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HomeMy WebLinkAboutVILLAGE BOARD - 02/07/1963 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIEE NT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 7. 1963 �.� President James R. Gibson called the meeting to order at 8:20 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" -. none. It was moved by Trustee Zettek and seconded by Trustee Keith that the minutes of the regular meeting of January 24, 1963 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave a report which is attached hereto and made a part of these official minutes of this meeting. President Gibson also reported that Trustee Pahl will appear on television Channel 9 at 11:30 A.M. on Saturday, February 16th. Trustee Dillon said that he will attend the hearing on a proposed Cook County Air Pollution Control Ordinance on February 8, 1963. Attorney Hofert reported that the signed contract has been received from the Branigar Estates Homeowners Association and that the check for the second payment of `. 500 has been received. Attorney Hofert also reported that he has prepared an ordinance, for consideration by the Board, regarding water and sewer and that Financial Consultant Paul Speer has advised that this ordinance be passed. Regarding the request from a realtor as to the possibilities and cost of connecting approximately twelve (12) acres of land at the southeast corner of Arlington Heights Road and Devon Avenue to the water and sewer system, President Gibson reported that he has replied stating that (1) at this time the Village does not own the water and sewer company; (2) an ordinance has been passed wherein it is provided that a developer must pay for,any extensions of the system; and (3) that estimates of cost should come from the property owner's engineer rather than the Village' s. i Trustee Dillon reported that the Building Department has conducted a survey of building licenses and fees in the Chicago area and that a report will be forth- coming as soon as their report can be reproduced. In answer to Trustee Young's question, Trustee Dillon said he will check with the architect to find out what has been done about a silicone finish on the back wall of the Street Department building. Trustee Smith reported that Financial Consultant Speer needs additional copies of I the Official Statement to be distributed to prospective revenue bond buyers. j It was moved by Trustee Smith and seconded by Trustee Keith that the Board autho- rize an expenditure of $275.00 to the Lincoln Printing Co. for the printing of 200 additional copies of the Official Statement in connection with the issuance of $3,750,000 in water and sewerage revenue bonds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY - none; "ABSENT" - none. Whereupon the president declared the motion carried. I Regarding the printing of the water and sewer revenue bonds, Trustee Smith reported receipt of the following bids: E.A. Wright Bank Note Company - $414.00; Security-Columbian Banknote Company - $495.00; Northern Bank Note Company - 4565.00. i It was moved by Trustee Smith and seconded by Trustee Keith that the Board accept the bid of the E. A. Wright Bank Note Company in the amount of $414.00 and authorize the expenditure of this sum to said Company for the printing of the water and sewerage revenue bonds. The President directed the Clerk to call the -1- Reg. 2-7-63 i 1 z: PRESIDENT'S REPORT FEBRUARY 7. 1963_ 1. Monday evening, February 4th, the Village Board met with residents of the Branigar subdivision (Forest View) to discuss the annexation of this area to the Village. The conclusion reached is that the Village will submit our ideas as to the basis for such annexation to the Forest View Homeowners Association. i 2. I refer to the Public Safety Committee a letter from a Carl W. 'tdagner, who is employed in the Industrial Park, questioning the placement of traffic control signs in the Park. 3. The Special Sub-Committee of the Public Service Committee of the Board j of Commis iron toL1�iCroiok County will hold a public hearing on a proposed Cook County/Conlr0T Rinance on Friday, February 8, 1963, at 10:00 a.m-. , Room 535, 118 North Clark Street, Chicago. I request that one member of the Judiciary and Planning Committee attend this meeting to represent Elk Grove Village, 4. Today's Chicago Tribune described a meeting called by Governor Kerner, to be held at 9:30 a.m., Friday, February 8th, at the Maine East High School auditorium, Des Plaines. The purpose of the meeting is to "pass on to police and firemen new rules and procedures for gathering and preserving evidence in arson- bombings. " i I would like Acting Chief of Police Clifford, or one of our Sergeants, j and Fire Chief Haar to represent Elk Grove Village at this meeting. 5. William J. Mortimer, Superintendent of Highways, Cook County, has submitted plans of the reconstruction of Arlington Heights Road, Central Avenue to Higgins Road, to a four-lane and part of median. This project is scheduled for early construction this year. f I refer this material to the Plan Commission and to the Village Engineer i with the request for a written report no later than February 28th. I i James R. Gibson roll on the motion and upon the roll being called the following Trustees answered !'AYE" - Dillon; Keith; Pahl, Smith; Young, Zettek; "NAY" - none; "ABSENT" - none. Whereup6n the President declared the motion carried. Trustee Smith presented for payment 27 invoices totaling $2,867.73 from the General Corporate Account and 1 invoice for $261.63 from Motor Fuel Tax funds, and read all those bills over ` 100. Trustee Young questioned why the John F. Garlisch c- Sons bill ($*963.22) was deleted from the warrant for payment. Trustee Smith stated the invoices date back to February 1962; that he wondered if all of the work actually was done and the material received; 1 Trustee Young stated that in early January when he received the bills for approval, he took them to J. Andrews to verify, and that two sets have been checked covering the period from February through June 1962 and from October through December 1962. The other set which is yet to be verified covers the period 8-31-62 through 9-28-62. Trustee Young stated that he checked with the Clerk who assured him that none of the aforementioned bills had been paid, and that he was baffled as to where the bills have been all this time; that the February through June group were billed on July 1st, 1962 because of Garlisch' difficulty; that on previous occasions he has asked Garlisch to bill monthly, and suggested that the Clerk send a letter asking that he do so, Trustee Young also stated that he took the snow plow on a loan basis and told the Street Department Foreman to return it and then found that Garlisch had billed for it. Trustee Young said he was satisfied that all the invoices totaling $963.22 cover labor and material received by the Street Dept. Trustee Smith asked Trustee Young why then. he also was not sure that the bills were received for payment on time. I Trustee Smith stated that he understands corporate funds may be required to pay for some work which Motor Fuel Tax funds were supposed to cover.. Trustee Young said that the difficulties were caused by/6111s�r being lost in the Village's filing system. Trustee Zettek said he thinks the filing system is more than adequate; that he handles five times as many bills and has yet to lose any. i Trustee Dillon said he thought that Trustee Young should'.have questioned when bills approaching $2,000 were not received, and that he recommended the Streets Sewers Committee review all of the bills in question before payment. He questioned if the Street Department had ordered fire hose. I Trustee Young said the Street Department did not order hose, but that it had been received. He stated that he had told Chief Haar the Street Dept. would pay for the hose, Trustee Zettek stated that the Board had not autbcrized the expenditure. would give In reply to Trustee Keith's question, Trustee Young stated he/ no answer as to why two men ride in a truck plowing snow. I Trustee Zettek stated that the amount of part time labor devoted primarily to snow plow5rg,according to Trustee Young, is excessive in view of the fact that Milburn Brothers is hired by the Village to plow the streets. Following questioning by Trustee Zettek as to why such a large g amount ($548) to be paid to Street Department part-time employees, these bills were withdrawn by Trustee Young from the warrant for payment. Regarding the bill from the maitre d' Restaurant, Trustee Young requested that the record show that he was not in attendance at the January 19th meeting there, and that reimbursement was made to the Village for his share of the January 5th meeting expense. (These maetings at the Maitre d') during which luncheon expenses were incurred, were in connection with the interviewing of Police Chi-Lf candidates. ) I I It was :roved by Trustee Smith and seconded by Trustee Keith that the Board authorize the payment of 24 invoices totaling 5;,2,319.73 from the General Corporate Account, -2- Reg. 2-7-63 The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Zettek; "NAY" - Young; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Pahl that the Board authorize the payment of one invoice in the amount of $261.63 from Motor Fuel Tax funds. The President directed the Clerk to call the roll and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY' - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Dillon suggested a joint meeting of the Finance and Streets & 3ewers Committees to discuss the afore-mentioned invoices which were not authorized for payment at this meeting. Trustee Smith reported that he and Village Treasurer George Coney met with employees of the Elk Grove Water & Sewer Co. to discuss procedures. Trustee Pahl reported (1) that the City of Chicago swimming pool ordinance is still in Committee; (2) that no conclusions have resulted of several discussions with the Village Attorney as to bonds for licensees and permittees; (3) that he hopes to have a report in two weeks on the sample solicitors ordinance. A meeting of the Public Safety Committee and Fire Chief Haar was scheduled for 8 PM Wednesday, February 13th, to discuss rules and regulations for the Fire Department and the appointment of officers. Trustee Zettek reported briefly on the request of Fire Chief Haar for approval of attendance at a fire fighting school to be held in Memphis, Tennessee, and said that he will report in further detail at the next Board meeting. i Trustee Zettek also reported receipt of a letter from Civil Defense Director ,. Boyce regarding Military inspections made of various buildings to be designated as shelters, said letter also contained reference to a number of points to be considered as to fall-out shelters. Trustee Zettek has asked Mr. Boyce to elaborate further and such a report will be prepared. Regarding the one hour restricted street parking in the Centex Industrial Park, Trustee Zettek reported that he has received additional requests from firms located in the Park for permission to park on the streets past the one hour limit. Trustee Zettek referred to the restrictive covenants which provide that the property owners are to provide adequate off-street parking for their employees' cars; and questioned the Village Attorney as to whether or not the Village' s zoning ordinance or some other method could be employed to control this condition. Attorney Hofert replied that it was his opinion that the Zoning Ordinance could be an excellent vehicle for parking control; and that at the time of application for a building permit, the applicant would be required to sign a statement that he understands the parking restrictions. Regarding street parking permits for which a fee is charged, mentioned by Trustee Keith, Attorney Hofert stated he would have severe reservations as to this type of control; and that the Board might wish to consider parking meters. Trustee Zettek reported that he has requested estimates of cost of a traffic survey from: DeLeuw, Cather & Co. ; George W. Barton &. Assoc. ; John J. Behrends and Associates. No replies have been received to date. A meeting of the Streets & Finance Committees was scheduled for 9 A14 Saturday, February 9th, to discuss the matter relating to bills and procedures. The Clerk read a letter dated January 24, 1963 from Evan W. Stebbins, Centex Construction Co., Inc. , which enclosed three prints of proposed plats of sub- division Unit ##11 (drawing #4176-11) . This was referred to the Plan Commission. The Clerk reported receipt of the following Maintenance Bonds from Centex Construction Co. , Inc. : ##8S8860OBC in the amount of $5,000 indemnifying the Village for one year from January 28, 1963 to January 28, 1964 against defective materials and faulty workmanship that may be found in the construction of streets, sewers, sidewalks and curbs on Biesterfield Parkway from the intersection of I -3- Reg. 2-7-63 Biesterfield Parkway and Elk Grove Boulevard on the east and west to the west side of the bridge over Salt Creek; and #8588545BC in the amount of '$20,000 indemnifying the Village for two years from January 18, 1963 to January 18, 1965 against defective materials and faulty workmanship that may be found in the construction of streets, sewers, sidewalks, and curbs on Greenleaf Blvd., Estes Blvd., and Nicholas Blvd, from the north side of the tracks, half way between Lunt and Greenleaf Blvd. , north to the South side of Estes Blvd. , in the Centex Industrial Park. The Clerk reported receipt of copies of letters dated January 25, 1963 from Attorney Hofert to the Cook County Board wherein he filed the objections of the Village to County Zoning Board of Appeals dockets 504 and 521; said objections having been authorized at the regular m-eting of January 24, 1963. Also received by the Clerk was a copy of a letter dated February 4, 1963 from the Village Manager of I4t. Prospect to the County Board registering objections to docket 504. I Trustee Smith reported that an ordinance is pending concerning the licensing of ' junk dealers and this will be coming up for discussion along with a license fee for same. The Clerk reported receipt of letters dated January 30, 1963 and February 4, 1963 from Pyr. 14m. Dutelle, and Mr. Marshall Suloway of the State Division of Highways attaching a specification for the sodium chloride content of salt, said specifica- tion to be used as a basis for payment for the purchase of salt in the Village' s MFT maintenance programs. This was referred to Village Engineer Fletcher. The Clerk reported receipt of notice from the State Division of Highways of Motor Fuel Tax Allotment for the month of December 1962 in the amount of X4,917.97. Regarding the framing of the Village Planning hap for hanging on the Court Room wall, the Clerk reported that is has been recommended that a map of this size i (55" x 54") which is to be framed in glass would be subject to damage unless fastened securely to the wall. The Clerk reported that after contacting a glazer it was learned that the cost of this would be '79.00, including the glass, frame and labor to install the framed map. (This is $3.9 over the amount originally authorized for glass and frame for the map. ) It was moved by Trustee Zettek and' seconded by Trustee Keith that the Board authorize the expenditure of $79 for the frame, glass and labor to install the Village Planning Map on the east Court Room wall; this motion to supersede prior motion of authorization for same. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. I The Clerk reported receipt of an inventory of Police Department personnel and equipment as of December 31, 1962, said inventory to be on file in the f'lerk's ' Office for reference. I Copies of a proposed ordinance relating to water and sewer were distributed. It was moved by Trustee Pahl and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Following the reading of this ordinance, it was moved by Trustee Pahl and seconded by Trustee Keith that the Board adopt Ordinance No. 269 entitled "Aid ORDINAi%rE A�� NDING CHAPTER 22A OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE RELATING TO VILLAGE WATER AND SEWER". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none, Whereupon the Oresident declared the motion carried. Copies of a proposed ordinance providing for a Special Zoning Commission were distributed and this ordinance was read by the Clerk. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. -4- Reg, 2-7-63 In answer to Trustee Keith's question, Attorney Hofert stated that the Zoning Board of Appeals acts as a variance body only and also acts in certain amendments but that it is not authorized to propose and prepare a comprehensive Zoning Ordinance; and that the establishment of a Zoning Commission for this purpose is in accord with the Statutes of the State of Illinois. Mr. Hofert also said that this Commission would draft the ordinance, which would incorporate juris- dictional provisions, have a public hearing, and submit to the Village Board their recommendation. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board adopt Ordinance No. 270 entitled "AN ORDINANCE PROVIDING FOR A SPECIAL ZONING C01` IISSION" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. i Trustee Dillon stated that since the Civil Defense group is undertaking study of fall-out shelters, suggested that this be dropped from the agenda of the Citizens Building Committee. I President Gibson requested the concurrence of the Board in the following appoint- ments to the Special Zoning Commission: Trustee Jack Pahl, Chairman Leslie 0. Knudson Ralph Lewis Doris Glab, Secretary Marvin Maier John Radzis Edward H. Brown Jack Michala Richard McGrenera Frank Hines George Mullen It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board concur in the President's appointment of the above-named persons to the Special Zoning Commission. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE' - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. j It was moved by Trustee Young and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10 PM. I Eleanor G. Turner Village Clerk Approved: J46s R. Gibson, President I i I I I _ I -5 Reg. 2-7-63 '