HomeMy WebLinkAboutVILLAGE BOARD - 02/14/1963 - VILLAGE BOARD MI1.1UTLb OF TAE REGU"Lxx 1,L-E1'I,4u OF
THE PicL6IDENT AND BOARD OF TRU' EEb
OF THE VILLAGh GF ELn GH&L VILLAGE
Hr�L.D Oji FEBRUARY 14, 1963
President James R. Gibson called the meeting to order at 8:07 PN in the Municipal
Building in said Village and directed the Village Clerk to call the roll. Upon
the roll being called the following Trustees answered "rRE6ENT" - Francis J. Dillon,
Eugene V. Keith, Jack D. Pahl, James R. Young, Charles J. Z ettek.Jr; "ABbt;ivl" -
Charles P. Smith.
Trustee Young requested that the following corrections be made to the mi�iutes of
the regular meeting of February 7, 1963:
Page 2 paragraph 4, delete "that a bill for f:1237 for a snow plow blade, which was
not authorized by the Board, was included."
Page 2 paragraph 9, line 1 should read "------------tne difficulties were caused
by the Garlisch bills being lost-------"
Page 2 paragraph 12, should read"-------------, Trustee toung stated he would
give no answer-------".
It was moved by Trustee Young and seconded by Trustee Zettek that the minutes of
the regular meeting of February 7, 1963 be approved as corrected and that the
Board dispense with the reading thereof. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
President Gibson reported:
1. That on Tuesday, February 12th, he received a call frori; a resident of the
Village who was concerned over the recent articles in the Chicago Tribune
regarding former residents of the Village. He then scheduled a meeting in
the Village Ball at 1 PM on that- date, attended by Messrs. Horky, Sladek and
Richards of Centex Construction Company, Mr. Hay 'Walton of Dovenmuhle, Inc. �
and a number of interested citizens, to discuss the unfortunate situation
and the erroneous impression that was created by these articles.
2. That on Tuesday evening, Bebruary 12th, ha and Trustee Zettek met with two
Police Consultants who have been assisting the Board; no conclusions regard-
ing the appointment of a new Police Chief have been reached at this time, but
it is hoped that an appointment can be made within the next ten days.
3. That the bids on the water and sewerage revenue bonds were opened at 11 Alt
this date and that the rate of interest came in at a considerably lesser figure
than that used as a projection when the feasibility report concerning the
acquisition was prepared. In the four bards received, there were 60 concerns
represented, all excellent financial institutions; acid that their interest
in bidding on the bonds is testimony to the fact that the Village has made
a favorable purchase.
!�. That a communication from the Village of Arlington Heights regarding the
increase in number of multiple family dwellings being built in the northwest
area, was referred to the Judiciary & Planning Committee.
5. That the term of Jack C. Michala, member of the Plan Commission, has expired
and that he does not wish to be reappointed since he does not feel he has the
time to serve on both the Zoning Board of Appeals and the Flan Commission.
President Gibson asked Board members for suggestions as to appointees to this
vacancy.
Attorney Hofert reported that he has prepared a Resolution which rirects the
accer-tance of the bid of John Nuveen & Co. , provides for the rates bid and
authorizes the execution of the bonds; and that it is necessary to consummate
the awarding of the bid that this Resolution be passed.
Engineer Fletcher stated that he has prepared a report on the store: drainage
in the Centex Industrial Park; ttia� he has received the plans for the improvement
to Arlington Heights Rd. from 500 feet so. of Biggins Road to Central Road and
has prepared a written report stating that he could find nothing on the plans
which would be detrimental to Elk Grove Village.
Mr. Fletcher also reported that he has prepared a report on the 1110tor Fuel Wax
work for 1963 giving estimates of money on hand and when we may receive this
money, also listing some recommended projects which the Board may or may not
wish to consider, including information on a traffic survey. The Clerk was
requested to provide copies of this report to ti-le President and Trustees.
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In reply to Trustee loung's question, Mr. Fletcher said that the State does not
require bidding on a traffic survey.
Regarding the Motor Fuel Tax funds, Mr. Fletcher said that he has gone over the
records, and that after discussion with the Treasurer on a number of points the
State auditor can be called in to audit the account. Trustee Young asked to meet
with the auditor and Engineer when the account is presen6ed to the Auditor. A
meeting was scheduled for 1 PILI February 16th with Mr. Fletcher, Trustee Young and
`treasurer Coney to discuss this accounting of Motor Fuel Tar, funds.
President Gibson stated that since the report on storm drainage in the Industrial
Park concerns several recommendations which require action on the part of Centex
Construction Company, asked the Clerk to send one copy of the report to them, and
one copy to the Street and Sewers Committee.
Mr. Albert Vlalla gave a report of building permits issued during the month of
January 1963 as follows: 14 permits issued, total value ;41193,200.00, fees collected
r�969.70. This report will be on file in the Clerk's Office.
Po?i.e Chief 1:1'dward Clifford gave a report of police activities during the month of
January 1963 and a total list of activities for the year 1962. These reports will
be on file in the Clerk's Office.
President Gibson stated th;,t the Water Company has a telephone alarm system for which
they pay § 15 monthly; and that with the change in ownership taking place next month,
the panel for this system will be installed in the Police Department Control Room,
thereby saving the Village the monthly service fee for this answering service.
In reply to Chief Clifford's suggestion to install a pressure gauge in the Aunicipal
Building, President Gibson asked the Chief to contact the Manager of the water
Company to see if this could be accomplished.
Village Treasurer George Coney presented a report for the nine month period ending
January 31, 1963 showing the following balances:
General Fund ti,l ,11 2 w3 439.12
------------ 7 5.3 Escrow Fund-------------- ,
Bond Fund----------------1, 6,582.65 'Vorking Cash Fund---------..1,674.94
Motor Fuel Tax funds-----5:! 7,532.31
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Mr. Coney reported that 5,.70,000 in Treasury notes matured February 1st with a total
interest accrual of ',1,300.
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Pir. Coney stated that tie hopes to have completed sometime this month an ordinance
re-aligning accounts and asked that the 'trustees notify hitt: if,at this time, they
expect any expenditures in any given area.
In the absence of the Finance Chairman, Trustee Dillon Presented 39 invoices for a
total payment of .5,521.45 from the General Corporate Account, of which ;.330.00
will be transferred from the Revenue Bond Fund when established, and one invoice
for s.•252.00 from Motor Fuel Tax funds. All bills over 1;•100 were read by Trustee
Dillon who stated that the Joiin F. Garlisch & Sons bills which were questioned
at the last meeting, have been checked by Trustees Smith,Young, Zettek and Keith,
and that procedural changes have been instituted which will prevent the accumulation
of unpaid bills over a long period of time.
It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize
!' the pavment of 39 invoices totaling 15,521.45 from the General Corporate Account and
one invoice for X252.00 from Motor Fuel Tax funds.
Trustee Young said that in answer to a question raised at the last regular meeting,
he has checked with the Street Department Foreman and of the 274 hours by part time j
employees from January 14 thru February 2nd, 1732 hours were spent on snow removal
and salt spreading, and that if Milburn .,,rothers had been called in with comparable
equipment the cost would have been w2,436.00 for labor and equipment rental. Trustee
Young also said that the Street Department force and equipment are used when the
job to be done is comparatively small and when it would be impractial to call in the
contractor.
Trustee Young objected to the dinner meeting reimbursement of 1.,27.45 to President
Gibson (This bill was for a meeting on February 12th bf President Gibson, Trus-`ee
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Zettek and two Northwestern University Police Consultants.) Trustee Young asked that
a separate vote be taken on this bill.
Trustee Zettek objected to the above request of Trustee Young. The President directed
the Clerk to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Keith, Pahl, i-ettek; "NAY" - Young; "ABSENT" Smith,
whereupon the !'resident declared the motion carried.
Trustee Zettek said that he felt that Trustee Young lost sight of what was intended
when the part-time employees' salary was discussed atthe previous meeting. Trustee
Zettek explained again that if the work to be done requires this amount of hours by
part time employees, then a full time employee should be hired and perhaps more can
be accomplished by administering the Department in this manner.
Trustee Young replied that the Street Department work is seasonal and requires more
work at one given time than another.
Trustee Young then said that the Street Department Foreman has been asked to review
the requirements for the Department and in answer to Trustee Zettek's question as
to when the report would be forthcoming, said it could be expected is two weeks.
`Triistee Zettek asked the Clerk to see that this was put oil the agenda.
Trustee Keith stated that since Trustee Young is interested in saving money, he should
consider the savings realized in man hours by those who have attended dinner meetings
in connection with recent Village problems and decisions. (Referrin6 to the meeting
on February 12th with the Police Consultants mentioned above), Trustee Keith said that
these two people (President Gibson and Trustee Zettek) spent six (6) hours of their
own time with the Police Consultants working on a Village problem; and that he
thought Trustee Young was extremely inconsiderate to even question such an expendi-
ture of persons who have given so freely and willingly of their time.
Trustee Young stated he had given his opinion oil previous occasions of this type of
expenditure and he had no intention of changing his mind.
The Clerk reported receipt of bills totaling ;,,355.99 representing additional premiums i
due on the Village's insurance policy, expirai ion date of which is July 1, 1963; for
addition of two Police Department squad cars; the Scout vehicle; snow pluvi; Fire j
Department rescue station wagon; the addition of equipment which has been installed
in North End, i9idway and Park 0; and the addition of Park #4 to the insurance policy.
It was moved by Trustee Young and seconded by Trustee Dillon that the Board authorize
an expenditure of X055.99 to the Carl M. Behrens Insurance Agency for additional
premiums as outlined for the remainder of the insurance policy year. The ?resident I
directed the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" Dillon, Keith, Pahl, Young, Zettek; "NAYS" - none;
"ABSENT" - Smith. Whereupon the President declared the motion carried.
The Clerk read a letter from George Mullen, Secretary of the ?lan Commission, stating
that the Plan Commission feels that a savings may be realized by using the existing
zoning map tracing for the 1963 issue of the Village zoning maps; and that the cost
to provide 500 prints approximately 15 x 20 inches will be %y75.50 of which 417.50 is
for drafting and '_'58.00 is for rel roducing and printing. Mr. Mullen said that
the Plan Commission requests an expenditure of Y:75.50. The Plan Commission also
recommended that the price of the map be reduced from 4:1.00 to 4V.50.
It was moved by Trustee Pahl and seconded by Trustee Young that the Board authorize
an expenditure of 5,75.50 to prepare a zoning map of Elk Grove Village as of December
31, 1962. The President directed the Clerk to call the roll on the motion and upon
the roll being called the following Trustees answered "AYE " - Dillon, Keith, Pahl,
Young, Zettek; "NAYJ" - none; "AsS.,NT" - Smith. vghereupon the President declared the
motion carried.
Trustee Dillon disagreed with the recommendation to reduce the price of the map,
Regarding the odor coming from the garuage dump to the west of the Village limits, i-,r.
Robert Larberg of the Board of Health reported that he has written a letter to ilr. G.
Sauer, Forest Preserve District, and they have indicated they will try to put black
dirt on the dump in an effort to control this condition.
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The Clerk reported receipt of Aunicipal Legislative Information Service Bulletin
63-1 and 63-21 containing information regarding pending or proposed legislation.
These bulletins were referred to the Judiciary & Planning Commission.
The Clerk reported receipt of the following: (1) copy of a letter dated February 8,
1963 from the State Department of iublic Health to the Elk Grove Water & Sewer Co' , Inc.
approving plans and specifications for extensions in Section 1 East; (2) notice that
sanitary analyses of samples of water taken from various locations within Elk Grove
Village on February 12, 1963 indicated that the water was safe to drink; (3) notice
of municipal Tax to be remitted to the Village for the month of November 1962 in the
amount of a.5,428.25.
Copies of a proposed resolution and agreement relating to snow removal were distributed,
Attorney Hofert explained that the prior Resolution and authorized Agreement with
Ali lburn �3rothers provided that they must furnish a Certificate of Insurance naming
the Village as an additional insured. Mr. Hofert said that Milburn Brothers, Inc:
has reported to him that in order to furnish such a Certificate it would be necessary
for them to change their form of insurance and this would mean an additional expense
to them. Mr. Hofert stated that the proposed Resolution and Agreement for consider-
ation at this meeting contains provisions to accommodate Milburn and still protect
the Village.
It was moved by Trustee Young and seconded by Trustee Dillon that the Board adopt
Resolution 3-63 entitled "A RESOLUTION AUTHORIZING 111h; aECUTION OF Ali A(GREEitiLr T
RELAT TNG TO SNOW REMOVAL". The President directed the Clerk to call the roll on the
motion and upon the boll being called the following Trustees answered -"AYE" - Dillon,
Keith, Pahl, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President
declared the motion carried.
The Clerk stated that there were four bids recieved on the water and sewerage revenue
bonds and in accordance with previously authorized directions, they were oL,ened
at 11 API this date in Room 1282, 33 S. Clark St., Chicago, Ill.
The bids were: Net Interest rate
F. S. Smither & Co.
3.9941b
Ira Haupt & Co. 3.9542&$
John Nuveen & Co. 3.8832%
Smith, Barney & Co. 3.9394
The Clerk read a letter dated February lh, 1963 to the President and Board of Trustees
from Paul D. Speer, Financial Consultant, stating that the bids received on the
water & sewerage revenue bonds were, in his opinion, very complimentary to the Village
and its acquisition of the water and sewer company; that he believes the best bidder
has established an interest rate which is proper for the security; that the interest
calculated in that bid is considerably less than the projections used to determine the
feasibility of the acquisition as shown in the tables incorporated into the Official
Statement. Mir. Speer recommended the acceptance and confirmation of this sale to
John Nuveen & Co.
Copies were distributed of a proposed Resolution authorizing the acceptance of the John
Nuveen & Co. bid, directing the execution of ";3,750,000 in waterworks and sewerage
revenue bonds, designating the paying agent (American National Bank and Trust Co. of j
Chicago). j
It was moved by Trustee Keith and seconded by Trustee Young that the Board adopt I
Resolution Ho. h-63 entitled "A RESOLUTION DIR�C^1IIdG .-iE OFFICIALS OF T:IE VILLAGE OF
ELK GROVE VILLAGE TO EXECUTE 0,750,000 vATERWORKS AMD SEWERAGE REV&& E BONDS Or SAID
VILLAGE, DESIUNATING THE PAYING AGENT THEREFOR AND CONFIit!J'J%G SAID OF SAD BON1DS TO 'T.
PURCHASERS THEREOF, AND AUTHORIZING THE SIGNING OF CONTRACT KITH THE PUHCtiASEitS."
The President directed the Clerk to call the roll on the motion and upon the roll being
called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Young, Zettek; i
"NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried,
Regarding the proposed Sign Ordinance, 1st reading January 17th, Trustee Young said he
had a few questions and suggestions to discuss with Trustee Dillon prior to passage,
Action on this ordinance was then deferred.
President Gibson stated that Trustee Smith had talked to the Insurance Agent as to the
Village Treasurer's bond and it is recommended that the bond be increased from 1,150,000
to 1.:•500,000.
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Mr. George Johnson then gave the following figures:
5,,629.00 for the' :.;•150,000 presently in force to July 1, 1963
`..1.719.00 for a bond *in the amount of [;,500,000-
On the current bond, there would be an increase of %:340.08 in premiums to increase
this bond to ",500,000 for the remainder of the polioy year:
ilr. Hofert stated that of the ',3,750,000 in bonds to be issued, ',)3050,000 will be
signed and transferred at the time of the purchase, so that what is being discussed
is the residual amount in the hands of the Treasurer. The Statutes say that the bond
is to be sufficient to cover the maximum amount of money in the possession of the
Tres--urer at any one time.
It was moved by Trustee Fahl and seconded by Trustee Young thatthe Board authorize the
change in the Village Treasurer's official bond from bl50,000 to 5V500,000, and authorize
an additional premium not to exceed 1,350:00 from March 19, 1963 to July 1, 1963.
The President directed the Clerk to call the roll on the motion and upon the roll being
called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Young, Zettek; "l\i_:�Y"-
none; "ABSENT" - Smith. Whereupon the President declared the motion carried.
Trustee Zettek stated that the Public Safety Committee has met with Fire Chief Haar
and two other members of the Jolunteer Fire Department and as a result the Public
Safety Committee, in conjunction with thoughts and opinions of the firemen at the
meeting, has agreed upon the following proposed officers for the Fire Department:
Andrew Tangorra, Assistant Chief, John Mergens, Assistant Chief, R. Schnell, Captain,
W. Schauer, Captain, and Lieutenants A. Kemnitz, A. Krasnow, B. King, N. Laske and
A. Busse.
President Gibson m ade the following appointments to the Elk Grove Volunteer Fire
Department and requested the concurrence of the Board: Andrew Tangorra, Assistant
Chief, John Nergens, Assistant Chief, R. Schnell, Captain, W. Schauer, Captain, and
Lieutenants A. Kemnitz, A. Krasnow, B. King, N. L ske and A. Busse. i
It was moved by Trustee Zettek and seconded by Trustee Keith that the Foc. ? concur
in the President's appointment of the aforementioned officers to the Volunteer Fire
Department. The President directed the Clerk to call the roll upon the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon, Keith,
Pahl, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President
declared the motion carried.
Trustee Zettek also stated that the Public Safety Committee has agreed that it would
be advantageous to the Village and the Fire Department to send two representatives
to the officers' training school in Memphis, Tennessee which will be conducted February
25th 1963 through March 1, 1963; one of the representatives to be Fire Chief Haar and
the other to be chosen within the next few days; thatthe reimbursement to each mar_
would be ;,•250.00 which would cover transportation, room and board, loss of wages;
(no tuition is charged for attendance).
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It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize
an expenditure of 4,.250.00 each to be expended by two members of the Volunteer Fire
Department for the purpose of attending afire fighting school in Memphis, Tenn. The
President directed the Clerk to call the roll upon the motion and on the roll being
called the following Trustees answered "AYE"- Dillon, Keith, Pahl, Young, Zettek; "i0,Y"-
none; "ABSENT" - Smith. Whereupon the President declared the motion carried.
Trustee Young stated that a trucking operation, in the Village, is going out of business
and has equipment for sale; namely two 1955 International trucks, approximtely the same
truck as the Street Department now has; and that he and Street Department employee
Jack Andrews have looked at the equipment. Trustee Young said hr. Andrews is familiar
with the equipment from a maintenance standpoint and the only possible expenditure
would be for tires within 1 to 12 years; the motor was overhauled this past August:
The price of each truck is 5.•1500, the attachments (snow plotia & salt spreader) would be i
an additional $10Q.0- Trustee Young stated that comparable new equipment would be around
0500 4500 for the truck and the balance for the attachments): Trustee Young stated
that this equipment would be paid for after 150 hours of use; that the truck would be
used for snow plowing and earth moving.
In answerstated to Trustee Pahl, Trustee Young that tires are about '>80 each and
that it could be expected that the truck would be used 6 to 10 years.
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Trustee Keith stated that the Galion grader was purchased with the idea that it would
pay for itself through continued use, and questioned Trustee Young as to whether or
not this purpose was accomplished. Trustee Young replied that during this past
year there has been no great need for a heavy piece of equipment.
President Gibson asked for a Committee recommendation by next meeting, and a meeting of
the Street and Sewer;Committee was scheduled for 8 Pri Monday February 18th.
At this time, President Gibson asked if there were any questions from residents in
attendance at this meeting. One resident, who did not identify himself, registered
a complaint concerning the court's handling of a violation. This complaint was referred
to the Police Magistrate.
It was moved by Trustee Young and seconded by Trustee Dillon that the meeting be
adjourned. The motion was voted upon by acclamation: whereupon the President
declared the motion carried, and the meeting adjourned at 9455 PP'i
E eanor G. Turner
Village Clerk
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A,-proved:
Jy es H. Gibson, President
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