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HomeMy WebLinkAboutVILLAGE BOARD - 07/05/1963 - VILLAGE BOARD - i MINUTES OF THE REGULAR MEETING OF y THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GID VE VILLAGE HELD ON JULY 5, 1963 President James R Gibson o called the meeting to order at 8:12 PM in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis , Ralston D. Malonek, George E. Mullen, Charles J. Zettek, Jr. ; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of the regular meeting of June 27, 1963 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. i President Gibson gave the following report: . 1. Stated that on Wednesday, July 3rd, he met with Mr. Seymour Simon, President of the Board of Commissioners of Cook County; and that Arling- ton Heights Road will be improved to a point 700 feet south of Higt.ins Road. 2. Requested the concurrence of the Board in the following appoint- ments : Mr. Gayle B. Bantner, 752 Milbeck Avenue, to the Board of Fire and Police Commissioners for the unexpired term ending Hay 25, 1965. Dr. Marvin B. Schumer, 801 Delphia Avenue, to the Board of Fire and Police Commissioners for the term ending May 25, 1966. Mr. Edward R. Hauser, 500 Willow Lane, to the Board of Health, replacing Mr. Gayle Bantner, for the term ending February 13, 1965. It was moved by Trustee Lewis and seconded by Trustee iiullen that the Board concur in the President 's appointment of Pair. Gayle B. Bantner, to the Board of Fire and Police Commissioners for the term ending May 25, 1965; Dr. Marvin B. Schumer to the Board of Fire and Police Commissioners for the term ending May 25, 1966: and Mr. Edward R. Hauser to the Board of Health for the term ending February 13, 1965. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Keith, Lewis, Mal onek, i Mullen, Zettek; "NAY" - none; "ABSENT" - none . V-ihereupon the President declared the motion carried. Attorney Hofert reported that he has prepared an ordinance amending the Section of the Code pertaining to water and sewer rates (the preferent- ial rate ) and a resolution adopting the rules, regulations and conditions of water and sewer service . Mr. Hofert said he is still working on refining the rules into ordinance form; and that the resolution adopt- ing sane is a stop-gap measure until the ordinance is completed. Mr. A. 14alla, Building Inspector, reported that the Building DepPrtment has been requested to issue a permit for a gasoline filling station in the M2 Heavy Industry area (northeast corner of Greenleaf and Route 83 ) . Mr. Walla said that this is the first time a request has been made for such construction in the M2 District; and he asked the Board ' s opinion and interpretation of Ordinance No. 81 which amends the Zoning Ordinance regarding Industrial Zoning. A brief discussion followed concerning the fact that the Board is work- ing on a comprehensive zoning ordinance, and regarding action which can i be taken by the Board during this period of time . Mr. Hofert stated i that if a tentative ordinance had been submitted and the Board was in the process of arranging for a public hearing on this ordinance, then the Board could declare a moratorium on the issuance of any permits which were permitted under the old ordinance but in conflict with the new. l The request for a permit as reported above by Mr. Walla was referred to the Building Committee for one week. -1- Reg. 7-5-63 1 1 - I • • I President Gibson administered the oath of office to Mr. Gayle B. Bantner, member of the Fire and Police Commission. I Regarding the request by C. Johnson Sign Co. , Trustee Mullen reported that they are requesting (1) permission to erect the sign; (2 ) that the Board waive the requirement for a structural engineer ' s approval of the sign; and (3 ) approval of the placement of the sign on public property. It was moved by Trustee Mullen and seconded by Trustee Zettek that the Board approve the application for a sign permit from C. Johnson Sign Co. I to be located at Bond Street and Higgins Road, subject to the receipt of a flyer from their bond company covering this particular sign. The j President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Keith, Lewis, Malonek, Mullen, Zettek. "N'�Y" - none, "ABSENT" - none . t•�ihereun_ on the President declared the motion carried. Trustee Malonek presented 5 invoices totaling $3,198.69 from the Vate Department Operating Account; 20 invoices totaling $1,083.67 f--om t'-a General Corporate Account; and 1 invoice for $15,00 from 14oto^ Fuel Tar. funds. (Itemization will be on file in the Clerk ' s Office ) ,. It was moved by Trustee Malonek and seconded by Trustee Zettek the the he Board authorize the payment of 5 invoices totaling $3, 198,69 from the Water Department Operating Account; 20 invoices totaling x1,083,67 from General Corporate Account; and 1 invoice for "15.00 from hotor Fuel Tax funds . The President directed the Clerk to call the roll on the motion and u_;,on the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none , Whereupon the President declared the motion carried. Trustee f%alonek reported that, in reply to his question regarding taxpayers of Municipal Sales Tax, he has received a letter from the Department of Revenue stating that due to recent changes in the law which has necess- itated adjustments in their records, they are unable at this time to furnish a list of taxpayers from Elk Grove Village registered for pay- ment of taxes; but that they will forward such a list as soon as possible . Trustee Nalonek reported that the Finance Committee met on July lst but no final conclusions were reached regarding the policy for submission of expense accounts . Trustee tial onek read his recommendations (represent- ing the minority report of the Committee) which recommendations are contained in a letter dated June 27, 1963 and state in part, "Expense account items shall be submitted as soon as possible and not later than three months from the earliest dated expenditure itemized on the expense account. All items submitted after three months are delinquent and are subject to review and non-payment. " A majority report was submitted by Trustee Zettek, which report was dated July 5th and signed by Trustees Zettek and Keith, members of the Finance Committee. This report read in part "-- expenses incurred by individuals, as a result of their acting in the capacity of representing the Village 1 of Elk Grove, be submitted for payment within a maximum of three weeks after having incurred same. It is further recommended that while three weeks be established as the maximum period for submitting pay, ent, expen- ses should be presented as soon as possible after having been incurred, --•- We futher recommend that all expenses be excluded from payment out o�' the petty cash fund. Expenses, be they large or small, should be reimbursed by check. Again, we suggest we adhere to good business proce(7ure , pers- onal expenses should never, as a standard practice, be paid out of petty cash." The above mentioned two reports, containing reasons for the recommendat- ions made therein, will be on file for review in the Clerk ' s Office., It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board adopt the recommendations prepared by Trustees- Zettek -. 1 Jh to be the Village Board' s official method of handling ekpens:l) reimoursement, The President directed the Clerk to call the roll on the motion and upon -2- Reg. 7-5-63 I, I the roll being called the following Trustees answered "AYE" - Dillon Keith, Lewis, Mullen, Zettek; "NAY" - Malonek; "ABSENT" - none. Where- upom the President declared the motion carried. I Trustee Malonek reported that he is still attempting to get facts to- gether concerning the Elk Grove Boulevard ditch, and the report is 3/4 through. He requested that this be removed from the agenda for a three- week period, I Regarding Unit 13 of the Centex Industrial Park, Mr. Harry Mikkelsen, Plan Commission, reported that the Plan Commission recommends rejection and disapproval due to the lack of complete engineering drawings ; how- ever'., the Plan Commission will recommend acceptance of that part of Unit 13 between McCabe Avenue and the west side of Nicholas Boulevard since this area was included in a set of engineering drawings (Unit 10) which has been previously submitted and approved by the Village Engineer. Acceptm ce is contingent, however, on the installation of curb m d grtter II along the south side of Landmeier Road between McCabe Avenue and the west side of Nicholas Boulevard. The Plan Commission further recommended that in the future plats of subdivision, when submitted to the Plan Commission, be accompanied by engineering drawings and it will be the responsibility of the Plan Com- mission to forward the engineering drawings to the Village jngineer for his approval. Trustee Dillon stated that it was the Village Engineer 's recommendation that curb and gutter not be installed along Landmeier Road at this time since there is some question as to this road being widened. If they were put in now and later had to be removed, the re-installation would be at the expense of the Village. Trustee Dillon said the suggestion has been made that money be placed in escrow now for the purpose of in- stalling the curb and gutter at a later date. Mr. Mikkelsen said that this would be agreeable with the Plan Commission. It was moved by Trustee Mullen and seconded by Trustee Z�ettek that the II Board concur in the recommendation of the Plan C::mmission and accept I that portion of Unit 13 in the Industrial Park bounded by McCabe Avenue, & i Nicholas Blvd. on the south side of Lan dmeier Road and that the Board require the placing of 100% of the estimated cost of curb and gutter in an escrow account for work to be performed at a later date. The President directed the Clerk to call the roll on the motion and upon the roll being called the folloitd ng Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. i�Thereupon the President declared the motion carried. Police Chief Jenkins read a report of Police Department activities for the month of June 1963. (This report will be on file in the Clerk 's Office) , Chief Jenkins also read letters of commendation and appreciation from the public regarding courteous and efficient attention they received from members of the Police Department. Members of Chief Jenkins family were present in the audience and at this time Chief Jenkins introduced them to the Board. Regarding the traffic survey cost estimate, Trustee Zettek reported that he has not received a reply from Mr. Hajeck; if when received it is not favorable, he will again discuss this with on of the firms previously contacted who now has asked to talk to Trustee Zettek about this matter. If that also fails, Trustee Zettek said he will follow up Trustee Mullen 's suggestion and contact Michigan State University to see what type of an 1 arrangement could be made with them. I Trustee Zettek reported that the Public Safety Committee has met with Civil Defense Director A. Boyce and Fire Chief Haar; and the CommitteB has tentatively agreed that it would be advantageous to the Village to purchase two sirens, one for the northern area and one for the southern area of the Village; no specific locations have been agreed upon. The cost of the two sirens would be $7500 of which approximately $3750 would be paid by the Civil Defense organizption through the "matching-fund" -3- Reg. 7-5-63 i program. Trustee Zettek said that before further investigative steps are taken, such as information regarding telephone lines, inspecting { different types of sirens, etc. , the Committee would like to know if { the Board concurs in the recommendation. ` In answer to questions during the discussion which followed, Trustee Zettek said (1 ) this expenditure would come within the budget and there would be only small additional expenditures necessary during the current fiscal year which Mr. Boyce has said would be within the budgeted figure for Civil Defense; (2) the present siren at the Municipal Building could not be used since it has only one "pitch" to the tone and would not be suit- ! able for this dual purpose of civil defense and fire alarm. The Board offered no objection to further study by the Public Safety Committee on the foregoing subject. i At the request of Trustee Lewis consideration of the � Q , proposed rules and regulations for the Fire Department was postponed for another two week period6 Regarding the Bicycle Safety program, Trustee Zettek reported that 1004 licenses have been sold to properly equipped bicycles whose riders have bee tested for knowledge of safe use of bicycles. The next "test lane" in- spection and licensing will take place on July 27th and August 17th. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board direct the Village Attorney to amend the present Bicycle Safety or- dinance changing "twenty inch bicycles" to cover any "two wheel bicycle" . The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize Police Chief Jenkins to attend the annual meeting of the Illinois Association of Chiefs of Police at Illinois State Park on July 21 and 22, 1963, and allow an expenditure of no more than $40 to cover Chief Jenkins expenses while in attendance at this meeting. The Presi- dent directed the Clerk to call the roll on the motion and upon the roll �I being called the following Trustees answered "AYE" - Dillon, Keith, Lewis , Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Zettek read parts of a letter from Police Chief Jenkins which stated that for the next two weeks the owner of the kennel, where the police dog is being boarded, will work with the dog to determine whether or not the dog is retrainable. If it is determined that the dog cannot be re-trained, there is a possibility of a trade for another dog which is highly- trained and whose owner has no further need of the dog. Chief Jenkins also stated in his letter that it is his opinion that a properly trained dog would be of value in patroling the industrial areas of the Village. Chief Jenkins will submit his recommendation vdthin the next { month as to re-activating the dog program. Trustee Dillon reported that Mr. Seitz of Public Service is awaiting a report from their engineers as to the location and availibility of sources for the lights on Elk Grove Boulevard. Trustee Dillon said he has also asked Mr. Seitz for a report on street lighting on portions of Biester- field Parkway and Cypress Lsn e, paralleling the apartment area. Trustee Dillon also reported (1) that seeding of municipal property would not be done until the fall and asked that this be removed from the agenda until the first of August; (2 ) that the Street Department has part time employees who are now working full time during the summer, and the hiring of a regular full time maintenance employee would not be considered until later and asked that this be off the agenda until September. It was moved by Trustee Dillon and seconded by Trustee Mullen that the ;I Board award the contract for a concrete apron at the Street Department garage entrance to Capital Cement Co. upon the recommendation of the j Village Engineer. The President directed the Clerk to call the roll on _4- -63 Reg. 7-5 i the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - Malonek; "ABSENT" - none. Whereupon the President declared the motion carried. i Trustee Dillon reported that the Village Engineer has inspected the three sidewalk locations submitted by Trustee Lewis 136 Crest, 141 Crest, and i 512 Willow. Mr. Fletcher has estimated that the cost of replacing these sections of sidewalk is $126 and has suggested that this be added to the contract of Capital Cement Co. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the engineer to contact Capital Cement Co. and have the nine squares of sidewalk at the above locations replaced at the same time they are in the area to install the concrete apron. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis , Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none.. Whereupon the President declared the motion carried. Regarding proposed State legislation for earmarking of Motor Fuel Tax funds for future use, Trustee Lewis said he will investigate whether or not this passed in the recent session of the General Assembly and will report to the Board. At a previous meeting action on raising the street level of streets north of Oakton was tabled pending the outcome of this proposed legislation. .i Trustee Dillon reported that the Playground and Recreation Board has asked that the Board consider the purchase of picnic-type tables and certain types of equipment for shade for the Village parks so that the parks can be used during hot days instead of the schools . This would i cost from ;300 to $500. Money previously allotted to them in the amount of $3000 was primarily for salary; of the money for equipment which was allotted, there is $60 to $70 left at this time. Trustee Dillon said the Committee has not met to consider this but asked that the Board give some thought to the subject and meanwhile literature and exact prices would be obtained by the Playground and Recreation Board. Trustee Keith reported that during the months of May aid June there were 22 million more gallons of water used this year than was used during a similar period last year; these figures having been taken from the ;i billings. Trustee Keith also seid that Mr. Clementi of the Water and Sewer Department has reported that the Department does not have adequate recording equipment to determine how much water is pumped into the system; and that the Water Committee will investigate the possibility of having the operation inspected and determine how much it would cost to have i meters installed on the pumps . Trustee Keith reported that it is the recommendation of the people who installed the well pump in Pump House #2 that upper-thrust bearings for the motor on the pump be purchased and kept on hand in case of failure . Trustee Keith said that it is impossible to know exactly when the need would arise but it is considered imperative that they be readily available . It was moved by Trustee Keith and seconded by Trustee Lewis that the Board authorize the purchase of 4 sets of bearings at a total cost of $772 for the motor on the well pump at Pump House #2. The President directed the Clerk to call the roll on the motion and upon the roll being f called the following Trustees answered "AYE" - Dillon, Keith, Lewis, "NAY" - none; ABSENT" - none. Whereupon the Malonek, Mullen, Zettek; President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize an expenditure of no more than $250 to Lane Western Co. i for the installation of the bearings on the motor on the well pump at Pump House #2 when such installation becomes necessary. The president directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, i Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . ':here- upon the President declared the motion carried. -5-63 -5- Reg. 7 j It was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorize an expenditure of no more than $170 for the cost of i replacing and installation of an 8 inch gate valve on one of the pumps in the lift station on Pratt Blvd. The President directed the Clerk to call the roll on the motion and upon the roll being called the following i Trustees answered AYE - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk reported receipt of a letter dated July 3, 1963 from Mr. Evan W. Stebbins, Centex Construction Co. , enclosing a plat of Elk Grove Village Section 10, 10A and 10B. Approval was given previously to Section 10, and is now requested for the improvements in Section 10A and 10B. Mr. Stebbins stated that Centex Construction Co. guarantees the pavement, curbs and gutters, sidewalk and storm drainage for one year against faulty workmanship and materials exclusive of ordinary i wear and tear; and that they agree to provide the Village with a main- tenance bond for one year when the Village accepts 10A and 10B for permanent maintenance. This was referred to the Village Engineer. i j The Clerk reported receipt of a letter dated June 26, 1963 from Mr. ' Carl Bewersdorf, Bensenville Yellow Cab Co. requesting a license to operate two taxicabs in Elk Grove Village. This was referred to the Judiciary Committee. The Clerk reported receipt of notice from the State Department of Aero- nautics of a public hearing to be held at 10 AM on Tuesday, July 23, 1963 at O'Hare International Airport, Chicago, concerning the estab- lishment of Airport Zoning Regulations for Chicago O'Hare . This was referred to the Plan Commission. A brief discussion followed concerning the proposed appropriation ordi- nance which was first read at the regular meeting of June 27, 1963, It was moved by Trustee Zettek an d seconded by Trustee Dillon that the Board adopt Ordinance No. 298 entitled " AN ORDINANCE MAKING 'APPROPRIA- TIONS TO DEFRAY THE EXPENSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION BILL" FOR THE PERIOD BEGINNING MAY 1, 1963 AND ENDING APRIL 30, 1964" . The President directed the Clerk to call the roll on the motion an d upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . Whereupon the President declared the motion carried. Copies were distributed of a proposed ordinance amending Chapter 22A of i the Municipal Code relating to water and sewer. Attorney Hofert said that this ordinance re-arranges sections of the Code and removes municipalities from the preferential water and sewer rates . It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board waive the first reading rule with respect to the above ordinance . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none, Whereupon the President declared the motion carried. Following the. reading, it was moved by Trustee Zettek and seconded by Trustee Mullen that the Board adopt Ordinance Ro. 299 entitled "Aid ORDINANCE AMENDING CHAPTER 22 A WATER AND SEWER.: SAID AMENDMENT RETE TING TO RATES AND ADOPTION OF RULES." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed resolution adopting rules , reg- ulations and conditions of water and sewer service. Attorney Hofert said that these rules will be put in the form of an -6- Reg. 7-5-63 l ordinance in due course. 1 It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt Resolution 22-63 entitled "RESOLUTION ADOPTING RULES, REG- ULATIONS AND CONDITIONS OF WATER AND SEWER SERVICE" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none . Whereupon the President declared the motion carried. Regarding the question of a building permit for the erection of a detached garage (discussed at the previous meeting) , Attorney Hofert stated that in his opinion, under the existing Zoning Ordinance, the property owner I has a right to build a garage seperate aid apart from the dwelling. The question as to whether or not the garage can be built on a public easement has to be resolved by the Board of Trustees; and would require, not only the consent of the public utilities, but the sanction of the Board for vacating a public easement. Trustee Keith suggested that the Judiciary Committee immediately invest- I igate and suggest an ordinance clarifying the present zoning ordinance so that no unattached building would be allowed under the Zoning Ord- inance. Attorney Hofert said that there is a question as to whether or not the Village could pass such an ordinance making such restrictions . (re said that he is aware of covenants which have contained this provision and in this type of situation such a contractural arrangement can be more bind- ing and effective. ) Mr. Hofert further stated that the courts in Illinois have been reluctant to grant municipalities the. right to regulate as to appearance and aesthetics . It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board withdraw the revocation of building permit 834 to Mr. R. Mesic, 514 Brynhaven, said permit for the purpose of building a garage on his property. During the discussion on the above motion, it was emphasized that this action does not give Itr. Mesic permission to build the garage on the public easement. Trustee Dillon said he is in sympathy with .4r. Mesic + s neighbors and would rather not see the garage built, but under the present zoning -it becomes another matter. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the meetin& be adjourned. The motion was voted upon by acclamation; where- upon the, President declared the motion carried, and the meeting adjourned at 10 :55 PM. Eleanor G. Turn Village Clerk i Approved: i � i JaWes R. Gibson lPresident i -7- Reg. 7-5-63 I