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HomeMy WebLinkAboutVILLAGE BOARD - 12/05/1963 - VILLAGE BOARD I MINUI`ES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON DECE14BER 5, 1963 President James R. Gibson called the meeting to order at 8:25 p.m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, George E. j Mullen, Charles J. Zettek, Jr.; "ABSENT" - Ralston D. Malonek. The minutes of the regular meeting of November 29, 1963 were not prepared for approval at this meeting. Trustee Keith presented the Accounts Payable Warrant with 13 invoices totaling $1,278.55 payable from the Water and Sewer Department Operating Account, 17 invoices totaling $693.22 payable from the General Corporate Account, one invoice for $22.50 payable from Motor Fuel Tax Revenue Account, and one invoice for $400.50 payable from the Municipal Building Bond Account. (Itemization will be on file in the Clerk's office. ) It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize the disbursement of $1,278.55 from the Water and Sewer Department Operating Account, $693.22 from the General Corporate Account, $22.50 from the Motor Fuel Tax Revenue Account, and $400.50 from the Municipal Building Bond Account in-payment of the invoices per the Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek;_ "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. Trustee Keith stated that due to the necessity for prompt action, a safe was ordered so it could be delivered and embedded in the poured concrete floor of the addition to the Street Department building under construction at this time. President Gibson said that it was not thought to be practical to attempt.to remove, from the Water and Sewer Department offices at 29 Park & Shop Lane, the safe which is encased in concrete and hence the order for the new one. It was moved by Trustee Keith and seconded by Trustee Mullen that the Board authorize the payment of $100 to the Adams Safe and Service Company for a safe body; said disbursement to be made from the Water and Sewer Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY". - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. The Clerk reported that the Pinocchio float rented from the Avarice Decorating Company and entered by the Village in the December lst State Street Christmas Parade won the third place prize of $300. President Gibson thanked Trustees Malonek and Lewis in their choice of the float design. Trustee Zettek reported that he has talked to Mr. Collier, President,of Mid- west Traffic Survey, who has conducted a preliminary survey of the Village, I and he will meet with him Monday, December 9th. Trustee Zettek said that he l � feels sure they will do the survey on the limited scale that the Board is asking. A meeting of the Public Safety Committee and Chief Jenkins will be I, scheduled, Trustee Zettek said, after the December 9th meeting. Regarding the proposed warning system for the Fire Department and Civil Defense, Trustee Zettek stated that Mr. Boyce, Civil Defense Director, is exploring the handling of the Government's paying half of the cost of such a system. Trustee Zettek reported that Police Chief Jenkins is presently working with Police Departments of neighboring municipalities in setting up a Delinquency Control Institute to be offered to local Juvenile Officers in May and June, 1964. -1- Reg. 12-5-63 • • I I Trustee Dillon stated that it has been brought to his attention that there are several places in the Village where driveways are being installed in violation of the Code; and he questioned Attorney Hofert as to who is the policing agent in this instance. President Gibson recommended that a stop order be issued in these cases. Attorney Hofert agreed and said that the i Building Department, who issued the permit, should first seek compliance, by means of a stop order in those cases where the construction is underway, if compliance is not forthcoming, the case should then be prosecuted. I Trustee Keith reported that the November 30th service billing totaled $33,180.50 which means that the water revenue is holding up well. A meeting of the Slater and Sewer Committee was scheduled for 8:00 p.m. Tuesday, December 10th. President Gibson said that copies of the tentative contract between the Village and Centex Construction Company for construction of the water storage tank are available to those of the Board who may wish same, and said that he has given the Village Attorney his comments on this draft and requested that the Trustees do likewise. Mr. R. McGrenera, Zoning Board of Appeals, gave the follo-ving report in Case 63-10, a request for a Special Use by Centex Construction Company for a radio tower at the construction office located at Arlington Heights Road and Oakwood Drive. The Zoning Board recommended to the President and Board that this special use be granted, said recommendation being based on the following: the petitioner presented a letter dated April 12, 1957 from the Village Board allowing the construction and use of a temporary building at the site in question for the duration of their construction activities in the Village; the petitioner requested that the radio tower be permitted on a temporary basis; �. the growth of the Village has created undue and unexpected hardships upon the petitioners; the increased acreage annexed to the Village makes personal and other means of communication necessary for an orderly and expeditious operation too costly in time and monies; the Zoning Board of Appeals feels that the i granting of this special use would be in keeping with the objectives and purposes of Article II of the Zoning Ordinance as amended. IPresident Gibson asked if this radio tower, if it were to topple, would in- fringe upon any residentially occupied area of the Village. Mr. McGrenera i said that it would not, and that this fact was also taken into consideration in the Zoning Board's recommendation. 'I Mr. McGrenera gave the following report of the hearing conducted on November 19, 1963 regarding an amendment to Ordinance 80 relative to fences: The Zoning Board of Appeals recommended that the President and Village Board adopt the amendment; however, while they agree in principle that the erection of fences in the Village should be regulated, they feel that the following part of Section F of the proposed ordinance of amendment be deleted: "provided, however, that a fence may be constructed to a height not exceeding six feet with the consent of the adjoining owners and the Building Department". The Zoning Board recommended that proper wordage be added to the amendment making it consistent and compatible with Ordinance 40 which permits a fifteen foot side building line on corner lots. During discussion of the recommendation on the proposed amendment regarding fences, some confusion existed as to whether or not the Zoning Board was I recommending a 15 foot set back line for fences on corner lots. Mr. riScGrenera said that this was not the intention, but that they feel the Village Board should be consistent with set back requirements for both fences and buildings. It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board accept the recommendation of the Zoning Board of Appeals in Case 63-10, a request for a radio tower at Arlington Heights Road and Oakwood Drive. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" -Malonek. Whereupon the President Ideclared the motion carried. I -2- Reg. 12-5-63 ,I I 11 It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board refer to the Judiciary, Planning and Zoning Committee and the Plan Commission the recommendation of the Zoning Board of Appeals as concerned with the proposed amendment to the Zoning Ordinance relating to fences. The motion was voted upon by acclamation; whereupon the President declared the motion carried. II Trustee Keith said that this again points out the need for a comprehensive zoning ordinance. A meeting was then scheduled for 7:00 p.m. Thursday, December 19th of the Village Board and the Zoning Commission. I Copies were distributed of a letter dated December 5, 1963 from Attorney Hofert to the Board regarding the shopping center parking problem: President I Gibson asked that the Trustees be prepared to discuss this at the next meeting. i I At this time (9:16 p.m. ) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Gibson reconvened the meeting at 9:45 p.m. and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Lewis, Mullen, Zettek; "ABSENT" - lialonek. The Clerk reported receipt of a petition for pre-annexation zoning from R-1 to B-1 Business District of 15 acres located on the west side of Arlington Heights Road approximately 828 feet north of the intersection of Arlington Heights and Biesterfield Roads, the owners being Frank and Nora SolLolowski, the contract purchasers of this land are Joseph L. and Joseph E. Meyer. The Clerk reported receipt of the required fees including that for a Special I Meeting. This w as referred to the Zoning Board of Appeals and the Plan Commission. I' Trustee Mullen questioned whether or not the Plan Commission should act as the I hearing agent in such cases. Attorney Hofert referred to the Zoning Ordinance, Article XVIII, Section 1, wherein it states: "The regulations imposed and the districts created by this ordinance may from time to time be amended by an ordinance passed by the President and Board of Trustees after the effective date of this ordinance. No such amendment shall be made without a public hearing before the Board of Appeals which is hereby designated as a commission to consider and recommend all applications for amendment of the regulations and districts established by this ordinance." 1 President Gibson requested, after consulting the Attorney, that the Zoning Board receive the recommendation of the Plan Commission as a part of their procedure in the above case. The Clerk reported receipt of a report dated December 5, 1963 from Chicago Magnet Wire Corporation informing the Board as to progress on their plant improvement program. This report will be on file in the Clerk's office. iCopies were distributed of a proposed resolution, prepared by Attorney Hofert, objecting to rezoning of certain property designed by the Zoning Board of Appeals of Cook County as Docket 668. I I It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board adopt Resolution No. 39-63 entitled "A RESOLUTION DIRECTED TO THE COUNTY CLERK OF COOK COUNTY FOR TRANSMITTAL TO THE COOK CO BOARD OF COMMISSIOiTERS OBJECTING TO THE REZONING OF CERTAIN PROPERTY DESIGM BY THE ZONING BOARD OF APPEALS OF COOK COUNTY AS DOCKET 668; SAID PROPERTY BEING IN ELK GROVE TOWPi- SHIP". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon i the President declared the motion carried. i There has been no response from the Village of Schaumburg as to their intent to request renewal of the contract for continuing the service of Elk Grove Village in relaying Schaumburg's police messages. Oral agreement was made by President Atcher but no written intent has been forthcoming. Attorney I Hofert stated that he will contact Mr. J. Siegel, Village Attorney for -3- Reg. 12-5-63 i 1 I Schaumburg, in the coming week. I Trustee Mullen questioned the Village Attorney as to the powers which the Village i Board has in grantin �v iat ons to ordinances. Attorney Hofert stated that the State Statutes a'uEh`�orize variations in zoning matters only; however, it is his opinion (and it is shared by others) that there is an implied power to grant 4 variations from G TMinancespassed. Speaking specifically of the sign ordinance, �. Mr. Hofert said that the regulations can possibly be divided and placed in the l zoning ordinance, building code, etc. If there are a series of cases involving variations to an ordinance, the Board might wish to place the responsibility of a pre-hearing in the hands of an administrative body who could be given the power to grant a variation, or to make a recommendation to the Village Board as in other zoning matters. The advantage would be one of time-saving for the Village Board. The above question was referred to the Building Committee and Judiciary Committee for consideration in their study of possible revisions to the Sign Ordinance. Trustee Dillon opened discussion on the re-naming of Tonne Road to John F. Kennedy Boulevard. Copies were then distributed of an ordinance, prepared by Attorney Hofert at Trustee Dillon's request, of an ordinance so re-naming Tonne Road. President Gibson suggested that the Board present to Centex Construction Company planners the suggestion wherein all streets in a future subdivision would be named after United States' Presidents. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board waive the first reading rule of an ordinance entitled " AN ORDINA14CE RE-NAMING TOINE ROAD TO JOHI\I F. KENNEDY BOULEVARD". The President directed the Clerk 1 to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Zettek; "NAY" - Keith, Lewis, Mullen; "ABSENT" - Malonek. President Gibson voted Nay and declared the motion not carried. i i It was moved by Trustee Keith and seconded by Trustee Mullen that the Board. authorize the President and Clerk to sign a Remington Rand Business Equipment IEfficiency Agreement for service and parts to the electric typewriter purchased i November 14, 1963 for the Clerk's office; said agreement in the amount of $109.44 for a three year period expiring November 14, 1966. The President directed the Clerk to call the roll on the motion and upon the roll being 1 called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, I Zettek; "NAY" - none; "ABSENT" - Malonek. 1tihereupon the President declared ithe motion carried. At the request of the Clerk, it was moved by Trustee Keith and seconded by i Trustee Mullen that the Board appoint Mrs. Fay M. Bishop as a Deputy Clerk i for the purpose of taking voter registrations through January 21, 1964. The motion was voted upon by acclamation; whereupon the President declared the motion carried. I Mr. Roger Kantola, architect for the addition to the Street Department garage, jstated that occupancy of these quarters may be expected early in January 1904. President Gibson asked that the Board consider the Village's contributing, on a modest scale, to a party for Village employees. The Board was asked to consider if this should be done, if so should it include not only full time I but part time and volunteer help, and how much would be contributed by the Village toward the expenses of such a party. The Clerk was asked to check with neighboring communities to learn their policies. 1 It was moved by Trustee Keith and seconded by Trustee Lewis that the fbeeting ybe adjourned. The motion was voted upon by acclamation; whereupon the President y declared the motion carried, and the meeting adjourned at 10: 32 p.m. I i I _4- Reg. 12-5-63 I I i i i 4leor G. Tur Village Clerk APPROVED; -2 J'4 R. Gibson President i I� I 1 I I i I I I i ' -5- Reg. 12-5-63 I