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HomeMy WebLinkAboutVILLAGE BOARD - 03/21/1963 - VILLAGE BOARD • • MINUTES OF THE REGULAR MEETING OF THE PRESIDE111T AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MARCH 14, 1963 President James R. Gibson called the meeting to order at 8 :28 PM �. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT " - none. I It was moved by Trustee Dillon and seconded. by Trustee Zettek, that i the minutes of the regular meeting of March 7th 1963 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report : 1 . Reported receipt of a letter of resignation from Don Rons , Sola Electric Company, member of the Youth Advisory Committee . ( Mr. Rons has accepted employment in Chicago. ) President Gibson accepted his resignation and recommended that the Board adopt a resolution of commendation to Mr. Rons for his time and efforts expended in behalf of the Youth of Elk Grove Village . 2. Reported that the Board is invited to participate in the Flag Day Parade and Ceremony of the Arlington Heights Jlks Lodge No. 2048 on June 9, 1963 at 2:OOPM. President Gibson asked that Board members who can participate in the event should let him know so he can inform Elks Lodge. 3. Referred to the Budget and Estimate Committee a requested budget of $5,000 for the fiscal year 1963-64 from Dcfonse director A. J. Boyce. 4. Reported receipt of a proposal for emergency tow.ir_g service for the Village and referred this to the Public Safety Committee with the suggestion that it be discussed with ?olice Chief Jenkins, and a reply be made to Mr. Schaeffer by April 15th. 5. The Department of Public Works and Buildings, Division of Highways , ! has informed us that the traffic signals at the intersection of 11 Devon Avenue and Route 83 will be installed this Spring. 6. Requested an Executive Session of the Board, following this I meeting, to discuss a matter of employment. I Trustee Smith suggested that Trustee Keith write to the President of the Industrial Park Association and solicit a member for the Youth Advisory Committee from the firms located in the Centex Indus- trial Park. Trustee Zettek stated that he concurs in the Presidents recommenda- tion to send a letter of commendation to Mr. Rons for his work on the ' Youth Advisory Committee. Attorney Hofert reported that the ordinances of annexation passed at the last regular meeting have been recorded with the Rece.rder of Deeds of Cook County and that this property in all respects is now part of the Village of Elk Grove Village. Attorney Hofert said that there will be a meeting at the offices of Chapman & Cutler at 10 AM on Monday, March 18th to go over all documents of delivery in connection with the Water Company and that he will be there and would like President Gibson and Mr. Snyder, j Manager of the Elk Grove Water & Sewer Company to also be there . Attorney Hofert also said that Chapman & Cutler have reported that all documents are in good order. The closing of the purchase is I -1- Reg. 3-14-63 i • I • I i scheduled for Wednesday March 20, 1963 in the LaSalle National Bank, Cn_cago, and Mr, Hofert will advise the Clerk as soon as possible of the scheduled hour for said closing so that the Board members I can be notified, I Engineer Fletcher reported that he hasiritten the Cook County Highway Depa:";*pent and requested that the plans for the improvements of A.rlingcrn Heigh-;-,s Road be changed to include the extension of the w- dening ':,o Oakton Street; and said that he will continue to follow up on this and will keep the Boarc. -informed of any correspondence relating to this matter. I Engineer Fietchor submitted to the Clerk an estimated cost of the Dubl_c _'Lmprovements in Section 1 Fast oL t184,03L!.; and said. the enSineering fee established per Ordinance No. 118 can in invoiced to Centex Construction Company. I Building Inspector Albert Walla gave the following report for the month of February 1963 : 6 permits issued; total value $, 321.500; total fees ` 1,553, 1 Lieutenant Edward Clifford gave a report of police activities for the I month of February 1963. (This report will be on file in the Clerk ' s Office. ) In answer to Trustee Zettek, Lt. Clifford said that he had an Officer on foot patrol near the churches located on Elk Grove Blvd. and that there was no blocking of driveways on :Sunday, March 10th Village Treasurer G. Coney presented a report for the ten months ending February 28, 1963 showing the following cash balances : General Fund ;15,498.60 Motor Fuel Revenue $7,01868 j Bond Fund $6,665.02 I Escrow Fund $3,439-12 :,:forking Cash Fund $71,674.64 !! Mr. Coney reported that the Fire & Police Department expenditures for tho 62/63 year will be well under the working budget, and that j other areas will be under or barely over the working budget. i Trustee Smith said that the Village Trustee candidate- in the April 16th election have been invited to the Villa`,e Hall at 8 PM Friday ,i •?arch 15th and the Finance Committee p.. Citizens Finance Committee j will give background information regarding Village finances and will ! attempt to answer questions they may have. I Treasurer Coney distributed copies of a proposed ordinance author- izing transfers among appropriations (General Corporate ) , and a copy li of the proposed ordinance authorizing trams"ers among appropriations (Public Library) was given to the Clerk. Treasurer Coney reported that based upon the current balance in the General Corporate Account, and the anticipated revenue to the end of April, $15,000 of the working cash fund will be needed. �- It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the Village Treasurer to transfer $15,000fro��l i the working cash fund to the I Gene:oa_L Corporate Account, The President.directed the Cler?: to call the s�oll on the motion and upon the roll being called the following Trustees. answered "AYE" - Dillon, Keith, j Patel'', _ ^mith, Young, Zettek; "NAY" - none; "ABSENT" - none . Where- ; upon the President declared the motion carried, Treasurer Coney reported that he , together with Trustee Young and ! Engineer Fletcher, met with the State Motor Fuel Tax auditor and that f ii _2- Reg. 3-14-63 I transfers from the Motor Fuel Tax funds to General Corporate can be more than supported in total, and that the Auditor is satisfied with the substantiation of the total. Mr. Coney also reported that since an audit of the financial records is required, he would recommend that larger firms than used in the past be contacted, preferably those with utility auditing experience . President Gibson asked that Treasurer Coney and Trustee Smith submit a recommendation regarding the hiring of an auditing firm. A proposed resolution appointing an authorized agent for the Illinois Municipal Retirement Fund was presented to the Board by Treasurer Coney. I President Gibson referred this to the Village Attorney to prepare . I I According to Mr. Hansen, President of the Bank of Ell: Grove, the Bank of Elk Grove will open on April lst, and Treasurer Coney requested direction to open a revenue account for the Water Company in this bank. It was moved by- Trustee Smith and seconded by Trustee Zettek that the I Board authorize the Village Treasurer to open a .Revenue Account in the Bank of Elk Gove and that the authorized signatories to the funds to be withdrawn are : Village President, Village Clerk, Village Treasurer. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none . :Thereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Zettek that the authorized signatories to the funds to be withdrawn from the follow- ing accounts are the Village President, Village Clerk, Village Treasurer: Operating Account (LaSalle National Bank) , Bond Acquisition and Construction Account (LaSalle National Bank) , and Bond Reserve and Premium and Interest Account. (Bank of Elk Grove ) , The President directed the Clerk to call the roll on the motion and upon the roll I being c ..11ed the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "Nay" - none; "ABSENT" - none. `fihereupon i the President declared the motion carried. Treasurer Coney reported to the Board that the Elk Grove `eater and Sewer Company ,urrently has a $100 change fund and a $50 petty cash fund and requeoted direction to be followed after March 20th when the owner of said Company will be the Village. It was moved by Trustee Zettek and seconded by Trustee Pahl that the Board direct the Village Treasurer to establish a $100 change fund and a : i Trustee Smith reported receipt of a recommendation from the Village Clerk to increase the salary of the Office Clerical Assistant from $3640 to>3900 annually, which is a `15 per week increase. II It was moved by 'trustee Smith and seconded by Trustee Keith that the Board increase the salary of Mrs . Rosal:..e Rossol to X3900 per � year effective March 15, 1963. The President directed the Clerk to f call the roll on the motion and upon the roll being called the follow- ing Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "BTAY" - none; "ABSENT" - none . The President declared the motion carried. Trustee Smith presented and read 22 invoices for a trial payment of $1, 197.07 from the General Corporate Account. ( Itemization will be � on file in the Clerks Office . ) It was moved by Trustee Sraith and seconded by Trustee Zettek that the I Board authorize payment of the 22 invoices presented for a total of $1, 197.07 from the General Corporate Account . I i I Trustee Smith said that it was with reluctance that he approved one of these bills, that of Ralston D. Malonek for expenses in connection with application for position of Elk Grove Village Chief of Police . This bill was read in its entirety at the request of Trustee Young who then said he could approve some of the items for which reimburse- ment is requested by that he felt it in poor taste to submit a bill Ifor salary lost while applying for the Chiefs position. i Following further discussion and with the consent of the second, 1 Trustee Smith withdrew the above motion. It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of 21 invoices presented for a total of $1,141.82 from the General Corporate Account . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon,Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. The President declared the motion carried. i It was moved by Trustee smith and seconded by Trustee Dillon thrtthe Board authorize payment of `55.25 to Ralston D. Nlaloneli for reim- burseraent of expenses, lunches and parking per statement submitted. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - �� Dillon, Keith, Pahl, Smith, Zettek; "NAY" - Young; "ABSENT" - none The President declared the motion carried. President Gibson reported that the Playground and Recreation Board will meet on March 20th at 8 PM and any interested Board Members are invited to attend. Trustee Zettek stated that there are presently 9 members of the Police Reserve but that a candidate is being interviewed at this time for ' membership. It was moved by Trustee Zettek and seconded by Trustee Pahl that the Clerk be authorized to write Illinois Bell Telephone Company and public j Service Company to authorize these utilities to bill the Village of Elk Grove Village for service for the Water and Sewer Department beginning at 12 :01 AM 'larch 20, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, i Zettek; "NAY" - none; "ABSENT" - none . The President declared the motion carried. _4- Reg. 3-14-63 iI -_--------------- - - f ,I The Clerk lerk reported receipt of notice from the State Department of I Revenue of Municipal Tax remitted to the Village for the month of December 1962 in the amount of •$4,126.18. The Clerk read a proposed resolution requesting a permit from the Department of Public Works & Buildings, State of Illinois , authorizing the Village to proceed with the operation & maintenance of the Water Compu�y r on the State highways in Elk Grove Village for the year 1963 . Engineer Fletcher said that the State asks each municipality to pass such resolutions; and thetwithout the passage of this resolution it would be necessary for the Village to request a permit each time the Water Department operation and maintenance effected State highways . It was moved by Trustee Young and seconded by Trustee Dillon that the I Board adopt Resolution No. 7-63 entitled "A RESOLUTION REQUESTING A PERMIT FROM ThE STATE OF ILLINOIS, DEPARTMENT OF PUBLIC WORKS AND BUILDINGS, AUTHORIZING THE , VILLAGE OF ELK GROVE TO LOCATE, OPERATE & MAINTAIN WATER MAINS, SEWER LINES, DRIVEWAYS, ALLEYS STREET RETURNS, SIDEWALKS AND STREET LIGHTS CONSTRUCTED EITHER BY THE VILLAGE OF ELK GROVE OR UNDER SUPERVISION OF SAID VILLAGE IN THE YEAR 1963 ON THE STATE HIGHWAYS IN THE VILLAGE OF ELK GROVE VILLAGE" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none . The President declared the motion carried. The Clerk read a letter dated March 14, 1963 from Mr. Evan W.., Stebbins, Real Estate Manager, Centex Construction Company, which letter en- closed 4 prints of the proposed plat of Unit 11 in Centex In- dustrial Park. Unit 11 was previously approved by the Plan Commission and the Village Board, however, Mr. Stebbins said they found it necessary to revise this Unit and now submit the revised plans for approval. I, This was referred to the Plan Commission. President Gibson circulated to the Board a sample "Honorary Citizen" certificate and requested the opinion of the Board as to having such certificates available to give to distinguished visitors to Elk Grove Village . i It was moved by Trustee Zettek and seconded by Trustee Young that the Board authorize an expenditure not to exceed $35 for printing of certificates of "honorary citizenship" and "esteemed citizen" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Smith,Young, Zettek; "NAY" - Pahl; "ABSENT" - none. The President declared the motion carried. President Gibson administered the oath of office to Jack S. Carlson, Plan Commission member appointed on March 7, 1963. I Trustee Smith requested comments on the personnel policy which was presented at the last regular meeting. It was moved by Trustee Dillon and seconded by Trustee iahl that the Board adopt the personnel policy submitted by Trustee Smith and the Finance Committee. I • several minor changes were made in the drafted During the discussion, proposed personnel policy which is concerned with vacations with pay, i paid holidays, sick leave with pay, funeral leave with pay, voting i privileges, leave of absence without pay, resignations, dismissF_ls . With the consent of the second, Trustee Dillon withdrew the above I motion. j -5- Reg. 3-14-63 l I -- 1 i It was moved by Trustee Dillon and seconded by Trustee Pahl that the Board approve the personhel policy, as amended, which was submitted by Trustee Smith and prepared by the Citizens Finance Committee . The President directed the Clerk to call the roll on the motion and I upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none "ABS:::-.NT" - none . The President declared the motion carried. Trustee Pahl referred the following Illinois State Senate bills to the Finance Committee for recommendation : 64, 143, 230 and 231; and Senate Bill 383 to the Public Relations Committee. Trustee Pahl said that the Judiciary & Planning Committee will review Senate Bills 398, 399, 400 and 401. ' It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; where- upon the President declared the motion carried, and the meeting adjourned at 9:55 PM. I Eleanor G. Turno Village Clerk APPROVED: 1 ec *ra I �f es R. Gibson resident i i , I, -6- Reg. 3-14-63 --- ------ -- --