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HomeMy WebLinkAboutVILLAGE BOARD - 04/04/1963 - VILLAGE BOARD i MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOA ,D OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON APRIL 4, 1963. President James R. Gibson called the meeting to order at 8:15 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - none . It was moved by Trustee Keith and seconded by Trustee Young that the minutes as submitted, of the regular meeting of March 28, 1963 be held for adoption until the next regular meeting. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report: 1. Stated that he has received a quotation, submitted at his request, from Alvord, Burdick & Howson ; and requested the epproval of the Board to engage this firm as consulting engineers at a fee not to exceed $1,000 for an estimate and feasibility report on connecting i the Village ' s water system to that of the City of Chicago. 2. A request from the Childrent-s Benefit League of Chicago & Suburbs to hold their Annual Tag Day on Friday, October 4, 1963 in Elk Grove Village , was referred to the Public Relations Committee. 3. A request from the American Cancer Society for approval to conduct a houso-to-house fund drive on April 15, 1963 was referred' to the Public Relations Committee . 4. Reported receipt of an announcement from the Illinois State Chambor of Commerce of a State-wide Industrial Development Conference to be held in Normal on Wednesday, April 10th; and referred this to the Public Relations Committee to determine if any members of the Board or members of Village organizations can attend. Regarding item #1 above, President Gibson pointed out that the Purchase Agreement between the Village and the Elk Grove Water & Sewer Company, Inc. provides that on or before December 31, 1964 the Village must provide an additional water supply and that it is important to the Board in mak- ing a decision to know whether or not this additional source could be from the City of Chicago. The President said that he has scheduled a meeting for Saturday, April 6th, with Mayor Behrel of Des Plaines and President Schlaver of Mount Prospect to investigate the possibility of i a joint venture with Des Plaines and Mount Prospect to connect to Chicago water. President Gibson also said that the primary product of this proposed preliminary study by Alvord, Burdick & Howson would be to establish an estimate of cost of bringing Chicago water to Elk Grove Village, the funds for the study to be charged to the revenue derived from the Waterworks and Sewerage Revenue. Bond Issue . The firm of Alvord, Burdick & Howson has stated that if the project of bringing Chicago water to Elk Grove Village is consummated and if they are retained as Engineers for the project, their fee for the preliminary study would be deducted from the engineering fee for the completed project. i It was moved by Trustee Dillon and seconded by Trustee Pahl that the Board authorize the President and Clerk to enter into a contract with Alvord, Burdick & Howson for an amount not to exceed $1,000 to investigate the cost and feasibility of connecting Elk Grove Village to Chicago' s water supply. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettok; 'NAY" - none; "A��SEN'I'" - none . Whereupon the President declared the motion carried. -1- Reg. 4-4-63 _ I I President Gibson introduced two sixth grade students, Miss Weiner and Mr. Arnold, from the "Clearmont Cardinal", the Clearmont School newspaper. I Trustee Smith requested that the Board deviate from the Agenda to hoar a report from Mr. Morita, Youth Advisory Committee. There being no objections, Mr. Morita read a "Proposal to Village Board Recommending Minimum Summer Recreation Program for Elk Grove Village". This report contained the recommendation that a full-time trained and experienced summer recreational director be employed whose first responsibility would I be to submit to the Board a summer program plan and a detailed analysis of the costs of such a program. It was also recommended that the Youth Advisory Committee be authorized to contact various colleges and univer- sities to inquire as to the availability of professional help to plan a long-range recreational program for Elk Grove Village . Trustee Keith stated that he would favor such program and as a citizen, asked the Youth Advisory Committee and any other interested individuals or groups to offer help to circulate a petition for the establishment of a Commission. In reply to Trustee Smith's question, Mr. Morita stated that the eligible participants in tY-,ir proposed program number 3, 000 from Kindergarten through the Sixth grade and over 4, 000 including the high school age group. In order to digest this subject, Trustee Smith requested a meeting of the Village Board, Youth Advisory Committee, Playground and Recreation Board and a representative of the Budget and Estimate Committee at 8: 00 P.M. Monday, April 8 in the Municipal Building. Trustee Young requested the Attorney for a report concerning parking on Ridgewood Road immediately west of Rupley School elong the bus loading r zone. • ' President Gibson noted that the current issue of the Elk Grove Herald reported another apartment complex to be built in the Northwest area in spite of the complaints regarding this type of development from Palatine, Arlington Heights, and Elk Grove Village . The President requested the Village Attorney to arrange to schedule a meeting of the Village Board with the Cook County Board of Commissioners, The Village Board of Mount Prospect and possibly- the School Board of District No. 59 to discuss the increase in the number of multi-family dwellings in the unincorporated areas of the Northwest ' section of the County. Attorney Hofert. said he thought such a meeting would certainly be worthwhile and stated he would be happy to undertake such a mission and would report back to the Board in thirty days. Trustee Dillon reported that the Building Department has written letters to four offenders of the zoning ordinance pertaining to a fence, Credit Union operating in a home, a repair shop on Tonne Road, and an enclosure around a canopy. Trustee Dillon suggested that Trustee Keith arrange j for inspection of the air conditioning unit so that it will function properly during the coming summer months; and reported to Trustee Keith that the doors in the Building 'Department are in need of varnish. I It was moved by Trustee Smith and seconded by Trustee Zettek that the Board authorize the payment of $2,596.06 to the Elk Grove [-later and Sewer Company, Inc. for fire hydrant rental from January 1, 1963 to March 20, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT" - none. Where- upon the President declared the motion carried. Trustee Smith presented 28 invoices for a total payment of $1,206.10 from the General Corporate Account of which $35.55 will be reimbursed from the Water Department funds, and 1 invoice for $298.00 from Motor Fuel Tax funds. ( Itemization will be on file in the Clerk' s Office . ) I -2- Reg. 4-4-63 i It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize the payment of 28 invoices totaling $1, 206.10 from the General Corporate Account of which $`168.89 will be reimbursed from the Water Department funds, and 1 invoice for $298.00 from Motor Fuel Tax funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Keith, Pahl, Smith Young, Zettek; "NAY" - none ; "ABSENT" - none . Whereupon the President declarWt th& motion carried. Trustee Smith requested that if the Board members had names of auditing firms they wished contacted that such names should be submitted to him by April 8th. Regarding the matter of open drainage ditches, Trustee Pahl reportod that the term it be avoided" as stated in the Subdivision Control Ordinanoo in of a permissive nature, according to the Village Attorneyts interpre- tation; but that the Village Board still has control since they aro to approve all plats of subdivision. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize an expenditure not to exceed $25 for clip-on ash trays for chairs in the Court Room of the Municipal Building. The Prosidont directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT' - none. . blhereupon the President declared the motion carried. It was Trustee Kciths ' recommendation following Village policy, to approve the fund drive by the American Red Cross and the "Teen-Age march Against Leukemia" by the St. Jude Research Hospital, and the Clerk was asked to reply to the requests accordingly. Trustee Smith asked if the Public Relations Committee sends press releases to the Chicago newspapers. Trustee Keith said that releases have been sent but have not been printed. Trustee Pahl suggested sending topics ' of the "Official Statement" as prepared for the Waterworks & Sewerage Revenue Bond Issue. I President Gibson reported that he and Trustee Keith have a luncheon meeting April 8th with a Public Relations firmts members who will gratituously advise the Village Board how it may develop a Public Relations program. Trustee Zettek reported that the Civil Defense committee has indicated it will have a report on fallout shelters in one or two weeks. Regarding the estimate of cost of a traffic survey, Trustee Zettek re- ported that Trustee Pahl has given him the name of one person who has indicated he may be able to provide the type of survey for which the Village is looking and. a letter has been written . Trustee Zettek stated that the Bicycle Safety Committee is m;voting weekly and Sub-Committees are being formed from members of church/civic/ school groups and that it is anticipated that testing of bicycles will begin around mid-May. Trustee Zettek also reported that the Public Safety Committee has met ' and considered the parking limit in the Industrial area and the Committee feels that tho ordinance should be more liberal since salesmen and other visitors to the plants are unable to complete their business or call within the 1 hour parking limit. It was moved by Trustee Zettek and seconded by Trustee Keith that the j Board instruct the Village Attorney to amend the 1 hour parking limit ordinance to restrict parking in the Industrial area beyond a two hour I Reg. 4-4-63 — ---- ,I Period. The President directed the Clerk to call the roll on the motion and upon the roll being called the followin� Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; ' NAY" - none ; "ABSENT' - none . Whereupon the President declared the motion carried. Trustee Zettek reported receipt of a letter from Police Chief Jenkins strongly urging expenditure of money to purchase the following police equipment; 2 fire extinguishers, 2 resuscitators, tear gas bombs, 1 bull horn loud speaker, . l straight jacket, and 1 security chain for transporting prisoners, for a total estimated cost of $688. It was moved by Trustee Zettek andseconded by Trustee Keith that the Board authorize an expenditure of no more than $725 for the purpose of I purchasing 2 fire extinguishers, 2 resuscitators, tear gas bombs, 1 bull horn loud speaker, 1 straight jacket, and 1 security chain for transport- ing prisoners. The President directed the Clerk to Call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Young scheduled a meeting of Streets and Sewers Committee to discuss the Industrial Park drainage at 9:30 P.M. April 8th. Trustee Young reported that he has reviewed the proposed contract with W. L. Hodes for trenching and backfilling. It was moved by Trustee Young and seconded by Trustee Dillon that the Board adopt Resolution 12-63 entitled "A RESOLUTION AUTHORIZING SIGNII�IG OF CONTRACT WITH W. L. HODES TRENCHING SERVICE". The President directed the Clerk to call the roll on the motion and upon the roll being called the followiu Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY' - none ; "ABSENT" - none . Whereupon the President declared the motion carried. A discussion followed regarding the coordination of posting load limit signs with speed limit signs. Pending the outcome of a traffic survey, President Gibson asked Trustee Young to consider an inexpensive stencilled sign for load limits. Trustee Keith suggested that street lights be installed on Elk Grove Blvd. , west of Victoria Lane since there is much pedestrian traffic to and from the churches and the Lions Park pool during the summer months. President Gibson asked the Streets and Sewers Committee for a recommendation in one or two weeks. In reply to President Gibson ' s question, Trustee Young said that there was not too much room for error in quotes attributed to Trustee Young in the April lath issue of the Elk Grove Herald. President Gibson then asked what Trustee Young meant by the statement "that using water and sewer revenues for a building that will eventually be turned over to the street department is a form of double taxation, ---" . Trustee Yours; said he thought he had indicated to the Reporter for the Herald that it was another method of indirect taxation, and said he will ask the Reporter to retract this in the next issue. . The Clerk reported receipt of an annexation petition dated March 29,1963 from Mr. Earl McLennan, of lihn. C . McLennan and Company involving approx- imately seventy-five acres of property located at the southwest corner of Devon and York Roads, DuPage County, Illinois. Mr. McLennan said that the annexation is contingent upon the following; that the property be zoned M-2 He?vy Industry; that Elk Grove Village will permit proper and adequate connection of sewer and water facilities; that they obtain approval by the Metropolitan Sanitary District of Greater Chicago for use of connections to these sewers ; the acceptance by Elk Grove Village of a plat of subdivision to be submitted by them; acceptance by Elk Grove Villago of surface and underground improvement designs to be sub- mitted by their engineers.. In answer to President Gibson 's question, Attorney Hofert said that it is his opinion that this is a pre-annexation zoning petition, and that the other issues are collateral. The Attorney pointed out that at any point the petitioner has the opportunity to withdraw the petition prior to the -4- Reg, 4-4-63 - -- passage of the annexation and rezoning ordinances. The above was referred to the .Zoning Board of Appeals and to the Plan Commission, ,I The Clerk reported receipt of documents from the Village Attorney, which 'documents had been received at the ' elosing of the Water Company purchase i and have been recorded as required. The Clerk read a letter dated April 41 1963 from Evan W. Stebbins, Real Estate Manager, Centex Construction Company, Inc. stating that they are in the process of building three homes on the south side of Oakton Street facing north which will serve as model homes for the sale of homes to be I built- in Section 1 East; that when this Section has been completed these homes will be sold to individuals ; and that the parking lot which they desire to build on the five lots immediately east of the proposed model homes, will be removed following the sale of all Section 1 East homes and the area will be restored to the condition of the surrounding property. President Gibson asked Attorney Hofert for his opinion on the above matter. Mr. Hofert said that the owner of every residence has the right to show his own home for sal©; that the sale of the home is an incidental use of the home and falls within the permitted uses of that classification. The Clerk read a letter dated April 42 1963 from Mr. Stebbins to President Gibson which letter confirmed conversations between Messrs. Stebbins and Gibson as to the necessity to relocate the present offices of the Water and Sewer Department at 29 Park and Shop, and that such a move would be necessary around August 1, 1963. The Clerk read a letter dated April 4, 1963 from Mr. Stebbins to the President and Board which enclosed the original and three prints of Centex Industrial Park, Unit 11 and of Unit 12. The preliminary plans of both of these sections have previously been approved. These final plats were referred to the Plan Commission for a recommendation. The Clerk read a letter dated March 29, 1963 from Mr. D,a.vid A. Nelson, Associate Counsel of the Congregation of Alexian Brothers, extending their thanks and appreciation for the use of the Court Room in the . Municipal Building on March 26 and 27 to instruct the workers of the Elk Grove Village Women ' s Division in their fund-raising campaign. The Clerk reported receipt of a notice dated March 27, 1963 from the Department of Public Works and Buildings, State of Illinois, Division of Highways, regarding the removal of the Occupation and Use Tax and I how this would effect the purchase of materials. The Clerk reported receipt of a Statement of the Bank of Elk Grove show- ing assets and liabilities as of March 26, 1965. Copies were distributed of a proposed Resolution requesting that the Cook County Board of Commissioners and their advisory bodies use great caution in considering changes which would substantially increase the established population density standards. Folb'wing fid reading of this Resolution, it was moved by Trustee Keith and seconded by Trustee Zettek that the Board adopt Resolution No. 13-63 addressed.. to the Cook County Board of Commissioners. The President directed the Clerk to call the roll on -the- motion and upon the roll being called the following Trustees answered "AYE" = Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT' - none. ' 14hereupon the President declared the motion carried. The Clerk was instructed to transmit copies (certified) of this Resolution to.the Gook County Board of Commissioners and the Cook County Zoning Board of Appeals. T Following the reading of this ordinance, it was moved by Trustee Zettek and seconded by Trustee Dillon that the Roard adopt Ordinance No. 286 entitled "AN ORDINANCE TO PROVIDE FOR A MUTUAL FIRE AID PROGRAM BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND NEIGHBORING MUNICIPALITIES". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - _5_ Reg. 4-4-63 - ----- - - - -- ----- - - ---- Dillon, Dillon, Keith, Pahl, Smith.,- Young, Zettek, "NAY" - none; "ABSENT" - none . 14heroup,cn the President declared the motion carried. The Clerk was instructed to send copies of this Ord. - to all municipalities affected by its passage and also to Chicago Fire Commissioner Robert I Quinn. Copies were distributed of a proposed ordinance, prepared in accordance i with the recommendation of the Finance Committee and Treasurer Coney, authorizing transfers among appropriations. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above ordinance . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT" - none. Whereupon the President declared the motion carried. Following the reading of the ordinance, it was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt Orinance No. 287 entitled "AN ORDINANCE AUTHORIZING TRANSFERS AMONG APPROPRIATIONS" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT" - none. i Whereupon the President declared the motion carried. A first :reading was had of an ordinance amending the Municipal Code of Elk Grove Village to provide for regulation of incinerators. Trustee Dillon suggested that the unsoeded arcas around the Municipal Building be seeded or sodded this spring. President Gibson asked Trustee Young to bring in prices at the next regular meeting. President Gibson requested the concurrence of the Board in the following appointments of Alternate Judges of Election to serve in the regular Municipal elocti•on to be held April 16, 1963; Beverly Krasnow, 497 Verde ; Kathleen A. Ahlberg, 349 Cedar .Lane; .Rachel G. Moore, 388 Maple Lane. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board concur in the President ' s appointment of Beverly Krasnow, Kathleen A. Ahlberg, Rachel G. Moore as Alternate Judges in the April 16th election. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon; Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none . 11here- upon the President declared the motion carried. President Gibson recessed the meeting at 9:45 P .M. for questions and comments from Board members in attendance at this meeting. President Gibson reconvened the meeting at 10:10 P .M. and directed the Village Clerk to call the roll. Upon the roll being called the follow- ing Trustees answered "PRESENT" - Dillon, Kcith, Pahl, Smith, Young, Zottek; "ABSENT" - none . The Clerk read a statement from Alvord, Burdick & Howson for services in connection with Report on Feasibility of Public Acquisition of the Utility Properties of Elk Grove Water & Sewer Company, Inc. in the amount of $1, 250.00 and for consultation, attendance at meetings, assis- tance in transfer of property, etc. following submission of Report - $750.00- It was the feeling of the Board that the services performed and assistance received were well worth the fees. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize the payment of $2,000 to Alvord, Burdick & Howaon in laccordance with the statement submitted for engineering services and -6- Reg. 4-4-63 i i I assistance in the acquisition of the Elk Grove Water & Sower Company; Inc. ; said payment to be made from the pr000eds of the Revenue Bends. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" = Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT" - none . Whereupon the President declared the motion carried. The Clerk presented a proposed Electric Service Contract for electric service to the Water Department pump stations. It was moved by Trustee Keith and seconded by Trustee Zettek that the President and Clerk be authorized to sign a contract between the Village of Elk Grove Village and the Public Service Company for electric service to the Water Department pump stations, subject to the approval of the Village Attorney. The President directed the Clerk to call the roll on the motion m d upon the roll Ning called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Keith that the meeting be adjourned. The motion was voted upon by acclamation ; whereupon the President deelar0d the motion carried, and the meeting adjourned at 20:15 P.M. Eleanor G. Turner Village Clerk APPROVED: ©sR. Gibson President i -7- Reg. l#-•4-63