HomeMy WebLinkAboutVILLAGE BOARD - 10/17/1963 - VILLAGE BOARD I
MIi11UTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE; OF ELK GROVE VILLAGE,
HELD ON OCTOBER 17, 1963
President James R. Gibson called the meeting to order at 8:20 PM in the
Municipal Building in said Village and directed the Village Clerk to call
the roll. Upon the roll being called the following Trustees answered �I
"PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. 4
Malonek, George E. Mullen, Charles J. Zettek, Jr. : "ABSENT" - none.
It was moved by Trustee Dillon and seconded by Trustee Lewis that the minutes
of the regular meeting of October 10, 1963 be approved as submitted and that
the Board dispense with the reading thereof.
Trustee Zettek requested that the minutes of the regular meeting of
October 10, 1963 be amended by adding thereto on page five, paragraph
five the following: The Board of Health has inspected the restaurant
facilities in the Elk Grove Bowl and finds them in keeping with all rules
and regulations and standard health practices.
With the consent of the second Trustee Dillon amended the motion to include
the foregoing.
The amended motion was voted upon by acclamation; whereupon the President
declared the motion carried.
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President Gibson gave the following report:
1. I make the following appointments to the Zoning Board of- Appeals :
Thomas A. Garrity, 521 Sycamore, to fill the unexpired term, I
r" ending September 17, 1964, of Jack C. Michala.
John J. Proce, 240 Brookhaven, to fill the unexpired term,
ending September 17, 1965 of Charles P. Smith.
I request the concurrence of the Board in these appointments.
2. We have received the resignation of Frank M. Hines from the Zoning
Board of Appeals.
We thank Mr. Hines for his excellent work in behalf of the Village.
3. We have received the resignation of Robert G. Beaupre from the
Playground and Recreation Board.
Mr. Beaupre has been of great value to the Village in his devotion
to the Park and Recreation program since its inception. We are
indebted to Mr. Beaupre for his work in behalf of the Residents of
Elk Grove Village.
4. It has come to my attention that there is a need in the Clerk' s office
from time to time of disbursement of funds in small amounts by other
than a cash transaction.
I recommend that the petty cash fund in the Clerk's office be in-
creased to either $100 or $150, at the pleasure of the Board, a
portion of which shall be deposited in a checking account drafts
i of which shall be signed by the Village Clerk.
f The auditors, Arthur Anderson & Company, have been consulted. They
endorse such a procedure and point out that a cancelled check in
certain instances is a better receipt than a signed receipt for
cash received.
5. I am informed there is a group of Residents in the Village who are
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undertaking to study the feasibility of the Village's going to the
manager form of government.
I informed these people that the Village Board is very interested
in their investigation and offers its cooperation in giving them I
suggestions as to avenues of investigation and sources of information
some of which has already been given.
' It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board
concur in the President's appointment of Thomas A. Garrity to the Zoning Board
of Appeals for the term ending September 17, 1964, and the appointment of
John J. Proce to the Zoning Board of Appeals for the term ending September 17,
1965. j
Trustee Keith suggested that the Board meet with the above named persons prior i
to confirming the appointments and that this be a regular policy with all
appointees. j
The foregoing motion was withdrawn with the consent of the second. A meeting
was scheduled for 7:30 PM Wednesday, October 23rd and Trustee Lewis said he
will notify Niessrs. Garrity and Proce of this meeting.
President Gibson said that the Fire Department Association has asked to meet
with the Village Board and in the absence of other business, a commitment was
made for 7 PM, Thursday, October 24th. j
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It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board
increase the petty cash fund in the Clerk's office from $50 to $100, $50 of
which is to be deposited in a checking account at the Bank of Elk Grove, and
that the person so authorized to sign checks on this account be the present j
Village Clerk, Mrs. Turner. The President directed the Clerk to call the
roll on the motion and upon the roll being called the following Trustees `
answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY
none; "ABSENT" - none. !•!hereupon the President declared the motion carried.
Regarding the proposed annexing and rezoning of 75 acres at the southwest
corner of Devon Avenue and York Road, Attorney Hofert said he has learned that
a report has been given to Mr. Vincent Bacon, Superintendent of the Metro-
politan Sanitary District, by Mr. Bacon's aide as to the question of ex-
tending their service to property in DuPage County. Mr. Hofert said that
Mr. McLennan, the petitioner in this case, has been informed by him of
this develo-oment.
Attorney Hofert reported that there was a complaint filed to change the intra-
state traffic rating which would adversely affect some industrial people in
Elk Grove Village. This was turned down by the Interstate Commerce Commission.
The complainant then filed for administrative review at the State of Illinois'
request, which appeal is presently pending. Attorney Hofert stated that he
discussed this case with Mr. Axelrod, of Axelrod, Goodman & Steiner, who is
well informed in the matter, and who represented the Village in the inter-
state traffic situation some time back. Nir. Axelrod feels that Centex
Construction Company has a legitimate interest and that the Village, in a
general way, is concerned. Por. Hofert stated he will contact Mr. Jack
Pritzker and relay this information to him; and that they or the Village
,4 may be interested in pursuing this matter.
President Gibson suggested that the Attorney contact Mr. Ben Campbell, represent-
ative for Centex Industrial Park Association, and inform him regarding
the foregoing.
President Gibson administered the oath of office to Edward R. Hauser, newly
appointed member of the Zoning Board of Appeals.
President Gibson requested that the Board deviate from the agenda for a
I report from Police Magistrate Richard A. Ahlgren.
There being no objections, Judge Ahlgren reported that the Village has re-
ceived a questionnaire from Judge Boyle, Chief Justice of the Circuit Court
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of Cook County, requesting certain information, the purpose of which is to
make the Village Board aware of certain specifications for court room
facilities, and to ascertain what the Village has now and whether or not it
will comply with the County's recommendations as to these facilities. After
January 1, 1964, when the judicial amendment becomes effective, Chief Justice
Boyle will designate where, in Cook County, court will be held, and if Elk
Grove Village's facilities do not meet specifications, another location would
be chosen and Village police officers would have to travel there for court I
appearances. Also, if certain services and quarters are not provided, there
is a question as to whether or not the Village will receive any portion of i
fines or costs.
Judge Ahlgren reported that of the specifications required, the Village does
not presently comply with the following: there is to be a witness stand,
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a counsel table and chairs, a rail before the Judge's bench and a rail
separating the counsel table and chairs from those assembled in the court
room, and that there be chambers for the use of the Judge. In order to
complete the questionnaire of Judge Boyle, the following questions are to
be answered: Will the Village comply with the requirements? Vill the
Village rent its facilities to the County for $1.00 per year? Will the`
Village furnish, at its own expense clerical help and a prosecutor? (This
last is now being furnished to the Village' s police magistrate.) j
It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board
direct the Village Attorney to draft a resolution specifying that the Village
of Elk Grove Village will comply with the request of the Chief Justice of the I
Circuit Court, the rules and regulations as promulgated concerning court room
specifications, and agrees to rent its facilities to the County for °)1.00 per
year. The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon,
Keith, Lewis, Malonek, Mullen, Zettek; "NAY - none; "ABSENT' - none.
Whereupon the President declared the motion carried.
Village Prosecutor Howard Kaufman reported that it had been his intention to
request tuition to attend the Prosecutor's School at Northwestern University
next week, but due to the pressure of personal business, will postpone this
plan until next year when the school is again in session at Northwestern.
Trustee Zettek said that in the recent survey of Elk Grove Village by the
State Traffic Department, one of the areas in which the Village received the
highest and best possible score was in the conduct and operation of the court
and the way cases are handled by the Prosecutor.
President Gibson said that the work that Judge Ahlgren and Mr. Kaufman have
done in the conduct of the court and the prosecution of violations is very
definitely a credit to the Village, and he thanked them for this work.
In the absence of Fire Chief John Haar because of illness, Trustee Zettek
read a report of Fire Department activities for the month of September 1963.
(This report will be on file in the Clerk's office.)
Trustee Malonek presented 23 invoices totaling : 968.61 payable from the
General Corporate Account. Itemization will be on file in the Clerk's office.
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It was moved by Trustee Malonek and seconded by Trustee Zettek that the Board
authorize the disbursement of $968.61 from the General Corporate Account in
I payment of the invoices on the Accounts Payable Warrant dated October 17,
1963. The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered ''AYE," Dillon,
Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none,' "ABSENT` - none.
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whereupon the President declared the motion carried.
It was moved by Trustee Malonek and seconded by Trustee Zettek that the Board
authorize the payment of $852.18 to Kantola, Mizera & Associates for services
I' rendered in connection with the addition to the Street Department building.
Trustee Mullen questioned Trustee Malonek as to whether or not he has verified
the accuracy of this invoice by reading the contract which the Village has
I signed with this architectural firm. Trustee Malonek said he had not, but
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had assumed that Trustee Mullen's initials on the invoice indicated that it
had been checked for accuracy by Trustee Mullen. I
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Trustee Malonek said he would withdraw his motion with the consent of the
second. The second (Trustee Zettek) would not consent. I
In reply to President Gibson's question, Trustee Mullen said he had checked the
Kantola- invoice and found it correct and in accordance with the terms of the contract.
The President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Keith,
Lewis, Mullen, Zettek; "NAY" - Malonek; "ABSENT" - none. Whereupon the
President declared the motion carried. j
Trustee Zettek stated that he is attempting to get Midwest Traffic Survey
to the Village to do a preliminary check and determine what costs would be
involved for the type of survey the Board wants.
Trustee Zettek reported receipt of a request from Chief Jenkins that the Board
approve an expenditure of not more than $30 to pay for meals for Sat. Robert j
3yre_ while he is attending the Police Management Course at Northwestern VJ
University Traffic Institute for a 15 day period beginning October 21st. Sgt.
Syre was awarded a scholarship from the Chicago Citizens' Traffic Safety
Committee which will pay for his tuition, training material and some supplies.
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It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board
authorize an expenditure not to exceed $30 for luncheon expenses for Sgt.
Robert Syre for a 15 day period beginning October 21st while attending the
Northwestern University Traffic Institute Police Management Course. The
President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Vhereupon the
President declared the motion carried.
Trustee Zettek reported that the tyre and Police Commission has recommended that
the Village change from the use of the Keeler Polygraph Institute (�20 per test)
to John Reid Polygraph Services ($30 per test) when testing police applicants.
Trustee Zettek stated that it can be safely said that John Reid Polygraph is
recognized as the authority in the field and it would be to the advantage of
the Village to make this change.
It was moved by Trustee Zettek that the Board authorize the Fire and Police
Commission to use the services of John Reid and Associates at a cost of $30
each for polygraph testing of police applicants. The foregoing motion failed
for lack of a second.
It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board
authorize the Fire and Police Commission to use the services of John Reid and
'i Associates at a cost of $30 each for polygraph testing of police applicants.
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The President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. bihereupon the
I President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board
award the bid for rock salt to Morton Salt Comnany.
i The Clerk reported that one bid on salt arrived in the Clerk' s office at
9:30 A.M. Friday, October 11, 1963. The bid opening was held at the regular
Village Board meeting of October 10, 1963. Attorney Hofert recommended that
the bid be returned unopened.
The President directed the Clerk to call the roll on the motion and upon the
I roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Malonek, Mullen, Zettek; "NAY" - none,' "ABSENT" - none, 'thereupon the
President declared the motion carried.
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Trustee Dillon read the following rroposed pzr?{ rules submitted by the Playg-round
and Recreation Board: Dogs are al=coved in ,;ie parks; signs a---e posted.
Children's equipment shall be used by children, 6 years of age and younger.
Profanity and alcoholic beverages will not be allowed in the parks. Use of
BB guns, sling shots, etc. prohibited. No driving of golf balls. No use l
of bows and arrows. No riding of motor driven vehicles. No motor driven
model airplanes, cars, rockets, etc. Any other activity which can do bodily
harm, or destruction of the equipment will not be permitted. Use of playing
field and diamond (1) baseball, softball, and football playing restricted to
areas so designated for these games by the recreation director. The playing
field and diamond will be available on a first-come first-served basis unless
a permit has been issued or a park activity scheduled. Permits may be ob-
tained by application plication to the recreation director. Because of the limited
number of park facilities, Elk Grove Village residents will have preference I
over outside groups in the use of parks.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board
direct the Village Attorney to draft an ordinance embodying the foregoing
rules for the use of Village parks. The President directed the Clerk to call
the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; I
"ABSENT" - none. Whereupon the President declared the motion carried. i
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Trustee Zettek requested that the Board deviate from the agenda for a report
from the Fire and Police Commission. There being no objections, Mr. Gayle
Bantner, Chairman of the Commission, reported that Mr. William Soutar has
1Pen_re-emnloved as a regular Police patrolman effective October 17, 1963.
President Gibson then administered the oath of office to Mr. Soutar.
Trustee Keith reported receipt of a report from Mr. Clementi, Foreman of the
Water Department, stating that pump house #1 and #2 and the sewer lift station
are operating normally for this time of year. ,
Regarding the well on the "Hotpoint" property, donated to the Village by
Centex Construction Company, Trustee Keith stated he has talked to Mr. John
Black of Alvord, Burdick d Howson who suggested that certain_ information be
obtained from Mr. Mileager whose company drilled the well, partially pixnped
and tested it. Trustee Keith said he has been unable to reach Mr. Mileager
but hopes to have a reply by next week.
Trustee Malonek stated he has not called a meeting of the Special Citizens
Committee regarding a shopping center, however, he called Mr. Howard Krafsur
and received the following information: The basic reason for the delay in
breaking ground is that Suburban Drugs, Inc. , one of the three major occupants
of the space, has withdrawn and new negotiations and leases had to be arranged
with another drug store chain. This lease is being drafted, according to
oral agreements, and should be ready for signatures on October 23rd. The site
work has been assigned to S. N. Robbins Company Contractors. Pr. Krafsur has
written to Centex Construction Company executives in Dallas, Texas and informed
them that in his opinion ground could be broken immediately; there is only an
outside chance that plans will be disrupted at this point. There will be a
Jewel Tea Food Store, a High-Low Food Store, a drug store, and nine doctors
in the space to be constructed at this time.
Trustee Malonek stated that he believed Mr. Krafsur to be sincere and that he
I could not see any reason for the Committee to meet now; that he would wait
two or three weeks and then consider whether they should reorganize the
Committee.
I At this time (10:00 PM) the President declared a fifteen minute recess to
permit residents in attendance at this meeting to address questions and
comments to the Board members.
President Gibson reconvened the meeting at 10:40 PP•1 and directed the Village
Clerk to call the roll. Upon the roll being called the following Trustees
answered "PRESENT" - Dillon,Keith, Lewis, Malonek, Mullen, Zettek; "ABSENT`
none.
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The Clerk read a letter dated October 17, 1963 from Mr. Evan W. Stebbins,
Center: Construction Company, stating that the Chicago F. H. A. office has
requested a letter from the Village President stating that street lighting
will be installed and maintained by the Village of Elk Grove Village in
Section One East.
It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board I
authorize the Village President to notify the Federal Housing Administration !
office in Chicago that street lighting will be installed and maintained in
Section One East by the Village of Elk Grove Village. The motion was voted I
upon by acclamation; whereupon the President declared the motion carried. I
The Clerk read a letter dated October 17, 1963 from Mr. Evan W. Stebbins,
Centex Construction Company, stating that the construction of pavement, ;
curbs and gutters, and storm drainage has satisfactorily been completed on
Arthur Avenue from York Road to Nicholas Avenue, and Nicholas Avenue to
Devon Avenue in Unit 11, and enclosed a plat outlining these improvements
which he requests consideration of approval at this time. Centex Construction
Company guarantees this construction for two years and agrees to furnish a
maintenance bond when the Village accepts these areas of Unit 11 for permanent
maintenance. This was referred to the Village Engineer.
A copy of an ordinance regarding curfew, which is a recapitulation of the I
State Statute, was referred to the Judiciary and Public Safety Committees.
No action was taken on casting a ballot in the election for an executive
trustee for the Illinois Municipal Retirement Fund for a five year term
beginning January 1, 1964. The Board will review the backgrounds of those
nominated, a resume of which was forwarded from the IMRF office.
The Clerk reported receipt of notice from the State Division of Highways of
Motor Fuel Tax Allotment for the month of September 1963 in the amount of
X5,338.39; and notice from the State Department of Revenue of Sales Tat
to be remitted to the Village for the month of July 1963 in the amount of
$4,577.15.
'i The Clerk read legal notices of public hearing by the Cook County Zoning
Board of Appeals in Schaumburg Township on the following to be held
October 28, 1963 at 4:30 PM in the Schaumburg Junior High School, Roselle :
Docket #652, a petition to rezone from R3 Single Family Residence District
to B4 General Service District, approsimately 10 acres of property located
at the southeast corner of Nerge Road and Roselle Road for a restaurant,
cocktail lounge and meeting hall.
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Docket #653, a petition for Special Use for a well, water storage and pump
houses on 0.15 acres of land, zoned R3 single family residence district,
I located approximately 388 feet east of Roselle Road and 1,200 feet south of
Nerge Road.
The-foregoing notices of hearing were referred to the Plan Commission.
Following the second reading, it was moved by Trustee Lewis and seconded by
Trustee Mullen that the Board adopt Ordinance No. 309 entitled "AN ORDINANCE
I, AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE" . The
President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Keith,
Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon
the President declared the motion carried.
Following the second reading, it was moved by Trustee Keith and seconded by
ITrustee Lewis that the Board adopt Ordinance No. 310 entitled "AN ORDINANCE
CREATING THE OFFICE OF "ADMINISTRATIVE ASSISTANT" AND AMENDING CHAPTER 4 OF
THE MUigICIPAL CODE OF THE VILLAGE, Or ELK GROVE VILLAGE BY ADDING ARTICLE X
"ADMINISTRATIVE ASSISTANT". The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees answered
`AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT"-
I none. Whereupon the President declared the motion carried.
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Copies were distributed of a proposed ordinance ame.nfHng the Municipal Code
to require a $20 deposit on each new application for water service and any
other application for water service arising after the discontinuance of I
service.
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It was moved by Trustee Dillon and seconded by Trustee Keith that the Board
waive the first reading rule with respect to the above ordinance. The motion
was voted upon by acclamation; whereupon the President declared the motion I
carried.
It was moved by Trustee Keith and seconded by Trustee Dillon that the Board
adopt Ordinance No. 311 entitled "AN ORDINANCE AMENDING SECTION 22A.102 OF
THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE".
It was moved by Trustee Mullen and seconded by Trustee Lewis that the above
motion be amended by striking from paragraph 2 of Section 1 of Ordinance 311
the following: "and provided further that the deposit of the new user in the
amount of $20.00 has been made" and inserting in its place the following:
"and upon payment of the final bill". The President directed the Clerk to
call the roll on the motion to amend. Upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen;
"NAT' - Zettek; "ABSENT" - none. Whereupon the President declared the
motion carried.
It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board
adopt Ordinance No. 311 entitled "AN ORDINANCE AMENDING SECTION 22A.102 OF
THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE" , as amended. The
I President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Malonek, Mullen; "NAY" - Zettek; "ABSENT" - none. Whereupon the President
declared the motion carried.
The Clerk reported that she has conducted a survey of used typewriters in
i '— various Departments and recommended that 4 be repaired and one be replaced.
j (A complete inventory of serial numbers, makes and sizes of the typewriters
I� in question will be on file in the Clerk's office.)
i It was moved by Trustee Malonek and seconded by Trustee Keith that the Board
i authorize an expenditure not to exceed $175 to repair four used typewriters
(one in the Water Department, one in the Fire Department, and two in the
Police Department) and the trade-in and replacement of one typewriter in the
I Police Department at a cost not to exceed $200.
I A discussion followed concerning the replacement of one typewriter in the
I Police Department. Trustee Keith suggested that the manual in the Clerk's
joffice be relocated to the Police Department and that an electric machine
be purchased for the Clerk's office, replacing the manual, the reason being
1 that there is more typing done in the Clerk's office than in the Police
Department.
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With the consent of the second, the foregoing motion was withdrawn.
It was moved by Trustee Keith and seconded by Trustee Malonek that the Board
authorize an expenditure not to exceed $175 to repair four used typewriters,
disbursement to be made from the General Corporate Account, and an expenditure
not to exceed $450 to purchase, with trade-in, a new electric typewriter for
i the Clerk's office. The President directed the Clerk to call the roll on the
I motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none.
Whereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board
authorize an expenditure of $45 toward the expenses of Attorney Hofert (who
also represents Mt. Prospect) at the Illinois Municipal League Conference
in Springfield October 19 through October 22, 1963. The President directed
the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek;
"PLAY" - none; "ABSENT" - none, Whereupon the President declared the motion
carried.
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It was moved by Trustee Mullen and seconded b
y Trustee Lewis be adjourned. The motion was voted upon b ng
g acclamation; Whereu
declared the motion carried and the meeting adjourned at 11;20 stn the President
Eleanor G. T�,u.ne
Village Clerk
Approved:
JeR. Gibson
President
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