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HomeMy WebLinkAboutVILLAGE BOARD - 03/28/1963 - VILLAGE BOARD (2) . • • II i i MJNUTES OF THE REGULAR MEETING OF ` THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, HELD ON MARCH 28, 1963 President James R. Gibson called the meeting to order at 8:15 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. : "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Dillon that the minutes,as submitte of the regular meeting of March 21, 1963 be approved and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report: 1. Referred to the Judiciary and Planning Committee and to the Plan Commission an advance copy of the Palatine Quadrangle Flood Report prepared by the I Northeastern Illinois Metropolitan Area Planning Commission. 2 . Reported that the Village of Palatine has passed a resolution urging caution on the part of the Cook County Board of Commissioners in considering zoning which would increase the population density standards in unincorporated areas. Previously, the Village of Arlington Heights passed a similar resolution. President Gibson recommended that the Board enact such a resolution as a step toward curbing the present tendency toward construction of a large I number of multiple-family dwellings in the unincorporated area. 3. Reported that rlr. Washington Serini has submitted his resignation from the i Playground and Recreation Board and thanked Mr. Serini for the work he has done. Attorney Hofert stated that he will be out of town between April 6th and April 13th; that he has prepared ordinances and resolutions in accordance with instructicns and that same have been given to the Clerk. Mr. Quigley Fletcher, representing Village Engineer E. N. Fletcher, reported that Mr. Fletcher wrote to the Cook County Highway Department asking that they extend the widening of Arlington Hts. Rd. to Oakton Street and that the Highway Department has advised that this request should be made in the form of a Resolution i from the Village Board to the County Board. Mr. Fletcher recommended that this be done. The Clerk read a letter dated March 28, 1963 from the Village Engineer recommending that either the Engineer or Village Clerk be instructed to '.-mite a letter to the j Cook County Highway Department stating that the Village will assume ounership and will maintain the proposed storm sewer from Route 83 and Landmeier Road east to Section In of the Industrial Park. Mr. Fletcher said that this sewer will be installed to serve a certain section of the Industrial Park and it is his belief that once it is installed in the street, it is the duty of the Village to maintain it; and that through ownership of the sewer the Village will gain control over others connecting to or using this sewer. It was moved by Trustee Dillon and seconded by Trustee Pahl that the Board direct j the Village Attorney to draft a Resolution to the Cook County Board of Commissioners asking that the planned four lane pavement on Arlington Heights Road be extended 1 south from Higgins Road to Oakton Street. (Upon the recommendation of Mr. Q. Fletcher, it was understood that this Resolution wculd contain thereasons for this recuest. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Zettek that the Board concur in the recommendation of the Village Engineer regarding the st orm sewer at Route 83 and Landmeier Road and that the Board direct the Village Clerk to write a letter stating the Village's willingness to maintain the proposed storm sewer at Route 83 and Landmeier Road as spelled out in the letter dated 'March 28, 1963 from the Engineer. The motion was voted upon by acclamation; whereupon the President declared the motion carried. -1- Rrg. 3-28-63 - i Trustee Young stated that if the correspondence he has read in the past week regarding the covering of the depressed area in the median strip on Pratt Boulevard near Nicholas is an indication of plans to cover all such areas, suggested that the Judiciary and Planning Committee study the Subdivision Control Ordinance since it is his understanding that the covering of open drainage ditches is required only in the residential area. In answer to these comments, President Gibson said that the ordinance was amended to read that there are to be no open ditches any- where in the Village. This matter was referred to the Judiciary and Planning Committee. i Trustee Zettek requested that the Board deviate from the agenda for reports from Fire Chief Haar. There being no objections, Chief Haar then read an annual report for the year ending December 31, 1962; and a report of his and Lieutenant Kemnita attendance at the Fire Conference at Memphis, Tennessee from February 26".1: through March lst. (These reports will be on file in the Clerk's Office.) Mr. E. H. Brown, Chairman of the Plan Commission, reported that the Plan Commission met on March 25th with Mr. Earl McLennan and Mr. Foster, representing !din. C. McLennan Company and other interested parties, for a discussion of their proposed annex- ation of 72 acres of land at the Southwest corner of Devon Avenue and York Road in DuPage County. They discussed storm drainage, the availability of sewer and i water; the Village Engineer reported that there is water available in sufficient quantity and he was to check on size of sewers. Mr. Brown said Messers. McLennan and Foster were told that no open drainage is permitted on dedicated areas; and they said they would agree to develop their property in accordance with the Sub- division Control Ordinance. The planned development of tine property is Industrial and Mr. McLennan said that 57 acres of the property is already zoned Heavy India try which 57 acres is located south from Devon Avenue 600 feet; and that they have only recently acquired the property immediately south of Devon Avenue at the corner of York Road. This acquisition made them contiguous to Elk Grove Village and Mr. McLennan said that this parcel (17 acres) is still zoned Residential, that instead of going to DuPage County for rezoning it was a more logical decision to contact Elk Grove Village. Mr. McLennan also said that no commitment regarding the 17 acres (under purchase negotiations) was made to DuPage County when the 57 Acres was rezoned. Mr. McLennan stated that they have already let one contract for a three acre tract in the 57 acre parcel and that a 25,000 square foot plant will be built there; and that they are working against time and must soon know whether or not they will connect to the Village's water and sewer system or build a septic field. Mr. Brown said that this area is shown in the Bensenville Master Plan as heavy industry (which is what it should be, he said) and that he talked with Mr. Hines, Chairman of the Bensenville Plan Commission, this week and told him that this subject was being discussed by the Elk Grove Village Plan Commission but that no decision had been made as yet. Mr. Brown said he would like to discuss this with the Bensenville Plan Commission prior to making any recommendations or decision, but that their reaction to the area being annexed to Elk Grove Village would not effect the decision. Attorney Hofert raised the question of a permit from the Chicago Metropolitan Sanitary District. Mr. McLennan said that he has already checked this and found that any question or problem of obtaining a permit is a technicality overcome by joining with an existing taxing body, which is this case would be Elk Grove Village, the only requirement is the filing of application for permit. In reply to Attorney Hofert, Mr. McLennan said they would made dedications as required by ordinance. Following discussion, there was consensus among Board members that if the petitioner would like for the property to become a part of Elk Grove Village, his petition would be favorably received and there would be no need to discuss the matter with the Village of Bensenville. Mr. McLennan then asked the procedure to follow to rezone and annex the property in question. President Gibson explained the procedure for a zoning hearing and 1 annexation petition and the fees connected thereto. -2- Reg. 3-28-63 I 1 Mr. Brown reported that the Plan Commission has received a preliminary plat of I Unit 11 of the Centex Industrial Park which is a re-drawing of the previously approved preliminary plat of this Unit. The size of the Unit was increased thereby requiring this resubmission, i,Ir. Brown said that the Plan Commission recommends approval of this plat, and also the preliminary plat of Unit 12 of the Centex Industrial Park. i Mr. Brown also reported that the Villages of Bensenville and Itasca want to meet to discuss mutual problems but that they want to wait until after the April 16th election to do so. Mr. Brown will advise the Board of the scheduled dates for such meetings. President Gibson said that Plan Commission approval of the tenative plats of Units 11 and 12 is adequate and Board action is not required until the final plat is submitted. Mr. Robert Larberg reported that the Board of Health is making plans for their annual inspection of food delivery vehicles. Mr. Ralston D. Malonek read the Fire and Police Commission Annual Report dated March 15, 1963 which report will be on file in the Clerk's Office. The Clerk reported receipt of a bill in the amount of $2,596.06 from the Elk Grove Water and Sewer Company, Inc. for municipal fire protection service for the Village from January 1, 1963 to March 20, 1963. The Clerk read a letter from Mrs. Hazel J. Braud thanking the President and Trustees for their willingness to consider her petition for a temporary variance of the Zoning Ordinance. Mrs. Braud has been able to locate in Mount Prospect and still be able to provide telephone answering service to Elk Grove Village. The Clerk read a letter dated March 28, 1963 from Evan W. Stebbins, Real Estate Manager, Centex Construction Company, stating that the Veteran' s Administration has requested that the Village of Elk Grove Village submit a letter saying that the Village will accept for permanent maintenance parks, streets, sidewalks, curbs and gutters, and storm drainage in Section 1 E when these improvements have been satisfactorily completed in accordance with appropriate ordinances and requirements of the Village. President Gibson said he will write such a letter. The Clerk read a letter dated March 28, 1963 from Mr. Stebbins reporting that Centex Construction Company will be responsible for the cost of any and all expenses in- volved in the widening of Oakton Street- from the point at which the double lane is now to the eastern boundary of Section 1 East; and that work will be completed no later than September 1, 1963. The Clerk read a proposed resolution appointing George C. Coney as Authorized agent for the Village in connection with the Illinois Municipal Retirement Fund. It was moved by Trustee Keithand seconded by Trustee Zettek that the Board adopt Resolution No. 10--63 entitled "A RESOLUTION APPOINTING GEORGE C . CONEY, VILLAGE TREASURER, TO BE THE AUTHORIZED AGENT FOR THE VILLAGE IN CONNECTION WITH ILLINOIS MUNICIPAL RETIREMTNT FUND". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. I The Clerk read a proposed resolution accepting the maintenance of certain portions of Oakton Street in the Village of Elk Grove Village. It was moved by Trustee Young and seconded by Trustee Zettek that the Board adopt Resolution No. 11-63 entitled "A RESOLUTION ACCEPTING THE MAINTENANCE OF CERTAIN PORTIONS OF OAKTON STREET IN THE VILLAGE OF ELK GROVE VILLAGE". During discussion, it was pointed out that this concerns the same portion of Oakton Street as referred to by Mr. Stebbins' previously read letter, being that part of Oakton to the eastern boundary of Section 1 East. -3- Reg. 3-2a-63 i The President directed the Clerk to call the roll on the motion and a?on t'ahe roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The following proposed ordinances were presented for first reading: r-. "Ali ORDINANCE AMEENDING CHAPTER 24 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE BY ADDING THERETO PROVISIONS RELATING TO CURFEW" . "AN ORDINANCE AiCE NDING CHAPTER 22 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE PRO- VIDING FOR THE LICENSING OF JUNK PEDDLERS" . "AN ORDINAATCE TO PROVIDE FOR A MUTUAL FIRE AID PROGRAM BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND NEIGHBORING PfUNICIPALITIES" , It was moved by Trustee Smith and seconded by Trustee Young that the Board direct the Village Treasurer to open an Escrow Account in the Bank of Elk Grove to be known as the Elk GROVE VILLAGE-ESCROW ACCOUNT with the usual three signatories: Village President, Village Clerk, Village Treasurer. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was mo=ved by Trustee Smith and seconded by T-'-ustee Zet`.-e' 4-l" i3o_-:_:-1 a-i thori ze. the Village Treasurer to rent a safe deposit box (1Ox5x26) in the Bank of Elk Grove at a rental of $17.60 per year. During discussion, Mr. Coney said that cancelled bonds and coupons will be stored in this safe deposit box as well as property titles. The Treasurer and the Village- Clerk will have access to the box, but no more than one will be required to be present when the box is opened. The President directed the Clerk to call the roll on the motion and upon the 1011 being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, / Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared , the motion carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize the Village Treausrer to pay the Violations Bureau Clerk salary for 12 hours each week X1.75 per hour. The President directed the Clerk to call the roll on ;he motion and upon the roll being called the following Trustees answered "AY - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. idhereuoon the President declardd the motion carried. It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize the Attorney to draft an ordinance authorizing transfers among appropriations in the General Corporate classification in accordance with the listed amount,, submitted by the Treasurer and containing two amendments. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees asswered "AlE" - Dillon, Keith, , Pahl, Smith, Y-cung, Zettek; "NAY" - none; "ABSENT" - none, Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Pahl that the Board direct the Attorney to draft an ordinance authorizing transfers among appropriations for the Public Library, according to the list provided by the Treasurer. The I e sident directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettpi_; "NAY" - none; "ABSEPIF" - none . Whereupon the President declared the motion carried. Trustee Smith presented 19 invoices for a 'total payment of $2,967.44 from the General arporate Account of which w3SO.00 will be paid from the proceeds of the Revenue Bond Issue, and 1 invoice for X253. 51 from Motor Fuel Tax Funds. (Itemization will be on file in the Clerk's Office. ) i -4- Reg. 3-28-63 i It was moved by Trustee Smith and seconded by Trustee Young that the Foard authorize the payment of 19 invoices totaling $2,967.44 from the General Corporate Account I of which $390.00 will be paid from the proceeds of the Rovenue Bonds, and 1 invoice I for $253.51 from Motor Fuel Tax Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. -� Trustee Smith called a meeting of the Finance Committee and Board to discuss certain ' recommendations regarding insurance, said meeting to be held at 7:00 P.H. Thursday, April 4th. Mr. Jack Andrews, Street Department foreman, requested authorization for an e. Denditi-a-e not to exceed X400.00 for two hour parking and 30 mile speed signs, the two hcL4 parking signs to replace the one hour signs in the Industrial Park. It was moved by Trustee Young and seconded by Trustee Zettek that the Bcard authorize an expenditure not to exceed x;400.00 for 125 to 150 two hour parking street signs and 30 mile per hour speed limit signs. rhe President directed the Clerk to call the roll on the motion and upon the roll being called the follocaing `trustees an; �.e_•ad "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSE.,11' - none. Uhereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board approve a salary of $9,000 per year to Harry P. Jenkins, Police Chief, said sa.lar;.r to le- effective eeffective March 25, 1963. The President directed the ClerR to call the roll on 4 the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. President Gibson reported receipt of maintenance contracts for the Water Dupartm.ent reservoirs, which according to his request have been written to coincide with the Village's fiscal year; the rate being $757.00 per year. It was moved by Trustee Pahl and seconded by Trustee Zettek that the President and Clerk be authorized to sign the maintenance contracts as noted above withthe Electro Rust-Proofing Corporation, Newark, New Jersey. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Y..iung, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. President Gibson reported receipt of a maintenance agreement for the Z M electric bjpewriter in the Water Department in the amount of $39,00 for the period March 20, 1963 to April 30, 1964. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize the President and Clerk to sign a service contract for the Water Department electric typewriter between the Village and International Business machines Corporation. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" -none. Whereupon the President declared the motion carried. President Gibson presented "A Standard Form of A=reement Between Owner and Architect" made by and between thcp Village of Elk Grove Village and Kantola, Mizera and Associates, Elk Grove Village to c %lsbcdx an addition to the existing Street Department b ilding to serve as office space for the Mater and Sewer Department. It was moved by Trustee Zettek and seconded by Trustee Keith that the .President and Clerk be authorized to sign a contr act .between the Village of Elk Grove Village and Kantola, Mizera and Associates to.V&&i% an addition to the Street Department building to serve as office space for the Water and Sewer Department. In answer to Trustee Young's question, President Gibson said that the best estimate of the approximate 3,000 square feet which would be necessary, was in the neighbor- hood of p30,000, that the design would be austere to keep costs down. President -5- Reg. 3-28-63 ii • S I, i I Gibson also said that quarters other than those at 29 Park and Shop must be arranged since the 'Mater and Sewer Department has been asked to ti.acate those premises. Trustee Young questioned whether or not there was any alternative. President Gibson pointed out that as Trustee Young would recall there were eight or nine suggestions, but that this approach was the most feasible and in the long run most economical; and that in the unforeseeable future .. when the Village would be in a position to build a Village Hall, as such, this addition to the Street Department would be used as garage space to house smaller pieces of equipment. Trustee Young maintained that the present Fire Station and Municipal Building should be more fully utilized by relocating walls. Other Board member took issue with this statement and explained the necessity for keeping intact each room and area in the present building. i The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl,, Smith, Zettek; "NAY" - Young; "ABSENT" - none. Whereupon the President declared the motion carried. President Gibson made the followin, appointments of persons to serve as election judges in the forthcoming regular motion to be held April 16, 1963 and requested the concurrence of the Board in these appointments: Precinct #1 Precinct #3 Augusta G. Smith, 12 Evergreen Nancy M. Adams, 250 Victoria ' Jean Palmieri, 41 Woodcrest Barabara J. Watson, 690 Grosvener Emma M. Youngquist, 37 Ridgewood Eunice Eitzenhoefer, 261 Tower Joyce H. Scholten, 22 :•Joodcrest Mary P. Nychay, 172 Tower Betty Schultz, 37 Evergreen Doris M. Glab, 217 Edgeware Precinct #2 Precinct #4 Raelene M. Anders, 201 Wildwood Eleanor J. Christensen, 851 Creat Sophie Pohn, 512 Brynhaven Coral R. Berkhoff, 391 Birchwood Barbara J. MacClure, 527 Willow Ethel A. Rennhack, 400 Birchwood Dorothy Thulin, 540 Landmeier Joan Davis, 715 Love Street Marilyn T. Barnes, 224 Crest Ruth M. Enderson, 831 Victoria Precinct #5 Patricia A. Hertzberg, 650 Magnolia Violette J. Galloway, 960 Carswell Virginia M. Potts, 591 Sycamore Donald E. Brandhorst, 1261 Hemlock Camille Morris, 520 Walnut It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board concur in the President's foregoing appointments of election judges for the April 16th election. The 'President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Keith, Pahl, Smith, Young, Zettek: "NAY' - none; "ABSENT" . none. Whereupon the President declared the motion carried. Trustee Pahl reported that there are no more copies of the Zoning Ordinance available and since it will be some weeks before the Zoning Ordinance is revised it will be necessary to reprint the present ordinance. It was moved-by Trustee Pahl and seconded by Trustee Dillon that the Board authorize an expenditure of no more than $150.00 to offset the cost of printing the Zoning Ordinance to be sold to the public at the same price as previously authorized and that the Clerk be authorized to have the Zoning Ordinance re- i produced accordingly. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Keith, Pahl, Smith, Young, Zettek: NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. l -6- R-g. 3-28-63 __ 1 R_garding House Bill 123 which would prohibit the integration cC Fire and P :lice Departments, Trustee Pahl reported that it has passed the Horse of Representative-,- by epresentativesby 114 to 48, and is now with the Municipal Committee in the Senate. "Trustee Pahl suggested that the Village President address a communication to tae Committee members j voicing opposition to the passage of this Bill and also suggested't"'at notes be sent r� by the Board members. It was moved by Trustee Pahl and seconded by Trustee Keith that the Board direct the Attorney to draft a Resolution to the Cook County Zoning Board of Appeals and the Cook. County Board of Commissioners, patterned on the lines of those of Palatine and Arlington Heights, regarding multiple family dwelling units going up helter/ skelter in northwest area. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Yaung, Zettek; "NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Keith that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:10 P.M. I Eleanor G. Turner i Village Clerk I APPROVED: GCC-e JaV es R. Gibson President -7- REg. 3-28-63