aprill 11, 1963 issue of the Herald were accurate. The Reporter, Mr. Robert Setlik, replied that yes, the remarks were copied from a letter from Trustee Young. Trustee Zettek then said that although Trustee Young had seen fit not to appear at this Board meeting, he would like to read from Websters dictionary the meaning of the word 'collusion' which he read from the dictionary as follows: "A secret agreement and co-operation for a fraudulent or a deceitful purpose; deceit; fraud. " Trustee Zettek then asked the Reporter to quote him as saying that the remarks are unfortunate, in poor taste, and untrue; he called Trustee Young a prevaricator and challenged him to substantiate the charges I (which appeared in the Herald article) at the next regular Board meeting and asked Elk Grove Village residents to be present. Trustee Zettek also asked the Reporter to give the same front page space in the paper to these remarks that were given to Trustee Young's statement and to give the definition of the word "collusion" so that people will be aware of what the Board has been accused. Trustee Zettek also said that his remarks are predicated on the two years he has been on the Board. Trustee Dillon fully agreed with Trustee Zettek, but said that perhaps Trustee Young did not know the meaning of the word 'collusion' . Trustee Smith requested that the Board deviate from the agenda for a report from Air. J. Morita, Chairman of the Youth Advisory Committee. There being no -2- Reg. 4-11-63 I I objections, Mr. Morita presented a "scaled-down" summer recreation program proposal for Elk Grove Village showing the following expenditure: Director - $500 a month for 2- months $1,250-00 A 6-hour a day, 5 days a week program for eight weeks at 3 parks and schools. Rupley School - 240 hrs. @ $1.50 per hr. 360.00 Park #4 - 240 hrs. ,'� $2.20 per hr. 528.00 Park #5 - 240 hrs. .@ $1.50 per hr. 360.00 Equipment Costs 500.00 Total Cost ------------------------------- ?2,998.00 i Mr. Morita reported that the Junior Women's Club of Elk Grove Village has voted I to donate <$350 to the Village for a summer youth program. � l It was moved by Trustee Smith and seconded by Trustee Pahl that the Board autho- rize an expenditure not to exceed $3500 to finance a summer recreation program in various Village parks for the year 1963. Following discussion, Trustee Smith amended the above motion with the consent of the second, to read that the Board authorize an expenditure not to "exceed $3350 to finance a summer recreation program in various Village parks for the year 1963. In answer to Trustee Dillon's question, Trustee Keith said that there are insufficient funds appropriated to blacktop the basketball courts in parks. (Midway previously had been blacktopped.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, � Smith, Zettek; "NAY" - none; "ABSENT" - Houng. Whereupon the President declared the motion carried. To the two representatives of the Junior 'Women's Club present in the audience, Trustee Smith expressed appreciation, on behalf of the Board, to the Club for the funds they are donating and said that this money will pay the total salary of one college student who will be supervising children during the planned program. Engineer E. N. Fletcher reported that a directive was mailed from Springfield to all Village Clerks and Engineers on February 14, 1963 and requires that all purchases of material in excess of $200 be purchased either by formal bids or quotations; and if the total cost of all materials to be used on street maintenance exceed $1,000 bids must be received on all items. Before the bids can be taken, the maintenance program for that year must be set up and approved by the State and bid forms set up on each item and approved by the State. Mr. Fletcher said that by the time all this preliminary work is done, the year is half over; and j and that this ruling is very difficult to comply with; it increases the work load for municipalities and for the State Engineers; and it deprives the muni- cipalities of at least a part of their self rule. As a consulting Engineer, Mr. Fletcher has written to Mr. Wm. Dutelle, Engineer of Local Roads and Streets to ask that this ruling be reconsidered and he recommended that all Municipalities go on record as opposing it. i Mr. Fletcher also reported receipt of the approval of the bid forms for the patching material for 1963 and he estimated the program will require 80 tons of asphalt. It was Mr. Fletcher's recommendation that the Board advertise for bids for bids on the work, bids returnable in two weeks. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board concur in the recommendation of the Village Engineer and authorize the Clerk to advertise for bids for 80 tons of asphalt for patching work in the year 1963, specifications to be supplied by the Engineer as approved by the State, bids l to be opened at the regular Board meeting of May 2, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. President Gibson said that if the Board agreed with the Engineer on opposition to the Springfield directive as reported by cir. Fletcher, he would send a letter -3- Reg. 4-11-63 s i asking that this procedure be changed. There was agreement that this be done. i Trustee Smith presented 12 invoices totaling $1,022.95 payable from the Water Dept. Operating Account and 26 invoices totaling $1,163.49 from the General Corporate Account. (Itemization will be on file in the Clerk's Office. ) It was moved by Trustee Smith and seconded by Trustee Keith that the Board autho- rize the payment of the 12 invoices presented totaling $1,022.95 from the (dater Department Operating Account, and the 26 invoices totaling $1,163.49 fl-om the General Corporate Account. The President directed the Clerk to call the roll on I the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Smith reported that the Finance Committee has agreed that the surety bond on the Manager and Collector for the Water and Sewer Department should be i increased; It was moved by Trustee Smith and seconded by Trustee Pahl that the Board autho- rize the increase of the Surety Bond on the Water and Sewer Department Manager and the Collector (Miss Mary Adams) to $50,000 at a combined premium of $250.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Smith reported that the !dater Department boiler and machinery insurance is presently carried by Hartford Steam Boiler Co. which policy is slightly lower in cost ($3,666.70) than that proposed by Lumbermens Mutual Casualty Co. ($3,839.96) ; and that in 1962 the Hartford Steam Boiler Co. paid an $8,000 loss and the adjust- ment was very satisfactory. Trustee Smith reported that it is the recommendation_ of the Finance Committee that the Board accept the proposal in the amount of &:3,666.70 for boiler and machinery insurance for the Water and Sewer Department for a three year period. It was moved by Trustee Smith and seconded by Trustee Pahl that the Board place the !dater and Sewer Department boiler and machinery insurance with the Hartf'crd Steam Boiler Co. for a three year period for a premium of 53,666.70. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Smith asked the Chairman of the Budget and Estimate Committee to provide 'I the Board with an interpretation of the 1962 tax increase. Mr. Robert Fleming said he did not have a break-down but reported that the items i to which the increase are attributable are: Police Pension Fund; Illinois Municipal j Retirement Fund program; the debt service of the Village which includes principal and interest payments on the Municipal Building bonds and the working cash fund; the Civil Defense program; and the Public Library. 1 Mr. Fleming congratulated Trustees Young and Zettek for keeping well within the working budget for the fiscal year 1962/63; and said that the Budget and Estimate Committee will have the proposed 1963/64 working budget ready next week and that a report will be made to the Board at the meeting two weeks hence. Regarding the survey of building licenses and fees which was referred to the I Budget and Estimate Committee, Mr. Fleming said that the Committee has not studied this subject and requested that this be removed from the agenda and at some future date he will request that it be placed back on the agenda. I Trustee Keith requested that Centex Construction Co. make arrangements for more adequate use of the parking facilities at the Park 'n' Shop. Treasurer George Coney presented a report for the eleven months ending March 31, 1963 showing the following cash balances as of that date : l General Fund $5,372.79; Motor Fuel Tax funds $ 6,738.68; Bond Fund $6,665.02; Escrow Fund $68,939.12; Working Cash Fund 661674.6.4; Water Dept. Acquisition & Construction Account $328,234.16. This report in its ,I entirety will be on file in the Clerk's Office. -4- Reg. 4-11-63 f II Treasurer Coney said that the auditing firm of Laurin, Schultheis & Givens have ! contacted him regarding the 1962/63 audit and that they will submit an estimate; and that he has contacted the firm of Arthur Anderson & Co. and that they will submit an estimate of cost of the 1962/63 Village audit. Mr. Coney also said that it is the opinion of the Village Attorney that the Village is not required to audit the Water Department accounts this year but that the aforementioned auditors have said they would take a look at these accounts. Building Inspector, Albert Walla, read a recapitulation of building permits issued during the month of March 1963 showing 19 permits issued for a total construction value of $842,025 and $3,023.90 collected in fees. (This report will be on file in the Clerk's Office.) Mr. Walla commended Mr. Tom Rettenbacher' Building Inspector, for the fine job he is doing and that as a result of Mr. Rettenbacher's electrical background additional revenue has been collected through Fees for process wiring. Police Chief Harry P. Jenkins stated that the report for the month of March 1963 I, was not a comprehensive one but that in future months his reports will be more comprehensive in order to fully advise the Board of what the Police Department is doing. Chief Jenkins then read the March report which will be on file in the i Clerk's Office. Trustee Zettek said that in conjunction with the Police Chief's recommendation to increase the number of positions for Police Sergeant, it is the recommendation of the Public Safety Committee, that the number of positions be increased from two to three. I It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize an increase from two to three in the number of positions for Police Sergeant in the Elk Grove Village Police Department. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY'' - none; "ABSENT" - Young. Whereupon the President declared the motion carried. The Clerk read a copy of a letter dated April 8, 1963 from the Zoning Board of Appeals of Elk Grove Village to Dr. Joseph Meyer stating that the Zoning Board had met to hear his case for a variance to permit the use of his residence at 41 Keswick Road as a temporary medical office; and that the Zoning Board has reached the following conclusions: the petitioner failed to show that strict application of the zoning ordinance would impose practical difficulties or a ,I particular hardship upon him; and that the petitioner did not indicate a reasonable intent to acquire suitable office space; therefore for these reasons, the. request for a variance was denied. I Trustee Dillon suggested that the transcript of the zoning hearing in the above case be referred to the Judiciary and Planning Committee. Trustees Smith and Keith expressed disapproval of the action of the Zoning Board of Appeals in keeping a doctor from practicing in Elk Grove Village. Mr. Robert Larberg, Board of Health, reported that April 24th has been established ' as the date for their annual inspection of food delivery vehicles licensed to operate in Elk Grove Village. Trustee Keith stated he would like to investigate the establishment of safety measures in connection with ice cream vendors dispensing their products in the streets. Trustee Zettek said that last year a letter was sent to all such vendors asking that the drivers of these vehicles park at the curb when they stop to sell their products, and requested the Clerk to send a similar letter, with a copy to the Chief of Police, to all licensed ice- cream vendors asking their cooperation during the coming season. Regarding the Civil Defense program, Director A. Boyce reported that they have developed a warning system and are in the process of securing bids; they are I waiting for a license from the Federal Communications Commission for radio communications; five schools have been approved as fallout shelters and they are waiting for notice from the Government as to when and where to pick up the supplies for storage. Mr. Boyce also said that a representative of the Engineering Corps is to post "Shelter" signs and that the Clerk will be notified 1 of the locations of the shelters so that this information can be turned over to -5- Reg. 4-11-63 li i the Engineering Corps representative when he arrives to post the signs. In reply to Trustee Zettek's question as to whether or not the C. D. organization has considered the desirability or suitability of private residences as shelters, Mr. Boyce said that due to the time spent in organizing their group, they have not undertaken such a study as yet but will get to this question as soon as possible. Mr. Boyce also said that at a later date he will submit a report concerning a ventilating system in the Municipal Building which would increase the capacity for fallout shelter accommodation from 325 to 500 persons, and that this would be advisable due to the limited number of schools. The Clerk reported receipt of a letter dated April 10, 1963 from Donald F. Ryan, 201 Harmony Lane, enclosing the required $35 filing fee for a variance of the zoning ordinance regarding fencing, and requesting that the requirement for a deposit for a court reporter be waived. The Board referred this request to the Zoning Board of Appeals. The Clerk read a letter dated April 10, 1963 from Evan W. Stebbins, Real Estate Manager, Centex Construction Co. , reporting that the Veterans Administration has requested that the Village of Elk Grove Village submit a letter dstating that it will accept for permanent maintenance parks, streets, sidewalks, curbs and gutters, 4 and storm drainage in Section 11 when these improvements have been satisfactorily completed in accord with appropriate ordinances and requirements of the Village. President Gibson said he will write such a letter. The Clerk reported receipt of notice (1) from the State Division of Highways of Motor Fuel Tax Allotment for the month of March 1963 in the amount of 1';$3,934.07; (2) from the State Department of Revenue of sales tax to be remitted for the month of January 1963 in the amount of $2,515.72 and stating that as a result of an audit it was disclosed that because of an error in reporting by a taxpayer the Village has received tax which was not due, and that this month it was necessary to deduct the amount of $804.35 and transfer it to the proper account. Prustee Smith said he will investigate, as he did li years ago, and determine if the reporting of sales tax due Elk Grove Village is being done by all individuals and groups who should be doing so. The Clerk read a letter dated April 8, 1963 from State Representative William A. Redmond, District 36 (DuPage) stating that on April 3rd he introduced into the House of Representatives of the 73rd General Assembly, two bills which he described as follows: "House Bill 741 provides for the appropriation of $250,000 to the Department of Public Works and Buildings to make improvements in Salt Creek. I i have been advised that the improvements contemplated in this measure can be j identified as "stage four" of the original plans for which x:2,200,000 was appropriated in the 72nd Session of the General Assembly. As you probably know, it was necessary for Governor Kerner to veto the former bill because of the pre- carious financial state of the Treasury of the State of Illinois. You may also recall that the plans as originally proposed by the Department of Public Works and Buildings did not meet with the approval of the Cook County Forest Preserve District. j The district was of the opinion that floods could best be managed by the erection of a reservoir and impounding dikes and dams at Busse Wood Forest Preserve in Western Cook County. I have discussed this with both the Forest Preserve District and the I Department of Public Works and Buildings and as a result introduced House Bill Number 742, ------which appropriates $350,000 for the erection of the impounding facilities. If the Village of Elk Grove has any objection to this bill or House Bill Number 741, it would be appreciated if you would advise me promptly." President Gibson stated that it was his recommendation that the Board do everything in its power to urge the passage of this proposed legislation; and with the agree- went of the Board, he said that he will so advise the State Legislators. r The Clerk read a letter dated April 3, 1963 from State Senator John A. Graham expressing i' thanks for the recent letter regarding opposition to House Bill No. 123 and "hat he has "always been opposed to legislation which would indicate to the villages and their officials that the state can run their business better than the elected officials. I shall be very happy to help defeat this bill at any time I am called upon to vote. " �I The Clerk reported receipt of notice from the State Department of Public Works and Buildings, Division of Highways, of approval of the Village's 1963 maintenance I program and that a voucher in the amount of $30,297.00, including $19,763.00 for arterial streets and $10,534 for non-arterial streets will be forwarded to the Village Treasurer. -6- Reg. 4-11-63 _ I O • The Clerk read a proposed resolution appropriating the sum of $12,000 of Motor I, Fuel Tax funds for the purpose of maintaining various sidewalks in Elk Grove Village. Mr. Fletcher said he has checked the sidewalks and set up this program of repair, but that if such a program is to be started it should be a continuing operation. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board adopt Resolution 14-63 APPROPRIATING THE SUM OF $12,000 FOR THE PURPOSE OF MAINTAINING UNDER THE ILLINOIS HIGHWAY CODE CERTAIN PORTIONS OF SIDEWALKS IN j ELK GROVE VILLAGE. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE' " - `� Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Following the reading of this proposed ordinance which had been first read on March 4, 1963, it was moved by Trustee Keith and seconded by Trustee Dillon that the Board adopt Ordinance No. 288 entitled "AN ORDINANCE AMENDING THE MUNICIPAL CODE OF ELK GROVE VILLAGE TO PROVIDE FOR REGULATION OF INCINERATORS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Zettek suggested that the proposed ordinance relating to the establish- ment of a curfew be kept on the agenda for further study. There being no recommendation regarding a license fee, a motion to adopt the i proposed ordinance providing for the licensing of junk peddlers was withdrawn. Copies were distributed of an ordinance authorizing transfers among appropriations. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above ordinance. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Following the reading, it was moved by Trustee Dillon and seconded by Trustee Keith that the Board Aadopt Ordinance No. 289 entitled "AN ORDINANCE AUTHORIZING TRANSFERS AMONG APPROPRIATIONS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. President Gibson stated that recently the Board authorized the President and ` Clerk to sign a contract with the Electro Rust-Proofing Corporation for service to the Water Department reservoirs but that since this contract is rather unique, he has asked Mr. Snyder, Water Department Manager, to explain this contract to the Board. i I Mr. Snyder stated that this Corporation offers two types of contract plans - one is whereby they install the rustproofing equipment and make any necessary adjustments during the year; the other plan is for the installation of the equipment and the owner handles the adjustments. Mr. Snyder said that the Water Co. had always taken the smaller of the two plans and that the installation of the rustproofing is made in April and the benefit is derived during the summer months. Mr. Snyder explained that contracts are dated to cover a one year period even though the service and benefit is limited to the spring and summer. In the past the Elk Grove Water and Sewer Co. contracted on a calendar year basis but that when the utility was acquired by the Village it was requested that the contract be placed on a fiscal year basis and that the contractor submitted two contracts - one for the period March 20, 1963 through April 30, 1963 and one for the 1963/64 Village _'lscal year. Acting on the above information, the Board agreed that only one contract be signed at this time, and only one payment be made, that being for the period March 20, 1963 through April 30, 1963. President Gibson administered the oath of office to Fire Chief John Haar. Trustee Zettek reported that Chief Jenkins was recently called regarding a super- i visory training course at Northwestern University, and that there had not been I -7 Reg. 4-11-63 - i sufficient time to present a formal report to the Public Safety Committee. This course runs from April 15, 1963 through May 3, 1963 with a tuition of $165. I Chief Jenkins recommended that Sergeants Carroll and Nebergall be sent to this school. Trustee Zettek said that Chief Jenkins has stated he will fill in on one or more shifts while these two men would be gone and that one squad car could be released for their transportation to and from the school. i Trustee Zettek said that the cost for tuition would be $330 for both and that he recommended that the Board approve expenses for their lunch on days while attending this school. Trustee Zettek also said that there is $212 in the working budget for this type of expense but that there is $1,000 in the appropriation. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize I the expenditure of no more than $450 for tuition and additional expenses of two Elk Grove Village police officers to attend Northwestern University 's police training course from April 15, 1963 through May 3, 1963. Chief Jenkins reported that this is an excellent course for supervisory officers, probably one of the best in the country. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. A meeting of the Public Safety Committee was scheduled for 7:30 PM April 19th and Trustee Zettek said he thought it essential that President Gibson attend this meeting and that the remaining Trustees on the Board were invited since i the subjects to be discussed were of magnitude to warrant their attendance. Trustee Pahl suggested that the Board increase the salary paid to the Village Prosecutor since he is required to attend two sessions of court twice monthly and attend other courts representing the Village in "change of venue" cases. It was moved by Trustee Pahl and seconded by Trustee Zettek that the Board authorize an increase in the salary paid to the Village Prosecutor from $25 per month to $100 per month effective May 1, 1963. Trustee Zettek complimented the Prosecutor, Mr. Howard Kaufman, for doing an excellent job of representing the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Trustee Dillon called attention to the fact that concrete car parking bumper guards are needed on the east side of the Municipal Building and in some areas to the rear of the Building; and that the cost is $5.00 each with an additional $1.75 each for installation. Trustee Keith said that the Alexian Brothers have a 15 minute slide on the proposed hospital at Bisner and Biesterfield Roads and if agreeable with the Board, he would like to arrange for a showing of this slide during the Public Relations portion of a future meeting. Mr. Glenn Snyder, Manager of the Water and Sewer Department, reported that he is concerned with the fact that if the coming summer is especially warm, there may i be a shortage of water; that in the purchase arrangements made when the Village assumed ownership there is an amount of $180,000 set aside for the erection of a water storage tank and drilling of a well; that should the Village be successful in the attempt to get City of Chicago water, the tank would still be needed. Mr. Snyder suggested that serious consideration be given to the erection of the tank which will take from five to six months. The site for this installation would be at the southwest corner of Arlington Heights and Biesterfield Rcads which site, according to Mr. Evan Stebbins, has been established but has not been dedicated. e d d 3 'i In view of Mr. Snyder's comments, and in accordance with the proposal subkitted by Alvord, Burdick and Howson, at President Gibson's request, it was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize the President and Clerk to sign a contract with Alvord, Burdick and Howson for $2400.00 -8- Reg. 4-11-63 I for consultant services. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered ` "AYE;" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. At this time, 10:05 pm, President Gibson recessed the meeting for a limited time I, President Gibson reconvened the meeting at 10:20 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Pahl, Smith, Zettek; "ABSENT" - Young. i At this time, Mr. Charles Eining, Chairman of the Fire and Police Commission appointed Police Patrolman Robert D. Syre as Police Sergeant in the Police Department in Elk Grove Village. President Gibson administered the oath of office to Sgt. Syre and presented him with Sergeant's stripes, shield and badge. Police Chief Jenkins said that newly appointed Sgt. Syre has supervisory ability and has been Acting Sgt. for the past year; that he is well respected by the men of the Department; and Chief Jenkins expressed appreciation to the Fire and Police Commission for the appointment. i It was moved by Trustee Zettek and seconded by Trustee Keith that the appointment of Robert D. Syre as Sergeant of the Elk Grove Village Police Department be made retroactive to April 1, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered ti "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - none; "ABSENT" - Young. Whereupon the President declared the motion carried. Mr. Sidney Miller, present in the audience, questioned the Board as to the legality of granting a permit for the construction of the bowling alley at the Park 'n' Shop in view of the regulations concerning parking. Board members pointed out that, under the existing ordinances, the parking area in the Centex Sales Office area on the north side of Higgins Road together with that in the Park 'n' :Shop is to be used in determining the parking for the Park 'n' Shop; and that this was considered when the permit was issued for the construction of the bowling alley and the bank and that under the ordinances there are sufficient parking spaces. It was moved by Trustee Dillon and seconded by Trustee Pahl that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:30 PN. I Eleanor G. Turner Village Clerk Approved: JaqVs R. Gibson President i^ i 1 i -9- Reg. 4-11-63 I