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HomeMy WebLinkAboutVILLAGE BOARD - 03/28/1963 - VILLAGE BOARD i i`lLiUTES OF THE REGULAR RLETING OF THE PRESIDENT AND BOARD OF ThLbTLiS OF THE VILL'i.GL OF ELK GROVE VILLAGE HELD ON MAR,'H 91, 1963 i President James R. Gibson called the meeting to order At 8:1' PM in the Municipal Building in said Village and directed the Village Clerk to call the roll., Upca the roll being called the following Trustees answered 11YRE6ENT" - Francis J, Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R, Young, Ch-axles J. Zettek: Jr. ; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Dillon that the minutes of the reuglar meeting of March 14, 1963 be approved as sub.^.iitted and that the Board dispense with the reading thereof. The motion was voted upon by Acclamation; whereupon the President declared the motion carried. . President Gibson gave the following report: 1. Reported receipt of an invitation from the Lawn Sprinklers Contractors and Engineers Association to attend a dinner meeting on "arch 26th and referred this to the Building Committee for attendance if any of the Committee members are available. 2. Re; o--ted receipt of a request from the ked Cross for pernission to conduct a ':z.ad nampaig- i i1 Regarding the use of the Municipal Building by the Alexian Brothers Hospital i Campaign group, Trustee Keith said that the Village Clerk has been given the authority to schedule meetings in the Village Hall of any groups which render a service to the Village, and that if the room is available this would be a permissable use. President Gibson stated that the letter he addressed to the Elk Grove Herald regarding two articles in the March llith issue applyinS to the Dark District referen- dum was neither acknowledged or acted upon; and again requested that the Herald act upon this letter. Attorney Hofert reported that he has prepared a resolution authorizing a �elO water turn-on fee and a suggested due date of billing; also t:iat he has prepared a resolu- tion accepting a deed in connection with t:ie acquisition of the properties of the Elk Grove Water & Sewer Co,, Inc. which resolution is required by Torrens before a Certificate of Title will be issued by them. In the matter of the acquisition of the Elk Grove 1-dater and Sewer Co., Inc. which took place on Wednesday, March 20th, Attorney Hofert said that all necessary and requisite things were done; she monies were paid and the appropriate bank accounts were set up. Attorney Hofert also said that all documents received and in need of being recorded are now in the process of being recorded and placed on file, President Gibson said that as a part of this report by the Attorney should be the fact that this Village Board authorized a W4,000,000 Revenue Bond issue, and the sale of ti-3,750,000 of the authorized �>4 million; and that as a result of the sale of Bonds ti;3,750,000 was received. i Fire Chief John Haar read a report of Fire Department activities for the month of February 1963• (This report will be on file in the Clerk's Office.) Chief Haar also (1) reported that he attended a meeting on March 20th of the North- west Municipal Conference; (2) recommended that the Board direct a letter to the State Representativesin support of House Bill 130; (3) reported that the Fire Depart- ment is conducting an engineering pi:-.p school; (4) that he and Attorney Hofert have not consulted regarding the incinerator ordinance due to the eater Company acquisition; and (5) that he will be visiting the plants in the Industrial Park on March 22nd regarding a Fire Brigade from the Park. Trustee Pahl reported that Chief Haar was highly complimented at the Northwest Municipal Conference meeting by lir. Austin, Engineer :or the Illinois Inspection and Rating Bureau. In reply to Trustee Zettek's question, Trustee Pahl said that the member municipal- ities of the Northwest Municipal Conference at the March 20th meeting agreed to support the passage of House Bill 130 which provides that when an area is annexed to a municipality, it is automatically dis-annexed from the fire protection district which serviced that area. Trustee Pahl said that under present Statute provisions, an area annexed to a municipality remains on the tax rolls of the fire protection district, and the municipality is required to furnish fire protection but receives no tax funds for this service. Trustee Pahl suggested that the Village President register the support of the Board of House Bill 130. Trustee Smith presented 37 invoices for a total payment of 43,969.92 from the., General Corporate Account and 1 invoice for $280.00 from Motor Fuel Tax funds., (Itemization will be on file in the Clerk's Office.) It was moved by Trustee Smith and secon!!ud by 'Trustee Kieth that the Board authorize the payment of 37 invoices for a total of $ 3,969.92. from the General Corporate Account and 1 invoice for N280,00 from Motor Fuel Tax funds. _2_ Reg. 3-21-63 I • • li i 11 During discussion, 1 of the above invoices was removed due to an error in addition of the itemized charges. With the consent of the second Trustee Smith amended the above motion to read that the Board authorize the payment of 36 invoices totaling $3,774.80 from the General Corporate Account and 1 invoice for 4;280.00 for Motor Fuel Tax funds. The President directed the Clerk to call the roll on the motion as amended. Upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Thereupon the President declared the motion carried. Trustee Smith reported receipt of an invoice in the amount of 616,496.50 from Paul D. Speer, Municipal Finance Consultant, which amount is based on �P3.50 per u1,000 on the revenue bond issue in accordance with Resolution 3-60 and action by i the Hoard on October 11, 1962; the invoice included 4;171.50 mailing charges in connection with mailings to Bond houses and prospective bond buyers. It was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize the payment of 4516,496.50 to Paul D. ,Speer, Municipal Finance Consultant, to be charged to the proceeds of the Water be Sewerage Revenue Bond funds, for mr. i Speer's services in connection with the acquisition of the Elk Grove water and Sewer Co., Inc; said amount to be paid from the Acquisition arra Construction Fund Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none;"ABSBNT" - none. Whereupon the Presient declared the motion carried. Trustee Smith reported receipt of an invoice in the amount of 414,250 from the law offices of Chapman & Cutler which is a charge for providing the Village with an opinion in connection with the Water & Sewerage Revenue Bonds which,Trustee Smith reported, is necessary in any Bond issue. It was moved by Trustee Smith and seconded by Trustee Zettek that the Board authorize the payment of 44,250.00 to Chapmen and Cutler for services in connection with the Water & Sewerage Revenue Bond issue for the acquisition of the properties of the Elk Grove mater and Sewer Co., Inc; said amount to be paid from the Acquisition and Construction Fund Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answored-I'AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek�, "NAY" - none; "ABSBNT"- none. Whereupon the President declared the motion carried. Trustee Smith said there will be one other bill in connection with the water Company acquisition, being that of the Village Attorney, which bill has not been received. i Trustee Smith reported as f ollbws on Senate Bill 64: It is an attempt to license charitable organizationsthat are to solicit funds, excluding bonafide religious groups, and provides that any such organization must make application with the Secretary of State and pay a v1lO fee. Several important questions are asked in this application including the general purpose of the organization, the method of solicitation, and for what purpose and where will the contributions be used; and a detailed financial statement for the 12 month period preceding the application must be filed together with the application for a license. Each organization so licensed is re4iired to file an annual report of its activities. Trustee Smith also said that the companion Bill to It64 is Senate Bill 143 which amends the Illinois Municipal Code and grants municipalities the authority to license charitable organizations. It was moved by Trustee Smith and seconded by Trustee Keith that in view of the great interest in this subject, the Board give its support of Senate Bills 64 and 143. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. thereupon the President declared the motion carried. -3- keg, 3-21-63 Trustee Smith said he has no recommendation on benate Bill 230 which provides i for an amendment to the Illinois municipal Code authorizing municipalities to license and regulate businesses not heretofore authorized such as beauty parlors, j and others. I Regarding Senate Bill 231, Trustee Smith stated that this adds to the Illinois Municipal Code a provision for the corporate authorities to license and regulate all solicitors of orders for goods for future delivery. Attorney Hofert said that there is no question but that he would advise the Board to give whole-hearted approval of this Bill. It was moved by Trustee Smith and seconded by Trustee Wahl that the Board authorize the President to write the State Legislators endorsing Senate Bill 231, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl,. Smith, Young, Zettek; "PAY" - none; "ABSiNT" - none. whereupon the Presidenu dela-ed the motion carried. Trustee Keith suggested we send copies of these letters to the northwest Nuniciz.al Conference and suggest that the entire 13 communities support the passzge of j these bills. Trustee Smith stated that a meeting is scheduled for Wednesday, March 27th to discuss the General Corporate classificiation of the 1963/64 working budget, and invited anyone who is interested to attend this meeting, i Trustee Pahl said that he has turned over to Messrs, 6,;. idwards, R., Larberg and G. Johnson the matter of a recommendation regarding bonds for licensees and permitees and thetthey will have a report for consideration by the Board; Regarding a samp3e solicitors ordinance, 'Trustee Pahl recommended this be re- moved from the agenda. He said that the Attorney has indicated the present ordin- ance is adequate under present State Statutes; and the current proposed State legislation (Senate Bills 143 and 231) would, if passed, effect municipalities Trustee Pahl stated that until such time as agreements are reached with neighbor- ing communities on common boundaries, suggested that a recommendation regulating a resolution be removed from the agenda. It was moved by Trustee Pahl and seconded by Trustee Dillon that the Village Attorney be directed to draft a junk dealers ordinance in conformity with the ordinance of the City bf Chicago with the further provision that we made no provision for junk yards in Elk Grove Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees anwered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none, "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Pahl and seconded by Trustee Dillon that the Board go on record as favoring the enactment of House Bill 130. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none ; "ABSENT" - none, Whereupon the President declared the motion carried. Regarding Senate Bills 399, 400 and 401, Trustee Pahl reported that these bills provide that two or more municipalities may form a commission for the collection and disposal of garbage and rubbish and that this has been acted upon and endorse- ment filed with Legislators. Trustee Pahl also reported that he has written for copies of House Bills 590, 607 and 624; and that the House Bill relativa to a School District's rights in zoning hearings has passed the douse and he will follow to see what action is taken in the Senate. -4- Reg. 3-21-63 I 1 Regarding Senate Joint Resolution fill, Trustee 1'ahl said he concurs in the recommendation of the Illinois Municipal League to oppose this legislation which provides a constitutional amendment for municipal home rule and is restrictive to cities and villages. It was moved by Trustee Pahl and seconded by Trustee Dillon the the Hoard oppose the passage of Senate Joint Resolutionr, ll. The President directed the Glerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY"- none; "ABSENT"- none. Whereupon the President declared the motion carred. Trustee Keith reported that he has requested quotes on clip-on ash trays for the chairs in the meeting room of the Municipal Building. Trustee Keith said that 'he is making the unique request of an expenditure over the budgeted amount. Because of the situation which has developed in relation to the park program and the doubts as to future plans, Trustee Keith said that the equipment in all five parks should be equal in amount in fairness to the residents. Since the authority of the present Playground do Recreation doard expires in April 1963 there will be no funds in the 1963/64 budget or appropria- tions for expenditures for this purpose. While the Village still has the authority to spend money for the parks, Trustee Keith recommended that equipment be ordered for Park 1�5 (Clearmont Park), namely, Hill & Dale equipment for approximately ;597.00 and black top- the area around the back board for approximately X390.00. It was moved by 'Trustee Keith and seconded by Trustee Dillon that the Board authorize no more than X1,050 to purchase Hill and Dale ;equipment and black top the area around the already installed backboard in Park fry. At the suggestion of President Gibson and with the consent of the second, Trustee Keith amended the above motion to include that the contract for the equipment and blacktopping is to be signed no later than April 15, 1963• Trustee Smith stated that if the bill for this equipment and blacktopping could be deferred until the Village is in receipt of the tax money, there would be no problem, but that there is no money available for the purchase at this time. Trustee Keith stated that it is possible to work out a deferred payment arrange- ment. Treasurer Coney stated that with the re-appropriation ordinance this expense will be within the appropriation and that there is money in the working cash- fund which can be used but must be paid back from the first tax money received by the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board instruct the Village Treasurer to transfer $1,050 from the Working Cash Fund to the General Corporate Account for the purpose of defraying the expenses authorized in the previous motion. Treasurer Coney said that with anticipated revenues, and with a prior authorization for a transfer of $15,000 from the Working Cash Fund to the General Corporate ��. Account, he did not think it would be necessary to authorize any further transfers at this time. The above motion was then withdrawn with the consent of the second. Trustee Keith said that since irresponsible reporting has been mentioned at this -5- keg. 3-21-63 i meeting, he would like to make mention of the letter dated March 15, 1963 sent to residents by Mr. Jerry E. Lane; and that some effort should be made to answer the charges contained therein. Trustee Keith said that anyone could call him at any time to discuss the statements in this letter. President Gibson said that there is a gross misstatement of fact in the above- mentioned letter as it refers to the Waterworks & Sewerage Revenue Bond Ordinance r� and the sale of these Bonds. Trustee Zettek said that following negotiations with DeLeuw and Cather he has four.,d that they feel the job of a traffic survey of the type the Hoard requests is not of sufficient magnitude for them to consider. Trustee Zettek reported that he is trying to make arrangements with engineering consulting firms to conduct the survey. Trustee Zettek reported that he has received a copy of an ordinance passed by the Village of Arlington Heights agreeing to a Mutual Fire Aid Program between Arlington Heights and the following neighboring communities: Mt. Prospect, Elk Grove Village, Rolling Meadows and Palatine. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the Village Attorney to prepare an ordinance agreeing to provide mutual.Fire Aid between the Village of Elk Grove Village and Arlington Heights, Pit. Prospect, Rolling Meadows, Palatine and Hoffman Estates; said ordinance to be patterned much after that of Arlington Heights. ; Attorney Hofert questioned the matter of whether or not the insurance coverage is effective should firemen covering other municipalities be injured while out of their district. Trustee Zettek said that this has been checked and that the i insurance does cover the firemen in such instances. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize an expenditure of 515.00 for membership of Fire Chief Haar in the International Association of Fire Chiefs. The President directed the Clerk to call the roll ;- on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon,Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Zettek reported receipt of a letter from the Burns Detective Agency requesting permission to install a phone -in the Police Department Radio Room for fire and burglar protection to firms in the Industrial area, and said that they have already contracted with and wired one plant for such protection. Attorney Hofert said that the Board has the power to permit or refuse this request, and if permission is granted, the Board has the right to license such an operation. President Gibson pointed out that in view of A.D.T. and A.F.P. panel installations already in the Police Department there would be a time when it would be impossible to permit any further arrangements such as these, and that if the Burns Detective Agency has only 1 client in the Industrial Park, this may not be a valid reason for installing a phone in the Radio Control Hoom. In reply to Trustee Zettek!s question as to whether or not the Board had an obligation to this Agency since they have already wired one plant for service, Attorney Hofert replied that the Board had no obligation in this instance. It was the decision of the Board that-for reasons set forth above, it would not be prudent to authorize permission for installing a phone in the Police Department Control Room, and Trustee Zettek said he will so advise the Burns Detective Agency. -6- Heg. 3-21-63 I I i Trustee Zettek reported that the Bicycle Safety Committee has met and plans are underway to have the first bicycle inspection by the end of April; and that it will be necessary to purchase reflective bicycle license stickers which, according to one quote, will cost 500 per 1,000. It was moved by 'Trustee Zettek and seconded by Trustee Keith that the Board authorize an expenditure of no more than 550 from the General Corporate Account to be used in conjunction with the expenditure of y,200 from the Bicycle Escrow Fund (provided by the Ridge School P.T.A.) for purchase of bicycle licenses. The President directed the Clerk to call the roll on the motion and upon the roll being called the Poll oaring Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. whereupon the President declared the motion carried. A meeting of the Public Safety Committee and the Fire Department was scheduled for 8:30 PM Tuesday, Harch 26th. President Gibson reminded Board members of the meeting with the Police Department at 7:30 PM Monday, March 25th. In reply to Trustee Young's question as to what can be done regarding the burning at the dump just west of the Village, Mir. Robert Larberg, Bogrd of Health member, stated that the Forest Preserve District, owner of the property in question, is on record as promising action to alleviate the condition following a 60 day period (see minutes of February 21, 1963)• Trustee Zettek 4 !qr. Larberg said that a follow up will be made at the end of this 60 day period to see what is planned and what is being done. Trustee Young reported receipt of a letter from the Street Department Foreman indicating there is a problem with one of the employees. President Gibson suggested that this is not a matter for public discussion but is properly a matter for Executive Session of the Board. Trustee Young said he is ready to concur in the Foreman's recommendation. Attorney Hofert said that any question of the hiring or firing of an employee or change in an employee's status is a private matter and the hate Statutes provide that if the Board desires such can be acted upon in hxecutive Session. President Gibson again recommended that this matter be handled in Executive Session. li The Clerk read a letter dated March 21, 1963 from iir. Marl McLennan of 'vim. C. McLennan & Co., Builders-Realtors-Insurance, which stated that they represent a group who is involved in the ownership of 72 acres of land at the Southwest corner of Devon Avenue and York hoad in DuPage County, and that they are in the process of developing the property as an Industrial Subdivision. They request a meeting of the Board and/or such other committees as deemed necesaaiy to discuss possible mutual advantages relating to this develop;,ient. This request was referred to the Plan Commission, together with the tenative plat which was enclosed with the letter. The Clerk reported receipt of notice from the State Division on Highways of Notor Fuel Tax Allotment for the month of February 1963 in the amount of w4,844.17. The Clerk reported receipt of a copy of a letter dated March 15, 1963 from the Village Attorney to the County Board of Cook County registering the objections of the Village to County Zoning dockets 421, 422 and 423. This will be circulated to the Board forreading. ,I The Clerk read a proposed resolution authorizing the acceptance of a deed of 'I -7- keg. 3-21-63 conveyance to the Village of Elk Grove Village. (see Attorney's report, page 2 para- graph 3 of these minutes) It was moved by Trustee Keith and seconded by Trustee Zettek that the Board adopt Resolution 8-63 entitled "A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A Dr-. D OF CONVEYANCE; TO THE VILLAGE OF ELK GROVE VILLAGE." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "AB6ENT11- none. Whereupon the President declared the motion carried. The Clerk read a proposed resolution implementing Chapter 22A of the Municipal Code and establishing a water "turn-on" fee and a water bill due date. It was moved by Trustee Pahl and seconded by Trustee Keith that the Board adopt Resolution 9-63 entitled "A RESOLUTION IMPLEMENTING CHAPTER 22A OF THE i�tUNIC;IPAL CODE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; 11NAY" - none; "ABbENT" - none. Whereupon the President declared the motion carried. President Gibson stated that the Chair would recognize a motion to authorize salaries and contract services for employees of the Water L Sewer Department and the Presi- dent read the salaries involved. It was moved by Trustee Dillon and seconded by Trustee Pahl that the Board authorize the following annual salaries: Lorraine L. Tripoli, Biller - 0,900 ; Margaret M. Moxni, Secretary - $4,00; Jack A. Fanella, Maintenance Tian - x,.6,000; names L. Dis Pennett, Maintenance Man - Ip6,100; Dale tJ. Wolter, Maintenance Man - $5,800; James V. Cleme nti, Maintenance Man - $6,500; and that contract services of Mary E. Adams, Billing Supervisor at 516,000 and Glenn R. Snyder, Manager at 4?10,850 , billable by Centex Construction Company or Elk Grove Water and Sewer Company, Inc. be authorized; and that part time help @ $2.00 per hour be authorized. In reply to Trustee Young's question, President Gibson said that the salaries are equalized sates on the basia of the base salary plus the bonus arrangement these erployees enjoyed under-*their previous employer. -President Gibson said that Mrs. Tripoli and 1:s. I�foron1 work a 372 hour work week and Messrs. Fanella, Dispennett, Wolter and Clementi work a 40 hour work week. Mr. Snyder and Miss Adams also work a 37z hour work week.- * The Pre'_dbn` directed the Clerk to oall_"the roll''on 'the° motion and upon the roll being``called .the :foll�ing Trustees answered "Ar" - Dillon, Keith, Pahl; Smith, Young,' Zettek; "iVAY.., none; . "ABSENT" - .none. Whereupon the President declared -the-i-otlon carried. " President Gibson asked for a motion authorizing a contract with the Elk Uro ve Currency Exchange authorizing a 50 fee per bill for collection of water and sewer bills and remittance to the Village. It was moved by Trustee Dillon and seconded by Trustee Keith that the Village enter into a contract with the Elk Grove Currency Exchange and authorize a 5¢ fee per bill for collection of water and sewer bills and remittance to the Village of Elk Grove. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. President Gibson called for a motion authorizing the President and Clerk to sign a lease for a vehicle to be available to the !Manager of the Water and Sewer i Department of the Village of Elk Grove Village at the rate of $85.00 per month and providing $50.00 deductible collision insurance. It was moved by Trustee Dillon and seconded by Trustee Pahl that the Board authorize the President -and the Clerk to sign a lease for a vehicle to be available to the Manager of the water & Sewer Department of the Village of Elk Grove Village at the rate of $85.00 per month and providing $50.00 deductible collision insurance. -8- Reg. 3-21-63 r I. In answer to Trustee Pahl's question, President Gibson said that the lease expires October 20, 1963 and that it also provides that the renter furnish Public Liability Insurance of 'ZO,000, ti,500,000 and propery damage of :;x100,000. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, ?ahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. 1'hereupon the President declared the motion carried. The Clerk read a letter dated March 21, 1963 from Mr. Evan W. Stebbins, Real Estate Manager, Centex Construction Company, enclosing 3 copies of the lease agreement between Elk Grove Shopping, Inc. and the Village of Elk Grove Village. President Gibson stated that this is the lease for the offices of the Water & Sewer Department, 29 Park & Shop Lane, and that said lease is essentially the same lease that existed between Elk Grove Shopping, Inc, and the Elk Grove 4uater & Sewer Company, Inc. It provides for a monthly rental of x,275, and the agreement may be terminated by lessee or lessor on a 60 day written notice; it provides that the lessee is to procure and maintain insurance policies at the expense of the lessee in an amount of y;,100,000 to X000,000 public liability, and 00,000 property damage. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the President and Clerk to sign the previously described lease between the Village of Elk Grove Village and Elk Grove Shopping, Inc. for office space at 29 Park and Shop Lane for use of the 41ater & Sewer Department of the Village of Elk Grove Village. 1'he President directed the Clerk to call the roll on the j motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. i President Gibson asked the Insurance Agency representatives to explain to the Baird what has been done in connection with coverage for the newly acquired Water & Sewer Department of Elk Grove Village. Iir. Robert Larberg stated that the existing Village liability and workman's compen- sation policies now include the mater & Sewer Department; that a water and machinery policy has been written; and that a detailed report will be given at a later .date. Mr. W. Edwards reported that all employees of the Water & Sewer Department have been enrolled in the Village group insurance program effective March 21st 1963; and tnat products liability insurance has been bound for �l million at the recommendation of the Village Attorney. President Gibson requested the Public Relations Committee to establish a policy as to the availability of addressograph name plates of the w-iter and sewer users. j The Clerk reported receipt of an Annual Report, dated March 15, 1963 from the Fire and rolice Commission. Copies were distributed to the Board members for reading and discussion at the next regularly scheduled meeting. i President Gibson administered the oath of office to William G. Lancaster, Reserve Policeman, appointed parch 21st 1963• The Clerk reported the request of Police Magistrate Ahlgren for a 125 change fund for the Violations Hireau Clerk in making change when accepting over-the-counter fi ne s. It was moved by Trustee Pahl and seconded by Trustee Young that the Board authorize and direct the Village Treasurer to establish a change fund in the amount of 5V25.00 for the Police Magistrate. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. -9- Reg. 3-21-63 i I i Upon the request of the Village Clerk, it was moved by Trustee Pahl and seconded by Trustee Ymung that the Board direct the Village Treasurer to increase the change fund in the Clerk's Office from 520.00 to 4P40.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be adjourned. 'Ihe motion was voted upon by acclamation; whereupon the rresident declared the motion carried, and the meeting adjourned at 10:10 PPI. i I Man-or U. Turner Village Clerk Approved: ms R. Gibson t'resident V I' I I I ' -10- I