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HomeMy WebLinkAboutVILLAGE BOARD - 09/26/1963 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON SEPTEMBER 26, 1963 President James R. Gibson called the meeting to order at 8:11 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. . Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. Zettek, Jr. : . "ABSENT" - none . It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of. the regular meeting of September 19, 1963 be approved as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson reported: 1. He had one discussion with Centex Construction Corporation representatives regarding the Village 's acquiring the well on the "Hotpoint" property, and an answer is expected within a week. The President recommended the Board direct the Village Engineer, in conjunction with consulting engineers Alvord, Burdick & Howson, to prepare cost estimates of completing the well and installing an underground vault, pump, wiring controls and pipe connections to the main. 2. The Board received a communication from Mr. Frank Hines, member of the Zoning Board of Appeals, regarding questions he has raised concerning Zoning Board procedures ; and he referred this to the Village Attorney for an answer by the next regular meeting. 3. Issued a Proclamation proclaiming the week of October6 through October 12, 1963 as Lions Week for the Visually Handicapped emphasized on Friday, October 11, with Candy Day for the blind throughout Elk Grove Village, and urged all citizens of Elk Grove Village to do their part to make this important occasion a success . At the suggestion of Trustee Keith, the Board agreed to wait one week before directing the Village Engineer to prepare cost estimates (item 1. above ) . This would allow time to receive from Centex the cost of the well in its present condition and consider whether or not it would be practical to purchase and complete this well. Engineer Fletcher presented to Trustee Malonek the estimate of cost of covering the Elk Grove Boulevard ditch and the ditch on Biester- field Parkway, and said he would discuss this report with Trustee Malonek during the coming week. The Engineer reported that the State has recommended that the Village designate Oakton Road as an arterial street in the Village ( it has now been removed from the Cook County highway system) . Engineer Fletcher also reported that Evergreen Circle was included in the Resolution presented to the State for approval of resurfacing of Evergreen, Forest and Briarwood Lane. Since this is not an arterial street, and cannot be so designated, Mr, Fletcher recom- mended that the Board adopt a Resolution appropriating $500 of Motor Fuel Tax funds from the non-arterial street fund for the resurfacing of this street. This use of the non-arterial street fund would not interfere with the current maintenance program. Engineer Fletcher stated he has inspected drainage conditions on Nicholas Boulevard and Pratt Boulevard and 1,o uld like to discuss with Trustee Dillon ideas for improving these conditions. Trustee Malonek presented the Accounts Payable Warrant listing 12 -1- Reg. 9-26-03 invoices totaling $511.33 payable from the Water Department Opera- ting Account, and 17 invoices totaling $881.15 payable from the General Corporate Account. ( Itemization will be on file in the Clerk' s Office. ) It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize the payment of 12 invoices totaling $511.33 from the Water Department Operating Account, and 17 invoices totaling $881.15 from the General Corporate Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the - following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. I Trustee Dillon reported that he and Trustee i`iullen attended the September 25th conference of the Northeastern Illinois Metropolitan i Area Planning Commission.. I Trustee Zettek reported that the Police Reserve Commission tested 13 applicants for the Police Reserve, that oral interviews will be completed by Tuesday, October 2nd, and an appointment to the vacancy on the Reserve list will be made by the end of that next week. President Gibson reported receipt of a letter from State Repre- sentative William A. Redmond enclosing a letter from Mr. Thomas B. Casey, Chief Waterway Engineer, stating that the State Division of Waterways has initiated the preliminary steps necessary prior to undertaking the actual right of way acquisition of property along Salt Creek in Dupage County. Reference was made to House Bill 741 of the 73rd General Assembly appropriating $250,000 for this purpose. President Gibson said this matter is of some interest to Elk Grove Village because the bill introduced by Mr. Redmond concerns Cook County as well as Dupage County, and if this program continues it will mean that Elk Grove Village will realize some relief along Salt Creek during flood stage . The Clerk reported receipt from Centex Construction Corporation of Maintenance Bond No. 8 S 90524 BC indemnifying the Village against defective materials and workmanship from September 17, 1963 to September 17, 1964 for street paving on Cypress Lane be- tween Biesterfield Parkway and Brookhaven Drive . i It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board authorize the President to sign a contract with Public Service Company authorizing the additional charges for street lighting service in Section 1 East. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a letter dated September 20, 1963 from Mr. A. V. Plummer, Superintendent of Highways of Cook County, stating that the request of the Village for a street light at the intersection of Devon Avenue and Elmhurst Road has been referred to the State Division of Highways since this intersection ::s under their jurisdiction. The Clerk read proposed resolutions relating to (1) the appro- priation of $500 of Motor Fuel Tax funds to resurface Evergreen Circle, and. (2) the designation of Oakton Road as an arterial street from Arlington Heights Road to Shadywood Lane. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board adopt Resolution No. 30-63 entitled it RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE" and appropriating $500 of Motor Fuel Tax funds for the resurfacing with 22" of asphalt of Evergreen Circle, a non-arterial street in Elk Grove Village .. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees -2- Reg. 9-26-63 answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . Whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board adopt Resolution No. 31-63 entitled "RESOLUTION FOR DESIGNATION OF ARTERIAL STREETS UNDER THE MOTOR FUEL TAX LAW" designation Oakton Road from Arlington Heights Road to Shadywood Lane as an arterial street. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize an expenditure not to exceed $345 for traffic control signs and posts. (During discussion Trustee Dillon said that these are needed due to Village expansion. ) The President I directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize an expenditure not to exceed $1500 for bare root trees to re lace dead parkway trees . (Trustee Dillon said there are approximately 150 to 160 trees to be replaced and the cost will vary from $7 to $12 since they plan to plant a variety. ) The President directed the Clerk to call the roll on the motion and upon the roll being called the followin Trustees answered "AYE" - 4 Dillon, Keith, Lewis, Mullen, Zettek; NAY" - Malonek; "ABSENT" - hone . Whereupon the President declared the motion carried. Trustee Lewis stated he would like to schedule a meeting of the Board to discuss plans on the comprehensive zoning ordinance. The Clerk said that she planned to summarize and distribute copies of. the discussion on objectives of zoning and planning which took place at a meeting September 11 of the Judiciary Committee, and members of the Zoning Commission, and representatives of Centex i Construction Company at which time the schedule of work on the philosophy of planning and zoning, the comprehensive plan and ordinance was outlined by Mr. Brown and Mr. Pahl. Trustees Keith and Zettek requested that they be invited to attend future meetings of this group. Trustee Mullen reported receipt of estimates of cost of repairing five used typewriters in the various Departments . The Clerk was requested to check the machines and present a recommendation as to which should be repaired, which should be replaced and which might be relocated. Regarding the bids on the proposed addition to the Street Department building, Trustee Mullen reported that D. J. Velo and Company was the low bidder on the base bid and also the electrical bid; one heating contractor has underbid Velo by $230 and one plumbing contractor has underbid Velo by $145, making a total of $375• Trustee Mullen said that in keeping with good practice, he called Mr. Velo and asked him if he would accept these contractors . Mr. Velo said he preferred to use his own men. ( In view of the small amount Trustee Mullen said the Committee was prepared to report that the bid would be acceptable . ) Trustee Mullen reported that the credit rating of the D. J. Velo and Company has been checked and is excellent, and the Committee has agreed that if the combined bid were awarded to this Company, a performance bond would not be required. Mr. Velo volunteered to check with his heating and plumbing sub- contractors to see if they would meet the low bid which had been -3- Reg. 9-26--63 1 • i received. He did so and they adjusted their bids; the total bid price would then be $37,756 after the deduction of the cost of the performance bond ($400) . . It was moved by Trustee Keith and seconded by Trustee Zettek that the Board award the contract for building an addition to the Street Department garage to D. J. Velo and Company at a cost of $37,756. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board amend the foregoing motion to include that the funds be disbursed from the Waterworks and Sewerage Acquisition and Con- struction Fund Account. The President directed the Clerk to call the roll on the amendment to the motion. Upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Mullen, Zettek; "NAY" - Lewis, Malonek; "ABSENT" - none. Whereupon the President declared the motion carried. The President directed the Clerk to call the roll on the following amended motion: that the Board award the contract for building an addition to the Street Department garage to D. J. Velo and Company at a cost of $37,756.00 and that the funds be disbursed from the Waterworks and Sewerage Acquisition and Construction Fund Account. Upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Zettek; "NAY" - Lewis, Malonek, Mullen; "ABSENT" - none . i President Gibson requested that those Trustees who voted "NAY" give the Board the benefit of their thinking on the question at hand. Trustee Dillon raised a point of order, stating that discussion should take place before the vote is taken on a question. President Gibson ruled that the discussion is in order. It was moved by Trustee Lewis and seconded by Trustee Malonek that the Board overrule the ruling of the President. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. President Gibson voted in favor of the motion that the Board award the contract for building an addition to the Street Department garage to D. J. Velo and Company at a cost of $37, 756.00 and that the funds be disbursed from the Waterworks and Sewerage Acquisition and Construction Fund Account. Whereupon the President declared the motion carried. Treasurer George Coney requested the Village Attorney to give him a legal opinion as to the disbursement of funds from the Waterworks and Sewerage Acquisition and Construction Fund Account for the purpose of constructing an addition to the Street Department building. Trustee Zettek reported that the Police dog "Rebel"has been received and is on duty. Trustee Zettek also reported that the Villagers Police Department is represented at the second annual police show at the Randhurst shopping center in Mt. Prospect. It was moved by Trustee Dillon and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meet- ing adjourned at 9:19 PM. Eleanor G. Turn A VE_ Village Clerk es R. Gibson resident -4- Reg. 9-26-63