HomeMy WebLinkAboutVILLAGE BOARD - 02/21/1963 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD ON FEBRUARY 21. 1963 _
President James R. Gibson called the meeting to order at 8:17 PM in the P'iunicipal
Building in said Village and directed the Village Clerk to call the roll. Upon
the roll being called the following Trustees answered "FRESENT" - Francis J.
Dillon, Eugene V. Keith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - Jack
D. Pahl, Charles P. Smith.
Trustee Young requested that page 5, paragraph 9, lines 7 and 8 of the minutes of
the regular meeting of February 14, 1963 be corrected to read as follows : "The
price of each truck is $1500, the attachments (snow plows and salt spreader) would
be an additional &1000. "
It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes of
the regular meeting of February 21, 1963 be approved as corrected and that the
Board dispense with the reading thereof. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
President Gibson gave the following report:
1. Referred to the Zoning Board of Appeals a petition of Dr. J. Eugene Meyer for a
variation of the Zoning Ordinance to permit him to conduct a medical practice
from his home until other facilities become available; and recommended that a
court reporter be used at the hearing.
2. Reported receipt of letters from Bensenville President Richard Thomas and I
Itasca President Paul F. Boehne in reply to his recent letters regarding
meetings to discuss matters of mutual interest; he said both Villages are interested
in meeting with Elk Grove Village representatives and requested that the Plan
Commission schedule meetings with the Plan Commissions of Bensenville and Itasca.
3. Referred to the Judiciary and Planning Committee a copy of a resolution between
the Village of Bensenville and the City of Elmhurst whereby they agreed to a �
common boundary, this resolution having been sent by President Thomas.
4. Reported that he has accepted an invitation to participate on a panel of the
Mayors and Presidents of Arlington Heights, Des Plaines, Mt. Prospect on
February 25th; the panel will discuss "the forms and problems of local
government".
In reply to Trustee Keith' s question, President Gibson said that Dr. Meyer (Item
#1 above) is contracting with Centex Construction Co. to purchase a home in Elk
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Regarding item #2 above, Trustee Keith suggested that the Chairman of the Judi-
ciary and Planning Committee attend the Plan Commission meetings with Bensenville
and Itasca, and that if the Chairman was unable to attend, he would volunteer.
President Gibson said that he, also, was planning to attend such meetings.
Attorney Hofert reported that he has prepared a proposed ordinance as suggested
by the Board of Health with one exception - a deletion was made of a part which
would be an infringement on the perogative of the Police I;iagistrate.
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Attorney Hofert presented a copy of the City of Chicago junk dealer ordinance.
This was referred to the Judiciary and Planning Committee with the request that
the Chairman contact the Attorney after the Committee has studied the ordinance.
The Attorney also reported that he has met with Mir. George Jirgal, representing
the Elk Grove Water and Sewer Co. , regarding the documents necessary for him to
produce at the closing of the water company purchase; and that plans are made to f
inventory tangibles as well as intangibles of the company.
Fire Chief John Haar read a report of Fire Department activities for the month
of January 1963. This report will be on file in the Clerk's Office.
Chief Haar also reported that no progress has been made as to the formation of
an Auxiliary Force from the Industrial Park plants but that he will work on this
upon his return from the fire fighting school in Memphis in march.
-1- Reg. 2-21-63
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Trustee Dillon stated that a report on a survey of building licenses and fees
of communities in the Chicagoland area has been submitted to the President with
the recommendation that it be given to the Budget and Estimate Committee for
study.
In the absence of the Finance Committee Chairman, Trustee Dillon presented 13
invoices for a total payment of ` 1,688.74 from the General Corporate Account
of which $1,359.50 will be transferred ftom the revenue bonds. (Itemization
will be on file in the Clerk's Office. )
It was moved by Trustee Dillon and seconded by Trustee Keith that the Board
authorize payment of 13 invoices totaling $1,688.74 from the General Corporate
Account of which $1,359.50 will be transferred from revenue bonds. The ?resident
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "i`AY" -
none; "ABSENT" - Pahl, Smith. ,,Thereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board
approve an expenditure of $75.00 to John Haar to represent loss of wages incurred
during the months of January and February 1963 while performing Fire Department
Chief's duties. The President directed the Clerk to call the roll on the motion
and upon the roll being called the following Trustees answered "AYE" - Dillon,
Keith, Young, Zettek; "NAY" - none; "ABSENT" - Pahl, Smith. Whereupon the
President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board
approve an expenditure of $162.50 to the following Police R,-serve for the month
of January 1963: L. Champa $35; J. De Lill $5; L. Hartig $20.50; P. Hasselquist $15;
F. Jacobs $8; C. Dykier $23; C. Slack $56. The President directed the Clerk to
call the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Pahl,
Smith. Whereupon the President declared the motion carried.
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:^ It was moved by Trustee Keith and seconded by Trustee Zettek that the Board
approve an expenditure to Made Industrial Service Co. in the amount of 5195. 52
for four 50 ft. lengths of mill hose for use by the Playground and Recreation
Board in flooding ice rinks.
President Gibson questioned the purchase of additional hose. Trustee Keith said
that the Playground and Recreation Board Chairman reported that one set of hose
in the Street Department was too small for use in flooding the rinks and the
other set was too large to handle.
Regarding fire hose, Trustee Young said that the Street Department had a couple
of lengths but with this limited amount they had difficulty reaching some of the
areas to water. Trustee Young said he then called John Mergens (fireman) and
asked if the Fire Department had hose that the Street Department could use. A
Street Department employee then borrowed three lengths from the Fire Department. j
Trustee Young said he then learned from Fire Chief Haar that some of their hose
needed replacing. Trustee Young said he then told Chief Haar he would be willing
to take the used hose for his Department and take the purchase of the new hose
on his budget. Chief Haar said he understood this as an order to purchase and
he ordered 4 lengths of new hose because he was told that 4 lengths of used hose
had been taken by the Street Department. In reply to the question, Chief Haar
said that the new hose could not be returned - it has been stamped and placed on
the rack. Chief Haar also said that the used hose turned over to the Street
Department could not be used by the Fire Department as it had been run over by
cars and water had frozen in the hose, therefore, it was considered unsafe for
Fire Department use.
The President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Keith, Young,
Zettek; "NAY" - none; "ABSENT" - Pahl, Smith. 14hereupon the President declared
the motion carried.
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Trustee Dillon said that the bill for the 4 lengths of fire hose was removed from
the warrant for pay-ment this week because there was a question as to what account
the purchase should be charged. Trustee Young said he had agreed to replace the
3 lengths taken by his Department. Trustee Zettek stated that because 4 lengths
were ordered, his Department was expected to incur an expenditure (1 length of i
hose) which had not been authorized. I
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Reg. 2-2.1-63
It was moved by Trustee Dillon and seconded by Trustee Young that the Board
authorize the Street Department to purchase hose in an amount not to exceed
4x416. The President directed the Clerk to call the roll on the motion and upon
the roll being called the following Trustees answered "AYE" - Dillon, Keith,
Young, Zettek; "NAY" - none; "ABSENT" - Pahl, Smith. Whereupon the President
declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Keith that the Board
approve the payment of ')416.00 to Great Lakes Fire and Equipment Co. for 200
ft. of fire hose, to be disbursed from Account ;709 of the General Corporate
Account. The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered ''AYE" - Dillon, Keith,
Young, Zettek;"NAY" - none; "ABSENT" - Pahl, Smith. Whereupon the President
declared the motion carried.
Trustee Zettek reported that he has received a cost estimate of $9,000 to ;12,000
for a traffic survey from DeLeuw, Cather & Co. Trustee Zettek said that the
service they propose encompasses many more areas than what the Village is looking
for, and that he explained to Mr. Bourque, of DeLeuw, Cather & Co. , that the
primary purpose of conducting a traffic survey here was along the lines of traffic
control. Mr. Bourque is to talk to his immediate supervisor and report back.
Trustee Zettek reported that he continues to receive requests for permission to
park on the street from plant owners in the Industrial Park, and questioned the
Board as to whether or not they wanted him to continue to grant such permission
under the proper circumstances. It was the consensus that Trustee Zettek continue
to handle these requests as he has in the past.
Regarding the Motor Fuel Tax audit, Trustee Young stated that late in November 1962
when the State Auditor came to inspect the books of the Treasurer, there were
transfers of funds from Motor Fuel Tax funds to General Corporate Account which
could not be substantiated. Trustee Young stated that the matter has now been
cleared, the transfers can be substantiated and that there is approximately ;7500
now in the Motor Fuel Tax fund of which approximately 44000 will be transferred
back to General Corporate. The only question remaining is at what point the
transfer is to be made; but this will be answered on March 3, 1963 when the State
Auditor returns. Trustee Young said that a finalized report will be made to the
Board at that time.
Trustee Young stated that it is his opinion the Village should purchase the used
truck which was discussed at the last regular meeting; that there is not much
use to be made of such equipment during the summer; the bulk of the use will be
during the winter; the Village has approximately 30 miles of streets and this
truck can be used for salting operations; the estimated number of hours to recover
the cost of the truck would be 175 to 200.
As to the attachments, Trustee Young said he thought that one half of the asking
price on the 3 attachments was for the V-type plow; and that he would like to be
in a position to purchase the truck now and negotiate further on the price of the
attachments.
It was moved by Trustee Young and seconded by Trustee Zettek that the Board
authorize an expenditure of 4#1500 for the purpose of purchasing 1 used 1955
International truck from L. A. Scharringhausen.
During the discussion, in answer to President Gibson's question, Trustee Young
said there is sufficient appropriation for the purchase.
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In reply to Trustee Keith, Trustee Young said that the Street Department has a
ledger which shows the number of hours each piece of equipment is used for what
purpose. Trustee Young also said that while the purchase price of- the equipment
does not come from Motor Fuel Tax funds, maintenance and depreciation allowance i
can be reclaimed through the t4otor Fuel Tax program; however, he said that this
is a difficult accounting problem, and that at some future date perhaps the Village
can use Motor Fuel Tax funds for contracting purposes only.
The President directed the Clerk to call the roll on the motion and upon the roll j
being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek;
"NAY" - none; "ABSENT" - Pahl, Smith. ldhereupon the President declared the motion
carried.
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-3- Reg. 2-21-"
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A letter da.i;ed February 14., 1963 from Marshall Suloway, District
Division of High,rays, regarding the Municipal Estimate o'_' iai ntenance Cos s
referred to Trustee Young and Engineer Fletcher.
The Clerk reported receipt of:
1. Notice from the State Division of Highways of Motor Fuel Tax Allotment for
the month of January 1953 in the amount of $4,627.84.
2. Amortization schedule concerning the :33,750,000 waterworks and -a e-_age
bonds, series 1963, from the office of Paul D. Speer, February 19,
T.*ie C•le:-k read a letter dated February LA, 10/53 from Por. Paul upperma.nn, Ezec.ir.i•:e
D1.rector, 3ort eastern Illinois hletropol-itan Area Planning Commission ackncwl-edr inc
Gce`pt of the appropriation in the amount of $100 from the Village o-1- Elk Grov
in si:F,port of their 1963 program, expressing appreciation fcr this :,_1ppc-= ,, an,..
stating "Please call upon us if we can be of service in your planning effart ;'.
The Cler'. rear: a copy of a letter dated Februa-ry 12, 1.963 from Mir. Robr.-t i:,.rbai--
Board o{' Health, to Mr. Charles G. Sauers, General Supt. of the Fo»est n es(.,2-;e
District of Cook County asicin-g if there etas anything they could do to el-'-.4
the conditions at the dump on Bisner Road between Cosman and Biestarfield zceds
which is causing a disagreeable odor in Elk Grove Village.
The Clem: also read a copy of the February 18th reply to the above 1e-tter-, from,
Arthur L. Janura, Supt. of Maintenance and Operations of the Forest Prc-sar-vo
District, stating tha- the District acquired the property in question in i.._
present condition and since acquisition, has stopped all use of this area for
the deposition of refuse; that immediate steps to rid the site of rodents was
to}:en; that it is quite apparent that pockets of combustible materials 'La-va been
buried beneath incinerated refuse which are now smoldering and creating a nuisance-
Mr. Janura stated that investigation has shown that these pockets are almc•st burned
out and to extinguish them by soaking with water would be only a temporary solution.
l,Lr. Janura requested that, the Village be understanding for a limited period (not
to exceed sixty days) so that the District is able to determine the rate of
diminishin; combustion. Appropriate measures shall be -taken by the District if
!' this co_' c., continues past this period. 14r. Janura also said that the,;, have
cost fig e:: computed for covering the en t'_re fill area with earth and the area
seeded and landscaped.
Trustee Zettek asked the Board of Health to acknowledge receipt of this letter
which reports very good constructive action on the part of the Forest rreserve
District.
Upon the advice of the Attorney, it was moved by Trustee Dillon and seconded
by Trustee Zettek that the minutes of the regular meeting of December 20, 1962
be amended to show that all present voted "AYE," to waive the first reading rulE
with respect to an ordinance entitled "AN ORDINA\CE AUTHORIZING AND PROVIDING 01)
THE ISSUE OF $4,000,000 WATERWORKS AND SEWERAGE REVEN-UE BONDS, SERIES 1963. OF TIHE
VILLAGE OF ELK GROVE VILLAGE, COOK AND DU PAGE COUNTIES, ILLINOIS, AND PROVIDiNG FOR
PAYING TIIE PRINCIPAL AI`ID INTEREST Or SAID BONDS AND THE OPERATION A`ID
OF TIE WATERWORKS AND SEWERAGE SYSTEM AND PROVIDT1�G OTHER FUNDS THE,REF'OR." Tile
President directed the Clerk to call the roll on the motion and upcn the z,oll being-
called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; ''-i-NAY"
none; "ABSENT" - Pahl, Smith. Whereupon the President declared the motion cErried.
Attorney Hofert stated that a motion would be in order giving authority to t'_-!.e
President and Clerk to issue an order, upon receipt of the `."c-:;: l:r,on pro rt.
to t'•.:a Villa;.. _repsurer ;o day the proceeds of the rave nue bonds in
of <�3;350,000 to the Elk-Grove Water and Sewer Co.
It was moved by Trustee Keith and seconded by Trustee Dillon that the Village �
Board authorize the President and Clerk to issue an order upon the Village Treasurer
to pay the proceeds of the Acquisition Fund Account in the amount of 0,350,000
to the Elk Grove Water and Sewer Company for the purchase of the properties of said
Company per the agreement between the Village and the Company dated December 20, 19o2.
i'he President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; �
"NAY" - none; "ABSENT"' - Pahl, Smith. Whereupon the President declared the motion
carried.
The Clerk read a proposed resolution authorizing a fire protection contract between
the Village and the Forest View Home Owners Association.
-4- Reg. 2-21--63
Attorney Hofert said that the afore-mentioned agreement has been executed by the
Association and two payments have been made.
It was moved by Trustee Keith and seconded by Trustee Zettek that the Board
adopt Resolution 5-63 entitled "A RESOLUTION AUTHORIZING A FIRE PROTECTION
CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE FOREST VIE!1 HOM
OWNERS ASSOCIATION, A CORPORATION NOT FOR PROFIT". The President directed the
Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY': - none;
"ABSENT" - Pahl, Smith. Whereupon the President declared the motion carried.
The Clerk distributed copies of a proposed ordinance relating to the licensing
and regulation of dogs.
Considering the fact that the Board had an opportunity to read the draft from
which this proposed ordinance was prepared, it was moved by Trustee Zettek and
seconded by Trustee Keith that the Board waive the first reading rule with respect
to "AN ORDINAiNCE AMENDING ARTICLE II OF CHAPTER 17 OF THE MUNICIPAL CODE OF ELK
GROVE VILLAGE RELATING TO THE LICENSING AND REGULATION OF DOGS" . The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Keith, Zettek; "NAY" - Dillon, Young;
"ABSENT" - Pahl, Smith. Whereupon the President declared the motion not carried.
It was moved by Trustee Dillon and seconded by Trustee Young that the Board adopt
Ordinance No. 271 entitled "Aid ORDINANCE REGULATING SIGNS AND A6:11NINGS, APIEiNDIiNG
CHAPTER 12 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE". The President directed
the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; 11NAY" - none;
"ABSENT" - Pahl, Smith. Whereupon the President declared the motion carried.
Copies of a letter from Mgrs. Hazel J. Braud, requesting permission to install a
telephone answering service in her apartment, will be distributed to the Hoard
for discussion at the next regular meeting.
It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be
adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting adjourned at 9:50 PM.
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Eleanor G. Turner!/ I
Village Clerk
APPROVED:
J"di
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mes R. Gibson j
President
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-5- Reg. 2-21-63