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HomeMy WebLinkAboutVILLAGE BOARD - 09/19/1963 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON SEPTEMBER 19, 1963 President James R. Gibson called the meeting to order at 8 :25 PM in the: Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. Malonek; George E. Mullen, Charles J. Zettek, Jr. : "ABSENT" - none . i It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of the regular meeting of September 12, 1963 be approved as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation. Whereupon the President declared the motion carried. I Attorney Hofert reported that he has received a letter from Mr. John J. McCleventy, Cook County ^=^afric Safety Director, in response to his request that speed limit suns be posted on Landmeier and Arlington Heights Roads Mr. Hofert said that in his contacts with County officials they have seemed cooperative . i Fire Chief John Haar read a report of Fire Department activities for the month of August, 1963, (This report will be on file in the Clerk ' s Office. ) Chief Haar also reported (1 ) that 12 firemen- attended the seminar on emergency childbirth procedure at No.rhi-:est Community Hospital; (2) that all firemen were recently given driving I ability tests by qualified persons engaged in traffic safety work j and the Department achieved a good average grade on the test , Chief Haar also presented the following report of projected equip- ment and personnel needs for the Fire Department : i 1. Purchase of a snorkel or aerial ladder truck - $50,000. 2. Construction of a second fire station near Biesterfield and State Roads, due to the increase in homes and industry - $40,000. 3. -Employment of day firemen between the hours of 8 AM and 5 PM - $12,000 which was appropriated but not budgeted for 1963, 4. Recommendation for "sleepers" between the hours of 10 PM and 6 AM -- $2,000. 5. Increase the amount of fire prevention days from three to six due to increase of industrial plants in 'Elk Grove Village - $900. Total for above recommendations : $104,900.00 The above report was referred to the Public Safety Committee , Trustee Malonek presented the accounts payable warrant showing 7 invoices totaling $3,687 ,88 for the Water Department Operating Account, and 25 invoices totaling : 1,078.01 for the General Corr- orate Account. Itemization will be on file in the Clerk' s Office . It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize the disbursement of $3,687.88 from the Waiver Department Operating Account, and $1,078.01 from the General Corporate Account in payment of the invoices presented. The Pres- ident directed the Clerk to call the roll on the motion and ubon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . Whereupon the President declared the motion carried. -1-- Reg. 9-19--63 • • It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize the payment of $75 to Fire Chief John Haar for 3 days wages as Fire Chief during the month of September, and the payment of $75 to Al Selvig for duties performed on 3 days during the month of September for the Fire Prevention Bureau. The Pres- ident directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none ; "ABSENT" - none. Whereupon the President declared the motion carried. P'Ir. Charles P. Smith, Member of the Zoning Board of Appeals , read a report dated September 19, 1963 from the Zoning Board recommending that the proposed fence ordinance w not be enacted and that the section of the Municipal Code which conflicts with the Zoning Ordinance dealing with fences be rescinded based on the following: 111. In accordance with policy strongly recommended by the Bureau of Community Planning, such power for variations should rest with the Zoning Board. 2. The Zoning Board can provide a more thorough examination I for this type of hearing than the Village Board, 3. It is our opinion that there exists a continued need for decentralized authority in non-elected Village officials . 4. To allow for a fair and equitable hearing it is this Board's opinion that those sitting in judgement should be free of any possible political connotations , 5. It is this BoardIs opinion that no evidence was given by the petitioner to substantiate the propriety of with- drawing a single type of variation from the authority of the Zoning Ordinance ." Mr. Smith read a letter of resignation from Jack C. Michala, Chair- man of the Zoning Board of Appeals . Mr. Michala is resigning be- cause of family responsibilities which do not leave him sufficient time to devote to his duties on the Zoning Board. This resignation was accepted by the Board with extreme regret: A discussion then followed concerning the above report on the pro- posed fence ordinance. Attorney Hofert said that the Village Board has the following two alternatives : (1) invest all of the authority for granting fence variations to the Zoning Board of Appeals, or (2) adopt the tentative ordinance submitted whereby the Zoning Board of Appeals would have authority to grant all fence variations except those requested beyond the minimum building set back line on corner lots . In the first alternative, the petitioner would have recourse to the Administrative Review Act wherein the Circuit Court would determine whether or not a fair hearing was held. In the second alternative, the petitioner would not have such recourse . Attorney Hofert stated that this issue must be settled before a petition car. be filed for a fence variation beyond the set back line on a corner lot. It had been called to the attention of the Village Board that a conflict exists between the Zoning Ordinance and Section 2L.028 of the Municipal Code relating to the granting of fence v2.riat-c_ss involving the minimum building set back line on corner lots . Sub- sequently, the Village Board referred to the Zoning Board oi* Appeals for public hearing a tentative ordinance which would provide that fences on corner lots shall not extend beyond the minimum building set back line unless the President and Board of Trustees grant 2. variation permitting same after a hearing before the Zoning Board of Appeals wherein said Board of Appeals determines that in addition to statutory requirements the proposed fence will not constitute a pedestrian or vehicular traffic hazard. -2- Reg., 9-19--63 No decision was made on the foregoing pending further discussion and consideration of the recommendation of the Zoning Board, A meeting of the Village Board and Zoning Board was scheduled for 8 PM Monday, September 23, 1963 . Trustee Malonek reported that he has received response from one Village organization interested in sharing with other groups the expense of participating in the State Street Christmas parade . Trustee Malonek said he will again contact the other organizations in the Village to learn whether they will or will not participate, Trustee Mullen questioned whether or not the Trustees had considered the recommendation of President Gibson on a personnel policy sub- mitted by letter of July 2, 1963. Trustee Mullen suggested that this be placed on the agenda. Trustee Zettek reported that the firm he has been in contact with that would conduct the type of traffic survey the Village Board wanted and at a reasonable price now informs him that they may not be available for six to eight weeks . Trustee Zettek said he is now corresponding with another firm. Regarding the recommendations concerning stop sins submitted by I Police Chief Jenkins in his August 8th report to the Board, Trustee Zettek said the Public Safety Committee feels action should be held pending the traffic survey. Trustee Zettek referred to Attorney Hofert a letter from Chief Jenkins recommending that the Village charge a fee for the use of the Breathalyzer by other police departments, this fee to offset the expense involved to the Village for the use of this equipment. Trustee Dillon stated that street lighting plans for Elk Grove Boulevard and Cypress Lane around the apartment area have been received from Public Service Company and Trustee Mullen is doing further research on this matter. Regarding the recommendations concerning street marking signs sub- mitted by Police Chief Jenkins in his August 8th report to the Board, Trustee Dillon stated that this will await the results of the traffic survey. i Trustee Dillon reported that the Playground and Recreation Board will submit proposed rules for the use of the Village parks at the next regular meeting. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize an expenditure not to exceed $200 for seed and fertilizer for new areas around the Municipal Building, along Tonne Road and along Little Higgins Road. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon. Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none„ Whereupon the President declared the motion carried Trustee Dillon reported that the part time summer help hired by the Street Department has now returned to regular employment elsewhere, and the Streets and Parks Committee recommends that the Street Department hire a full time maintenance employee at the rate of $2.50 per hour. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the employment of a full time maintenance employee for the Street Department at the rate of 2. 0 per hour. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "A YE" Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; -3- Reg 9--19--63 "ABSENT" - none. Whereupon the Pres.;ident . declared the motion carried. Regarding the proposed resolution submitted by -,Mr. Robert Fleming establishing a Playground and Recreation Board; Trustee Dillon stated that it is the opinion of the Village .Attorney that the text of the resolution is substantially the ,same as was adopted irn ,ordinance form by the Village Board*: Trustee Dillon referred :.to .the Village Engineer. a' report submitted by Street Department Foreman Jack Andrews reg arding. dredging on Pratt Boulevard and Nicholas Boulevard in the Iridustrial Park. Trustee Dillon asked that the Engineer submit his recommendation on the feasibility of. the. dredging and an estimate of the cost at the next regular Board 'me eting% Regarding the flooding co"hditi'ons -at -Scott Street and Higgins Road, Trustee Dillon noted: thdt the 'State has been requested to approve the .use of Motor Fuel Tax funds to correct this .aondition, but that it is doubtful that: 'thi`s.'approval; if granted, will 'be forthcoming in time 'to get the work started before winter,'.:_arid it is urgent that . the condition be corrected before it floods and. freezes thereby creating a traffic hazard. Trustee Dillon .reporte.d receipt of a quotation from C• B. Construction Company in the amount of $405 to do the aforementioned repair ko rk: Trustee Dillon recommended that this quote be, accepted and the work done and paid £or from general corporate. funds and if the State approves the use of. Motor Fuel Tax i funds the transfer Can be made later if they 5o approve * It was moved by' Trustee Dillon ,and seconded by Trustee Mullen that the Board authorize an expenditure riot to ex6eed. $405, for. installa- tion of three storm inlets at the ifzterseotion of Scott Street and Higgins Road. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . Whereupon the President declared the motion carried. Trustee Keith reported that work is progressing on plans and specifications for a third well and water storage tank; the plans are being prepared by the Elk Grove Engineering Company and sub- mitted to Mr. John Black, of Alvord, Burdick & Howson for review; and that barring unusual circumstances, work on the project will be started this fall . A brief discussion followed concerning the partially completed- well, ompletedwell, owned by Centex Construction Corporation, on the Hotpoint" property. It was the consensus that if the purchase price plus the improvements would equal the cost of drilling a well on a more suitable location, it would be preferable to drill a new well. However, it was agreeable that the purchase be investigated and considered. At this time (9:50 PM) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members . President Gibson reconvened the meeting at 10:07 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen' Zettek; "ABSENT" - none . The Clerk reported receipt of the following: 1. A letter dated September 19, 1963 from Evan W. Stebbins, Centex Construction Corporation, enclosing three prints of Centex Industrial Park Unit 15 which is a resubdivision of Unit 7. This resubdivision is necessary due to the fact that the * Chicago Northwestern Illinois Railroad is -4- Reg. .9-19-63 relocating their spur line it' this area which makes it necessary to change dot designation; This was referred to the Plan Commission& 2. Notice from -the State Division of Highways of Motor Fuel Tak Allotment for the month of August 1963 in the amount of $5i250116i 34 egdl no1ioe of pUb116 #earing (docket 634) at 3 PM � S$ptember 30j 1963 in -the 'Mt i Prospect ..Village Hall on ari app�icatioii to riezone-:;approximately 50.4 acres at th®..rfo theast.-dorfier_ of �Al oin uin .and Linneman Roads f>1om : ,-Si.ngle Family Res.}dence District 7E775-General i Residence District for in-dlti4f6hiiy. residences c A sub- sequent notice stated that this hearing is being continued due to the absence from town of the Attorney for the Zoning Board of Appeals. These notices were referred to the Plan Commission. 4. A report dated September 19, 1963 from Chicago Magnet Wire Corporation on Progress Information on Plant Improvement Program which stated that the Oxy-Catalyst unit is connected and the basic operating tests are i being currently performed and plans are under way to evaluate the tests to determine the effectiveness bf the unit. 5. A bid on the proposed addition to the Street Department building. This bid was postmarked September 12, 1963 and received in the Clerk's office on September 17th. (Bid opening was advertised and held on September 12th. ) l The Clerk was requested to return the unopened bid to its l owner - English Construction Company, 117 North Avenue, Barrington, Illinois . Following the second reading, it was moved by Trustee Keith and seconded by Trustee Dillon that the Board adopt Ordinance No. 308 "AN ORDINANCE CREATING THE POSITION OF SUPERINTENDENT OF THE VIATER AND SEWER DEPARTMENT OF THE VILLAGE OF ELK GROVE VILLAGE. First I reading was held September 12, 1963. ) The President directed the Clerk to call the roll on the motion and upon the roll being cal ed the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . Where- upon the President declared the motion carried. I Trustee Mullen recommended that the Board have the Village Electrical Inspector, Mr. T. Rettenbacher, attend the convention of electrical inspectors to be held in Omaha, Nebraska on September 29th through October 3rd, 1963. The subject to be discussed will be the National Electric Code by which the Village is governed. It was moved by Trustee Mullen and seconded by Trustee Dillon that the Board authorize an expenditure not to exceed $125 to cover the expenses of Mr. T. Rettenbacher while attending the convention of electrical inspectors in Omaha, Nebraska on September 29th through October 3rd, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis , Malonek, Muller_, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Mullen that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meet- ing adjourned at 10:15 PM. I .-5- Reg. 9-19-63 i Eleanor G. Turne Village Clerk APPROVED: t es R. Gibson esident i I i I I I I i I -6- Reg. 9-19-63