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HomeMy WebLinkAboutVILLAGE BOARD - 01/10/1963 - VILLAGE BOARD i MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE I HELD ON JANUARY 109 1963 i President James R. Gibson called the meeting to order at 8:05 P.M. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Jack D. Pahl, Charles P. Smith, James R. Young, Charles J. Zettek, Jr.; "ABSENT" - none. I It was moved by Trustee Zettek and seconded by Trustee Young that the minutes of the regular meeting of January 3, 1963 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; where- upon the President declared the motion carried„ President Gibson suggested that the minutes of the Special Meeting of January 4, 1963 be corrected to read as follows: page one, paragraph five, line four, "the Village Clerk's Office, and is made a part hereof." It was moved by Trustee Dillon and seconded by Trustee Keith that the minutes of the Special Meeting of January 4, 1963 be approved as corrected and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; where- upon here-upon the President declared the motion carried. President Gibson gave the following report: 1. Stated that the Annual Conference Meeting of the Nar thwest Municipal Conference will be held January 16th at the Old Orchard Country Club, and that it is suggested that all interested municipal officials and employees be invited, to acquaint them with the organization. 2. Requested the approval of the Board for the creation of a Special Committee whose assignment shall be the division of the Village into precincts for the April 16, 1963 election. 3. Requested the concurrence of the Board in the following appointments to the foregoing Special Committee: Trustee Keith, Chairman; Trustee Dillon, Member; Trustee Zettek, Member. 4. Urged each Board Member to complete all assignments so that an orderly transition can be accomplished with a minimum of carryover to the new Board which will be constituted in approximately three months, and said that each Trustee will be given a list of assignments within the next few days.- 5. Reported that Trustees Dillon, Keith and Zettek, Public Safety Committee and he met with the Volunteer Fire Department on January 7th to inform the Department of the decision of the Board to appoint a "permanent" Fire Chief and the Dept. was invited to submit a recommendation for a Fire Chief on this basis. It was moved by Trustee Dillon and seconded by Trustee Pahl that the Board authorize the President to set up a Special Committee for the purpose of establishing precincts for the April 16th election. The motion was voted upon by acclamation; whereupon i the President declared the motion carried. It was moved by Trustee Pahl and seconded by Trustee Young that the Board concur in the Presidentts appointment of Trustees Keith, Dillon and Zettek to a Special Committee for establishment of precincts for the April 16th election. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Engineer Fletcher reported that the corrections he suggested be made to the street surface, curb and gutter of Greenleaf, Estes and Nicholas Blvd. to Estes, in the Industrial Park have now been completed, and Engineer Fletcher recommended that the Board accept these streets subject to a two year maintenance bond in the amount of $201000. Regarding the sidewalk to the Municipal. Building from the eastern boundary of the Commonwealth Edison right of way, Mr. Fletcher said that it will be necessary to provide fill along both sides of the sidewalk to prevent erosion, that this is not an immediate problem but should be taken care of before the end of the year. Trustee Zettek stated that recently he has learned that Motor Fuel Tax funds can be used to pay the cost of having a traffic survey conducted, and requested information of Engineer Fletcher as to the procedure to follow. 1 _1_ Reg. 1-10-63 Mr. Fletcher said that it would be necessary to provide the State with an estimate of cost and a resolution to cover the cost, Trustee Zettek will request estimate costs from three companies, whose names were previously given President Gibson by Mr. Fletcher. f i It was moved by Trustee Young and seconded by Trustee Pahl that the Board concur in the recommendation of the Village Engineer on the street surface, curb and gutter of Greenleaf, Estes and Nicholas Blvd. to Estes, subject to the receipt of a two year maintenance bond in the amount of $20,000. The motion was voted upon by acclamation; whereupon the President declared the motion carried. i Chief Edward Clifford read a report of police activities for the month of December 1962. This report will be on file in the Village Clerk's Office. • i Treasurer Coney gave a report for the eight months ending December 31, 1962, showing a balance of: General Fund $14,673.55 Motor Fuel Tax $8,054.31 Bond Fund 4011,267-65 Escrow Fund * 31439.12 Working Cash Fund $16,678.72 Mr. Coney said that a re-appropriation is planned for the end of February and asked each Trustee to ascertain what amounts need to be transferred. Mr. Coney also said that the One--Write check system for payroll has been instituted this week which saves a considerable amount of bookkeeping time. The Clerk read a letter from G. E. Mullen, Secretary of the Plan Commission, re- questing that an amount of $169.00 be appropriated for salary to the Draftsman for time spent adding items to the base map, said appropriation also to include the cost of a negative and twenty-five prints of the base map. It •.was moved by Trustee Pahl and seconded by Trustee Dillon that the Board approp- riate $169.00 to complete items on the base map and for the preparation of 25 prints ^ of the base map. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, ` Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Albert Walla, Building Inspector, read a recapitulation of building permits issued during the month of December 1962 showing 9 permits issued for a value- of $506,250.00, total fees collected - X21621.80. This report will be on file in the Village Clerk's Office. At this time (8:40 P.M.) President Gibson declared a recess for questions and comments from residents in attendance. President Gibson reconvened the meeting at 9:10 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Pahl, Smith, Young, Zettek; "ABSENT" - none. The Clerk read a letter dated January 8, 1963 from E. N. Fletcher, Village Engineer, i to President Gibson stating that the State Law requires that all Cities and Villages publish the prevailing wage scale every six months, and the wage scales were set forth in said letter. Mr. Fletcher recommended that a resolution be prepared and approved setting forth these rates and that the Resolution be published in a local paper and filed with the State Department of Labor. It was moved by Trustee Young and seconded by Trustee Zettek that the Board direct the Village Attorney to draft a Resolution encompassing the figures submitted in Engineer Fletcher's letter of January 8, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE` - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - ! none. Whereupon the President declared the motion carried. I The Clerk reported receipt of notice from the Cook County Department of Public i Health stating that sanitary analyses of samples of water taken from various locations within the Village on January 75 1963 indicated that the water was safe to drink and that their records show that the quality of the water depends upon adequate and continuous chlorination. The Clerk reported receipt of a request dated December 28, 1962 directed to the Board of Trustees from the Northeastern Illinois Metropolitan Area Planning Commission for -2- Reg. 1-10-63 an appropriation of $.J200 for the purpose of financing their 1963 program. During the discussion that followed, it was noted that this group provides assistance concerning the water shed, flood control, and will be of value in the area of air pollution control. It was moved by Trustee Zettek and seconded by Trustee Pahl that the Board authorize an expenditure of $100 payable to the Northeastern Illinois Metropolitan Area Planning Commission for financing of the 1963 program The President directed the Clerk to call the roll on the motion and upon the r oll being called the following i Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSEIT" - none, Whereupon the President declared the motion carried. The Clerk read a copy of a letter dated January 3, 1963 to Police Chief Edward. Clifford from Mr.. Paul I. Pais expressing appreciation for the considerate attention he and his wife received from an Ell: Grove Village Police Officer when they needed assistance in locating an address in Elk Grove on December 31, 1962 Chief Clifford was requested to ascertain the identity of the officer involved and a copy of said letter will be placed in his personnel file; if unable to locate the officer's identity, Chief Clifford was requested to post this letter on the Police Department Bulletin Board Copies of a proposed ordinance were distributed to Board Members, It was moved by Trustee Keith and seconded by Trustee Young that the Board waive the first reading rule with respect to the above ordinance rezoning property in DuPage County. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Following the reading of this ordinance, it was moved by Trustee Pahl and seconded by Trustee Keith that the Board adopt Ordinance No. 265 entitled "A14 ORDINANCE j AMENDING THE VILLAGE OF ELK GROVE VILLAGE ZONING ORDINANCE RELATING TO PROPERTY BOUNDED BY DEVON AVENUE ON THE NORTH AND ROUTE 83 ON THE vSST, IN DU PAGE COUNTY, ILLINOIS" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith; Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. A ;proposed ordinance was presented which would annex to the Village approximately 139 acres owned by the Forest Preserve District. Attorney Hofert stated that with the passage of this ordinance and the consent of 'i the President of the Forest Preserve District) which is believed will be forthcoming, this land will be annexed thereby connecting to land which will be annexed by Centex Construction Co. The only purpose of the ordinance is a vehicle with which to connect to other land. In answer to Trustee Young's question as to policing activity, President Gibson said there are no roads on the 139 acres in question. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the afore-mentioned ordinance annexing approximately 139 acres of Forest Preserve lard to the Village. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Following the reading of this ordinance, it was moved by Trustee Young and seconded by Trustee Zettek that the Board adopt Ordinance No. 266 entitled "AN ORDINANCE ANI\IEXING CERTAIN PROPERTY OWED BY THE FOREST PRESERVE DISTRICT OF COOK COUINTY COIIPRISIiNG APPROXIMATELY 139 ACRES AND LOCATED BETWEEN BISNER ROAD ON THE EAST, i BIESTERFIELD ROAD ON TF1 SOUTH, ROHI;4ING ROAD ON TIE 44EST AND HAVING AS ITS NORTHERN BOUNDARY A LIME PARALLEL TO AND -SONE 1,770 FEET MORE OR LESS NORTH OF SAID BIESTER­ FIELD ROAD." The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered "AYE" - Trustees Dillon, Keith, Pahl, Smith) Young, Zettek, President Gibson; "NAY" - none; "ABSENT" - none , t }e re- upon the President declared the motion carried. Trustee Smith presented 31 invoices for a total payment of $5,675 82 from the General 1 Corporate Account. (Itemization will be on file in the Clerk's Office J It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of 31 invoices for a total payment of 0,675.82 from the General Corporate -3- Reg. 1-10-•63 i Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President I declared the motion carried., 1 Trustee Keith said that payment is to be made to the Oliver Fence and Iron l:orks in the amount of X1,689 for equipment for Parks 2, 3 and 4, authorization for said expenditure having been made at the October 4, 1962 meeting. Trustee Zettek reported that the Public Safety Committee has reviewed all bids sub- mitted for a Police Department squad car and having considered all aspects of the purchase, there is no reason not to accept the low bid of X861.78 from Joe Smart Rambler, Inc., It was moved by Trustee Zettek and seconded by Trustee Keith that the Board accept the bid of Joe Smart Rambler, Inc. and authorize the purchase of a 1963 Rambler Ambassador 880, 4 door sedan, 250 H.P., and equipped as specified in notice to bidders. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Pahl, Smith, Young, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Board scheduled a meeting on February 4, 1963 with residents of Branigar estates to discuss consideration of annexation of that area. Trustee Keith said that he will see that all said residents are notified to this effect by letter, It was moved by Trustee Dillon and seconded by Trustee Young that the Board waive the $12 fee for a sign that the Alexian Brothers wish to erect in front of their campaign headquarters located in a model home near 290 East Higgins Road. The motion was voted' upon by acclamation; whereupon the President declared the motion carried., Trustee Dillon said that a decision must be reached as to who will be responsible for the maintenance (heating, air conditioning, etc.) of the Municipal and Street Dept„ Buildings. Following discussion, Trustee Dillon stated that he will obtain contract figures for this service by next week. It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:40 PILI. i I I Eleanor U. Turner 41 Village Clerk I Approved: J yes R. Gibson President t i I I -4 Reg. 1-10-63