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HomeMy WebLinkAboutVILLAGE BOARD - 08/22/1963 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON AUGUST 22, President James R. Gibson called the meeting to order at 8:20 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Ralph A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. Zettek, Jr. : "ABSENT" - Eugene V. Keith. The minutes of the regular meeting of August 15, 1963 were not submitted for approval at this meeting. President Gibson gave a report, a copy of which is attached hereto and made a part hereof. The Clerk read a proposed Resolution relating to airport zoning regulations for Chicago-O'Hare International Airport. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board adopt Resolution No. 25-63 opposing the adoption by the State Department of Aeronautics of the proposed airport zoning regulations, in their present form, for the use and development of property within a ten mile radius of the Chicago-O'Hare International Airport. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board concur in the President's appointment of Robert M. Richards as Village Photographer for the term ending August 31, 1964. The motion was voted upon by acclamation; where- upon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board concur in the President' s appointment of Mrs. James F. Robertson as Village Historian for the term ending August 31, 1964. The motion was voted upon by acclamation; where- upon the President declared the motion carried. President Gibson stated that it has been suggested by the Architects that since the drawings and specifications for the proposed addition to the Street Depart- ment building were delayed due to changes made, that the bid opening be extended from September 5th to September 12th. This extension would enable the bidders to have adequate .time in which to submit their cost figures. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board ex- tend opening date from September 5, 1963 to September 12, 1963 for bids on the proposed addition to the existing Street Department building, and that the Village Clerk be directed to publish a legal notice of this extension in the Elk Grove Herald. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Lewis, ,%lonek, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith. Whereupon the President declared the motion carried. President Gibson then read a Proclamation wherein he proclaimed Tuesday, September 3, 1963 "School's Open Day in Elk Grove Village" and requested that complete cooperation be given school and police officials and school children - this day and every day throughout the school year to insure safety for the children as they travel to and from their classes. Mr. Quigley Fletcher, representing Village Engineer E. N. Fletcher, reported that a check list for corrective work on pavements in Section 9 has been submitted to Centex Construction Company and that corrections are being made and a further report will be forthcoming upon the completion of said work and the release of the maintenance bond. -1- Reg. 8-22-63 PRESIDENT'S REPORT AUGUST 22,_ 1963 1. Last Saturday I attended a meeting with the representatives of twenty-five to thirty municipalities to discuss steps to be taken to oppose enactment of the proposed O'Hare Field Zoning Regulations. A committee will be appointed to do the necessary work to pre- pare recommended changes in the Zoning Regulations. The Clerk has a Resolution which I ask the Board to adopt as one step in opposing the Regulations. 2. I reappoint Robert.M. .Richards to .the 'officq of Village .Fhotographer for the term ending August 31, 1964. I reappoint Mrs. James F. Robertson to the office of Village Historian for the term ending August 31, 1964. I request the concurrence of the Board in these appointments. 3. We have received a copy of "Recommended Zoning Classifications of Land Suitable for Annexation to the Village of Arlington Heights, Illinois". I refer this to the Plan Commission with the request for a report on September 5, 1963. (J mes R. Gibson Mr. Quigley Fletcher also reported (1) that a report on various methods and costs of covering Elk Grove Boulevard ditch will probably be ready for sub- mission to the Board in two or three weeks; and (2) that a resolution for the resurfacing of streets north of Oakton has been submitted to the Clerk. Fire Chief John Haar read a report of Fire Depar tuient activities for the month of July 1963: (This report will be on file in the Clerk's Office.) - . Treasurer George C. Coney presented a report on the Water and Sewer Department revenues for the period ending July 31, 1963 and the operating expenses for that period. The net revenues available were sufficient to fulfill the requirements of the Revenue Bond Ordinance. This report is required by the Bond Ordinance and is to be supplied to the bond buyers: A copy of this report will be on file in the Clerk's Office. Trustee Malonek presented the Accounts Payable Warrant listing 12 invoices totaling $4,550.60 payable from the Water Department Operating Account, and 25 invoices totaling $8?2.11 .Aayable from the General Corporate Account: (Item- ization will be on file in the Clerk's Office.) It was moved by Trustee Maionek and seconded by Trisiee Zettek that the Board authorize the disbursement of $4,550.60 from the Water Department Operating Account and $8?2.11 from the General Corporate Account for payment of the invoices as presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith. 'Whereupon the President declared the motion carried. Mr. Sid Miller, Director of the summer recreational program, gave a detailed final report of the activities of this program from June 24, 1963 through August 16, 1963, and recommendations for the future programs which may be planned. (This report will be on file in the Clerk' s Office.) The Clerk read a letter dated August 22, 1963 from Nr. Evan W. Stebbins, Real Estate Manager, Centex Construction Company, stating that the Chicago F. H. A. Office has requested a letter from the Village President stating that street lighting will be installed and maintained by the Village of Elk Grove Village in Section 11. It was moved by Trustee Zettek and seconded by Trustee Mullen that the President be authorized to correspond with the Chicago F. H. A. Office stating that street lighting will be installed and maintained in Section 11 by the Village of .Elk Grove Village. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read the following letter dated August 19, 1963 from Mr. Evan W. Stebbins, Agent for Centex Construction Company and its subsidiaries: "Please be advised that Centex Construction Company and its subsidiaries fully under- stand that the Village Board's approval of Unit 14 of the Industrial Park does not constitute a waiver on the part of the Village to the enforcement of any portion of the Subdivision Control Ordinance as to requirements of curb and gutters along any street or road in Unit 14, nor a waiver of any other provision of the Subdivision Control Ordinance. " The Clerk reported receipt of notice from the State Division of Highways of Motor Fuel Tax Allotment for the month of July 1963 in the amount of $4,9?8.40. The Clerk read a letter dated August 15, 1963 from William F. Serini requesting a new hearing on a fence variation on the same date as the hearing scheduled on a proposed ordinance relating to the granting of variations for fences on corner lots. (This request followed the action of the Zoning Board of Appeals in declaring null and void the decision of said Board in a hearing held July 16, 1963 on Mr. 3erini's petition for a fence variation - Case #63-?. ) A letter will be written to Mr. Serini informing him that his request cannot be granted since there is a 15 day publication required on the notice of hearing prior to the date of the hearing. A notice of hearing has already been pub- lished on the proposed ordinance relating to fences on corner lots and this -2- Reg. 8-22-63 hearing will be held September 4th. The Clerk read a proposed resolution designating Briarwood Lane) Evergreen Street and Forest Lane as Arterial Streets, under the Motor diel Tax Law, subject to the approval of the Department of Public Works and Buildings} State of Illinois. It was moved by Trustee Dillon. tnd seconded by Trustee Lewis that the Board adopt Resolution No. 26-63 "RESOLUTION FOR DESIGNATION OF ARTERIAL STREETS UNDER THE MOTOR FUEL TAX LAW; " The President directed the Clerk to: call the roll on the motion and upon the roll tieing 64116d'_.the. following Trustees. answered "AYE" - Dillon, Lewis, Nlalonek; Mullen).. Zettek;..' I'NAY".. - none; "ABSENT" - Keith. Where- upon the President declared tY6 motion carried: The Clerk read a resolution app:ropriating the. sum ,of .$29,000 .from Motor Fuel Tax funds for the improvement (resurfacing with 2!J'! of asphalti and adjustment of drainage structures) of Briarwood Lane; Evergreen Street and Forest Lane. It was moved by Trustee Dillon'and seconded by Trustee Mullen that the Board adopt Resolution No. 27-63 "RESOLUTION F'OR. IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE" covering the improvement of. Briarwood,Lane, Evergreen Street, and Forest Lane. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Lewis, Malonek, Mullen; Zettek� "NAY" = no "ABSENT" - Keith. Where- upon the President declared the motion carried.. Mr. Robert Larberg, Fire and Police Commissioner, .reported that Officer Fred Engelbrecht completed his one year probationery period in the Police Department on August 13, 1963, the.'Commissioners talked with Officer Engelbrecht and he is now on the force as a permanent office': . Mr: Larberg also reported that the Fire and Police Commission has employed M,r, �Robert Canary who will begin as a Patrolman in the Police Department on September 3, 1963, filling one of the three recently authorized additional positions of Patrolman. Trustee Mullen reported that 6 contacted the J & W Office Cleaners who state that they can perform janitorial services at the Municipal Building for a two week period beginning August 26, 1963 while Peter Karlis, the regularly employed Janitor is vacationing, this service to be at a cost of $60 per week. It was moved by Trustee Mullen and seconded by Trustee Malonek that the Board authorize an expenditure of $120 to J & W Office Cleaners for janitorial services at the Municipal Building beginning Monday, August 26, 1963 and continuing for a period of two weeks. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered"AYE" - Dillon, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith. Where- upon the President declared the motion carried. A meeting of the Board was scheduled for 7:00 PM Thursday, August 29, 1963 to discuss the employment of an Administrative Assistant. Trustee Mullen suggested that prior to the installation of the underground storage tank adjacent to the Street Department garage, information be obtained as to what methods the gasoline company uses to prevent rusting of the tank. Trustee Dillon said he will check into this. Trustee Mullen reported that strong opposition was voiced at the zoning hearing held on August 20, 1963 regarding a proposed amendment to the Zoning Ordinance relatin; to parking requirements. Trustee Mullen suggested that the Board authorize the Village Engineer and Plan Consultant to testify on behalf of the Village at the continued hearing. The Board agreed that there would be no ob- jections to an expenditure up to $50 for the purpose of paying for the time of the Engineer and Consultant. Trustee Mullen pointed out that the Municipal Code requires an affirmative vote of 4/5 of the Zoning Board on questions relating to zoning matters which are re- ferred to them, and that the Zoning Ordinance calls for a 4/7 vote or an affirm- ative vote of 4 of the 7 members. This was referred to the Village Attorney for recommendation. -3- Reg. 8-22-63 - 1 Trustee Mullen questioned the procedure to be followed in reviewing the plans for the Alexian Brothers Hospital to be constructed at Bisner and Biesterfield Roads, and said that since Citizens Building Committee .has only recently become active in reviewing plans and has not reviewed any of this magnitude, perhaps the Board would. consider outside professional help: President Gibson asked Trustee Mullen. for recommendations of persons and firms (and their fees) interested in reviewing the plans of the. hospital. President Gibson said that following iir: Harry AZikkel sen' s question regarding construction activity at the southwest corner of Devon. Avenue and Tonne Road, Mr. Brown, Chairman of the Flan Commission, called the DuPage County zoning office and learned that in September 1962..rezoning was granted which permits the construction' of _the gasoliri2 station which now appears to be under con- struction. President. Gibson sad` that this is the same property which was refused pre-annetiation zoning by Elk Grove Village in 1961 at which time DuPage County was in agreement-with and had. urged the refusal by the Village. The President also .siad that the Board of Commissioners of DuPage County will be notified that Elk Grove Village is entitled to be heard on all zoning matters within the 17' mile limit, and request that notices of hearings be sent in the future. It was moved by Trustee Dillon and seconded by. Trustee Zettek that the Board concur in the recommendation of the Village Engineer, and that the sidewalk, curb and gutter and streets in Sections 10A and 10B be accepted subject to a one year maintenance bond in the amount of $l0y000 for each section. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" ­Dillon, Lewis, Malonek, Mullen, Zettek;' "NAY" - none; "ABSENT" - Keith, Aereupon the President declared the motion carried, Trustee Dillon said that questions concerning the proposed resolution estab- lishing a Playground and Recreation Board presented by Mr: Robert Fleming at the August 15th meeting cannot be answered until the Village Attorney returns from vacation. No action was taken regarding the request for a variation for the erection of a Sinclair sign at 1501 State Route 83. Trustee Mullen said that Mr. L. Scharringhausen has requested that he be allowed to speak on this matter at the next Board meeting. Trustee Zettek stated that due to the unusual nature of Fire Department activities during the month of August, it was necessary for Fire Chief John Haar to be away from his place of employment for a total of four days while performing duties as Fire Chief. (This exceeds by one day the amount of time previously authorised for payment per month to the Fire Chief.) It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board authorize the payment of $25 to Fire Chief Haar for compensation for wages lost from his place of employment while performing duties as Fire Chief during August 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:50 R4. Fle�anor G. Turn Village Clerk Approved: % ames R. Gibson President -4- Reg. 8-22-63