HomeMy WebLinkAboutVILLAGE BOARD - 09/12/1963 - VILLAGE BOARD I
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MINUTES OF THE REGULAR MEETING OF �
THE PRESIDENT. AND BOARD OF TRUSTEES
OF THE VILLAGE OF.ELK GROVE VILLAGE I
HELD ON SEPTEMBER 12.. 1963
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President James R. Gibson called the meeting to order at 8:15 PM in the Municipal
Building in said Village and directed the Village 'Clerk to call the roll. Upon
the roll being called the following Trustees answered "PRESENT" ; Francis J. Dillon,
Eugene V. Keith, Ralph A. Lewis, Ralston D. MAlonek, George E: Mullen, Charles J.
Zettek, Jr, ; "ABSENT" = none.
It was moved by Trustee Dillon and seconded by Trustee Mullen that the minutes of
the regular meetirig of September 5, 1963 be approved as submitted, and that the
Board -dispense with the reading thereof. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
President Gibson suggested that the Board deviate from the agenda for the opening
of the bids on the proposed addition to the Street Department building.
It was moved by Trustee Keith' and seconded by Trustee Zettek that the Board direct
the Clerk to open and read the bids received on the addition to the Street Depart-
ment building. The motion was voted upon by acclamation; whereupon the President
declared the motioh 'carried:
The Clerk opened and read the bids received, a list of which is attached hereto
and made a part of these minutes.
The bids were referred to the Building and Public Property Committee, and President
Gibson asked for a report back to the Board at the September 26th meeting.
President Gibson referred material received from the Suburban Municipal Council for
O'Hare .Field Zoning Regulations to the Plan Commission.
The President reported receipt of a letter from Mr. Andrew Vi Plummer, Superintendent
of Highways of Cook County) stating that they have no plans at this time to illumi-
nate the intersection of Devon Avenue and Ridge Avenue, but that the request sent
by the Village will be kept under consideration. (This request was made following
a report by one of the Village residents that the intersection is difficult to
locate after dark.)
Attorney Hofert reported that he has written to the Cook County Highway Department
requesting the installation of speed limit signs on Landmeier and Arlington Heights
Roads this being done following the recommendation of Police Chief Jenkins at the
August 8th meeting.
Engineer Fletcher said that corrective work in Section 9 has been completed with
the exception of the paving of Cypress Lane between Biesterfield Parkway and Brook-
haven Drive and that Centex Construction Co. plans to do this work in the spring of
1964, Mr. Fletcher estimated that this would cost approximately $3,000 and he
recommended that the maintenance bond be extended in the amount of $5,000.
Mr. Fletcher also reported that he is preparing estimates of cost of ways of covering
the Elk Grove. Blvd, drainage ditch, with the assistance of the Professor.. of Hydraulics
at Illinois Institute of Technology, and a report will probably be submitted by the
September 26th meeting.
Mr. Fletcher said that the drainage inlet problems on Higgins Road were included
in the request to the State for approval to resurface Evergreen Street. Briarwood
and Forest Lanes with Motor Fuel Tax funds, but that by the time approval is
received it may be too late to advertise for bids and start this project since
nr++_1. _ ,r,+ti, i C +ti,� in- f.n thi c bypo ;,f work.
Mr. Fletcher recommended that the Board advertise for bids on salt and snow olowinc.
It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board authorize
the .Village Engineer to draft bid proposals on salt and snow plowing, bids to be
opened at the regular meeting of the President and Board of Trustees on October 10,
1963. The motion was voted upon by acclamation; whereupon the President declared
the motion carried.
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It Was moved by Trustee Dillon and seconded by Trustee Lewis that the Board reduce
the maintenance bond .for S.ection..9. to the amount of K5,000 according to the recom-
mendation of the Village Engineer, The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
n .- A. Walla, . Building Inspector; gave a report of building permits issued during
the month of August. 1963 showing a total of 16 permits issued, construction value:
$1, 570,030 and total fees collected: $6;911.00:
Mr. Valla also reported that Mir. Fitzsimmons, general contractor for the construction
of the Municipal Building, will be in next week to repair leaks in the Building.
Police Chief Jenkins read ,a report of Police Department activities during the month
of August 1963: This report will be on file in the Clerk's Office.
Treasurer George Coney presented a report for August 1963 and year to date showing
the following cash balances as of August 31, 1963:
General Account $128,001.73 Water Department:
Piotor Fuel Tat 37,673-05 Acquisition R.- Construction $239,255.11
Bond Fund Account ##1 18,557.17 Operating Account 8,998-39
Working Cash Fund 65,975.55 Revenue Account 58,094.60
Escrow Account 13,339.12 Bond Account 64:,204.00
This report in its entirety will be on file for review in the Clerk's Office.
Treasurer Coney requested direction from the Board to invest up to $90,000 from the
Working Cash Fund in short term Treasury bills if and when the current market improves.
It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board direct
the Treasurer to invest $90,000 from the Vorking. Cash Fund in short term Treasury
notes. The motion was voted upon by acclamation; whereupon the President declared
the motion carried.
Trustee Malonek presented the Accounts Payable Warrant listing 14 invoices totaling
$3,090:11 from the Water Department Operating Account, 34 invoices totaling $4,005.73
from the General Corporate Account and 1 invoice for $155.00 from the Municipal
Building Bond Account. (Itemization will be on file in the Clerk's Office.)
It was moved by Trustee Malonek and seconded by Trustee Keith that the Board autho-
rize the disbursement of $3,090.11 from the ldater Department Operating Account,
$4,005.73 from the General Corporate Account and $155.00 from the Municipal Building
Bond Account in payment of the invoices presented. The President directed tile Clerk
to call the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "t V.- - none;
"ABSENT" - none. Whereupon the President declared the motion carried.
Trustee Dillon reported that the Playground and Recreation Board has appointed Mr.
Sidney miller as Director of their program as outlined in the minutes of the
September 5, 1963 Village Board meeting. The proposed rules for the use of the parks
will not be ready for two weeks.
Trustee Zettek_ stated that the Police Reserve Commission will test 20 applicants
on September 13th for the vacancy on the Reserve list.
The Clerk read a letter dated September 12, 1963 from Mr. Evan W. Stebbins, Centex
Construction Co. , Inc. , enclosing three prints of the proposed plat of Unit 2. in
the Industrial Park. This was referred to the Plan Commission.
The Clerk reported receipt of notice of the Conference Program for Wednesday,
September 25, 1963 for the Northeastern Illinois Metropolitan Area Planning Commis-
sion to be held at the Morrison Hotel, Chicago. President Gibson asked all Board
members to notify the Clerk if they wished to arrange for reservations to attend.
The Clerk reported receipt of a notice from the Il7_inois Municipal Teague regarding
the 50th Annual Conference to be held in Springfield on October 19th through 22nd,
1963. The Resolutions Committee will meet on Saturday morning, October 19th, at
ten o'clock.. All proposed resolutions must be submitted to the League office no
later than September 27th so all Committee members can be furnished copies prior
to the meeting.
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The Illinois Municipal League requested one or two copies. of the Municipal Code
for the League's library: The Clerk noted that copies were sent following the
adoption of the Code in 1961 but none of the subsequent amendments have been
forwarded.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board
authorize the Village Clerk to send the Illinois Municipal League two up-to-date
copies of the Municipal Code: The motion was voted upon by acclamation; whereupon
the President declared the motion, carried'
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The Clerk reported receipt of notice from the State Department of Revenue of
Municipal Tax to be remitted. to the Village for the month of June 1963 in the
amount of $5,084.29:
Regarding a nomination of executive trustee for the Illinois Municipal Retirement
Fund for a five year term of office beginning on January 1, 1964, Attorney Hofert
advised that according to law such an officer must be a participating employee
in the Fund. There were no nominations for this office from the Board members.
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Copies were distributed of a proposed resolution authorizing an agreement between
the Village of Elk Grove Village and the Chicago District Pipeline Company.
Attorney Hofert explained that there was an agreement between the Elk Grove dater
and Sewer Co. , Inc. and the Chicago District Pipeline Company and that this
resolution will sbbstitute the Village in place of the Elk Grove Water and Sewer
Co:
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It was moved by Trustee Keith and seconded by Trustee 1,1alonek that the Board adopt j
Resolution No. 28=63 entitled "A RESOLUTION. AUTHORIZING AN AGREEMENT BETWEEN THE'
VILLAGE OF. ELK GROVE'VILLAGE. AND CHICAGO .DISTRICT PIPELINE COMPANY. " The President
directed the Clerk to.call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen,
Zettek;`1--1AY" - none; "ABSENT" - none. Whereupon the President declared the motion
carried.
Copies were distributed of a proposed resolution adopting rules and regulations
for the Fire Department of Elk Grove Village. These rules had been distributed
to the Board at the June 6, 1963 meeting for review. Attorney Hofert was directad
to draft this resolution at the July 18, 1963 meeting.
It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board adopt
Resolution No. 29-63 entitled "A RESOLUTION ADOPTING RULES AND REGULA^tIONS FOR TnE_ �
FIRE DEPARTMENT OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the
Clerk to call the roll on the motion and upon the roll being called the follo;.!ing
Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, ►sullen, Zettek;
none; "ABSENT" - none. Whereupon the President declared the motion carried.
Copies were distributed of a proposed ordinance amending Section 13.108 of the
Municipal Code providing that a contractor's bond shall be $10,000 instead of
$5,000 and that a contractor constructing single family residences may deposit
$50 in lieu of this bond. j
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It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board wAive
the first reading rule with respect to the above ordinance. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
Following the reading, it was moved by Trustee Mullen and seconded by Trustee
Malonek that the Board adopt Ordinance No. 305 entitled "AN ORDINANCE AHENDiNC
SECTION 13.108 - CONTRACTOR'S BOND OF TfM MUNICIPAL CODE OF jdE1 VILLAGE OF FLX
GROVE VILLAGE" . The President directed the Clerk to call the roll on the motion
and upon the roll being called the following Trustees answered "AYHE'" - Dillon,
Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none.. Whereupon
the President declared the motion carried.
Copies were distributed of a proposed ordinance correcting the inconsistency between
the Municipal Code and the Zoning Ordinance. Attorney Hofert stated that a con-
curring vote of four is correct as provided by Illinois State Statute for the Zoning Bd.
It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board waive
the first reading rule with respect to the above ordinance. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
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Following the reading, it was- moved by Trustee Dillon and seconded by Trustee
Mullen that the Board adopt Ordinance No. 306 entitled "AN ORDINANCE AMENDING
CHAPTER 7 ARTICLE III OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE".
The President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
A first reading was had of a proposed ordinance entitled "An Ordinance Creating
the position of Superintendent of the .Water and- Sewer Department of the Village
of Elk Grove Village".
Copies were distributed of a proposed ordinance amending Section 14.512 of the
Municipal Code prohibiting parking around the' Salt Creek School.
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It was moved by Trustee Zettek and seconded by Trustee Keith that the Board waive
the first reading rule with respect to the above ordinance. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
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Following the reading, it was moved by Trustee Zettek and seconded by Trustee
Mullen that the Board adopt Ordinance No. 307 entitled "AN ORDINAXE AMENDING
SECTION 14.512 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE PROHIBITING
PARKING ALONG CERTAIN PORTIONS OF BIESTERFIELD PARKWAY AND EDEN ROAD". The
President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek,
Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared
the motion carried.
During discussion of the requested variation for the erection of a 22 foot high
revolving Sinclair gasoline sign at 1501 State Route 83, Trustee Mullen stated
he was opposed to granting this variation since there did not seem to be a
particular hardship involved. Trustee Mullen suggested that perhaps the Board
wished to change the Sign Ordinance. Attorney Hofert stated that if the Board
decided to amend the ordinance, he would suggest a survey of the sizes of signs
from the major distributors and with the assistance of the Plan Consultant who
might be able to make suggestions, the Board could then_ arrive at a decision as
to what would be a reasonable height for signs.
It was moved by Trustee Keith and seconded by Trustee Malonek that the Board
grant a variation to the James D. Ahern Sign Co. for the erection of a Sinclair
gasoline sign at 1501 State Route 83, as requested. The President directed the
Clerk to call the roll on the motion and upon the roll being called the following I
Trustees answered "AYE" - Dillon, Keith, Malonek, Zettek; "NAY" - Lewis, Vfullen;
"ABSENT" - none. Whereupon the President declared the motion carried.
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At the request of Trustee Mullen, a meeting of the Board was scheduled for 7 P1r4
Thursday, September 19th to discuss the proposed addition to the Street Depart-
ment building.
Trustee Keith requested that the Board arrange a meeting with Mr. -J. Stob of the
Monarch Disposal Co, to review the rates and services to determine whether or not
they are in line with those of other communities. Following a brief discussion,
it was decided that information concerning the rates charged in other communities
would be obtained, and the Board will meet at 7 PM September 26, 1963 to review
these figures prior to meeting with Mr. Stob.
A meeting of the :Streets and Parks Committee was scheduled for 8 Pik September 16th
at Trustee Mullen's home.
Trustee Dillon reported that the Street Department needs a rack to hold fence
posts and that this could be built by Mr. Len Zgonina, a welder who occasionally
does welding for the Street Department, for a maximum of $70 as comn_ ared to
approximately $150 if purchased retail.
It was moved by Trustee Dillon and seconded by Trustee Malonek that the Board
authorize an expenditure not to exceed $70 for the construction of a rack to hold
posts in the Street Department garage. , The President directed the Clerk to call
the roll on the motion and upon the roll being called the following Trustees
answered "AYE" -- Dillon, Keith, Lewis, Malonek, .Mullen, Zettek; "NAY" - none;
"ABSENT" - none. Whereupon the President declared the motion carried.
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Trustee Zettek announced that Sergeant. Robert Syre.`has been granted a $200
scholarship to attend a school on supervisioft of Police personnel at Northwestern
University, and Patrolman Fred Holdmann.has .been selected to attend a ten week
course on juvenile problems in law enforcement. at Northwestern. The only cost
to the Village will be for. transportatiori to and from the University and perhaps
some overtime in replacing-. their daily=tour of duty on the force.
It was moved by Trustee Mullen.and seconded by Trustee Lewis that the salary of
the Building Inspectors, Albert Walla and .Tom Rettenbacher, be increased X300
per year retroactive to. Augus t l; 1963. The. President directed the Clerk to
call the roll on the mbtion.and upon the roll -:being called the following Trustees
answered "AYE" - Dillon, ''Keith, Lewis, Malonek,:.Mullen, Zettek; "NAY" - none;
"ABSENT" - none. Whereupon the President declared the motion carried.
It was moved by Trustee Dillon and '.seconded by. Trustee Mullen that the salary of
the Street Department Foreman, Jack Andrews, be: ihereased $2801 from 0500 annually
to $6780 annually effective August 1; 1963. The President directed the Clerk to
call the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon; Keith, Lewis, Malonek, Mullen, Zettek; "NAY' - none;
"ABSENT" - none. Whereupon the President declared the motion carried.
Mr. Roger Kantola, of Kantola Mizera &. Associates, architects for the proposed
addition to the Street Department building, recommended that the Board return the
certified checks submitted with the bid proposals by Aries Enterprises, Inc. ,
Hans C: Ericksen, H. A. Neises Co., Benge Electric,, Inc. , and return the bid bond
of Apollo. Associates, Inc. Mr. Kantola said that the bids submitted by these firms
and individuals are too high to be considered and the usual practice is to return
the checks so as not to tie up their money►
it was moved by. Trustee Mullen**and seconded_ by Trustee Lewis that the Board return
the certified checks of Aries Enterprises, Inc, ; Hans C: Ericksen - Builder, H. A.
Nises Co: , Benge. Electric, Inc: and the bid bond to Apollo Associates, Inc. The
President directed the Clerk to call the roll ori the motion and upon the roll being
called the following Trustees answered "AYE" - Dillon, Keith, Lewis; Malonek, Mullen,
Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion
carried.
Messrs. Walla and Rettenbacher expressed their appreciation to the Board for the
increase in salary, and for the vote of confidence it implies.
It was moved by Trustee Dillon and seconded by Trustee Lewis that the meeting be
adjourned. The motion was voted upon by acclamation; whereupon the President
dEclared the motion carried, and the meeting adjourned at 10:18 PN1.
Eleanor G. Turner
Village Clerk 61
APPROVED:
es R. Gibson
Fresident
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