HomeMy WebLinkAboutVILLAGE BOARD - 09/05/1963 - VILLAGE BOARD MINUTES OF THE REGULAR..MEETING OF
THE PRESIDENT AND BOAAD OF TRUSTEES
OF THE VILLAGE OF ELK_ G' ROVE VILLAGE
HELD ON S9-PTEMBER 5, 19.6.3.
Pi-esident . Jaaes R, Gibson Cal- I'd the meeting to order at 8105 PM in
the Muniaipaj:..Blii1ding in said. Village and direcbecl the Village Clerk
to 68.11 the rb11. tSpon the roll being called the following Triusteea
answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A.
Lewis, Ralston D. Malonek, Geoff E. Mullen, Charles J. Zettek, Jr. :
"ABSENT" - none.
It was moved. by Trustee Lewis and seconded by Trustee Dillon that
the minutes of the regular meeting of August 15, 1963 be approved
as submitted, and that the Board dispense with the reading thereof.
The motion was voted upon by acclamation; whereupon the President
declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Mullen that
the minutes of the regular meeting of August 22, 1963 be approved
as submitted, and thatthe Board dispense with the reading thereof.
The motion was voted upon by acclamation; whereupon the President
declared the motion carried.
President Gibson gave a report, a copy of which is attached hereto
and made a part hereof.
Trustee Dillon asked that the Board deviate from the agenda for a
report from the recently organized Playground and Recreation Board.
Trustee Dillon said that the Streets and Parks Committee had met
with this Board on two occasions and were in agreement with the
proposed budget. There being no objections, Mr. Robert Beaupre,
Chairman of the Playground and - Recreation Board, gave the following
report of the proposed budget:
$ 500100 for landscapin (completion of Park #5)
2,300.00 for equipment basic requirements of Park #5 and any
remaining funds to be used in the park behind the
Village Hall)
700.00 for ice rink program (maintain, operate and construct
three rinks )
6,500.00 for a supervised program from October, 1963 to
April 30, 1964•
$10,000.00 Total
Regarding the supervised program, Mr. Beaupre submitted the follow-
ing details : a two-day per week program at Rupley, Clearmont and
Ridge Schools for grades 1 through 5; a two-night per week "canteen"
from 6:30 PM to 8:30 PM (location not determined) and a Saturday
morning program at Grove School for the Junior High School age
group; a two-night per week program from 7:00 PM to 9:00 PM
(location not determined) for the high school age youth. Mr.
Beaupre said that $130 per week (maximum of 30 weeks ) has been
established as the total hourly salary to be paid the staff, and
a salary of $1,600 for the Director of the program to cover his
services until April 30, 1964. $1,000 would be required for the
necessary equipment and supplies for this program.
In reply to Trustee Keith, Mr. Beaupre said that rules and regula-
tions for the use of the parks are being drafted and will be sub-
mitted to the Board possibly at the next regular meeting.
It was moved by Trustee Dillon and seconded by Trustee Keith that
Section 6 of the Working Budget for 1963/64 be increased in the
amount of $10,000 as follows : Account 600 to $5,000 - Account 601
-'o $, 7,500 - Account 602 to $500. The President directed the Clerk
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PRESIDENTS REPORT
SEPTEMBER 5, 1963
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/ 1 . Type II Sabin Oral Polio Vaccine (final innaculation in the
series of three) will be offered to persons of all ages on
Sunday, September 29, 1963, at Grove Junior High School.
All residents are urged to avail themselves of this preventative
medicine program.
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2. The Northwest Community Hospital will present a seminar in
emergency procedures. in childbirth on September 18 and 19
at 8:00 P.M.
The Public Safety Committee is requested to arrange with
Chief Jenkins and Chief Haar to have as many as possible of
our Police and Fire Department members attend these seminars.
3. We accept with regret the resignation of Mrs. William N. Glab
from the Zoning Board of Appeals and Zoning Commission because
of lack of time to devote to these duties.
Mrs. Glab has been a member of the Zoning Board of Appeals
since September 17, 1957 and has done an excellent job of
serving her community as a member of this important Board,
plus serving as Secretary of the Board.
Mrs. Glab is to be congratulated and thanked for her contribu-
tions to the Community. Accordingly, we present her with an
Honored Citizen Certificate in recognition of her service to
Elk Grove Village.
(/ James R. Gibson
to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek.
Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the
President declared the motion carrier.
It was moved by Trustee Dillon and seconded by Trustee Zettek that
the Playground and Recreation .Board be authorized to spend the
additional .$1O,0OO according to their discretion to finance the
following program: $500 for landscaping, $2,300 for equipment,
$700 for ice rink program, $6,500 for a supervised program to run
to April 30, 1964. : The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
It was agreeable to the Board to again deviate from the agenda to
consider a request for a sign variation since the interested parties;
to this request were in the audience .
A discussion followed concerning the variation requested by James
D. Ahern Company for the erection of a Sinclair gasoline sign at
1501 State Route 83. Trustee Mullen said that the size of the sign
they propose to erect is in conformity with the Sign Ordinance but
they have requested a variance in height. Mr. Charles B. Sheehan,
President of the above-named company, was present in the audience
and he pointed out that the proposed location of the sign is 3 Feet
below the level of Route 83 and, viewed by motorists, the height
would not exceed that permitted by Ordinance . President Gibson
asked the Building Committee for a recommendation at the next reg-
ular meeting.
During discussion on the above subject, it was the expressed feeling
of some of the Trustees that since there has been a number of re-
quests for sign variations, the Sign Ordinance should be reviewed
for possible modification.
Regarding the review of the Alexian Brothers hospital plans, Trustee
Mullen stated that the plans will have to pass a stringent State of
Illinois inspection, and the mortgage company will review them, and
that to ask the Alexian Brothers to bear the cost of a third review
^o:? the Village could create a financial hardship, and there is no
valid reason for a third review by a professional. Trustee Mullen
said that it is the feeling of the Citizens Building Committee that
the members of this Committee can check the plans to see that they
meet all the requirements of the Village Code .
President Gibson presented an Honored Citizen Certificate to Mrs .
William N. (Doris ) Glab in recognition of her service to Elk Grove
Village as a member of the Zoning Board of Appeals .
President Gibson administered the oath of office to Mrs . Rosalie
Rossol and Mrs . Margaret Weith, Special Policewomen; and to Mr.
Robert T. Canary, Patrolman,
Trustee Malonek presented the accounts payable warrant with 17
invoices totaling $455.92 ayable .from the General Corporate
Account and 1 invoice for 124.80 from the mater Department
Operating Account. Itemization will be on file in the Clerk' s
Office.
It was moved by Trustee Malonek and seconded by Trustee Zettek that,
the Board authorize the payment of 17 invoices totaling ; 455.92
from the General Corporate Account and 1 invoice for `fi124.8O from
the Water Department Operating Account. The President directed the
Clerk to call the roll on the motion and .upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Lewis ,
Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . Where-
upon the President declared the motion carried.
Trustee Lewis took issue with an article appearing in the September
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5. 1963 edition of the Elk Grove Herald concerning the zoning
hearing regarding proposed changes inthe commercially zoned area
parking requirements..
Trustee Lewis stated that the Northeastern Illinois' Metropolitan
Area Planning Commission will send to the 'Board the agenda for their I
meeting this month.
It was agreed that a 'review of. the deeision of the Zoning Board of
Appeals in Case #63-2, a request by '..Dr. Eugene Meyer for a variation
to use his home as an offide; be removed from the agenda of the
Judiciary, Planning and Zoning Committees Trustee Dillon said that
it had been assigned to this .Committee at his request and that since
that time the giuestions he had concerning the case have now been
answered.
Trustee Malonek stated he. has not received any reports from the
Board for incorporation ih' the proposed newsletter ; Trustee Keith
suggested an October i mailing deadline.
Trabbbe Malonek repotted that he has written to Village civic and
service organizations informing them of the invitation from the I
State Street Council to participate in the Chicako State Street
Christmas Parade, but to date has not received any replies as to
whether or not they plan to accept.
Trustee Zettek reported (1 ) that he hopes by next meeting to have a
letter from Mr. Hajeck regarding the traffic survey; (2 ) that
recommendation from the Public Safety Committee will be made later I
concerning the stop suns that Chief Jenkins feels are an immediate
need.
Trustee Zettek distributed copies of a report prepared by Chief
Jenkins outlining the organization of the Criminal Investigation `
and Industrial Security Division of the Police Department.
Trustee Zettek read a letter dated August 30, 1963 from Mr. Marshall_
Bennett, Bennett & Kahnweiler, Exclusive Agents for the Centex
Industrial Park, commending the Police Department for the ef-ficiency
of the Department.
Trustee Zettek reported that the Public Safety Committee reco-rmends
that the Board approve the request of Police Chief Jenkins to
attend the International Association of Chiefs of Police conference
in Houston, Texas from October 5 through October 10, 1973 .
It was moved by Trustee Zettek and seconded by Trustee Keith that
the Board authorize an expenditure of no more than : 325 for Police
Chief Jenkins to attend the conference of the International
Association of Chiefs of Police in Houston, Texas from October 5
through October 10, 1963. The President directed the Clerk to call_
the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen,
Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
Trustee Zettek stated that Chief Jenkins has reported that the
Police dog "Rebel" will be received within the next few weeks, and
the plan is that Patrolman F. Engelbrecht will be given the respon-
sibility for the exercising, feeding and cleaning of the dog, and
he cleaning of the kennel. Since much of this will be done during
�atrolman Engelbrecht ' s off-duty hours., the Public Safety Committee
recommended that the Board authorize additional compensation to the
officer at the rate of $5 per week.
't was moved by Trustee Zettek and seconded by Trustee Lewis that
the Board authorize additional compensation of $5 per week to
.. atrolman F. Engelbrecht for exercising, feeding and cleaning of
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police dog '!Rebel" , payment to commence upon receipt of the dog.
The Presideri;t` directed the Clerk to call the roll on the motion
and upon tYie` roll being called the following Trustees answered
"AYE'S - Dillon, Keith, Lewis , Malonek, Mullen, Zettek; "NAY"
none; "ABSENT" -: .h-one . Whereupon the President declared the
motion carried. I
Trustee Zettek read a report from Police Chief Jenkins recommending
a "no parking" zoirie';..around the Salt Creek School. Trustee Zettek
said that this is_ .in keeping with past practice to prohibit parking
around schools; an-afthat the recommendations of the Chief have the
concurrence of the Public- Safety Committee.
It was moved by Trustee Zettek and .seconded by Trustee Keith that
the Board direct the Attorney to draft and ordinance amending
Section 14.512.1of the Municipal Code to prohibit parking on the
south side of Biesterfield Parkway between Creighton Street and the
Salt Creek Bridges . arid on the': north and east sides of Eden Road
between Biesterfield Parkway and Lonsdale Avenue . The President
directed the Clerk' t*
o call the-.roll on the motion;:.and upon the roll
being called the following Trustees answered 11AYE11 _ Dillon, Keith,
Lewis, Malonek, Mullen., Zettek;.., "NAY" - none; "ABSENT" - none .
Whereupon the President declared the motion carried.
A meeting of the Streets and Park's Committee was scheduled for
8:30 PM Tuesday, 'September 10, 1963 to discuss a variety of matters .
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Trustee Dillon stated that employment applications' will be requested
for a full time maintenance_ ...em lo, ee for the. Street De artment .
This position was previously authorized but not filled,
It was moved by Trustee Dillon and seconded by Trustee Zettek that
the Board direct the Village Engineer to draft the necessary
documents for accepting bidsfor_.snow plowing and salt for the
coming winter, the date of bid opening to be determined at a later
meeting. The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek;
"NAY" - none; "ABSENT" - none . Whereupon the President declared
the motion carried.
Trustee Dillon stated that a report from the Street Department
Foreman submitted to all Board members will be discussed at a
later meeting.
Trustee Keith stated that it is the recommendation of the Water and
Sewer Committee that the Municipal Code be amended to establish the
position of Superintendent of the Water and Sewer Department and
the person so appointed to work within the prescribed area of
operation and maintenance of the physical plant and properties, and
have supervision over employees assigned thereto. Trustee Keith
also stated that it is the recommendation the Mr. James Clementi
be appointed as acting Superintendent and that his salary be in-
creased to P6,780 effective July 1, 1963, inasmuch as he has been
assigned and has undertaken the above-described responsibilities
since that time.
It was moved by Trustee Keith and seconded by Trustee Lewis that
the Board increase the salary of Mr. James Clementi from $6,500 to
$6,780 effective July 1, 1963. The President directed the Clerk to
call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek,
Mullen, Zettek; "NAY" - none; "ABSENT" - none . Whereupon the
President declared the motion carried.
Trustee Keith recommended that aep rmit be issued to contractors
prior to their use of hydrants during construction and that a de-
posit or bond be required upon the issuance of this permit.
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At this time (9:27 PM) the President declared..a recess to permit
residents in attendance at this meeting to address questions and
comments to the Board members . i
President Gibson reconvened the ..meeting `at ,9:.45 PM and directed
the Village Clerk to call the roll. Upon the. roll being called
the following Trustees answered "PRESENT" - Dillon, Keith, Lewis,
Malonek, Mullen, Zettek; "ABSENT" - none :
Trustee Lewis read a report dated September 4,* 1963 from the
Special Citizens Committee ,appointed to investigate the operations
of the Chicago Magnet:.:Wire Company.. This . report recorrmended that
the Board engage the services of a firm specializing in testing and
analyzing solvent vapors in order to evaluate the effectiveness of
the companyl.s . odor control program. Trustee Lewis said the
Committee con'tadted seven firms and they recommended either one of
two be employed at a 'fee of $100 to 5150 per day&
It. was moVed. by Trustee Lewis and seconded by Trustee Malonek that
the Board aiithori�e 4n expenditure of no more than 1600 for the
purpose of engaging a professional to consult with the Board and
if need be to test the effluent before and after passage through
the control devices being installed by the Chicago Magnet Wire
Company.
Following a lengthy discussion, the above motion was withdrawn with
the consent of the second. It was the consensus that not enough
facts are known at this time as to what type of tests will be nec-
essary; and that the foregoing proposed action is premature .
The Clerk read petitions dated September 5, 1963 from Mr. Evan b4 .
Stebbins, Centex Construction Company, Inc. (1 ) for a public
hearing for a Special Use to permit the construction of an apart-
ment accessory building on Lot 3, Section 5; and (2 ) for a public i
hearing for a Special Use for a radio tower for Centex Construction i
!` Company at Arlington Heights Road and Oakwood Drive . The Board
i referred these petitions to the Zoning Board of Appeals . j
The Clerk reported receipt of Maintenance Bond No. 8S9038OBC in the j
amount of $20,000 indemnifying the Village against defective
materials and faulty workmanship in the construction of streets ,
sewers , sidewalks and curbs in Sections 10A and 10B until August 26,
1964.
Copies were distributed of a proposed ordinance authorizing the
levy and collection of taxes for the year ending April 30, 1964.
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It was moved by Trustee Zettek and seconded by Trustee Mullen that
the Board waive the first reading rule with respect to the above
ordinance. The motion was voted upon by acclamation; whereupon the
President declared the motion carried.
Following the reading, it was moved by Trustee Zettek and seconded
by Trustee Mullen that the Board adopt Ordinance No. 304 entitled
"AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE
CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE
FOR THE FISCAL YEAR BEGINNING MAY 1, 1963 AND ENDING APRIL 30, 196411 .
The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYEt1 -
Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none;
"ABSENT" .- none . Whereupon the President declared the motion
carried.
A letter from Handy Harmon Company questioning the legality of
certain paragraphs of the Sign Ordinance was referred to Attorney
Hofert.
A meeting of the Building Committee was scheduled for 7-:30 PM
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Tuesday, September 10, 1963.
ILZr. Roger Kantola, Kantola Mizera and Associates , architects for
the proposed addition to the S.treet Department building, requested
the Boardts permission to issue an addendum to the specifications
which have been made available to prospective bidders . Mr. Kantola
said this addendum is necessary to clarify two items .
It was moved by Trustee Zettek and seconded by Trustee Mullen that
the Board authorize the architect to send out Addendum #1 to the
existing specifications pertaining to the proposed addition to the
Street Department building . : The motion was voted upon by acclama-
tion; whereupon the President declared the motion carried.
Following the recommendation of Mr. Kantola, the Board agreed that
bid bonds would not be acceptable on bids received for the proposed
addition to the Street Department building.
It was moved by Trustee Mullen and seconded by Trustee Dillon that
the meeting be adjourned. The motion was voted upon by acclamation;
whereupon the President declared the motion carried, and the meeting
adjourned at 10:48 PM.
Eleanor G. Turn
Village Clerk
APPROVED:
Jades R. Gibson
President
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